Dept+of+Nursing+classroom+expansion+RFQ.pdf

Minot State University Memorial Hall – Department of Nursing classroom expansion

REQUEST for QUALIFICATIONS

ARCHITECTURAL SERVICES

BACKGROUND

Memorial Hall, formerly the Memorial Library, was built in 1957 and remodeled in 1996. Memorial Hall is home to the communications sciences and disorders, psychology, special education, social work addiction studies, criminal justice and nursing departments. Minot State University (MSU) is seeking to expand a classroom in the Department of Nursing to enrich our students’ learning and to ensure the University’s nationally-recognized nursing program continues to be a place of innovation and emerging technologies.

The classroom is approximately 1,500 square feet.

SERVICES REQUESTED

The owner is requesting proposals from interested firms for full service architectural design work.

Additional design disciplines will be retained by the architect as determined by the architect and owner during initial meetings.

PROPOSAL SUBMISSION

Minot State University is seeking professional architectural services as per SBHE Policy Section 902.5, which specifies the means and method of selection and includes compliance with North Dakota Century Code statute 48-01.2 and 54-44.7.

Interested applicants must submit six (6) copies of the written proposal, with one (1) USB flash drive having the proposal in Adobe PDF format, which demonstrates the ability to meet the above criteria, in addition to the following requirements stipulated by the aforementioned statutes:

EVALUATION CRITERIA:

1. Satisfactory past performance on similar projects as described above, including references from previous, reputable clients supporting that performance.

2. Experience and ability of professional personnel assigned to this project.

3. Willingness and ability to meet the time and funding requirements.

4. Location of the applicant’s place of business and ability to perform the work.

5. The current and projected workload of the firm and how that workload will either enhance or potentially detract from the suggested project schedule.

6. Related project experiences, including color photographs of those completed projects most similar to that described above.

7. Past performance at this campus.

PROPOSAL CONTENT TO INCLUDE:

Name of the firm and its legal status.

Company background - brief statement of company history and relevant experience relating to this proposal.

Qualifications of all personnel that will be involved with the project.

Identify lead person(s) responsible for this project and their specific qualifications.

Three references to include contact name, date of work performed, email, and phone numbers.

FORMAT:

Submit six (6) identical copies of the requested documentation.

Qualifications shall be printed on letter-size (8-1/2” x 11”) paper and assembled with soft bindings.

Do not use metal-ring hard cover binders.

Qualifications shall be a maximum of twenty (20) printed pages. One page is defined as one side of a standard sheet. The cover, cover letter, acknowledgement letter for addenda, table of contents, divider sheets and the appendix do not count toward the twenty (20) printed pages.

Additional attachments, other than the items requested, shall not be included with the qualification’s submittal.

Separate and identify each item listed below under CONTENTS with a divider sheet.

Submittals shall include a table of contents and give page numbers for each page of the qualification’s submittal.

CONTENTS:

Cover (at a minimum, must contain project name and respondent’s organization name) Cover Letter (bind into document) 1 page maximum Table of Contents 1 page maximum Response to Evaluation Criteria 20 pages maximum

Initial applicant evaluations will be based on the submitted written proposals.

INTERVIEWS

Following the receipt of information from all interested individuals and firms, the selection committee shall hold interviews with at least three firms deemed most qualified based on the information submitted.

The selection committee will reach out to the top-ranked firms for additional interview information by email or mail. Pay special attention to the “Notification of Selections” date below to know when contact will be made for interviews.

North Dakota Century Code 54-44.7-03 states that the selection committee shall evaluate interviewed person and firms based on the criteria below. Consider the following information while preparing for the interview:

Past performance The ability of professional personnel Willingness to meet time and budget requirements Location, with higher priority given to firms headquartered in North Dakota Recent, current, and projected workloads of the persons or firms Related experience on similar projects Recent and current work for the University

PROCEDURES FOR SUBMISSIONS

Firms or individuals wishing to be considered shall submit six (6) copies of their qualification information no later than 2:00 P.M. CST on Friday, February 20, 2026, to:

Jessica Jastrzebski, Procurement Officer Business Office

Minot State University 500 University Ave W

Minot, ND 58707

Sequence of Events: The following sequence details the key phases involved in the qualification and selection process:

1. Advertise for Proposals January 23, 30, and February 6, 2026

2. Submittals Due 2:00 P.M. CST on February 20, 2026

3. Review Responses and Prepare Short List February 23-February 26, 2026

4. Notification of Selections February 26-February 27, 2026

5. Interview Selected Persons and/or Firms March 9-March 11, 2026

6. Final Ranking and Notification March 13, 2026

7. Contract Negotiation, Preparation, and Review March 16-March 19, 2026

8. Start of Services March 20, 2026

ADDITIONAL INFORMATION

Negotiations with the successful applicant will require the architect to enter into a contract for services.

Based on the administrative requirements for contract agreements between the North Dakota State Board of Higher Education and design consultants as specified by the North Dakota Attorney General.

This solicitation does not commit to awarding a contract or to paying any costs incurred in the preparation of the proposal. Minot State University reserves the right to accept or reject any and all proposals.

All non-resident corporations, LLC’s, and LLP’s must be registered with the North Dakota Secretary of State to do business in the State of North Dakota before they can enter into the contract.

PROJECTED RENOVATION SCHEDULE:

Start May 14, 2026 and completed by August 14, 2026.

Questions should be referred to Jessica Jastrzebski, Procurement Officer, at:

jessica.jastrzebski@minotstateu.edu or phone 701-858-4153.

Jessica Jastrzebski, Procurement Officer Business Office Minot State University 500 University Ave W Minot, ND 58707

(701) 858-4153