Decennial Schedule Support SSN pb bc.pdf

U.S. Census Bureau Decennial Census Management Division (DCMD)

2030 Decennial Schedule Support Services

Sources Sought Notice Page 1 of 3

REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT DETAILS:

In accordance with Federal Acquisition Regulations Part 10, the Sources Sought Notice (SSN) is issued solely for Market Research purposes. USCB has designated this market research toward Small Business entities ONLY to participate in this market research. Joint ventures or teaming arrangements may be considered.

The anticipated North American Industry Classification System Code (NAICS) for this requirement:

541611 - Administrative Management and General Management Consulting Services.

INTRODUCTION:

The United States Census Bureau (USCB) is issuing this SSN to identify potential sources that possess the expertise, capabilities, and experience to perform tasks in support of the development, maintenance, and schedule management of the 2030 Decennial Schedule System, Decennial Directorate Schedule Management, Project Schedules, and Integrated Master Schedule (IMS).

This includes management of the Oracle Primavera and support of the Project Server system as well as its supporting applications that are utilized by Decennial Census Management Division (DCMD) and other Decennial Divisions.

The UCSB is seeking to identify small business Contractors that can provide schedule management support to the DCMD including support and maintenance of the 2030 Decennial Census Integrated Master Schedule (IMS). The Contractor shall provide a full range of Schedule Management Services in support of the 2030 Decennial IMS Schedule, Schedule Management Support Services for all Decennial Directorate Divisions and other Decennial Directorate initiatives. Additionally, the USCB means to implement more cost-effective processes for updating the 2030 Decennial IMS and continuing to keep the schedules current.

REQUIREMENT DESCRIPTION:

The DCMD plans, coordinates, and administers all project and schedule management activities needed to facilitate the Census Bureau’s Decennial programs throughout the United States and its territories. The DCMD Scheduling Branch (SB) is tasked with developing and maintaining a complete and fully integrated 2030 Census IMS that will consist of 100+ individual project/system/operation schedules that span the decennial period of early planning and initial testing through closeout (2022-2033).

The USCB requires contractor support for development, maintenance, and implementation of the Decennial Directorate Scheduling System. The 2030 Census IMS will be the primary database supporting the 2030 Decennial Census used to accomplish this goal. The system is developed and

Sources Sought Notice Page 2 of 3 maintained by the DCMD SB, utilizing Oracle Primavera and Microsoft Project as the scheduling tools.

The complete and fully integrated 2030 Census IMS must adhere to best scheduling practices as established by Government Accountability Office (GAO) and Office of Inspector General (OIG), utilizing fully developed process documentation, maintain a complete and well-documented enterprise project structure, and allow management the ability to effectively manage their operations and systems. Additionally, the DCMD SB is tasked with maintaining resource loaded schedules and scheduling support that adhere to the USCB’s time collection effort using the Enterprise Project Management Tool (EPMT) Microsoft Project Server for all Divisions within the Decennial Directorate.

RESPONSE SUBMISSION INSTRUCTIONS:

Interested vendors are requested to respond to this SSN. Responses shall be in Microsoft Word or Office compatible format using a 12-point font, Times New Roman. Responses are due no later than Friday, February 27, 2025. At 11:00 (EST). The overall response submission (including all sections) shall not exceed 20 pages using 8.5” x 11” pages 12-pitch font size in Times New Roman and single-spaced. Submitted via e-mail to Paul W. Boesch paul.w.boesch@census.gov and Ernest L. Bailey ernest.l.bailey@census.gov.

The following information shall be included in your company’s response to this notice:

A. Company Overview:

1. A brief description of your company.

2. Socio-economic status, business size, and size standard/applicable

3. Existing Federal Supply Schedule contracts or Government-Wide Acquisition Contract (GWAC) vehicle(s) (e.g. - GSA, NITAAC, etc.)

4. Eligible North American Industry Classification System (NAICS) codes.

5. Unique Entity Identifier (UEI) Number.

6. Web Page URL

7. Identify the applicable contract vehicle and contract number currently available to acquire the services described through this notice.

B. Capabilities and Experiences:

1. Attached is a draft Performance of Work Statement (PWS) outlining the requirements of USCB.

Please review the PWS in determining your company’s capability.

2. Capabilities Description: Provide a detailed description of your company’s capabilities in response to the requirements contained in the attached PWS. If your company lacks capabilities in a particular area, please provide details explaining how you would overcome the lack of capabilities in order to perform that portion of the requirement (i.e., teaming, subcontracting, etc.)

mailto:paul.w.boesch@census.gov mailto:ernest.l.bailey@census.gov

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3. Relevant Experience Description: Provide a detailed description of relevant experiences that within the past five years and identify the degree of involvement, the scope, size and complexity of the effort; (include types of schedules, schedules tools that were utilized, e.g., Oracle Primavera, Microsoft Project, Power BI, Earned Value management etc.) and point of contact at the Federal agency. Additionally, indicate whether the performance was as a prime or a subcontractor provider. Each relevant experience shall include:

a. Specific experiences in integrating multiple schedules into a single integrated schedule.

b. Specific experiences in managing a complex, high profile, integrated project/program.

c. Specific experiences to manage a program with tight deadlines and little flexibility in the milestone dates.

d. Specific usage of Earned Value Management, including resulting reports and/or data.

e. Specific experiences in setting up schedule databases on servers, creating a data warehouse, establishing Organizational Breakdown Structure and setting up user Access.

f. Specific experiences in using critical path methodology to maintain schedule deadlines.

g. Specific experiences in creating schedules for Waterfall and Agile software development life cycles.

h. Specific experiences in providing reports and dashboards of schedule progress to meet the needs of various stakeholders.

4. General Feedback: The USCB is seeking potential solutions that are in line with industry standards and commercial best practices that can implemented at the Census Bureau based on the background and details provided. Interested vendors are encouraged to address the following questions:

a. Do you have any feedback, recommendations or questions in response to the attached PWS?

b. Describe any other performance measures that may ensure successful contract performance?

c. What would your company recommend ensuring price control and competitiveness throughout the multi-year contract/agreement?

d. What Best practices and industry tools does your company recommend developing reporting and disseminate reports to support the Draft PWS?

No proprietary, classified, confidential, or sensitive information should be included in your Response. The Government reserves the right to use any non-proprietary technical information in Any resultant solicitation(s).

In accordance with FAR 15.201(e), response to this notice are not offers and cannot be accepted by the Government to form a binding contract. Respondents are advised that the U.S. Government will not pay for any information or administrative cost incurred in response to this SSN; all cost associated with responding to this SSN will be solely at the interested party’s expense. Not responding to this Sources Sought does not preclude participation in any future solicitation if one is issued. Responses to this SSN will not be returned. Respondents will not be notified of the result of the review. END OF NOTICE

REQUIREMENT DESCRIPTION: