Design_and_Construction_Manager_Services_for_Two_Electric_Charging_Stations.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/cityofgainesville.org

RTSX-260056-DS

DESIGN AND CONSTRUCTION MANAGER SERVICES FOR TWO ELECTRIC

CHARGING STATIONS

RELEASE DATE: July 9, 2026

RESPONSE DEADLINE: August 27, 2026, 3:00 pm

Please refer to the project timeline in this document for all important deadlines.

Design and Construction Manager Services for Two Electric Charging Stations

Table Of Contents

1. INTRODUCTION

2. DEFINITION OF TERMS

3. SCOPE OF WORK/SPECIFICATIONS

4. TERMS AND CONDITIONS OF SOLICITATION

5. REQUIRED SUBMITTAL RESPONSE FORMAT

6. REQUIRED SUBMITTAL DOCUMENTS - FTA

7. SELECTION PROCESS

8. EVALUATION PROCESS

9. AWARD

10. CONTRACT

11. GENERAL TERMS AND CONDITIONS

12. FEDERAL TRANSIT ADMINISTRATION (FTA) REQUIRED CLAUSES

Attachments:

A - Respondent Verification B - Drug Free Workplace C - Consolidated State Law Affidavit 10-22-25 D - Respondent References E - Certification Regarding Debarment F - Prohibition on Certain Telecommunications...

G - Federal Tax Liability and Recent Felony Conviction H - Contractor Responsibility Certification I - Federally Funded Purchase Questionnaire J - Required Pricing Proposal Format for AE Services K - Draft Contract

1. INTRODUCTION

1.1. Summary

It is the intent of the City of Gainesville to obtain a qualified firm to provide the design and construction management services for two (2) ChargePoint Express Depot Stations, one (1) ChargePoint Express Power Block, and two (2) 110-volt service outlets near the endpoints of charging station area. The charging station is located at the Regional Transit System Main Facility and is used to charge four (4) Battery Electric Buses (BEB) with plans for four (4) additional BEBs over the next two years.

1.2. Background

Gainesville is the largest city and also the county seat of Alachua County. It serves as the cultural, educational and commercial center for the north central Florida region.

The city provides a full range of municipal services, including police and fire protection; comprehensive land use planning and zoning services; code enforcement and neighborhood improvement; streets and drainage construction and maintenance; traffic engineering services; refuse and recycling services through a franchised operator; recreation and parks; cultural and nature services; and necessary administrative services to support these activities. Additionally, the city owns a regional transit system, a municipal airport, a 72-par championship golf course and a utility.

Gainesville is home to Florida's largest and oldest university, and is one of the State’s centers for education, medicine, cultural events and athletics. The University of Florida and UF Health Hospital at UF are the leading employers in Gainesville and provide jobs for many residents of surrounding counties. Known for its preservation of historic buildings and the beauty of its natural surroundings, Gainesville's numerous parks, museums and lakes provide entertainment to thousands of visitors. Because of its beautiful landscape and urban "forest," Gainesville is one of the most attractive cities in Florida.

1.3. Procurement Representative

Daphyne Sesco

Procurement Specialist 3 sescoda@cityofgainesville.org

Respondents shall submit all inquiries regarding this bid via the City of Gainesville Procurement Portal, located at https://procurement.opengov.com/portal/cityofgainesville

Please note the deadline for submitting inquiries. All answers to inquiries will be posted via Addendum on the City of Gainesville Procurement Portal. Respondents shall click “Follow” on this bid to receive an email notification when Addenda are posted. It is the responsibility of the respondent to check the website for answers to inquiries.

1.4. Timeline

https://go-rts.com/ https://www.flygainesville.com/ http://gru.com/ https://procurement.opengov.com/portal/cityofgainesville

RFQ Available for Distribution: July 9, 2026

Pre-Proposal Meeting (Non-Mandatory): July 29, 2026, 9:00am

Regional Transit System is located at 34 SE 13th Road, Gainesville, FL 32601. Attendees may park in front of the Administration Building or, if full, park in the employee parking lot to the right. Press buzzer for entrance to lot. Meet in the Administration Building lobby. We will walk over to the site as a group.

Deadline for Receipt of Questions: August 17, 2026, 11:59pm

Response Submission Deadline: August 27, 2026, 3:00pm

Oral Presentations, if needed: September 17, 2026

2. DEFINITION OF TERMS

2.1. DEFINITION OF TERMS

A. Addendum/Addenda: Written or graphic document(s) issued prior to the Response due date, which make additions, deletions, or revisions to the solicitation or contract documents.

B. Agreement: A written Contract between two or more Parties. “Contract” and “Agreement” are synonymous.

C. Bid: The written response to a Solicitation.

D. CITY: City of Gainesville

E. Cone of Silence: The period between the issue date of the solicitation and the time CITY Officials and

Employees award the contract.

