DCR 996_Forest Landowner Assistance_Evaluation Criteria.docx

Evaluation Criteria Document Title: Forest Landowner Assistance Agency Document Number: DCR 996 COMMBUYS BID Number: BD-27-1020-DCRCU-DC250-130585

Evaluation criteria Mandatory requirements Contractors must submit responses that meet all the submission requirements of the RFR. All Potential Bidders must be registered with the Massachusetts Department of Revenue (DOR) and meet all the requirements set by the DOR to conduct business in the Commonwealth of Massachusetts, including but not limited to registration with the Massachusetts Secretary of State’s Corporations department. Only responsive proposals that meet the submission requirements will be evaluated, scored, and ranked by the evaluation team according to the evaluation criteria. Only responsive proposals submitted via COMMBUYS will be considered. Additional information may be requested via email for evaluation purposes.

Mandatory Specifications must be met for a Bid to be evaluated and may be used to disqualify Bidders. In addition, certain mandatory specifications have desirable components that may be evaluated by the SSST. The SSST reserves the right, in its discretion, to determine if non-compliance with a Mandatory Specification is insignificant or may be easily corrected.

Bid sections that include terms such as: “must,” “shall,” “will,” and “required” are mandatory. Failure to meet the requirements of a mandatory specification without providing an alternate that is acceptable to the evaluators may result in the disqualification of a Bidder's proposal.

Desirable specifications Desirable specifications may be scored according to the Evaluation Criteria.

RFR specifications prefaced with language such as: “desirable,” “could,” ”may,” ”should,” “preferably,” “prefers,” “suggested,” and ”requested” identify a desirable or discretionary item or factor that is considered by the Purchaser to be “desirable.” The Purchaser has listed all desirable specifications which will receive points in the evaluation criteria.

Evaluation Components The following components will be some of the criteria considered by the SSST when evaluating each Quote:

Price Please note that price will carry 15% weight in the evaluation process.

The following price components will be evaluated:

· Estimated total annual cost from Staffing Cost Table

· Annual total overhead cost from Overhead Cost Table Supplier Diversity Plan Bidders responding to this RFR are required to submit a Supplier Diversity Plan. Requirements for the Supplier Diversity Plan are included in Section 3. 25% of the total available evaluation points for this bid solicitation shall be allocated to the evaluation of the SDP Plan submissions.

Company experience

Company experience will be 25% of the total available evaluation points.

As specified in section 3, company experience will be evaluated based both on universally-applicable criteria and Program Area-specific criteria.

Financial stability including disclosure of all information pertaining to bankruptcy, litigation, and contract defaults

Financial stability will be 10% of the total available evaluation points.

Bidders will be required to demonstrate financial stability and solvency.

References and reference information and/or requirements

References will be 5% of the total available evaluation points.

Bidders are required to complete the Business Reference form and provide a minimum of 3 business references.

Employee qualifications and/or requirements

Employee qualifications will be 8% of the total available evaluation points.

As outlined in section 3, bidders are required to provide information and supplemental materials addressing employee qualifications.

Capacity plan, resources, and infrastructure for this Contract

Capacity will be 4% of the total available evaluation points.

As outlined in 3.2.2, bidders are required to demonstrate adequate capacity and infrastructure to support the successful completion of contractual deliverables. Bidders must submit bank letter demonstrating their ability to carry a $300,000 line of credit for 45 days.

Bidders who do not provide a bank letter demonstrating their ability to carry a $300,000 line of credit will be disqualified.

Environmental specifications

Environmental specifications will be 4% of the total available evaluation points.

The bidders Environmental Practices and use of Environmentally Preferred Products as outlined on their EPP form.

Online/web capability

Online/web capabilities will be 4% of the total available evaluation points.

Bidders must demonstrate that they maintain a public-facing online presence and can update public-facing online media regularly and routinely. Bidders must identify resources (staffing, subcontractors, etc.) utilized to maintain a robust, dynamic and responsive digital presence.

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