DEP.RFR.BWSC.MIWOSPRS.2016-03.BIDDERS.PP.PRESENTATION.8.17.16.PPTX

Marine & Inland Waters Oil Spill Prevention & Response Services

(MIWOSPRS)

DEP-BWSC-MIWOSPRS-2016-03

BD-16-1045-BWSC0-BWSC1-00000008697

PRE-BID CONFERENCE

Tuesday, August 2, 2016

Housekeeping

Intro: MassDEP Procurement Team Location of the Restrooms Location of the Exits Sign-in Sheet – Question Cards Protocol for Questions

MIWOSPRS PROCUREMENT

This PowerPoint presentation and the sign-in sheet, written questions and answers will be posted on:

COMMBUYS

More about COMMBUYS later in this presentation

Pre-Bid Conference Topics

(in order of presentation)

Pre-Bid Conference Topics

GENERAL INFORMATION

RFR DOCUMENTS LOCATION

SCOPE OF SERVICES

THE PROCUREMENT & COMMBUYS

THE QUOTE PACKAGE

QUOTE PACKAGE CONTRACT FORMS

TERMS AND CONDITIONS (HIGHLIGHTS)

QUESTIONS

General Information About the Procurement

Estimated Procurement Calendar

Number of Awards Number of awards will be based on getting a roster of qualified firms that can perform some or all of the Scope of Services

Eligible Entities The MIWOSPRS contract can only be used by MassDEP, and no other Departments or Agencies within the Commonwealth.

Contract Duration

Base period = 3 yrs

2 – 2 Year Options = 4 yrs

Potential duration = 7 yrs

Estimated Contract Value

Estimated Total Contract Value is $2 million.

Documents on COMMBUYS

Scope of Services

Background to MOSPRA Massachusetts Legislature enacted Chapter 251, Acts of 2004, An Act Relative to Oil Spill Prevention and Response in Buzzards Bay and Other Harbors and Bays of the Commonwealth

Marine Oil Spill Prevention and Response Act (MOSPRA) & MGL c. 21M

Background to MOSPRA Established MOSPRA Fund to pay for specific things such as:

Response training & equipment for municipalities Large-scale drills & exercises Vessel navigational safety improvements Wildlife rehabilitation Some spill related items- loans, etc.

Activities under MOSPRA Equipment- 85 trailers Geographic Response Plans (GRPs) Trainings and GRP testing with first responders Bilge Pump Out Pilot Project Ram Island Exercise Wave Sensor Buoy Buzzards Bay Risk Assessment Oil Spill Threat Evaluation for Mass CONEX Box equipment

Summary of Scope of Services Support of MOSPRA & MGL c. 21M Developing & providing training to first responders Program implementation- assistance with policy development, meetings, technical experts, reports, evaluation of projects

Summary of Scope of Services

MOSPRA & MGL c. 21M cont.

Specific Program needs might include oiled wildlife training, equipment tracking & evaluation, navigational aids In a large spill event, may ask contractor to support MassDEP

Summary of Scope of Services

Inland Waters Geographic Response Plans Training Development & Execution Equipment analysis

THE

PROCUREMENT &

COMMBUYS

Submittal Requirements Since June 2014, all “official” procurement documents and bidder response submittals, questions and answers, and other procurement records must be uploaded or downloaded on COMMBUYS.

Absolutely nothing can be part of the procurement and response process unless it is on COMMBUYS.

Although official bid submittals must be uploaded to COMMBUYS. We also require submittal of seven (7) paper copies of your responses to MassDEP- 2 with Original Signatures & 5 copies The 7 paper copies must:

be submitted by the deadline be exact duplicates of the uploaded version on COMMBUYS.

If they are not exact, the bid may be rejected.

COMMBUYS = Commonwealth’s web-based electronic procurement and purchasing system

Web URL = http://www.commbuys.com/bso

Commodity Codes associated with Bid 71-14-00 Oil and gas restoration reclamation services 76-13-17 Oil Spill Cleanup 77-10-00 Environmental Management 77-11-00 Environmental Protection 77-12-00 Pollution Tracking and Monitoring and Rehabilitation 77-13-00 Pollutants Tracking and Monitoring and Rehabilitation Services 81-10-00 Professional Engineering Services

YOU MUST SUBMIT A BID FOR AT LEAST ONE OF THESE SERVICES/COMMODITY CODES OTHERWISE COMMBUYS CONSIDERS THE QUOTE/RESPONSE TO BE “NO BID”

NEED HELP FOR COMMBUYS?

Contact Help Desk Email: COMMBUYS@state.ma.us Phone: 888-627-8283 or 617-720-3197 8am - 5pm Monday – Friday

COMMBUYS Webpage (OSD) http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/conduct-a-procurement/commbuys/

THE QUOTE PACKAGE

The document bidder’s must submit to MassDEP

Instructions on format, content and page limitations for these sections are provided in Section 7 of the RFR

Instructions for filling out these forms are provided in Section 10 (Appendix 3) of the RFR

Please note that one of the attachments is the Electronic Fund Transfer (EFT) Form – submittal of this form will only be required upon contract award

MassDEP Form Templates

Attachment 3 Cover Sheet

Attachment 4 Key Personnel Qualifications (Resumes)

Key Personnel Qualifications (Resumes)

Project Descriptions

Important: Ensure that the client information is accurate! First 3 should be same as Business Reference Form.