F. Due Date: The date the response is due.

G. Lobbying: When any natural person, for compensation, seeks to influence the governmental decision-making, to encourage the passage, defeat or modification of any proposal, recommendation or decision by CITY officials and employees, except as authorized by procurement documents.

H. Non–Responsive: A response that does not meet the material requirements of the solicitation.

I. Redacted: means that the confidential/proprietary information in the proposal has been obscured so that it cannot be read.

J. Respondent: An individual or business entity that submits a response to a Solicitation.

K. Response: A written document submitted by a Respondent in reply to Solicitation.

L. Responsive: A response that conforms in all material respects to the requirements set forth in the

Solicitation.

M. Solicitation: A written document issued by an agency to obtain information or pricing for goods and/or services. May also be referred to as an Invitation to Bid (ITB), Request for Proposal (RFP), Request for

Quotation Quote), Invitation to Negotiate (ITN) or Request for Statement of Qualifications (RFSQ).

N. Work: Activity involving mental or physical effort done in order to achieve a purpose or result requested in the scope.

O. Unredacted: means that the entire document, including the confidential/proprietary information, has not be obscured and is visible for the evaluation team to use in their evaluation process.

3. SCOPE OF WORK/SPECIFICATIONS

3.1. MINIMUM QUALIFICATIONS

• Must be licensed in the State of Florida.

• Must provide three (3) references for projects of similar scope.

• Must demonstrate the capability to complete the project scope.

• The business shall have at least 5 years of experience in construction services and management.

3.2. SCOPE OF WORK

It is the intent of the City of Gainesville to obtain a qualified firm to provide both design services and construction management services of two (2) ChargePoint Express Depot Stations, one (1) ChargePoint Express Power Block, and two (2) 110-volt service outlets near the endpoints of charging station area. The charging station is located at the Regional Transit System (RTS) Main Facility and is used to charge four (4) Battery Electric Buses (BEB) with plans for four (4) additional BEBs over the next two years.

**NOTICE TO PROPOSERS:

• This project is funded by a federal grant from the Federal Transit Administration.

• The Pricing Proposal Format for AE Service document (see Downloads tab) will only be requested from the highest ranked proposer after award recommendation is posted. Loaded hourly rates are not acceptable and will delay the process. Profit will be negotiated separately after all other pricing components have been provided.

Design and provide construction management services by accomplishing the following tasks:

A. Design o Plan and schedule an initial meeting with RTS.

o Plan and schedule an initial meeting with GRU to field any concerns regarding the project.

o Develop a plan for the addition of the two (2) ChargePoint Express Depot Stations, one (1)

ChargePoint Express Power Block, and two (2) 110-volt service outlets. The plan will follow the included plan for expansion in the exhibits. The plan must also include:

▪ Considerations for impacts on existing operations.

▪ Equipment safety and clearances.

▪ Charging capacity at the site with the installed 750 kVA transformer.

o Provide all findings and concerns in a memo along with the site plan for RTS approval prior to moving forward with Design and Permitting.

B. Design & Construction Plans o Prepare 80% Design Plans to facilitate the described expansion of the existing charging station at the RTS Main Facility. The plans must include:

▪ Cover Page.

▪ Notes, legends, and details.

▪ Demolition Plan (if required)

▪ Site Restoration Plan (if demolition is required)

▪ Site Construction Details

▪ Electrical Site Plan

▪ Electrical Details

▪ Landscape Plan (if required) o Prepare an Engineer’s probable cost estimate based upon the 80% Design Plans.

o Once the permitting with the City and GRU has been completed, convert the 80% Design Plans into

100% Construction Plans for bidding and construction.

o Perform a Risk Assessment as required by the Federal Transit Administration (FTA) using the provided template.

C. Permitting o Prepare and submit the 80% Design Plan for all applicable permits with the City of Gainesville.

Include all required applications, calculations, and administration.

o Prepare and submit the 80% Design Plan for GRU approval if determined to be required during the initial meeting with GRU.

o Provide E-sealed documents to the selected contractor to apply for all remaining permits.

D. Construction Services

The awarded vendor must oversee the design and construction aspects of the project including:

o Bidding and Award

▪ Assist City Procurement with the request for bidding for the project including creating the

Scope of Work narrative and bid tabulation forms.

▪ Attend the Construction Pre-bid meeting.

▪ Provide responses to questions during the bid question period.

▪ Assist as needed to review the bids to ensure completeness and FTA compliance.

o Construction Administration

▪ Review Facility Drawings.

▪ Respond to RFI and Issue Field Orders.

▪ Process Pay Applications.

▪ Monitor contractor compliance with FTA requirements.

▪ Conduct weekly project meetings.

o Construction Inspections

▪ Weekly site visits to monitor construction progress.

