DCKA-2024-R-0042_Amd2.pdf

AMENDMENT OF SOLICITATION

1. Solicitation Number Page of Pages

DCKA-2024-R-0042 1 2

2. Amendment/Modification Number

3. Effective Date 4. Requisition/Purchase Request No. 5. Solicitation Caption

Amendment No. 02 See Block 16C. N/A

Safe and Efficient Deployment of Autonomous Vehicles Study

6. Issued by: Code 7. Administered by (If other than line 6) District Department of Transportation

Office of Contracting and Procurement

250 M Street, SE, 7th Floor

Washington, DC 20003

District Department of Transportation

Office of Contracting and Procurement

250 M Street, SE, 7th Floor

Washington, DC 20003

8. Name and Address of Contractor (No. street, city, county, state and zip code)

ALL OFFERORS

9A. Amendment of Solicitation No.

DCKA-2024-R-0042

9B. Dated (See Item 11)

See Block 16C.

10A. Modification of Contract/Order No.

N/A

Code Facility 10B. Dated (See Item 13)

N/A

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning __________ copies of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. Accounting and Appropriation Data (If Required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACT/ORDERS ,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14

A. This change order is issued pursuant to (Specify Authority): 27 DCMR, Chapter 36, Contract Modifications The changes set forth in Item 14 are made in the contract/order no. in item 10A.

B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data etc.) set forth in item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.2.

C. This supplemental agreement is entered into pursuant to authority of:

27 DCMR 3601.2 Change Clause, 27 DCMR 2005.6(d) as amended.

D. Other (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and/or return 1 copy to the issuing office.

14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)

The purpose of Amendment No. 02 is to provide:

1. Presentation slides for Pre-Proposal Conference for RFP No. DCKA-2024-R-0042 Safe and Efficient Deployment of Autonomous Vehicles Study hosted virtually on Friday, February 2, 2024, 10:00 am EST.

2. Pre-Proposal Conference Attendees List.

Except as provided herein, all terms and conditions of the document is referenced in Item 9A or 10A remain unchanged and in full force and effect.

15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer

LaTonya T Holland 15B. Name of Contractor

(Signature of person authorized to sign)

15C. Date Signed 16B. District of Columbia

(Signature of Contracting Officer)

16C. Date Signed

02-02-2024

Pre-Proposal Meeting

February 2, 2024, 10:00 AM EST

DCKA-2024-R-0042

Safe and Efficient Deployment of

Autonomous Vehicles Study

Meeting Agenda

• Introductions

• Technical Project Overview

• Solicitation Process Overview

• Questions and Answers

• Please type your Name, Title, Company Name, and Email address in the chat

OCP Team Introductions

• Office of Contracting and Procurement (OCP) serving District Department of Transportation (DDOT)

• Contracting Officer, LaTonya Holland; latonya.holland@dc.gov

• Contract Specialist, Han May Chan; han.maychan@dc.gov

• Program Manager, Stephanie Dock

• Project Manager, Steven Osborn

• If you have not already done so, please type your Name, Title, Company Name, and Email address in the chat mailto:latonya.holland@dc.gov mailto:han.maychan@dc.gov

Technical Project Overview (1 of 5)

The Contractor shall provide all labor, materials and equipment for the Project in accordance with the scope of work. DDOT seeks a consultant to assist in the definition of the potential regulatory and legislative framework for the deployment of autonomous vehicles (AVs) on District roadways in a manner that will support the agency’s mission to equitably deliver a safe, sustainable, and reliable multimodal transportation network for all residents and visitors of the District of Columbia.

The consultant will also support DDOT’s review and oversight of AV testing permits.

Background: AVs in DC (2 of 5)

2012 Autonomous Vehicle Act

• Authorized operations, always required 2 test operators in the vehicle

• DMV has the lead on oversight

2020 Autonomous Vehicles Testing Program Amendment Act of 2019/20

• Updates framework for testing, passes responsibility to DDOT for oversight,

• Requires rulemaking to stand up permitting program

• Requires a report to Council within a year on how DC might safely accommodate full deployment of AVs

2021-2023 DDOT Proposed Regulations (Draft)

• Looked to policies established by other states, lessons learned from dockless vehicle and personal delivery device permitting

• Original proposal in Jan 2022, revised in 2023, headed to public comment in early 2024

Background: AVs in DC (3 of 5)

AV Working Group:

• Formally established in 2018, cross-agency, open-to-public

• AV Principles Statement

• “ensure Washington, DC, maximizes benefits and proactively addresses challenges”

• “AVs are merely a means to achieve our broad goals”

• Principles: safety, equity, efficiency, sustainability

• Attributes: DC government should embody the following characteristics: adaptability, transparency and privacy, comprehensiveness, alignment

AV Testing has occurred in the past, but no one currently testing

Purpose of RFP (4 of 5)

1. Develop content for our report to Council with recommendations for deployment legislation/regulation

• What policies we might consider to advance our goals for autonomy in the District?

2. Assist with the application review and testing oversight during the life of this contract.

Scope of Work (5 of 5)

1. Project Management

2. Current State of Knowledge and Practice

3. Operationalizing the Autonomous Vehicles

Principles

4. Analysis of and Support for Existing Testing and Deployment and Recommendations for Monitoring

5. DC Government Stakeholder Engagement

6. External Stakeholder Engagement

7. Draft and Final Report

Solicitation Process Overview

• Solicitation Documents and Amendments

1. District Department of Transportation (DDOT) https://dtap.ddot.dc.gov/

2. Office of Contracting and Procurement (OCP) https://contracts.ocp.dc.gov/solicitations/search https://dtap.ddot.dc.gov/ https://contracts.ocp.dc.gov/solicitations/search

RFP Timeline

January 26, 2024: RFP issued

February 2, 2024: Pre-Proposal Conference

February 9, 2024: Questions due by 2pm EST

February 26, 2024: Proposals due by 2pm EST

March X-X, 2024: Interviews

Expect work to commence in April/May 2024

Questions and Proposal Submission

• Questions Submit via Email

• Contract Specialist, Han May Chan; han.maychan@dc.gov

• Contracting Officer, LaTonya Holland; latonya.holland@dc.gov

• Electronic Proposals Submission

Submit Proposals on DTAP portal. Make sure to create an ID.

https://dtap.ddot.dc.gov/ mailto:han.maychan@dc.gov

Proposal Preparation Section L Instructions to Offeror (p 52 – 59)

1) Technical Proposal

• Section L.17.3 Technical Proposal Requirements (p 58)

• Section L.17.4 – L.17.7 Evaluation Factors 1 through 4 (p 58)

• Section C.6 Key Personnel Requirements (p 9-10)

2) Price Proposal

• Section B.3 Price Schedule (p 1-2)

Section M Evaluation Criteria (p 60 – 64)

• Section M.3.1 – M.3.4 Total 127 Points Maximum

Additional Documents

• Section B.4.1 Subcontracting Requirements (p 2)

• Section I.9 Insurance Requirements (p 36 – 42)

• Section J List of Attachments (p 50)

• Section K Bidder / Offeror Certification Form (p 51)

Questions and Answers

• Remarks and explanations do not qualify or amend the terms of the solicitation; and

• Nothing stated at the pre-proposal meeting shall change the RFP unless a change is made by the Contracting Officer by written Amendment.

• Questions Submit via Email

• Contract Specialist, Han May Chan; han.maychan@dc.gov

• Contracting Officer, LaTonya Holland; latonya.holland@dc.gov

Conclusion

• This concludes the Virtual Pre-Proposal

Meeting for Solicitation DCKA-2024-R-0042 Safe and Efficient Deployment of Autonomous Vehicles Study.

• All presentation slides will be available for downloading in DTAP.

https://dtap.ddot.dc.gov/

Thank you.

Pre-Proposal Conference

Date: February 2, 2024, 10:00 AM EST

Solicitation No.: DCKA-2024-R-0042

Project Title: Safe and Efficient Deployment of Autonomous Vehicles Study

List of Attendees:

No

. Name Title Company Email Address

1 Han May Chan Contract Specialist DDOT OCP han.maychan@dc.gov

2 LaTonya Holland Contracting Officer DDOT OCP latonya.holland@dc.gov

3 Stephanie Dock Program Manager

DDOT Performance

Management

Administration

4 Steven Osborn Project Manager

DDOT Performance

Management

Administration

5 Cora Boykin DDOT OCP

6 Jarelyn J. Johnson DDOT OCP

Sogand

Karbalaieali Senior Associate

Cambridge

Systematics skarbalaieali@camsys.com

8 Tom Harrington Principal

Cambridge

Systematics tharrington@camsys.com

9 Carole Delion CEO and Founder

Delion Consulting

LLC

caroledelion@delionconsulting.co m

10 Becca Hittner Marketing Specialist Fehr & Peers b.hittner@fehrandpeers.com

11 Rakesh Nune

Associate Vice

President HNTB rnune@hntb.com

12 Steven Shladover Research Engineer

Institute of

Transportation

Studies shladover@gmail.com

13 Steve Buckley

Planning and

Advisory Services

Vice President Kimley-Horn stephen.buckley@kimley-horn.com

14 Abby Morgan Associate Engineer

Kittelson &

Associates, Inc. amorgan@kittelson.com

15 Robin Fish Department Manager Mead & Hunt robin.fish@meadhunt.com

16 Soumya Dey Vice President Sam Schwartz soumya.dey@samschwartz.com

17 Greg Rodriquez

Mobility Policy

Principal Stantec Greg.Rodriquez@Stantec.com

18 Alex Rudin

Robotics and

Autonomous

Systems Engineer

The MITRE

Corporation ARUDIN@mitre.org

19 Emily Wuerker

Capture and Proposal

Development

Principal

The MITRE

Corporation EWUERKER@mitre.org mailto:skarbalaieali@camsys.com mailto:tharrington@camsys.com mailto:caroledelion@delionconsulting.com mailto:caroledelion@delionconsulting.com mailto:b.hittner@fehrandpeers.com mailto:rnune@hntb.com mailto:shladover@gmail.com mailto:stephen.buckley@kimley-horn.com mailto:stephen.buckley@kimley-horn.com mailto:amorgan@kittelson.com mailto:robin.fish@meadhunt.com mailto:soumya.dey@samschwartz.com mailto:Greg.Rodriquez@Stantec.com mailto:ARUDIN@mitre.org mailto:EWUERKER@mitre.org