TOWNSHIP OF DENVILLE

MORRIS COUNTY, NEW JERSEY

1 Saint Mary’s Place, Denville, NJ 07834

REQUEST FOR BIDS

GENERAL MAINTENANCE & REPAIR CONTRACTING SERVICES

Carpentry, Drywall, Painting, Curbing, and Sidewalk Repairs

Bidder

Address

Phone #

Fax #

E Mail

Bid Number: 5-2026

Bid Opening Date/Time:

August 19,2026 at 11am

All Inquiries: purchasing@denvillenj.org | (973) 627-8300, ext. 296

THOMAS W. ANDES, MAYOR

TOWNSHIP COUNCIL

GLEN BUIE, COUNCIL PRESIDENT

GARY BOROWIEC

HARRY FAHRER

ROBERT SIMPSON

MARK VENIS

CHRISTINA V. KOVACS

ADRIENNE ZIMMERMAN

TABLE OF CONTENTS

Section 1 Notice to Bidders

Section 2 Instructions to Bidders

Section 3 Scope of Services

Section 4 General Conditions

Section 5 Licenses, Registrations & Statutory Compliance

Section 6 Prevailing Wage

Section 7 Insurance Requirements

Section 8 Contract Term

Section 9 Basis for Award

Section 10 Bid Proposal Form

Section 11 Required Submissions Checklist

SECTION 1 — NOTICE TO BIDDERS

The Township of Denville, County of Morris, State of New Jersey (the “Township”), is soliciting sealed bids for general maintenance and repair contracting services covering carpentry, drywall, painting, curbing, and sidewalk work at Township-owned facilities and public rights-of-way, on an as-needed, when-needed basis.

This contract is intended for routine small-job maintenance and repair work. New construction and large capital projects will be separately bid.

1.1 Bid Submission

Sealed bids will be received by the Township Purchasing Agent until 11:00a.m. on August 19 ,2026 at which time all bids will be publicly opened and read aloud:

All Bids should be clearly marked

Township of Denville – Office of the Township Purchasing Office

1 Saint Mary’s Place, Denville, NJ 07834

Bids received after the stated time will not be accepted and will be returned unopened.

Bidders are required to comply with the provisions of N.J.S.A. 10:5-31 et. seq. and N.J.A.C. 17:27, and any amendments thereto, regarding Affirmative Action. The successful bidder, upon notification of the Township’s intent to award a contract to said bidder, must supply the Township with one of the following Affirmative Action documents:

1. A photocopy of the bidder's current Federal Affirmative Action Plan Approval Letter; or

2. A photocopy of the bidder's current Certificate of Employee Information Report issued in accordance with N.J.A.C. 17:27-1.1 et seq.; or

3. The Township’s copy of the bidder's completed Initial Employee Report, Form AA-302, as submitted to the Division of Contract Compliance and EEO in Public Contracts.

1.2 Bid Identification

Each bid shall be submitted in a sealed envelope clearly marked: “BID — GENERAL MAINTENANCE & REPAIR CONTRACTING — DO NOT OPEN.” The envelope shall also bear the bidder’s name and return address.

1.3 Inquiries

All questions must be submitted in writing to the Township Purchasing Agent no later than eight (8) business days prior to bid opening:

Email: purchasing@denvillenj.org | Telephone: (973) 627-8300, ext. 296

Substantive responses will be issued by written addendum to all known plan-holders. No verbal response shall be binding upon the Township.

1.4 Reservation of Rights

The Township reserves the right to reject any or all bids, waive informalities, and award or not award a contract, all in accordance with N.J.S.A. 40A:11-1 et seq.

SECTION 2 — INSTRUCTIONS TO BIDDERS

2.1 Examination of Documents

Before submitting a bid, each bidder shall carefully examine these specifications and, where appropriate, the Township facilities where work may be performed. Submission of a bid constitutes acknowledgment that the bidder has familiarized itself with all conditions affecting performance of the work.

2.2 Required Submissions

Each bid shall include the following, properly completed and executed. Failure to submit any required item may result in rejection of the bid as non-responsive:

• Completed and signed Bid Proposal Form (Section 10)

• Non-Collusion Affidavit

• Stockholder Disclosure Statement (N.J.S.A. 52:25-24.2)

• Acknowledgment of Receipt of Addenda, if any

• Affirmative Action / EEO documentation (P.L. 1975, c. 127; N.J.A.C. 17:27)

• Disclosure of Investment Activities in Iran (N.J.S.A. 52:32-58)

• Copy of current New Jersey Business Registration Certificate (N.J.S.A. 52:32-44)

• Copy of current NJ Public Works Contractor Registration Certificate (N.J.S.A. 34:11-56.48 et seq.)

• Sample Certificate of Insurance per Section 7

• References from at least three (3) public-sector or commercial clients for similar work within the past five (5) years

2.3 Bid Security

The guarantee shall be payable to the contracting unit so that if the contract is awarded to the bidder, the bidder will enter into a contract therefor and will furnish any performance bond or other security required as a guarantee or indemnification. The guarantee shall be in the amount of 10% of the bid, but not in excess of $20,000.00, except as otherwise provided herein, and may be given, at the option of the bidder, by certified check, cashier's check or bid bond.

2.4 Bid Preparation

Bids shall be typed or completed legibly in ink. All blanks on the Bid Proposal Form shall be completed.