▪ Inspection of critical infrastructure and equipment.

▪ Substantial inspection with punch list.

▪ Final inspection and acceptance of work.

o Close Out

▪ Review contractor Redlines/Record Drawings.

▪ Receive and review all warranty documentation, manuals, and training material.

▪ Document City Building Officials acceptance of work. Additionally, complete certifications for

FTA compliance.

The awarded respondent should be able to provide expertise in the following areas as initially defined on the Federal Standard Form 330, profile code numbers:

1. 08 – CADD Technician

2. 12 – Civil Engineer

3. 21 – Electrical Engineer

4. 48 – Project Manager

5. P06 – Planning (Site, Installation, and Project)

6. R10 – Risk Analysis

4. TERMS AND CONDITIONS OF SOLICITATION

4.1. DISTRIBUTION OF INFORMATION

Respondents must submit all inquiries regarding this bid via the City Procurement Portal ("eProcurement Portal") at https://procurement.opengov.com/portal/CityofGainesville. Please note the deadline for submitting questions. All answers to questions will be posted in the eProcurement Portal. To receive notifications when answers are posted, respondents should select "Follow" on the bid title. It is the respondent's responsibility to monitor the website for answers to inquiries.

4.2. PRE-SOLICITATION MEETING

Attendance at the pre-solicitation meeting is strongly recommended as it provides an opportunity to discuss the project's scope of work, procedures, and specifications directly with the Project Manager. This meeting is the only time during the bid process when bidders can ask questions directly.

If special accommodations are required to attend a pre-solicitation meeting or bid opening, please contact the Procurement Representative at least 72 hours in advance.

NOTE: Failure of bidder to attend a mandatory pre-solicitation meeting will result in disqualification of a submitted response.

4.3. PROHIBITION OF LOBBYING

To ensure fair consideration, consistent and accurate dissemination of information for all respondents, the CITY prohibits communication to or with any department, employee, or agent evaluating or considering proposals during the submission process, except as authorized by the Procurement Division representative. Additionally, the CITY prohibits communication initiated by a respondent to any CITY official or employee evaluating or considering the proposals (up to and including the City Commissioners) before the time an award decision has been made. Any communication between proposer and the CITY required to obtain information or clarification for preparing a bid or to enable a proper, accurate evaluation of a proposal will be handled solely through the Procurement Division staff. Any communications initiated between the respondent and the CITY outside these parameters may be grounds for disqualifying the offending respondent from consideration for award of the proposal and/or any future proposal.

Lobbying means when any natural person, for compensation, seeks to influence the governmental decision-making, to encourage the passage, defeat or modification of any proposal, recommendation or decision by the CITY officials and employees, except as authorized by procurement documents.

4.4. CONE OF SILENCE

During the Cone of Silence, except as pursuant to an authorized appeal, no person may lobby on behalf of a competing party in a particular procurement process, no person may lobby CITY officials or employees except the Procurement Division designated staff. Violation of this provision shall result in disqualification of the party on whose behalf the lobbying occurred.

The Cone of Silence is the period between the issue date of the solicitation and the time the CITY Officials and Employees award the contract.

4.5. DETERMINATION OF RESPONSIBLE BIDDER

https://procurement.opengov.com/portal/CityofGainesville

As a part of the proposal evaluation process, the CITY reserves the right to conduct a background investigation of bidder, including a record check by the Gainesville Police Department if the qualifications require it. Bidder’s submission of a proposal constitutes acknowledgment of the process and consent to such investigation.

No contract will be awarded to any respondent who is in arrears to the CITY for any debt, fee, tax, or contract, or who is a defaulter as surety or in any other capacity, upon any obligation to the City. Additionally, any respondent determined to be not responsible by the CITY pursuant to Pro-01 Procurement Administrative Guidelines, C.2.ii., will not be awarded a contract.

Respondent must demonstrate that it is responsible as defined in the City of Gainesville’s Pro-01 Procurement Administrative Guidelines, C.2.ii., as may be amended.

These criteria assess the respondent's capability to perform.

A. The ability of the bidder to successfully carry out a proposed contract.

B. Past performance (including reference check), experience, business and financial capabilities, skills, technical organization, legal eligibility and reliability.

If it is determined that the respondent is not responsible, the CITY may notify respondent of its finding, including evidence used, and allow respondent the opportunity to come into compliance within three (3) business days of notification.

If selected, respondent must either update or complete CITY’s vendor application, pay business tax (if applicable), and register with the State of Florida (if required by law).

4.6. RESPONSIVENESS OF BID

A responsive proposal is one which follows the requirements of the solicitation, includes all required documentation, is submitted in the format outlined in the solicitation, is of timely submission through the eProcurement Portal, and has the appropriate signatures as required on each document. Failure to comply with these requirements may deem the proposal non-responsive (Pro-01 Procurement Administrative Guidelines , C.2.i.)

