DEP.BAW.RFR.EQE.900.300.17.WEBINAR.9.14.17.pdf

Diesel Retrofit Technologies for MassClean Diesel Grant Programs:

Bidders Conference

September 14, 2017

COMMBUYS Bid Solicitation

BD-18-1045-BAW00-BAW01-19421

Agenda Introduction

Review of Important Notices

Procurement Overview RFR Goals

Purpose

Grant Programs

Technology

Specifications

Evaluation Criteria

Additional information

Procurement Schedule

COMMBUYS

Vendor Training Resources

Important Notices

Any comments, responses or answers provided during today's bidders conference by any representative of the Agencies are not official comments, responses or answers.

Only questions and answers posted to COMMBUYS are official.

Use the COMMBUYS Help Desk for COMMBUYS Questions: Do NOT ask MassDEP

– COMMBUYS Help Desk

• Call: 1-888-627-8283 or 617-720-3197

• Email:commbuys@state.ma.us

RFR Goal

Procure the services of multiple qualified vendors capable of providing diesel emission reduction retrofit technologies for the benefit of publicly or privately owned on-road and non-road diesel-fueled vehicles that have not previously been retrofitted with these technologies

Purpose

Retrofit target fleets of on-road trucks and non-road municipal vehicles, as detailed in a particular grant program

Vehicles to be identified through two grant programs:

MassCleanDiesel: Clean Markets Program

MassCleanDiesel: Clean Municipal Vehicles Program

Grant Programs

Funding through United States Environmental Protection Agency (USEPA) Diesel Emissions Reduction Act (DERA) program, or other sources that may become available

On-road: Limited to medium and heavy-duty trucks with model years 1995 to 2009, depending on the technology

Off-road: Limited to engines or equipment that have seven or more years of useful life remaining and that operated for >500 hrs./yr.

3 Technologies Included

Category I - DOCs - Diesel Oxidation Catalysts

Category II - DPFs - Diesel Particulate Filters

Category III -SCR - Selective Catalytic Reduction

Verification of Technologies

All products proposed by bidders MUST be verified under:

The USEPA Diesel Retrofit Program Verification Process; or

The California Air Resources Board (CARB) Diesel Emission Control Strategies Verification

Specifications

Installation of DPFs requires pre-installation analysis (including exhaust temperature data-logging) to ensure equipment meets all verification requirements of EPA or CARB

Products, mounting hardware and related parts must be rust and corrosion resistant

Bidders must offer at least one product identified in Categories I - III

Specifications

Bidders must expressly agree to provide a five-year, 100,000 mile full replacement warranty on the emission control system

Pricing – competitive review of proposals on pricing for specific products for each retrofit technology in Categories I – III

Must be indicated on cost sheet

Must be broken down into two prices:

I. Parts

II. Labor and other related installation fees

Evaluation Criteria

Emission Reduction percentage for PM, CO and HC for each technology

Cost-Effectiveness - $/ton emission reduction

Price (including volume discounts)

Past performance

Warranty

Supplier Diversity Program (SDP) – minimum of 10% of evaluation points

Evaluation Criteria

Equal Employment Opportunity/Affirmative Action Policy Statement

Disadvantaged Business Enterprise Participation

Service Territory evaluation

Business References – 3 references required

Additional Information

Intent is to award multiple contracts

Initial contracts for 3 years with option to renew up to 3 times for 2 years apiece for total maximum contract duration of 9 years

Procurement Schedule

Event Date

Announce Intent to Procure Aug. 29, 2017

Bid Release Date Aug. 29, 2017

Bidders Conference Webinar Sept. 14, 2017

Deadline for Submission of Questions Sept. 22, 2017

Official Answers for Bid Q&A published Sept. 27, 2017

Bid Amendment Deadline Oct. 2, 2017

Deadline for Quotes/Bid Responses Oct. 27, 2017

Notification of Apparent Successful Bidders Nov. 3, 2017

Final Negotiations (Estimated) Nov. 17, 2017

Estimated Contract Start Date Dec. 1, 2017

COMMBUYS

Vendors (bidders) MUST be registered in

COMMBUYS

Vendor Registration is Free

– UNSPSC codes for registration:

25-17-00

25-17-37

25-19-00

Bid Solicitation: BD-18-1045-BAW00-BAW01-19421

Vendor Resources

Vendor Training Resources Register and attend any of the following workshops:

COMMBUYS Essentials for the Seller Role (Boston)

How to Locate and Respond to Bids in COMMBUYS (webinar)

Supplier Diversity Program (SDP) Overview for Bidders and Prime Contractors (webinar)

Job Aids COMMBUYS Vendor Registration Quick Reference Guide

How to Create a Quote in COMMBUYS

Webcast

COMMBUYS Vendor Registration https://www.eventbrite.com/e/vendor-workshop-commbuys-essentials-for-the-seller-role-boston-tickets-27012842138 https://www.eventbrite.com/e/vendor-webinar-how-to-locate-and-respond-to-bids-in-commbuys-online-training-tickets-27014631490 https://www.eventbrite.com/e/vendor-webinar-how-to-locate-and-respond-to-bids-in-commbuys-online-training-tickets-27014631490 https://www.eventbrite.com/e/vendor-webinar-supplier-diversity-program-sdp-overview-for-bidders-and-prime-contractors-online-tickets-30270483832 https://www.eventbrite.com/e/vendor-webinar-supplier-diversity-program-sdp-overview-for-bidders-and-prime-contractors-online-tickets-30270483832 http://www.mass.gov/anf/docs/osd/commbuys/create-quote-in-commbuys.pdf http://www.mass.gov/anf/docs/osd/commbuys/create-quote-in-commbuys.pdf https://www.youtube.com/watch?v=9q5I6P7QaBY&feature=youtu.be

Questions & Answers