Bidders shall not alter or annotate the Bid Proposal Form. Erasures and corrections shall be initialed by the person signing the bid.

2.5 Bid Modification or Withdrawal

A bid may be modified or withdrawn by written request received by the Township Clerk before the time set for bid opening. After bid opening, no bid may be withdrawn for sixty (60) days, except as provided by N.J.S.A.

40A:11-23.3.

2.6 Award

Award shall be made to the lowest responsible bidder whose bid complies with these specifications, in accordance with Section 9 and N.J.S.A. 40A:11-1 et seq.

SECTION 3 — SCOPE OF SERVICES

3.1 General

The successful bidder (the “Contractor”) shall provide general maintenance and repair contracting services to the Township on an as-needed, when-needed basis. The Contractor shall furnish all labor, supervision, materials, tools, equipment, and transportation necessary to perform the work. This contract covers routine small-job maintenance and repair only; new construction and capital improvement projects will be separately bid.

3.2 Trades and Work Covered

The scope of work includes the following:

(a) Carpentry and Interior Repairs

Rough and finish carpentry; framing; door and window installation and repair; trim, molding, and hardware replacement; cabinetry and shelving; flooring repair and replacement (vinyl, laminate, hardwood, and ceramic tile); ceiling tile repair and replacement; and incidental interior finish work.

(b) Drywall and Plaster Repairs

Drywall hanging, cutting, patching, and repair; taping and finishing; spackling and skim-coating; plaster patching; surface preparation for painting.

(c) Painting

Interior and exterior painting; priming; caulking and weatherproofing of painted surfaces; touch-up and full-coat application. All paint shall be commercial-grade, color-matched to existing surfaces unless otherwise directed by the Township.

(d) Curbing

Repair and replacement of Belgian-block and concrete vertical curbing, billed per linear foot, all-inclusive. Each linear foot of curbing work shall include all labor, materials, subbase preparation, forming, concrete or block placement, backfill, compaction, joint work, surface restoration, debris removal, and lawful disposal. Work shall be performed in accordance with all applicable New Jersey construction codes, municipal standards, and accepted industry practices. Where curbing replacement involves an ADA curb ramp, the ramp shall be constructed in compliance with the Americans with Disabilities Act Accessibility Guidelines (ADAAG) and the New Jersey Barrier-Free Subcode (N.J.A.C. 5:23-7) as part of the same unit-price work.

(e) Sidewalks

Repair and replacement of concrete sidewalk panels, billed per square foot, all-inclusive. Each square foot of sidewalk work shall include all labor, materials, subbase preparation, forming, concrete placement, finishing, curing, joint sawing or placement, surface restoration of adjacent areas disturbed by the work, debris removal, and lawful disposal. Work shall conform to all applicable New Jersey construction codes, municipal sidewalk standards, and accepted industry practices. Panels adjacent to curb ramps or accessible routes shall meet ADA and Barrier-Free Subcode requirements.

(f) General Maintenance and Handyman Tasks

Patching, sealing, hardware replacement, fastening and anchoring, hanging signage and fixtures, and other incidental work normally performed by a skilled general tradesperson.

(g) Site Cleanup, Hauling, and Disposal

Lawful removal and disposal of all construction debris generated by the Contractor’s work.

3.3 Trades Excluded

The Township maintains in-house staff for electrical and plumbing work. The Contractor shall not perform electrical or plumbing work under this contract. The Contractor shall cooperate with Township staff and sequence its work accordingly.

3.4 Township Facilities and Locations

Work may be required at any Township-owned facility or within the public right-of-way, including:

• Municipal Building and Public Safety Complex — 1 Saint Mary’s Place

• Library and Museum Complex — Diamond Spring Road

• Department of Public Works Complex — 140 Morris Avenue

• Senior Center — East Main Street

• Recreational field concession stands and restrooms (Zeek Park, Gardner Field)

• Firehouses — Main Street, Diamond Spring Road, and Franklin Road

• Water and sewer station buildings

• Public sidewalks and curbing throughout the Township of Denville

SECTION 4 — GENERAL CONDITIONS

4.1 Independent Contractor

The Contractor is an independent contractor. The Contractor shall be solely responsible for all taxes, payroll obligations, workers’ compensation, and employee benefits with respect to its own personnel, and shall indemnify and hold the Township harmless from any related claim or liability.

4.2 Hours of Work and Response Times

Routine work shall be performed Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding legal holidays.

After-hours work may be required at the Township’s request at the same bid rates. The Contractor shall acknowledge routine assignments within twenty-four (24) hours and shall be on-site for emergency assignments within four (4) hours of notice.

4.3 Time-and-Materials Basis

Most work will be performed on a time-and-materials (T&M) basis at the hourly rates and material markup set forth in the Bid Proposal Form. For curbing and sidewalk items where unit prices are bid (Section 10, Schedule C), the Township may order work at the bid unit prices on a turnkey basis at its option.

4.4 Estimates Required

Prior to commencing any work, the Contractor shall furnish a written estimate to the Township’s Director of Public Works or Facilities Manager. Materials and labor shall be listed as separate line items on every estimate and invoice; lump-sum pricing will not be accepted.

For work estimated under $2,500, a brief written description with labor and materials broken out is sufficient.

For work estimated at $2,500 or more, the estimate shall include: (a) scope description; (b) labor by classification and estimated hours; (c) itemized materials list with costs and the bid markup applied as a separate line; (d) estimated start date and duration; and (e) total not-to-exceed price.