Each proposal shall be reviewed to determine if the proposal is responsive to the submission requirements outlined in the solicitation.

4.7. EXAMINATION OF SOLICITATION DOCUMENTS - FULLY INFORMED

RESPONDENT

A. Prior to responding to the Solicitation, Respondents are responsible for the following: (1) examining the Solicitation thoroughly, (2) considering federal, state and local laws and regulations that may impact or affect cost, progress, performance or furnishing of the Work, (3) studying and carefully correlating Respondent’s observations with the

Solicitation, and (4) notifying the Procurement Representative of all conflicts, errors or discrepancies in the Solicitation.

B. Respondents are expected to become fully informed as to the requirements of the Specifications and failure to do so will be at their own risk. Respondents cannot expect to secure relief on the plea of error.

C. A Respondent who is aggrieved in connection with the specifications of this Solicitation may protest in writing to City of Gainesville Procurement at least within five (5) work days of the solicitation posting date.

4.8. PROPOSAL SUBMISSION INSTRUCTIONS

The bid response, containing all required documents, with authorized signatures, must be submitted in OpenGov by 3:00 p.m.

on the due date indicated on the Solicitation Cover Page. OpenGov will reject late proposals, and the City will not accept proposals submitted in any other manner that through OpenGov.

Both the response and the price proposal, if required to be submitted as a separate document, must be signed by an officer of the business who is legally authorized to enter into a contractual relationship in the name of the bidder. An authorized representative who is not an officer may sign the proposal, but must attach a corporate resolution granting authorization to the representative to execute on behalf of the business.

The submittal of a response by a respondent will be considered by the City as constituting an offer by the respondent to perform the required services at the stated fees.

4.9. INTERPRETATION AND ADDENDA

All questions about the meaning or intent of this Solicitation are to be directed to the Procurement Representative via the CITY's eProcurement Portal, https://procurement.opengov.com/portal/cityofgainesville, unless stated otherwise. Interpretations or clarifications considered necessary in response to such questions will be issued by Addenda posted on the City’s eProcurement Portal.

Respondents must create an account on the City’s eProcurement Portal to receive notifications. Registered Respondents will be notified of all Addenda posted in the City’s eProcurement Portal.

Only questions answered by formal written Addenda will be binding.

A. Addenda may also be issued to modify the Solicitation as deemed advisable by the Procurement Representative.

B. Addenda issued before the Solicitation due date and time are considered binding and treated as if they were originally written into the Solicitation. It is the responsibility of the Respondents to ensure they have received, signed, and included all addenda(s) with their submittals.

4.10. EXCEPTION TO THE SOLICITATION

Respondents may take exception to any of the terms of this Solicitation unless otherwise stated. Should a respondent take exception where none is permitted, the proposal will be rejected as non-responsive. All exceptions taken must be specific to allow the City a meaningful opportunity to evaluate and rank proposals.

Where exceptions are permitted, the City shall determine the acceptability of the proposed exceptions. The proposals will be evaluated based on the proposals as submitted. The CITY retains the right to accept or reject the exceptions. Where exceptions are rejected, the CITY may request that the respondent furnish the services or goods described herein, or negotiate an acceptable alternative.

4.11. MODIFICATION OR WITHDRAWAL OF A RESPONSE

Modifications to or withdrawal of a respondent’s submittal can be made until the Response Submission Deadline (See Section

1.4 – Deadline). Modifications or withdrawals must be documented in the City eProcurement Portal https://procurement.opengov.com/portal/cityofgainesville prior to the Response Submission Deadline (See Section 1.4 – Deadline) in order to be recognized by the CITY. Any bid not withdrawn will constitute an irrevocable offer, for a period of one https://procurement.opengov.com/portal/cityofgainesville https://procurement.opengov.com/portal/GRU hundred twenty (120) days, to provide the CITY adequate time to award the Contract for the services specified in this solicitation.

4.12. COLLUSION

Only one (1) response from any individual, firm, corporation, organization or agency under the same or different name will be considered as a response to this Solicitation. Multiple responses from any individual, firm, corporation, organization or agency under the same or different name may result in rejection of all responses from the Respondent.

A. Respondent, by signing the Respondent’s Verification Form, declares that the Response is made without any previous understanding, agreement, or connections with any persons, firms, or corporations responding on the same items and that it is in all respects fair and in good faith without any outside control, collusion or fraud. A non-exclusive manufacturer/distributor relationship does not, in and of itself, constitute a prior understanding, agreement, connection or collusion between Responders.

B. By responding to the Solicitation, the Respondent acknowledges that it has not offered or given any gift or compensation to any CITY officer or employee to secure favorable treatment with respect to being awarded this

Contract.

