Deliverables.pdf
PDF 169 KB Posted
- Solicitation number
- 230011
- Issued by
- Pima County, Tucson City, Arizona
About this file
This document is Attachment J: Contract Deliverables for a bus manufacturing contract, detailing the comprehensive list of documentation and materials required to be submitted by the bus manufacturer to the Agency throughout the production process. The attachment outlines 45 specific deliverables with associated agency actions, due dates, formats, and required quantities, covering everything from bus testing reports and quality assurance certificates to training materials, technical drawings, manuals, and production-related documentation. Key deliverables include the Altoona Test Report (due prior to pilot bus delivery), serialized unit lists for each bus, manufacturing quality assurance program documentation, pre-delivery bus documentation packages, emissions certificates, training curricula, maintenance and diagnostic manuals, parts lists, technical drawings, and various certification documents.
The contract requires the bus manufacturer to provide detailed documentation at multiple stages of production, with most deliverables requiring review or approval by the Agency. Submission formats include hardcopy, electronic media, certificates, and scale drawings, with quantities ranging from 1 to 20 copies depending on the specific item. Critical submission timelines include pre-award site visits, with many documents required 30-90 days before or after specific production milestones, such as the first pre-production meeting, pilot bus completion, or final bus delivery. The build schedule must include specific production milestone dates, tracking each vehicle's progress from initial production line entry to final shipment, ensuring comprehensive oversight of the manufacturing process.
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Text version
ATTACHMENT J
CONTRACT DELIVERABLES
Contract deliverables associated with this Contract are set forth in the table below, along with other pertinent information. Contract deliverables shall be submitted in accordance with “Section 3: Technical Specifications.”
Due dates shown note the last acceptable date for receipt of Contract deliverables. The City will consider early receipt of Contract deliverables on a case-by-case basis. The reference section designates the appropriate specification section(s) where the requirement is referenced.
Build Schedule
The bus manufacturer’s contract administrator shall supply a fleet build production schedule based on the dates in the Notice to Proceed, and a description of the manufacturer’s schedule for plant operations.
The production schedule should contain specific milestone dates, such as the following:
• First vehicle on production line (date on which any work will begin).
• First vehicle off production line.
• First vehicle through manufacturer’s quality assurance inspections.
• First vehicle shipped to the Agency.
• Last vehicle on production line.
• Last vehicle off production line.
• Last vehicle shipped to the Agency.
Deliverable Agency Action
Due Date
Format Quantity Due
1. Bus Testing— Altoona Test Report
Review Prior to pilot bus delivery
Hardcopy 1
2. List of serialized units installed on each bus
Review With each delivered bus
Electronic media
1 per bus
3. Copy of Manufacturers’ formal Quality Assurance Program
Review Pre-award site visit Hardcopy 1
4. QA manufacturing certificate Review With each delivered bus
Hardcopy 1 per bus
5. QA purchasing certifications acknowledging receipt of applicable specification
Review 30 days following first Pre-Production Meeting
Hardcopy 1 per major Supplier
6. Pre-Delivery Bus Documentation Package
Review With each delivered bus
Hardcopy 1 per bus
7. Motor Vehicle Pollution Requirements Certificate
Review With each bus Hardcopy 1
8. Engine Emissions Certificate— NOx levels
Review Prior to completion of pilot bus
Hardcopy 1
9. Pre-Production Meeting minutes Approval 30 days after each meeting
Hardcopy 2 originals
10. Driver’s log and incident report Review With each bus delivery if drive-away service is used
Hardcopy 1 per bus
Due
11. Title documentation Review 10 days prior to bus delivery
Hardcopy 1 per bus
12. Performance bond Review 30 days following execution of Contract
Hardcopy 1
13. Insurance certificates Approval Before Work commences
Hardcopy 1
14. Engineering support Review During Pre- Production Meeting
Contracts 1
15. Training instructor information Approval 30 days prior to delivery of pilot bus
16. Training curriculum Approval 30 days prior to delivery of pilot bus
Electronic media
17. Teaching materials Review During classroom instruction
Hardcopy 1
18. Professionally prepared mechanics’ “Bus Orientation” training video
Review 30 days prior to first production bus
Electronic Media
2 each
19. Final preventative maintenance manuals
Review 90 days after Agency written approval
Hardcopy
Per specification
20. Final diagnostic procedures manuals
Review 90 days after Agency
Per specification
21. Final parts manuals Approval 90 days after Agency
Per specification
22. Component repair manuals (Agency approval/review period of 90 days from date of receipt)
Approval 90 days after Agency written approval of OEM component repair list
Hardcopy
Electronic media
23. Draft preventative maintenance manuals (Agency approval/review period of 90 days from date of receipt)
Approval With pilot bus Hardcopy 1
24. Draft diagnostic procedures manuals (Agency approval/review period of 90 days from date of receipt)
Approval With pilot bus Hardcopy 1
Due
25. Draft parts manuals (Agency approval/review period of 90 days from date of receipt)
Approval With pilot bus Hardcopy 1
26. List o f OEM component repair manuals
Approval With pilot bus Hardcopy 1
27. Draft operators’ manuals (Agency approval/review period of 90 days from date of receipt)
Approval With pilot bus or maximum of 30 days prior to start of production
Hardcopy 1
28. Final operators’ manuals Review 30 days following Agency approval of draft manual
Hardcopy Per specification
29. Recommended spare parts list, including bill of materials
Review 60 days prior to shipment of first bus
Hardcopy 1
30. Part number index Approval 60 days prior to shipment of first bus
Hardcopy
Spreadsheet
31. Current price list Review 90 days after Agency written approval of draft parts manual
Hardcopy 20
32. In-process drawings Review 30 days prior to production
Scale drawings
33. Electrical and air schematics Review 30 days prior to production
Hardcopy 1
34. As-built drawings Review Within 60 days after final bus delivery
Electronic media
35. Material samples Review By conclusion of Pre- Production Meetings
36. Undercoating system program Approval First Pre-Production Meeting
Hardcopy 1
37. Flooring certificate Review First Pre-Production Meeting
Certificate/ copy of purchase order
38. Interior features – fire-resistance certificates
Review Prior to pilot bus completion
Certificates 1
39. Crashworthiness Review Pre-award audit Certificate 1
40. Technical review of electronic functionality
Approval Prior to production Hardcopy 1
41. Interior security camera layout Approval Prior to pilot bus completion
Copies of interior views
1 each
42. Technical review of power plant Prior to production 1 each
43. Power plant certifications Review Prior to pilot bus completion
Hardcopy 1 each
Due
44. Striping layout Approval Prior to production Hardcopy 1
45. Resolution of issues “subject to Agency approval”
Approval Prior to production Hardcopy 1
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