4.5 Purchase Orders Required

No work shall be performed without a written Township Purchase Order issued in advance. Any work performed without a Purchase Order is performed at the Contractor’s own risk and may be rejected for payment.

4.6 Emergency Work

In a bona fide emergency, the Director of Public Works, Facilities Manager, or another authorized Township official may verbally authorize the Contractor to begin work without a Purchase Order. The Contractor shall, within twenty-four (24) hours of beginning emergency work, submit a written estimate, and the Township shall thereafter issue a ratifying Purchase Order.

4.7 Township-Furnished Materials

The Township reserves the right to furnish all or any portion of materials for any project. Where the Township furnishes materials, the Contractor shall invoice for labor only, with no markup on Township-furnished materials.

4.8 Workmanship and Materials

All work shall be performed by skilled tradespersons in accordance with standard industry practices, applicable code, and manufacturers’ installation instructions. All Contractor-furnished materials shall be new, unused, and of merchantable quality, suitable for the intended purpose.

4.9 Code Compliance and Permits

All work shall comply with applicable federal, state, and local laws, codes, and regulations, including the New Jersey Uniform Construction Code (N.J.A.C. 5:23), ADA/Barrier-Free Subcode, applicable OSHA standards, and Township ordinances. The Contractor shall obtain and pay for all required permits.

4.10 Inspection and Approval

All work is subject to inspection by the Township. The Township may reject any work that fails to comply with these specifications, the Purchase Order scope, applicable code, or industry standards. The Contractor shall promptly correct rejected work at no additional cost.

4.11 Cleanup and Disposal

Upon completion of each project, the Contractor shall remove all debris, surplus materials, tools, and equipment from the work site and leave the site in a clean and orderly condition. All debris shall be lawfully disposed of by the Contractor at its sole cost.

4.12 Warranty

The Contractor warrants all labor and workmanship for one (1) year from the date of Township acceptance.

Materials shall carry at minimum the manufacturer’s standard warranty, passed through to the Township.

Defective work or materials shall be corrected at no cost to the Township.

4.13 Change Orders

Any change in scope, quantity, or materials shall be documented in a written change order prepared as a supplemental estimate per Section 4.4, and authorized by a revised or supplemental Purchase Order before change-order work proceeds. No verbal change order shall bind the Township.

4.14 Invoicing and Payment

Invoices shall reference the applicable Purchase Order number and shall itemize labor (by classification, dates, and hours) and materials separately. Submit invoices to:

For facilities work: John Ciardi, Facilities Manager — jciardi@denvillenj.org | (973) 296-3946

For public-works (sidewalk, curbing) work: John Egbert, Director of Public Works — jegbert@denvillenj.org |

(973) 625-8334

Payment shall be made in accordance with the New Jersey Prompt Payment Act (N.J.S.A. 2A:30A-1 et seq.).

4.15 Indemnification

The Contractor shall indemnify, defend, and hold harmless the Township, its officials, employees, and agents from and against all claims, losses, and expenses arising out of the Contractor’s performance or failure to perform the work, except to the extent caused by the Township’s sole negligence or willful misconduct.

4.16 Assignment and Subcontracting

The Contractor shall not assign this contract or subcontract any portion of the work without prior written consent of the Township. The Contractor remains responsible for the acts and omissions of any approved subcontractor.

SECTION 5 — LICENSES, REGISTRATIONS & STATUTORY COMPLIANCE

5.1 Public Works Contractor Registration

The Contractor and any subcontractor performing public work as defined in N.J.S.A. 34:11-56.26 shall be registered with the New Jersey Department of Labor and Workforce Development pursuant to N.J.S.A. 34:11-

56.48 et seq. Proof of registration shall be provided with the bid and maintained throughout the contract term.

5.2 New Jersey Business Registration

Pursuant to N.J.S.A. 52:32-44, no contract shall be entered into and no payment made unless the Contractor provides proof of New Jersey business registration.

5.3 Affirmative Action / Equal Employment Opportunity

The Contractor shall comply with P.L. 1975, c. 127 (N.J.S.A. 10:5-31 et seq.) and N.J.A.C. 17:27, and shall submit required EEO documentation prior to contract execution.

5.4 Statutory Disclosures

The bidder shall submit with its bid the required certifications regarding (a) Investment Activities in Iran (N.J.S.A. 52:32-58); (b) Investment Activities in Russia or Belarus (N.J.S.A. 52:32-60.1); (c) Stockholder Disclosure (N.J.S.A. 52:25-24.2); and (d) Non-Collusion Affidavit. Failure to include any required certification shall result in rejection of the bid as non-responsive.

5.5 Pay-to-Play / Political Contribution Disclosure

To the extent applicable under N.J.S.A. 19:44A-20.4 et seq., the Contractor shall comply with all political contribution disclosure requirements. The pay-to-play threshold is $17,500.

5.6 Americans with Disabilities Act

The Contractor shall comply with the ADA, 42 U.S.C. § 12101 et seq., and the New Jersey Law Against Discrimination, N.J.S.A. 10:5-1 et seq., including ensuring that constructed elements (curb ramps, walkways, etc.) meet applicable accessibility standards.

SECTION 6 — PREVAILING WAGE

The New Jersey Prevailing Wage Act, N.J.S.A. 34:11-56.25 et seq., applies to this contract on a project-by-project basis. It does not apply automatically to every project performed under this contract.