4.13. TRADE SECRETS OR CONFIDENTIAL AND EXEMPT INFORMATION

Florida’s Public Records Law, Chapter 119, Florida Statutes, includes numerous exemptions to the general requirement to disclose information to the public in response to a public record’s request. Exemptions are found in various provisions of the Florida Statutes, including but not limited to Section 119.071, Florida Statutes (General exemptions from inspection or copying of public records), and Section 119.0713, Florida Statutes (Local government agency exemptions from inspection or copying of public records). Section 815.045, Florida Statutes (Trade secret information), provides that trade secret information as defined in Section 812.081, Florida Statutes (Trade secrets; theft, embezzlement; unlawful copying; definitions; penalty) is confidential and exempt from disclosure because it is a felony to disclose such records. The Parties understand and agree that Florida’s Public Records Law is very broad and that documents claimed by a Party to be confidential and exempt from public disclosure pursuant to the Public Records Law may in fact not be deemed such by a court of law. Accordingly, the following provisions shall apply:

A. Identifying Trade Secret or Otherwise Confidential and Exempt Information.

For any records or portions thereof that respondent claims to be Trade Secret or otherwise confidential and exempt from public disclosure under the Public Records Law, respondent shall:

1. Upload a pdf version reply of the complete UNREDACTED proposal. Include “UNREDACTED, CONFIDENTIAL” in document title. This is the version that will be used by the evaluators when they are reviewing your proposal. It is essential that the items that will be redacted are highlighted in yellow to prevent the evaluation team from discussing these items after the award. The first page of the document for the unredacted document should provide a general description of the information respondent has designated as confidential and/or exempt, and provide a reference to the appropriate Florida or Federal statute supporting the confidential and/or exempt classification.

2. The City’s evaluators will be provided with the complete unredacted proposal, including any trade secret or otherwise confidential and exempt information. The City evaluators will maintain the confidentiality of the information through the evaluation process, including any recorded evaluation team meetings.

3. Upload a pdf version reply of the REDACTED copy of the proposal. Include “REDACTED” in the document title. This copy will be used to support any public records requests that may arise from this solicitation.

4. Provide an affidavit or similar type of evidence that describes and supports the basis for Respondent’s claim that the information is confidential and exempt from public disclosure, referencing all applicable Florida Statutes

B. Request for Trade Secret or Otherwise Confidential and Exempt Information.

1. In the event a public record request is made to view the information which respondent claims is confidential and/or exempt, the City will notify the respondent and give the respondent a reasonable opportunity (generally 2 business days) to institute appropriate legal action to prevent the disclosure of the information claimed as confidential and/or exempt.

2. In the event that the City in its sole discretion finds no basis for respondent’s claim that certain information is Trade

Secret or otherwise confidential and exempt under Florida’s Public Records Law, then City shall notify respondent in writing of such conclusion and provide respondent a reasonable amount of time to file for declaratory action requesting a court of law to deem the requested information as Trade Secret or otherwise as confidential and exempt under Florida’s Public Records Law. If respondent fails to file for declaratory action within the reasonable amount of time provided, then City will disclose the information requested.

3. If a public records lawsuit is filed against CITY requesting public disclosure of the information labeled by respondent as Trade Secret or otherwise as confidential and exempt, CITY shall notify respondent and respondent shall intervene in the lawsuit to defend the nondisclosure of such information under Florida’s Public Records Law.

4. Respondent hereby indemnifies and holds CITY, its officers and employees harmless from any and all liabilities, damages, losses, and costs of any kind and nature, including but not limited to attorney’s fees, that arise from or are in any way connected with respondent’s claim that any information it provided to CITY is Trade Secret or otherwise confidential and exempt from public disclosure under Florida’s Public Records Law.

C. How to Designate Trade Secret or Otherwise Confidential and Exempt Information

If a respondent believes that its reply contains Trade Secret or otherwise confidential and exempt information (as defined by Florida or Federal law) and should be withheld from disclosure to the public, in such cases the respondent must provide a redacted copy of the proposal for public access.

D. How the City will Handle Material Identified as Trade Secret or Otherwise Confidential and Exempt Information

All public records submitted to the City, including those claimed as confidential and/or exempt, will be retained by the City and will not be returned to a respondent at the conclusion of the bidding process.

4.14. PROTEST OF SOLICITATION SPECIFICATIONS AND/OR AWARD

Participants may protest the Specifications of the solicitation in accordance with Section C.5.i. of the Pro-01 Procurement Administrative Guidelines https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City

Participants may protest the Solicitation Award in accordance with Section C.5.i. of the Pro-01 Procurement Administrative Guidelines

4.15. SOLICITATION POSTPONEMENT/CANCELLATION/WAIVER OF

IRREGULARITIES

The City may, at its sole and absolute discretion, reject any and all, or parts of any and all, proposals; re-advertise this solicitation;

postpone or cancel, at any time, this solicitation process; or waive any irregularities in this solicitation or in the proposals received as a result of this solicitation.

https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City

5. REQUIRED SUBMITTAL RESPONSE FORMAT

5.1. SUBMITTAL FORMAT

Respond to each of the below listed items in your response.