Proposed Labor Rate Schedule Detailed descriptions for each Labor Category are provided in Attachment 2 Pricing Terms & Conditions & Rate Schedules, Article 2, Labor Compensation Terms and Conditions.

Quote Package Contract Forms

Standard Contract Form Commonwealth Terms and Conditions

RFR Submittal Requirements Commonwealth’s

STANDARD CONTRACT FORM (SCF)

The SCF along with the Commonwealth Terms and Conditions ARE THE CONTRACT!

If you do not submit a properly executed SCF, then you do not have a contract!

RFR Submittal Requirements In some cases, companies may have multiple Mass Vendor Codes (VC’s, Tax ID’s, legal and billing addresses, etc. on file with the Commonwealth.

Make sure you use those that are consistent with whatever existing VC you select to use for

MIWOSPRS.

RFR Submittal Requirements

Make sure your correct- Contractor Legal Name;

Legal Address;

Tax Identification Number (TIN);

are all exactly the same, and as on SCF

RFR Submittal Requirements Commonwealth’s

TERMS AND CONDITIONS

(T&Cs) The Commonwealth T&C’s, along with the executed Commonwealth SCF, ARE THE CONTRACT!

If you do not submit a properly executed Commonwealth T&Cs, then you do not have a contract!

RFR Submittal Requirements Commonwealth’s

TERMS AND CONDITIONS

(T&Cs)

The 3rd page is the signature page that must be signed by the companies signatory to execute the contract.

Entries that must be exactly same as those in the SCF and W-9 (Mass Substitute).

Organization (Legal) Name

TIN

Address (Legal)

MIWOSPRS Contract Terms & Conditions (Highlights)

MIWOSPRS PROCUREMENT

The highlights inform the Bidder of some of the requirements that may influence their decisions regarding this procurement.

The highlights in this presentation are not a substitute for T&Cs in the RFR. Bidders must use the RFR to understand the requirements.

Terms & Conditions Highlights Insurance Requirements

Please review Attachment 1 Supplemental Terms & Conditions for Insurance Requirements

Procedure for Non-Team Sub Acquisition

Article 8.1 The procedure for best-value acquisitions of non-team subcontractors required for this contract.

Suggest bidders review this clause, among others, to understand how subcontractor acquisition will effect their own process.

Attachment 2 Pricing Terms & Conditions and Rate Schedules

Bidder’s labor rates are inclusive of all overhead, indirect costs and profits.

Labor rates are hourly rates that are in effect for 3 years, with the opportunity to negotiate an increase at the end of three years.

See Article 2

Attachment 2 Pricing Terms & Conditions and Rate Schedules

The Contractor’s labor for the preparation, processing, handling and other indirect administrative activities associated with preparing invoices….shall not be charged to or reimbursed by MassDEP unless the Department's Contract Administrator has pre-approved these charges in writing

Attachment 2 Pricing Terms & Conditions and Rate Schedules

Article 3, Travel, Lodging & Per Diem

Mileage Rates based on IRS rate

Mileage apps such as Google Maps, TomTom, Garmin, Apple Maps, etc. to be used in determining distance

Attachment 2 Pricing Terms & Conditions and Rate Schedules

Article 3, Travel, Lodging & Per Diem

QUESTIONS?

MIWOSPRS PROCUREMENT

Note the verbal answers provided during presentation are not official and may be different from final answers posted on COMMBUYS.

BID Deadline for Submitting Questions COMMBUYS Q&A Tab August 11, 2016. 4:00 pm image2.jpeg image3.png image4.png image5.png image6.emf

Microsoft_Word_Document1.docx RFR # DEP-BWSC-MIWOSPRS-2016-03/COMMBUYS Bid# BD-16-1045-BWSC0-BWSC1-00000008697

Department Form Cover Sheet, Attachment # 3

Cover Sheet

Official Company Name:

Name, Phone #, mailing and email address of the Company’s Point-of-Contract for this Solicitation.

Corporate Headquarters address.

Company office and address that will be the primary point of contact for this Contract.

Other Company offices (city/town, state) that may provide services for this contract.

Number of full-time employees.

Number of part-time employees.

Is your Company currently working for the Commonwealth of Massachusetts? If yes, then state which Department and what contract(s).

Has your Company worked for the Commonwealth of Massachusetts within the past five (5) years? If yes, then state which Department and what contract(s). Do not repeat information provided in #9.

image7.emf

Microsoft_Word_Document2.docx

DEPARTMENT FORM, ATTACHMENT #4

KEY PERSONNEL QUALIFICATIONS (RESUMES)

RFR NO. BWSC-MIWOSPRS-2016-03

Key Person Resume

Key Resume No.