6.1 When Prevailing Wage Applies

The Prevailing Wage Act applies to a specific project only if the total contract price for that individual project equals or exceeds the municipal prevailing-wage threshold then in effect (currently $19,375, subject to adjustment). The Township and Contractor shall identify, prior to each Purchase Order, whether the threshold will be met. Related work shall not be artificially split to avoid the prevailing-wage requirement.

6.2 Compliance When Threshold Is Met

For any project meeting or exceeding the threshold: (a) the Contractor and all subcontractors shall pay no less than the applicable prevailing wage rates; (b) the Township will obtain a current Prevailing Wage Determination from NJDOL; (c) the Contractor shall submit certified payrolls per N.J.A.C. 12:60-6; and (d) the Contractor shall post applicable rates at the project site.

6.3 Projects Below the Threshold

For projects below the threshold, the Contractor’s bid hourly rates shall govern. All other applicable wage-and-hour obligations remain in effect regardless of project size.

SECTION 7 — INSURANCE REQUIREMENTS

The Contractor shall procure and maintain the following minimum insurance coverages from carriers admitted in New Jersey and rated A- VII or better by A.M. Best, prior to commencement of any work:

7.1 Commercial General Liability

Occurrence form; $1,000,000 per occurrence; $2,000,000 general aggregate; $2,000,000 products/completed operations aggregate; $1,000,000 personal and advertising injury. Coverage shall include premises and operations, contractual liability, and independent-contractors coverage.

7.2 Automobile Liability

All owned, hired, and non-owned vehicles; $1,000,000 combined single limit per accident.

7.3 Workers’ Compensation and Employer’s Liability

Statutory New Jersey workers’ compensation benefits; employer’s liability at $500,000 per accident / $500,000 disease policy limit / $500,000 disease per employee.

7.4 Additional Insured and Certificates

The Township of Denville and its officials, employees, and agents shall be named as additional insureds on the CGL and Auto policies on a primary, non-contributory basis, with a waiver of subrogation in the Township’s favor. The Contractor shall furnish original Certificates of Insurance prior to contract execution and shall provide renewal certificates upon policy expiration. All policies shall provide thirty (30) days’ prior written notice of cancellation to the Township (ten (10) days for non-payment). Subcontractors shall maintain the same minimum coverages.

SECTION 8 — CONTRACT TERM

8.1 Initial Term

One (1) year, commencing on the date of contract execution following award.

8.2 Renewal Option

One (1) additional one-year renewal by mutual written agreement, executed not less than thirty (30) days prior to expiration of the initial term, at the same rates and terms with no escalation unless otherwise agreed in writing.

8.3 Statutory Maximum

The total contract term, including any renewal, shall not exceed twenty-four (24) consecutive months, in accordance with N.J.S.A. 40A:11-15.

8.4 Termination

The Township may terminate for cause upon ten (10) days’ written notice with opportunity to cure (or immediately in the case of repeated defaults, abandonment, insolvency, or imminent public safety risk). The Township may terminate for convenience upon thirty (30) days’ written notice, with payment for satisfactory work completed through the termination date and no further liability.

8.5 Appropriation Contingency

All payment obligations are subject to and contingent upon the lawful appropriation of funds by the Township Council.

SECTION 9 — BASIS FOR AWARD

9.1 Award Standard

The contract will be awarded as a single combined award to the lowest responsible bidder whose bid complies with these specifications, in accordance with N.J.S.A. 40A:11-1 et seq. A bidder must submit pricing for every element of the Bid Proposal Form to be considered responsive.

9.2 Basis for Comparison

To compare bids, the Township will evaluate each bid based on the submitted labor hourly rates, material markup percentage, and curbing and sidewalk unit prices. The Township will apply its own estimated work volumes to rank bids. Submitted rates and prices are not guaranteed work volumes and do not constitute a commitment by the Township as to the amount of work to be ordered.

9.3 Actual Compensation

The Contractor will be compensated for actual hours worked at bid rates, actual materials at cost plus the bid markup, and actual unit-priced work at bid unit prices, all per authorized Purchase Orders. The Township does not guarantee any minimum hours, materials, or quantities.

9.4 Responsibility

The Township will evaluate the responsibility of the apparent low bidder based on experience, financial capacity, references, registrations, and prior performance. A bid may be rejected if the bidder is not responsible, even if it submitted the lowest pricing.

SECTION 10 — BID PROPOSAL FORM

To: Township of Denville, Office of the Township Purchasing , 1 Saint Mary’s Place, Denville, NJ 07834

The undersigned bidder, having carefully examined the specifications for General Maintenance & Repair Contracting Services and any addenda thereto, hereby proposes to furnish all labor, materials, equipment, supervision, and incidentals at the rates, markup, and unit prices set forth below.

Schedule A — Labor Rates (Hourly, Fully Loaded)

Rates are inclusive of all wages, payroll taxes, fringe benefits, supervision, small tools and consumables, vehicle costs, mobilization, overhead, and profit. Rates apply to all hours worked including after-hours, weekends, and holidays. Rates do not apply to prevailing-wage projects (see Section 6).

Labor Classification Bid Hourly Rate

Carpenter / Finish Carpenter $____________ /hr

Mason / Concrete Worker $____________ /hr

Painter $____________ /hr

General Laborer $____________ /hr

Schedule B — Material Markup

Markup percentage applied to the actual documented cost of materials furnished by the Contractor. Inclusive of overhead, handling, delivery, and profit on materials. No markup on Township-furnished materials.