A. Introduction: Briefly introduce your firm indicating whether the firm is local, regional, national or international. Provide a profile of the firm including, but not limited to, the approximate number of professional staff employed.

B. Project Understanding and Approach: Describe your understanding of the objectives and scope of the requested services and your general approach to such. Include a general time frame for being able to respond to CITY requests for specific project proposals.

C. Proposed Project Staff: Identify the key personnel who will be directly assigned to this project. State the qualifications and related experience of each member of the proposed project team. In addition, the firm should identify its total number of professional personnel by discipline and training and further describe the total workload during the project period. Indicate which key personnel the firm would have available to allocate to the project.

D. Qualifications of Firm: Use the Standard Form (SF) 330, to provide pertinent information about the firm and related experience with similar projects. In addition, the firm should identify its total number of technical and professional personnel by discipline and training and further describe the total workload during the project period. Indicate what resources (professional and technical time) the firm would have available to allocate to the project.

6. REQUIRED SUBMITTAL DOCUMENTS - FTA

1. RESPONDENT VERIFICATION*

DOWNLOAD DOCUMENT, COMPLETE AND UPLOAD HERE.

I hereby propose to provide the goods/services requested in this Solicitation. I agree to hold pricing for at least 120 calendar days from the Solicitation due date. I agree that CITY’s terms and conditions herein take precedence over any conflicting terms and conditions submitted for CITY’s consideration, and agree to abide by all conditions of this Solicitation.

I certify that all information contained in this Response is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to execute and submit this Response on behalf of the organization as its agent and that the organization is ready, willing and able to perform if awarded.

• RESPONDENT_VERIFICATION.pdf

*Response required

2. PROPOSAL (No Pricing)*

UPLOAD YOUR PROPOSAL HERE.

*Response required

3. DRUG-FREE WORKPLACE CERTIFICATION FORM*

DOWNLOAD DOCUMENT, COMPLETE AND UPLOAD HERE.

Whenever two or more bids which are equal with respect to price, quality and service are received, preference shall be given in the following order: (1) Bidders submitting the attached Drug-Free Workplace form with their bid/proposal certifying they have a drug free workplace in accordance with Section 287.087, Florida Statutes; and (2) coin toss.

• Drug_Free_Workplace.pdf

*Response required

4. CONSOLIDATED STATE LAW AFFIDAVIT*

DOWNLOAD DOCUMENT, COMPLETE AND UPLOAD HERE.

• Consolidated_State_Law_Affi...

*Response required

5. REFERENCES*

DOWNLOAD DOCUMENT, COMPLETE AND UPLOAD HERE.