Name of key person:

Firm name and location:

Title(s) in firm:

Home office location of key person:

Role(s) for this contract:

RFR Labor Category

Years of total professional experience:

Years of professional experience with current firm:

Education (Degree(s), Institution, Specialization):

Other Pertinent Qualifications (training, non-degree education, awards, publications):

Current Pertinent Professional Registrations, Licenses, Certs. and State(s) where applicable:

Brief work history of key person

Key Person Name:

Relevant Project 1

(title or name):

Project Location

(city and state)

Place "X" in box on right if performed with current firm

Specific Role(s):

Year Completed:

Expected Completion date:

Client Name/Type

Approximate cost of Project or Task

Brief Summary of the project scope and how this project demonstrates the key person's experience with their specific role and MIWOSPRS Services:

Relevant Project 2

Project Location

Place "X" in box on right if performed with current firm

Specific Role(s):

Year Completed:

Expected Completion date:

Client Name/Type

Approximate cost of Project or Task

Brief Summary of the project scope and how this project demonstrates the key person's experience with their specific role and MIWOSPRS Services:

Relevant Project 3

Project Location

Place "X" in box on right if performed with current firm

Specific Role(s):

Year Completed:

Expected Completion date:

Client Name/Type

Approximate cost of Project or Task

Brief Summary of the project scope and how this project demonstrates the key person's experience with their specific role and MIWOSPRS Services:

Relevant Project 4

Project Location

Place "X" in box on right if performed with current firm

Specific Role(s):

Year Completed:

Expected Completion date:

Client Name/Type

Approximate cost of Project or Task

Brief Summary of the project scope and how this project demonstrates the key person's experience with their specific role and MIWOSPRS Services:

RFR DEP-BWSC-MIWOSPRS-2016-03/ COMMBUYS Bid# BD-16-1045-BWSC0-BWSC1-00000008697 image8.emf

Microsoft_Word_Document3.docx

Relevant Project 1

Project Location

Place "X" in box on right if performed with current firm

Specific Role(s):

Year Completed:

Expected Completion date:

Client Name/Type

Approximate cost of Project or Task

Brief Summary of the project scope and how this project demonstrates the key person's experience with their specific role and MIWOSPRS Services:

Relevant Project 2

Project Location

Place "X" in box on right if performed with current firm

Specific Role(s):

Year Completed:

Expected Completion date:

Client Name/Type

Approximate cost of Project or Task

Brief Summary of the project scope and how this project demonstrates the key person's experience with their specific role and MIWOSPRS Services:

Relevant Project 3

Project Location

Place "X" in box on right if performed with current firm

Specific Role(s):

Year Completed:

Expected Completion date:

Client Name/Type

Approximate cost of Project or Task

Brief Summary of the project scope and how this project demonstrates the key person's experience with their specific role and MIWOSPRS Services:

Relevant Project 4

Project Location

Place "X" in box on right if performed with current firm

Specific Role(s):

Year Completed:

Expected Completion date:

Client Name/Type

Approximate cost of Project or Task

Brief Summary of the project scope and how this project demonstrates the key person's experience with their specific role and MIWOSPRS Services:

RFR DEP-BWSC-MIWOSPRS-2016-03/ COMMBUYS Bid# BD-16-1045-BWSC0-BWSC1-00000008697 image9.emf

Microsoft_Word_Document4.docx

DEPARTMENT FORM, ATTACHMENT #5

PROJECT DESCRIPTIONS

RFR NO. BWSC-MIWOSPRS-2016-03

Bidder's Name:

Project Descriptions That Demonstrate the Bidder's Qualifications

Project Title and Location (city and state):

Example Project Number:

Client:

Client Point of Contact Name:

Daytime Phone #:

Scope of services demonstrated by this project:

Approx. Cost

Project Duration (Years/Months)

Year Completed

Expected Completion Date

Key Personnel and who participated in this project, and their role(s):

Prime Contractor firm for the project and team subcontractors who participated in this project and their role(s):

Brief description of the project and relevant facts and features that are pertinent to scope of MIWOSPRS services:

RFR DEP-BWSC-MIWOSPRS-2016-03/ COMMBUYS Bid# BD-16-1045-BWSC0-BWSC1-00000008697 image10.emf

Microsoft_Word_Document5.docx

Labor Rate Schedules

[NOTE TO BIDDERS: Do not change any text or provisions in these tables.

Enter rates and responses in appropriate cells.]

MIWOSPRS Labor Rate Schedule

Enter Bidder Name:

Labor Category

Typical Titles and/or Roles

(Reference , Definitions of Labor Categories, for descriptions)

Enter Hourly Labor Rate in this column

P-5

Executive Manager, Principal, and Program Manager

P-4

Project Manager, Project Associate, Project Supervisor

P-3

Task Manager, Scientist, Analyst and Engineer

P-2

Staff Scientist, Engineer, Analyst

P-1

Junior Associate, Scientist, Engineer and Analyst

T-1

Technician, GIS Specialist, Sr. Graphic Artists, Sr. Web Site Developer

PMA

Program Management Assistant

CL

Clerical, Administrative Aide

RFR DEP-BWSC-MIWOSPRS-2016-03/ COMMBUYS Bid# BD-16-1045-BWSC0-BWSC1-00000008697 image11.jpeg image12.jpeg image13.jpeg image14.jpeg