Item Bid Markup %

Material markup percentage ____________ %

Schedule C — Curbing and Sidewalk Unit Prices (All-Inclusive)

Each unit price is all-inclusive: labor, materials, subbase preparation, forming, placement, finishing, backfill or surface restoration, debris removal, and lawful disposal. No additional charges for any of these elements will be accepted. All work shall be performed in conformance with applicable New Jersey construction codes, municipal standards, and accepted industry practices.

Abbreviations: LF = linear foot; SF = square foot.

Item Description Unit Bid Unit Price

C-1 Belgian-block curbing — furnish and install, all-inclusive per linear foot (includes prep, materials, labor, and disposal)

LF $__________

C-2 Concrete vertical curb — furnish and install, all-inclusive per linear foot (includes prep, materials, labor, and disposal)

LF $__________

C-3 Concrete sidewalk — furnish and install, all-inclusive per square foot (includes prep, materials, labor, and disposal)

SF $__________

The total price for (A) Labor Rates and (B) Curbing/ sidewalk $________________________.

Write Base Bid price in words and numbers

Summary

The Township will use the labor rates, material markup, and curbing and sidewalk unit prices above to evaluate and compare bids. All rates and prices shall remain firm for the duration of the contract.

Bidder Information and Signature

Legal name of bidder:

Trade or DBA name (if any):

Business address:

City / State / ZIP:

Telephone:

Email:

NJ Business Registration No.:

NJ Public Works Contractor Reg. No.:

Federal Employer ID No.

(FEIN):

Form of business entity: □ Sole proprietor □ Partnership □ LLC □ Corporation □ Other:

State of incorporation/formation:

Bidder understands that he will be legally responsible if these specifications are not met. Bidder further understands that the Owner reserves the right to reject any or all bids and to waive any informalities.

ATTEST: Respectfully submitted, By (Seal) if Bidder is a ,Title corporation

(Address)

NOTE: ANY VARIATION IN THE LANGUAGE OF THE BID BOND FROM THIS FORM MAY BE

DEEMED NON-RESPONSIVE AND A MATERIAL DEFECT. RECOVERY ON THE BID BOND MUST

NOT BE LIMITED TO THE DIFFERENCE BETWEEN THE PRINCIPAL’S BID AND THE BID OF

ANOTHER PARTY TO WHOM THE CONTRACT MAY BE AWARDED DUE TO PRINCIPAL’S

DEFAULT

BID BOND

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, as Principal, and

________________________________________________, as Surety, are hereby held and firmly bound unto the

Township of Denville, County of Morris, as OWNER in the penal sum of $________________________ for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our successors and assigns. Signed this __________ day of ________________________, 20 . The Condition of the above obligation is such that whereas the Principal has submitted to the Township of Denville, County of Morris, a certain

BID, attached hereto and hereby made a part hereof to enter into a contract in writing, for the

NOW, THEREFORE,

a) If said BID shall be rejected, or

b) If said BID shall be accepted and the Principal shall execute and deliver a contract in the Form of

Contract attached hereto (properly completed in accordance with said BID), and shall furnish a BOND for his faithful performance of said contract, then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its BOND shall be in no way be impaired or affected by any extension of the time within which the OWNER may accept such BID; and said Surety does hereby waive notice of any such extensions.

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

(L.S.)

Principal

(L.S.)

Surety

By

IMPORTANT - Surety companies executing BONDS must be authorized to transact business in the State of New Jersey.

Bid Bond must be accompanied by (a) appropriate acknowledgments of the respective parties (b) appropriate duly certified copy of Power of Attorney or other certificate of authority where bond is executed by agent, officer, or other representative of Principal or Surety; (c) a duly certified extract from By-Laws or resolutions of Surety under which Power of Attorney or other certificate of authority of its agent, officer or representative was issued and

(d) duly certified copy of latest published financial statement of assets and liabilities of Surety.

ACKNOWLEDGMENT OF PRINCIPAL IF A CORPORATION

State of )

)SS:

County of )

BE IT REMEMBERED, that on this day of , 20 , before me, the subscriber, a of the State of , personally appeared , who I am satisfied, is the person who signed the within instrument as of the corporation named therein and he thereupon acknowledged that said instrument made by the corporation and signed with its corporate seal, was signed, sealed with the corporate seal and delivered by him as such officer and is the voluntary act and deed of the corporation, made by virtue of authority from its Board of Directors.

(Notary or Attorney at Law)

ACKNOWLEDGMENT OF PRINCIPAL IF A PARTNERSHIP

State of )

)SS:

County of )

BE IT REMEMBERED, that on this day of , 20 , before me, the subscriber, a of the State of , personally appeared , who I am satisfied, is one of the members of the firm of the partnership named therein and he thereupon acknowledged that the said instrument made by the partnership and signed by him, was signed, sealed and delivered by him as such partner and is the voluntary act and deed of the partnership.

ACKNOWLEDGMENT OF PRINCIPAL IF AN INDIVIDUAL

State of )

)SS:

County of )

BE IT REMEMBERED, that on this day of , 20 , before me, the subscriber, a of the State of , personally appeared , who I am satisfied, is the person named in and who executed the within instrument, and thereupon he acknowledged that he signed, sealed and delivered the same as his act and deed, for the uses and purposes therein expressed.