• Respondent_References.pdf

*Response required

6. CERTIFICATION REGARDING DEBARMENT*

https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3108/33200953-3330-4776-8777-07383674d609_RESPONDENT_VERIFICATION.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4FK6JDU42%2F20260709%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260709T122614Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjENT%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQCuEGeEL0QRXVx6s%2FrIIqTeZ%2Fv3JGTftyRKZL39c%2Fk1mwIhAOWKjAKUCrbToKDpzM77hCsaPVDrZGrUOO6zV3Dm9ynxKpUFCJ3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgz6t6vhEeuqrW2Fak8q6QStREYw%2BCQawBF462qfdz10Vc3O0SDRHC4X4%2BMga2VUMOUXwgU9p4cGbrzxoi4gp04FqpsTMZkGo3H7aRsYghuI%2F%2B%2FdkkZVe1M5P3JtP4aD3BuvSO%2BHu5i4UWwtGxeSLs1Ikx63TGBwqEp8iXpw2ZTPjNLbVJ6yZ03tWlcYwXltPylgPCSMZFlSD3jFw%2FvkCY%2B4OhRIq%2FfAQ6x3CCvO6wLqUNoR6P1GksJTBlGcwVCvy3eDEdpaif3PJ%2Fpw2WmEzPdUN8AkCczje%2FcAiUcc5iGjubA0%2F3DtZPueKrQuFlM6%2F8rDcKmFK4iY%2BUxKsfOWbRPMtnwFGG91bzBKT1Oi9E%2FSacv7jP22TfD7sJiIYu3psQc7IVuRkZdOsmQ34IAAldB7Za380Sva82aRK5hFj8qHBOVqhNaUyy0CaXfpsnIMKuTu17Y6Z0vZz0lJOgQhy6xJkreXuUz9RTRtnMUsCJ76rlJfrBd2zWpUHqVF5eoqtDVqbYE1Jv8xuAOovHAg9HRXgRaC6%2B%2BCem74a0EV6vDdoEqkynB72nAvRPhAJJP9uiO7TZcoBh8GLwVhigBjZuz09UOMxSLz1AmrruNykGOixwDqJR9k%2FKabveu2uHhZM7s9SgRG%2Bc2bmvQjjjzH6ZD3PnLwkZw98EwK6xAalnl6huzDKTI7cnF3e4k4rhMXVOOSK2%2Bv%2B0eyqFUKUlkjkVqagN2lNR25qfxTRyf0FhYxwEf2QoL%2F6MurbpK%2BqbNsXGEHRXBpcYRC9%2BZpwZo0L6wFK%2Fi8l8huPZ1GDbwK%2B5ojtI7feRObgaIm3BqLuuhnmsTDfBPu6m%2BFXDCFm77SBjqYAa6ZfSDoVoD7vmFi8mTDcfkqQKnFXxycdsXsseI4UvSwuKzNsSgMmtvvvtUp1iEju0tWNQSu9C1vF%2BiHl4xEO1roUVVmGwa8kRriJzwzaNMNFF%2BjhMgx4cB5aI5jazDlfWE20kkuuFasNpSn8vsCokPhhuBGXx6gZb%2BqCtVQvULTk3nZmaAHaPokmynFjIFkX%2BGTh5u01%2Fn1&X-Amz-Signature=18bee3168bc45d753a20da625210363ed854290eaefd0b0ef167f9264996d685&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22RESPONDENT_VERIFICATION.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3108/6757491c-7964-4fbf-a883-858e4baa17f4_Drug_Free_Workplace.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4FK6JDU42%2F20260709%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260709T122614Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjENT%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQCuEGeEL0QRXVx6s%2FrIIqTeZ%2Fv3JGTftyRKZL39c%2Fk1mwIhAOWKjAKUCrbToKDpzM77hCsaPVDrZGrUOO6zV3Dm9ynxKpUFCJ3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgz6t6vhEeuqrW2Fak8q6QStREYw%2BCQawBF462qfdz10Vc3O0SDRHC4X4%2BMga2VUMOUXwgU9p4cGbrzxoi4gp04FqpsTMZkGo3H7aRsYghuI%2F%2B%2FdkkZVe1M5P3JtP4aD3BuvSO%2BHu5i4UWwtGxeSLs1Ikx63TGBwqEp8iXpw2ZTPjNLbVJ6yZ03tWlcYwXltPylgPCSMZFlSD3jFw%2FvkCY%2B4OhRIq%2FfAQ6x3CCvO6wLqUNoR6P1GksJTBlGcwVCvy3eDEdpaif3PJ%2Fpw2WmEzPdUN8AkCczje%2FcAiUcc5iGjubA0%2F3DtZPueKrQuFlM6%2F8rDcKmFK4iY%2BUxKsfOWbRPMtnwFGG91bzBKT1Oi9E%2FSacv7jP22TfD7sJiIYu3psQc7IVuRkZdOsmQ34IAAldB7Za380Sva82aRK5hFj8qHBOVqhNaUyy0CaXfpsnIMKuTu17Y6Z0vZz0lJOgQhy6xJkreXuUz9RTRtnMUsCJ76rlJfrBd2zWpUHqVF5eoqtDVqbYE1Jv8xuAOovHAg9HRXgRaC6%2B%2BCem74a0EV6vDdoEqkynB72nAvRPhAJJP9uiO7TZcoBh8GLwVhigBjZuz09UOMxSLz1AmrruNykGOixwDqJR9k%2FKabveu2uHhZM7s9SgRG%2Bc2bmvQjjjzH6ZD3PnLwkZw98EwK6xAalnl6huzDKTI7cnF3e4k4rhMXVOOSK2%2Bv%2B0eyqFUKUlkjkVqagN2lNR25qfxTRyf0FhYxwEf2QoL%2F6MurbpK%2BqbNsXGEHRXBpcYRC9%2BZpwZo0L6wFK%2Fi8l8huPZ1GDbwK%2B5ojtI7feRObgaIm3BqLuuhnmsTDfBPu6m%2BFXDCFm77SBjqYAa6ZfSDoVoD7vmFi8mTDcfkqQKnFXxycdsXsseI4UvSwuKzNsSgMmtvvvtUp1iEju0tWNQSu9C1vF%2BiHl4xEO1roUVVmGwa8kRriJzwzaNMNFF%2BjhMgx4cB5aI5jazDlfWE20kkuuFasNpSn8vsCokPhhuBGXx6gZb%2BqCtVQvULTk3nZmaAHaPokmynFjIFkX%2BGTh5u01%2Fn1&X-Amz-Signature=ea814cdb90317a4c02d5a4b5c0ecc50e5b65be898820d1079894e06ddda1b46d&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Drug_Free_Workplace.