DCR 996_Vendor Name_Bidder Response Form.docx

BIDDER RESPONSE FORM

DCR 996, Forest Landowner Assistance The initial deadline for submitting bid responses is 8/10/2026 at 11:00 AM INSTRUCTIONS: Please complete this form electronically by typing directly into the boxes or clicking on checkboxes. Submission of a completed Bidder Response Form is MANDATORY. Be sure to read the instructions for each section carefully and thoroughly. Responses found to be incomplete may be disqualified or excluded from evaluation. If additional space is needed to answer any of the questions included on this Bidder Response Form, you may attach additional pages to complete your responses. However, please start answering all questions directly on this Bidder Response Form and only attach additional pages if extra space is needed. Be sure to label any attachments accordingly to correspond to specific questions on this Bidder Response Form.

Bidder/Company Name:

Full Legal Address:

Point of Contact Name:

Email Address:

Phone Number:

Contract Management:

Please use the spaces below to identify and provide contact information for the person at your company who will serve as Contract Manager and main point of contact for DCR:

Name:

Title:

Phone Number:

Email Address:

Office Location/Address:

Pricing:

Bidders must complete the cost tables below per instructions in section 3 of the RFR. Please add rows as needed in the Staffing Cost Table Template.

Overhead Cost Table Template:

Overhead cost

Staffing Cost Table Template:

Staff title: __________

Staff title: ______________

Staff title: ______________

Staff title: ______________

Estimated Total Annual Cost

Experience/Qualifications:

Please use the spaces below and attach separate supplemental documentation as needed to describe your company’s capacity and qualifications in each category to provide the goods and services sought, as outlined in Sections 3 and 7 of the Request for Responses (RFR). Please include any specific capabilities or qualifications that demonstrate your company’s ability to provide the services sought.

Company Experience:

Financial Stability:

Employee Qualifications:

Attestation of Background/CORI check policy:

It is our policy to perform background/CORI checks on all employees:

|_| YES

|_| NO (failure to perform background/CORI checks on all employees may be grounds for disqualification)

Capacity Plan:

Online/Web Capability:

General Liability Insurance:

In order to be awarded a contract, all bidders must submit evidence of valid general liability insurance. Such evidence can be in the form of a certificate of coverage provided by the bidder’s insurance carrier.

Does your company have general liability insurance coverage?

|_| YES (please be sure to include evidence of coverage as an attachment to your COMMBUYS bid response) |_| NO (failure to provide evidence of general liability insurance coverage shall be grounds for disqualification) Other Required Evaluation Materials & Forms:

Bidders must also submit the following required materials and forms for evaluation, in the bid solicitation Attachment tab in COMMBUYS.

· This Bidder’s Response Form

· Business Resume – including pertinent employee qualifications

· Bank Letter attesting to ability to carry line of credit

· Vendor Digital Accessibility Questionnaire

· Prompt Payment Discount (PPD) Form

· Environmentally Preferable Products/Practices (EPP) Form

· Business Reference Form

· Certificate of Insurance

· Bid Sheet / Bidder’s Quote

Affirmation:

By entering my name and information below, I hereby affirm that I have read, agree to, and will abide by (if awarded a contract) all of the terms and conditions outlined in the Request for Responses (RFR) associated with this procurement and that the information provided in this Bidder Response Form is accurate and truthful.

Name:

Company Name:

Title:

Email Address:

Date:

Phone Number:

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