Affix acknowledgments of Sureties.

SECTION 11 —SUBMISSIONS CHECKLIST

The bidder shall include each of the following items with its sealed bid. Use this checklist to confirm the bid package is complete before submission.

• □ • MANDATORY- Completed and signed Bid Proposal Form (Section 10) with all schedules and Bidder Information block

• • MANDATORY- Bid Bond

• □ • MANDATORY -Stockholder Disclosure Statement (N.J.S.A. 52:25-24.2)

• MANDATORY- Subcontractor sheet

• □ • MANDATORY -Acknowledgment of Receipt of Addenda (if any addenda were issued)

• □ • Affirmative Action / EEO documentation (Form AA-302, Letter of Approval, or current Certificate of Employee Information Report)

• □ • Disclosure of Investment Activities in Iran (N.J.S.A. 52:32-58)

• □ • Disclosure of Investment Activities in Russia or Belarus (N.J.S.A. 52:32-60.1)

• □ • Non- Collusion Affidavit, executed and notarized

• □ • Copy of current New Jersey Business Registration Certificate (N.J.S.A. 52:32-44)

• □ • Copy of current New Jersey Public Works Contractor Registration Certificate (N.J.S.A. 34:11-

56.48 et seq.)

• □ • Sample Certificate of Insurance evidencing ability to provide coverages required in Section 7

• □ • List of at least three (3) public-sector or commercial references for similar work within the past five (5) years

Note: The successful bidder will be required, prior to contract execution, to furnish original Certificates of Insurance naming the Township as additional insured, an executed contract, and any additional documentation required by the Township Purchasing Agent.

Certification

By signing below, the undersigned certifies that this bid submission includes all items checked above and that the information provided herein is true, accurate, and complete to the best of the bidder’s knowledge.

Authorized Signature by or on Behalf of Bidder

Print Name: _______________________________________ Title: _______________________________

Date: _______________________________

END OF SPECIFICATIONS

This Request for Bids is issued by the Township of Denville, New Jersey, pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11- 1 et seq.

STATEMENT OF OWNERSHIP DISCLOSURE

N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)

This statement shall be completed, certified to, and included with all bid and proposal submissions. Failure to submit the required information is cause for automatic rejection of the bid or proposal.

Name of Organization:_________________________________________________________________

Organization Address:_________________________________________________________________

Part I Check the box that represents the type of business organization:

Sole Proprietorship (skip Parts II and III, execute certification in Part IV)

Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)

For-Profit Corporation (any type) Limited Liability Company (LLC)

Partnership Limited Partnership Limited Liability Partnership (LLP)

Other (be specific): ______________________________________________

Part II

The list below contains the names and addresses of all stockholders in the corporation who own 10 percent or more of its stock, of any class, or of all individual partners in the partnership who own a 10 percent or greater interest therein, or of all members in the limited liability company who own a 10 percent or greater interest therein, as the case may be. (COMPLETE

THE LIST BELOW IN THIS SECTION)

OR

No one stockholder in the corporation owns 10 percent or more of its stock, of any class, or no individual partner in the partnership owns a 10 percent or greater interest therein, or no member in the limited liability company owns a 10 percent or greater interest therein, as the case may be. (SKIP TO PART IV)

(Please attach additional sheets if more space is needed):

Name of Individual or Business Entity Business Address

Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE STOCKHOLDERS, PARTNERS

OR LLC MEMBERS LISTED IN PART II

If a bidder has a direct or indirect parent entity which is publicly traded, and any person holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing, ownership disclosure can be met by providing links to the website(s) containing the last annual filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain the name and address of each person holding a 10% or greater beneficial interest in the publicly traded parent entity, along with the relevant page numbers of the filing(s) that contain the information on each such person. Attach additional sheets if more space is needed.

Website (URL) containing the last annual SEC (or foreign equivalent) filing Page #’s

Please list the names and addresses of each stockholder, partner or member owning a 10 percent or greater interest in any corresponding corporation, partnership and/or limited liability company (LLC) listed in Part II other than for any publicly traded parent entities referenced above. The disclosure shall be continued until names and addresses of every noncorporate stockholder, and individual partner, and member exceeding the 10 percent ownership criteria established pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is needed.

Stockholder/Partner/Member and Corresponding Entity Listed in Part II

Home Address (for Individuals) or Business Address

Part IV Certification

I, being duly sworn upon my oath, hereby represent that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am authorized to execute this certification on behalf of the bidder/proposer; that the Township of Denville is relying on the information contained herein and that I am under a continuing obligation from the date of this certification through the completion of any contracts with Township of Denville to notify the Township of Denville in writing of any changes to the information contained herein; that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I am subject to criminal prosecution under the law and that it will constitute a material breach of my agreement(s) with the, permitting the Township of Denville to declare any contract(s) resulting from this certification void and unenforceable.

Full Name (Print): Title:

Signature: Date:

SUBCONTRACTORS’ SHEET

Pursuant to Local Public Contracts Law N.J.S.A. 40A:11-16, there will be set forth in the bid the name or names of all subcontractors to whom the bidder will subcontract the furnishing of plumbing and gas fitting, and all kindred work, and of steam power plants, steam and hot water heating and ventilating and refrigeration apparatus and kindred work, and electrical work including any electrical power plants, tele-data, fire alarm, or security system, structural steel and ornamental iron work and general construction which shall include all other work required for the completion of the project, each of which subcontractors shall be qualified in accordance with this act.