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/268765/3342ee51-0335-4cd4-9a8d-5d2761e61267_Consolidated_State_Law_Affidavit_10-22-25.pdf https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/3108/61aa0683-9800-48b7-ac0a-d2821bdc6c43_Respondent_References.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4FK6JDU42%2F20260709%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260709T122614Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjENT%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQCuEGeEL0QRXVx6s%2FrIIqTeZ%2Fv3JGTftyRKZL39c%2Fk1mwIhAOWKjAKUCrbToKDpzM77hCsaPVDrZGrUOO6zV3Dm9ynxKpUFCJ3%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgz6t6vhEeuqrW2Fak8q6QStREYw%2BCQawBF462qfdz10Vc3O0SDRHC4X4%2BMga2VUMOUXwgU9p4cGbrzxoi4gp04FqpsTMZkGo3H7aRsYghuI%2F%2B%2FdkkZVe1M5P3JtP4aD3BuvSO%2BHu5i4UWwtGxeSLs1Ikx63TGBwqEp8iXpw2ZTPjNLbVJ6yZ03tWlcYwXltPylgPCSMZFlSD3jFw%2FvkCY%2B4OhRIq%2FfAQ6x3CCvO6wLqUNoR6P1GksJTBlGcwVCvy3eDEdpaif3PJ%2Fpw2WmEzPdUN8AkCczje%2FcAiUcc5iGjubA0%2F3DtZPueKrQuFlM6%2F8rDcKmFK4iY%2BUxKsfOWbRPMtnwFGG91bzBKT1Oi9E%2FSacv7jP22TfD7sJiIYu3psQc7IVuRkZdOsmQ34IAAldB7Za380Sva82aRK5hFj8qHBOVqhNaUyy0CaXfpsnIMKuTu17Y6Z0vZz0lJOgQhy6xJkreXuUz9RTRtnMUsCJ76rlJfrBd2zWpUHqVF5eoqtDVqbYE1Jv8xuAOovHAg9HRXgRaC6%2B%2BCem74a0EV6vDdoEqkynB72nAvRPhAJJP9uiO7TZcoBh8GLwVhigBjZuz09UOMxSLz1AmrruNykGOixwDqJR9k%2FKabveu2uHhZM7s9SgRG%2Bc2bmvQjjjzH6ZD3PnLwkZw98EwK6xAalnl6huzDKTI7cnF3e4k4rhMXVOOSK2%2Bv%2B0eyqFUKUlkjkVqagN2lNR25qfxTRyf0FhYxwEf2QoL%2F6MurbpK%2BqbNsXGEHRXBpcYRC9%2BZpwZo0L6wFK%2Fi8l8huPZ1GDbwK%2B5ojtI7feRObgaIm3BqLuuhnmsTDfBPu6m%2BFXDCFm77SBjqYAa6ZfSDoVoD7vmFi8mTDcfkqQKnFXxycdsXsseI4UvSwuKzNsSgMmtvvvtUp1iEju0tWNQSu9C1vF%2BiHl4xEO1roUVVmGwa8kRriJzwzaNMNFF%2BjhMgx4cB5aI5jazDlfWE20kkuuFasNpSn8vsCokPhhuBGXx6gZb%2BqCtVQvULTk3nZmaAHaPokmynFjIFkX%2BGTh5u01%2Fn1&X-Amz-Signature=486d3ef57251e74164900aae86e278ebd493dec7602e3aaf9bc849d2d16c1c8a&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Respondent_References.pdf%22&x-id=GetObject

DOWNLOAD DOCUMENT, COMPLETE AND UPLOAD HERE.

• Certification_Regarding_Deb...

*Response required

7. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT*

DOWNLOAD DOCUMENT, COMPLETE AND UPLOAD HERE.

Complete, sign and upload. Failure to do so will result in automatic disqualification.

• Prohibition_on_Certain_Tele...

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8. FEDERAL TAX LIABILITY AND RECENT FELONY CONVICTION*

DOWNLOAD DOCUMENT, COMPLETE AND UPLOAD HERE.

Complete, sign and upload. Failure to do so will result in automatic disqualification.

• Federal_Tax_Liability_and_R...

*Response required

9. CONTRACTOR RESPONSIBLITY CERTIFICATION*

DOWNLOAD DOCUMENT, COMPLETE AND UPLOAD HERE.

• Contractor_Responsibility_C...

*Response required

10. FEDERALLY FUNDED PURCHASE QUESTIONNAIRE*

DOWNLOAD DOCUMENT, COMPLETE AND UPLOAD HERE.

• Federally_Funded_Purchase_Q...

*Response required

11. NO RESPONSE SURVEY

If you are not bidding, please complete and upload the attached form so that we may learn from your comments to improve our solicitations.

• No_Response_Survey.pdf 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