DCR 002 Bidder Response Form.pdf

BIDDER RESPONSE FORM

DCR-002 DRIVING RANGE NETS – OPERATION & MAINTENANCE

THE INITIAL DEADLINE FOR SUBMITTING BID RESPONSES IS SEPTEMBER 4, 2026 AT 3:00 PM (EST)

INSTRUCTIONS: Please complete this form electronically by typing directly into the boxes or clicking on checkboxes. Submission of a completed Bidder Response Form is MANDATORY. Be sure to read the instructions for each section carefully and thoroughly. Responses found to be incomplete may be disqualified or excluded from evaluation. If additional space is needed to answer any of the questions included on this Bidder Response Form, you may attach additional pages to complete your responses. However, please start answering all questions directly on this Bidder Response Form and only attach additional pages if extra space is needed. Be sure to label any attachments accordingly to correspond to specific questions on this Bidder Response Form.

Bidder/Company Name:

Legal Address:

(Street Address) (City/Town) (State) (Zip Code)

Point of Contact Name: Phone Number:

Email Address:

Number of Years in Business: Please check the box that applies to your company:

□ 15 years or more

□ 12 – 14 years

□ 9 – 11 years

□ 5 – 8 years

□ Less than 5 years (ineligible for contract award)

Ability to Provide Contract Services: Please confirm your company has the capacity to provide ALL of the required contract services by checking each service below:

□ Repair and replacement of driving range netting and guy wiring

□ Maintenance of driving range netting

□ Tightening of net guy wiring to avoid loosening of nets

□ Installation and movement of telephone poles

□ Removal and installation of netting when requested seasonally

□ Fixing of pole stanchions that snap or come loose

□ Providing a yearly maintenance program for driving range netting, wiring, and associated driving range materials.

□ Ability to provide service at BOTH Leo J. Martin Golf Course in Weston, MA and Ponkapoag Golf Course in Canton, MA

Level of Service & Emergency Service: Please indicate below which days of the week your company operates and can provide the services outlined in the Request for Responses (RFR):

□ < Please check this box if your company can provide 7-day per week service.

Or use the boxes below to indicate specific days of the week your company is able to provide service

□ Sunday □ Monday □ Tuesday □ Wednesday □ Thursday □ Friday □ Saturday

Please indicate if your company can provide service 7 days per week and 24 hours per day in case of any weather-related emergencies.

□ < Please check this box if your company can provide emergency services 7 days per week and 24 hours per day.

Experience/Capacity/Qualifications: Please use the space below to describe your company’s background, past experience, and capacity and qualifications to provide the services outlined in the Request for Responses (RFR). Please include any specific capabilities or qualifications that demonstrate your company’s ability to provide the services sought by DCR. Include an overview of any equipment, certifications, supplier/manufacturer connections, or industry associations that demonstrate your company’s capacity and qualifications to perform the services outlined in the RFR.

Experience Providing Similar Service(s): Please use the spaces below to identify three (3) current and/or former/recent customers in which your company provided services of a similar nature/scope as those outlined in the RFR. The example provided must either be current or have taken place within the last ten (10) years.

NOTE: BIDDERS MAY NOT INCLUDE CURRENT OR PAST SERVICE PROVIDED TO DCR GOLF COURSES

(If desired, bidders may provide additional examples. Please provide any additional examples on a separate document/file. Any additional examples must include the same information fields as those indicated below; specifically: description/overview of services provided, name of entity services were provided to, contact, person, contact person phone number, contact person email address, and dates of service.)

EXPERIENCE 1:

Description/Overview of Service(s) Provided:

Name of Entity Services were Provided to:

Contact Person:

Contact Person Phone #:

Contact Person Email:

Dates of Service:

EXPERIENCE 2:

EXPERIENCE 3:

Service Rates/Pricing Quotes: Please use the spaces below to provide your company’s service rates/pricing/quotes for the indicated services. Vendors may also utilize the blank rows to provide additional rates/pricing for services they believe may be ancillary to providing the driving range netting services outlined in the RFR.

NOTE: ALL RATES/QUOTES MUST INCLUDE MATERIALS, EQUIPMENT, FUEL, AND PERSONNEL LABOR COSTS

DESCRIPTION: RATE/QUOTE

Removal of 3 sections of netting for winter ski season operations $

Installation of 3 sections of netting for golf season operations $

Repair of driving range nets (per section) $

Replacement of driving range nets (per section) $

Replacement of driving range net bottom (per section) $

Repair/Replacement of guy wire/guard (per guy) $

Replacement of 60’ wood pole (per pole) $

Replacement of 80’ wood pole (per pole) $

Responding to weather-related emergencies (per call) $

Other Related/Ancillary Services Not Indicated Above (describe below):

Please use the space below, if needed, to provide any comments or additional information regarding your service rates/pricing/quotes.

Other Required Evaluation Materials & Forms: Bidders must also submit the following required materials and forms for evaluation.

□ Prompt Payment Discount (PPD) Form (included in bid solicitation Attachments tab in CommBuys)

□ Environmentally Preferable Products/Practices (EPP) Form

□ Massachusetts W-9 Form (must be the Massachusetts substitute version only)

Contract Management: Please use the spaces below to identify and provide contact information for the person at your company who will serve as Contract Manager and main point of contact for DCR:

Name Title Phone Number

Email Address Office Location/Address City/Town State

Affirmation: By entering my name and information below, I hereby affirm that I have read, agree to, and will abide by (if awarded a contract) all of the terms and conditions outlined in the Request for Responses (RFR) associated with this procurement and that the information provided in this Bidder Response Form and any other materials and forms submitted is accurate and truthful.

NOTE: The information provided below must be for an AUTHORIZED SIGNATORY of your company or organization. An authorized signatory is someone who can sign official contracts and make legally binding assurances and guarantees on behalf of your company or organization. The authorized signatory may be a different person than the person identified as the contract manager in the above section.

Name Title Date

Company Name Email Address Phone Number