Pursuant to P.L. 1997, c. 408 (N.J.S.A. 40A:11-16): Whenever a bid sets forth more than one subcontractor for any of the specialty trade categories (1) through (4) specified below, the bidder shall submit to the Township of Denville a certificate signed by the bidder listing each subcontractor named in the bid for that category. The certificate shall set forth the scope of work for which the subcontractor has submitted a price quote and which the bidder has agreed to award to each subcontractor should the bidder be awarded the contract. The certificate shall be submitted to the Township of Denville simultaneously with the list of subcontractors. The certificate may take the form of a single certificate listing all subcontractors or, alternatively, a separate certificate may be submitted for each subcontractor.

If NONE, please specify NONE.

LIST OF SUBCONTRACTORS

1. Plumbing & Gas Fitting (an all kindred work):

A. _______________________________________________________________________________

B. _______________________________________________________________________________

C. _______________________________________________________________________________

2. Steam Power Plants, Steam and Hot Water Heating and Ventilating Apparatus (and all kindred work):

A. _______________________________________________________________________________

B.________________________________________________________________________________

C. ______________________________________________________________________________

3. Electrical Work:

A. _______________________________________________________________________________

B. ______________________________________________________________________________

C. ______________________________________________________________________________

4. Structural Steel and Ornamental Iron Work:

A. _______________________________________________________________________________

B. _______________________________________________________________________________

C.________________________________________________________________________________

ACKNOWLEDGMENT OF RECEIPT OF NOTICES, REVISIONS OR ADDENDA

PROJECT: General Maintenance & Repair Contracting Services

Pursuant to N.J.S.A. 40A:11-23.1a., the undersigned bidder hereby acknowledges receipt of the following notices, revisions or addenda to the bid advertisement, specifications or bid documents. By indicating date of receipt, bidder acknowledges the submitted bid takes into account the provisions of the notice, revision or addendum. Note that the Township of Denville’s record of notice to bidders shall take precedence and that failure to include provisions of changes in the bid may be subject for rejection of the bid.

The undersigned hereby represents that he or she has received and reviewed the following notices, revisions and addenda to the advertisements or bid documents. (Below, please list all notices, revisions and addenda you have received.)

None

1.

2.

3.

4.

5.

Dated:

Bidding Entity

By:

Please Print Name & Title

Signature

Place Seal Here if Applicable:

BID SUBMISSION NOTICE

General Maintenance & Repair Contracting Services

PUBLIC WORKS CONTRACTOR REGISTRATION ACT CERTIFICATE

A. All bidders are hereby advised as follows:

While the inclusion of a copy of your current Public Works Contractor Registration Act Certificate is not mandatory with the bid submission, all contractors (bidders), and subcontractors’ listed pursuant to subsection (d) on the Bid Document Submission Checklist (page C-1), are required to be registered with the Department of Labor and Workforce Development on the date of receipt of bids, pursuant to P.L. 1999, c.238-N.J.S.A. 34:11-56.48 et seq.

Failure to be registered with the State of New Jersey, Department of Labor, Division of Wage and Hour Compliance under this act, on the date of receipt of bids, is a material defect and is not curable.

The Township of Denville will require a copy of the current Public Works Contractor Registration Act Certificate(s), from the successful bidder and any applicable subcontractors, upon award of contract by the governing body and prior to the commencement of any work.

BUSINESS REGISTRATION CERTIFICATE

A. All bidders are hereby advised as follows:

While the inclusion of a copy of your Business Registration Certificate is not mandatory with the bid submission, all contractors (bidders), and subcontractors’ listed pursuant to subsection (d) on the Bid Document Submission Checklist (page C-1), are required to have obtained the Business Registration Certificate from the Department of the Treasury, Division of Revenue prior to the award of contract, pursuant to P.L.2004, c.57-N.J.S.A. 52:32-44 et seq. as amended by P.L.2009, c.315 effective January 18, 2010.

Failure to have obtained the Business Registration Certificate from the State of New Jersey, Department of the Treasury, Division of Revenue under this act, prior to award of contract is a material defect and is not curable.

The Township of Denville will require a copy of the Business Registration Certificate from the successful bidder and any applicable subcontractors, prior to the time a contract, purchase order or other contracting document is awarded.

QUALIFICATION OF BIDDER

1. How many years has your organization been in business as a Contractor under your present name?

2. Have you ever failed to complete any work awarded to you? If yes, please explain.

3. Have lawsuits of any kind been filed with respect to any of your Contracts? Give full details.

4. Has any officer or partner of your organization ever failed to complete a contract handled in his own name?

5. List all contracts which you are now performing or for which you have signed contracts but not started work.

Give names and amounts of Contracts and Owners. Attach additional pages if necessary.

6. List all contracts of a similar nature (public, private/commercial, etc.) awarded within the past ten (10) years.

Give names and amounts of Contractors and Owners. Attach additional pages if necessary.

7. List all employees that will be assigned work under this contract. Include with the resume a description of experience with contracts of a similar nature, successful completion of training, etc. Attach additional pages if necessary.

8. Indicate method of financing this work if awarded:

9. Please list three (3) references (name, company, complete address, phone #) familiar with your work. (Attach additional sheets if necessary):

Ref #1: ___________________________________________________________________________

Ref #2: ___________________________________________________________________________

Ref #3: ___________________________________________________________________________

I hereby certify that the above information is correct as of this date.

