DEEP102326CM -Electric Vehicle Charging Station Upgrades ITB.pdf

Invitation To Bid

FOR

Electric Vehicle Charging Station Upgrades

Multiple Locations Statewide

October 23, 2026

Key Dates:

Bids Due November 13, 2026

The State is an Equal Opportunity and Affirmative Action employer and does not discriminate in its hiring, employment, or business practices. The State is committed to complying with the Americans with Disabilities Act of 1990 (ADA) and does not discriminate on the basis of disability, in admission to, access to or operation of its programs, services, or activities.

I. Introduction

Title: Electric Vehicle Charging Station Upgrades

Issuing Agency, Address and Contact:

Department of Energy and Environmental Protection (DEEP)

Bureau of Central Services

District Operations Division

79 Elm Street Hartford, Connecticut 06106-5127

Attention: William Coleman, Director

Email: william.coleman@ct.gov

Phone: (860) 462-5975

Locations:

DEEP Facility Town Address Number of Chargers

Site Contact

Hammonasset Beach SP

Madison Boston Post Rd. 8 Bill Mattioli 860-798-8869

Silver Sands SP Milford 1 Silver Sands Pkwy

2 Joe Maler 203- 494-0192

Rocky Neck SP Niantic 244 West Main St.

2 Marcella Hube 860-416-6454

Western Dist. HQ Watertown 2065 Thomaston Rd.

4 Skip Kearns 860-803-1585

Purpose:

The purpose of this Invitation to Bid (ITB) is to solicit bids for a consultant to provide review and installation support, for the replacement of electric vehicle (EV) charging stations with similar charging stations capable of allowing the DEEP to receive electronic payment through the use of Amp Up wireless software for the electricity used for each transaction for all the

DEEP charging locations listed above.

Background:

The DEEP maintains charging systems for vehicles at 4 locations across the state.

Please see Section II – Project Scope for more specific information.

II. Project Scope

Design:

Submit for review a bid for the following services:

A. Contact the site contact listed above, schedule a site visit, meeting a facility representative at each location and document the existing EV charging equipment, all supporting utilities, existing conditions surrounding each charger noting mounting surfaces, proximity to vehicle parking, and noting deficiencies requiring attention for the installation of a replacement EV charger, as needed to meet the purpose.

B. Review site compatibility issues for the installation of replacement EV charging stations to update all the existing chargers at each location.

C. Develop a schematic plan showing utilities supporting the installation for each charger being replaced.

D. Meet with DEEP to discuss schematic designs.

E. Develop a cost and construction timeline estimate for each location.

F. Coordinate and attend appropriate system start up and owner training meetings.

G. Test and demonstrate to DEEP staff complete functionality of installed chargers and ability for public to be charged for electricity used.

III. Attachments and References

A. Map of DEEP EV charging locations listed above will be attached to the posting of this invitation to bid.

IV. Bid Requirements

Project Approach:

The Contractor shall clearly outline the firm’s understanding of the project.

Experience and References:

The Contractor shall demonstrate experience with projects similar in scope and adhering to all the quality assurance and qualification requirements of this ITB. Include specific references with contact information.

Time and Cost:

Provide detailed cost and time breakdown based on Section II Project Scope. Provide a timeline/schedule for the work items in the Section II Project Scope. Include three (2) weeks review time for the submittal.

V. Bid and Selection Process

All submissions to the ITB for the Electric Vehicle Charging Station Upgrades must be in the possession of the DEEP no later than 2:00pm on November 13, 2026. Bidders must submit one (1) copy of their bid submittal. Electronic submittals will be accepted to the email address cited in this

ITB.

No submissions will be accepted after this date and time.

Method of Evaluation:

An evaluation panel composed of DEEP representatives will review the bid submittals. The criteria requested under Section III Bid Requirements will be used to evaluate the submittals.

Interviews, if required, will be held on a mutually agreed upon date. Candidates must be represented in interviews by managers and senior staff that will be responsible for the project, if applicable.

Upon selection of a Contractor, a Purchase Order and Project Agreement outlining roles and responsibilities and financial terms and other conditions shall be negotiated between the selected Contractor and the DEEP.

The following represents the timeline for the ITB and the final selection of the Contractor for this work:

ITB and Selection Timeline:

ITB Formally Announced October 23, 2026

Bids Due November 13, 2026 no later than 2:00PM local time

VI. General Conditions

All bidders shall be willing to adhere to the following conditions and shall positively state this in the bid:

1. All bids in response to this Invitation to Bid (ITB) are to be the property of the DEEP.

All materials associated with this procurement process are subject to the terms of state laws defining freedom of information and privacy and all rules, regulations and interpretations resulting from those laws.

2. Any product, whether acceptable or unacceptable, developed under a contract awarded as a result of the ITB is to be the sole property of DEEP.

3. Timing and sequence of events resulting from this ITB will ultimately be determined by the DEEP.

4. The bidder agrees that the bid will remain valid for a period of 90 days after the closing date for the submission and may be extended beyond that time by mutual agreement.

5. The DEEP may amend or cancel this ITB, prior to the due date and time, if the DEEP deems it to be necessary, appropriate or otherwise in the best interests of the DEEP.

Failure to acknowledge receipt of amendments, in accordance with the instructions contained in the amendments, may result in a firm’s bid not being considered.

6. The bidder must certify that the personnel identified in its response to this ITB will be the persons actually assigned to the project. Any additions, deletions or changes in personnel from the bid during the course of the project must be approved by the

DEEP, with the exception of personnel who have terminated employment.

Replacements for personnel who have terminated employment are subject to approval by the DEEP. At its discretion, DEEP may require the removal and replacement of any of the bidder’s personnel who do not perform adequately, regardless of whether they were previously approved by the DEEP.

7. Any costs and expenses incurred by bidders in preparing or submitting bids are the sole responsibility of the bidder.

8. A bidder, if requested, must be prepared to present evidence of experience, ability, service facilities, and financial standing necessary to satisfactorily meet the requirements set forth or implied in the bid.

9. No additions or changes to the original bid will be allowed after submittal. While changes are not permitted, clarification of bids may be required by the DEEP at the bidder’s sole cost and expense.

10. In some cases, bidders may have to give presentations or further explanation to the

ITB screening committee.

11. The bidder represents and warrants that the bid is not made in connection with any other bidder and is in all respects fair and without collusion or fraud. The bidder further represents and warrants that they did not participate in any part of the ITB development process, had no knowledge of the specific contents of the ITB prior to its issuance, and that no agent, representative or employee of the DEEP participated directly in the bidder’s submittal preparation.

12. All Responses to the ITB must conform to instruction. Failure to answer all questions or to follow the requested format may be considered appropriate cause for rejection of the response.

13. The DEEP shall assume no liability for payment of services under the terms of the contract until the successful bidder is notified that the contract has been accepted and approved by the DEEP. The contract may be amended only by means of a written instrument signed by the DEEP and the bidder.