Signed: _____________________________________________

Position or Title: ________________________________________

Name of Firm: ________________________________________

Date: _____________________________________________

DEBARMENT AFFIDAVIT

BIDDER'S AFFIDAVIT INDICATING THEY ARE NOT DEBARRED, SUSPENDED AND

DISQUALIFIED BY THE FEDERAL GOVERNMENT AND STATE OF NEW JERSEY

I, _____________________________, of the City of _________________ in the County of __________________ and the State of ________________________ of full age, being duly sworn according to law on my oath depose and say that:

I am _________________________________, an officer of the firm of Proposal for the above named work, and that I executed the said Proposal with full authority to do so; that said bidder and/or any parent organization of the bidder or any entity that bidder has a greater than 50 percent ownership interest at the time of making of this bid is not debarred by the federal government from contracting with a federal agency, and is not included on the State of NJ, State Treasurer's List of Debarred, Suspended and Disqualified Bidders and that all statements contained in said Proposal and in this Affidavit are true and correct, and made with the full knowledge that the Township of Denville relies upon the truth of the statements contained in said Proposal and in the statements contained in the Affidavit in awarding the contract for said work.

The undersigned further warrants that should the name of the firm making this bid and/or parent organization of the bidder or any entity that bidder has a greater than 50 percent ownership interest appear on the State Treasurer's List of Debarred, Suspended and Disqualified Bidders or should the firm and/or any entity that bidder has a greater than 50% ownership interest be debarred by the federal government at any time prior to, and during the life of this Contract, including the Guarantee Period, that the Township of Denville shall be immediately so notified by the signatory of this Eligibility Affidavit.

UEI Code (if applicable): ______________________________

CAGE Code (if applicable): ______________________________

Name of Contractor (Type or Print Legibly): _________________________

Signature/Title: ________________________________________

Type or Print Legibly Name of Affiant: _________________________

Subscribed and sworn to before me this ______ day of _____________, 20____

Signature of Notary: ___________________________________

Notary Public of: ___________________________________

My Commission expires: ______________________________

PROOF OF AUTHORITY

Please provide a list of the names and contact information for all owners, supervisors and foremen who will be responsible for the fulfillment of this contract.

Name____________________________

Title or Position_________________________

(A) IF THESE BID DOCUMENTS ARE SUBMITTED ON BEHALF OF A CORPORATION OR

AN LLC, A RESOLUTION OR OTHER PROOF DELEGATING AUTHORITY TO THE

SIGNER MUST BE ATTACHED OR THE BID MAY BE REJECTED.

CORPORATE RESOLUTION

(EVIDENCE OF AUTHORITY TO BIND BIDDER WHERE BIDDER IS A CORPORATION OR

PARTNERSHIP)

To: Township of Denville

RESOLVED, that the following named Officers or Partners:

Be and hereby are authorized and empowered to sign and submit to the Authority the attached Bid and other Bid Submission Documents and further that said Officers or Partners are authorized to execute the Contract and any other agreement or bond or statement necessary to fulfill the obligations required by the Contract Documents incurred by the acceptance of the Township of Denville of the Bid.

I hereby certify that the above constitutes a true copy of a Resolution or Partnership Agreement passed and approved by the Board of Directors or Partners at a meeting held on the _________ day of _____________, 20_____ .

Signature of Bidder's Authorized Representative:_______________________________________

Title:_______________________________________ Date:_______________________________________

Attested By:

Title:___________________________________

WORKERS AND COMMUNITY RIGHT TO KNOW ACT

N.J.S.A. 34:5A-1 et seq.

Per N.J.S.A. 34:5A-1 et seq. (Workers and Community Right to Know Act) the State Department of Health has adopted a Workplace Hazardous Substance List (N.J.A.C. 8:59-9) which includes 2051 substances that pose a threat to the health and safety of employees. Therefore, under the provisions of N.J.A.C. 8:59-7, each bidder must furnish the Township of Denville a "Material Safety Data Sheet" for each product they supply which contains a substance listed on the Hazardous Substance List (N.J.A.C. 8:59-9). These Material Safety Data Sheets must be submitted to the Township of Denville upon receipt of bids. The Township of Denville reserves the right to request that a copy of the applicable Material Safety Data Sheet be forwarded with the delivery of a product to the appropriate department. Furthermore, under the provisions of N.J.A.C. 8:59-5, each product shall have a label affixed or stenciled onto any container that contains such substances and is going to be supplied to the Township of Denville.

Acknowledgement:

AMERICANS WITH DISABILITIES ACT

Equal Opportunity for Individuals with Disability

The Contractor and the Township of Denville do hereby agree that the provisions of Title II of the Americans With Disabilities Act of 1990 (the "ACT") (42 U.S.C. S12101 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant thereunto, are made a part of this contract.

In providing any aid, benefit, or service on behalf of the Township of Denville pursuant to this contract, the Contractor agrees that the performance shall be in strict compliance with the Act.

In the event that the Contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the Contractor shall defend the Township of Denville in any action or administrative proceeding commenced pursuant to this Act. The Contractor shall indemnify, protect, and save harmless the Township of Denville, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages of whatever kind or nature arising out of or claimed to arise out of the alleged violation.

The Township of Denville shall, as soon as practicable after a claim has been made against it, give…