DCKA-2023-B-0042_Att3.pdf

TABLE OF CONTENTS

TABLE OF CONTENTS .................................................................................................................................................................... A

SPECIAL PROVISIONS .................................................................................................................................................................... A

J.1. SCOPE OF WORK .......................................................................................................................................................... - 1 -

J.2. THE AUTHORIZED DISTRICT REPRESENTATIVES ............................................................................................................. - 2 -

CONTRACT TERMS AND CONDITIONS ........................................................................................................................................ - 3 -

J.3. COORDINATION WITH OTHERS..................................................................................................................................... - 3 -

J.4. SUBCONTRACTING ....................................................................................................................................................... - 3 -

J.5. CONSTRUCTION SCHEDULING ...................................................................................................................................... - 4 -

J.6. CONSTRUCTION COMPLETION TIME ............................................................................................................................. - 4 -

J.7. WORK AND STORAGE SPACE ........................................................................................................................................ - 5 -

J.8. UTILITIES AND VAULTS ................................................................................................................................................. - 7 -

J.9. OTHER CONTRACTS ...................................................................................................................................................... - 8 -

J.10. MAINTENANCE OF TRAFFIC .......................................................................................................................................... - 9 -

J.11. PROCORE ................................................................................................................................................................... - 11 -

J.12. SOURCE OF SUPPLY AND QUALITY .............................................................................................................................. - 13 -

J.13. ADDITIONAL EQUIPMENT .......................................................................................................................................... - 14 -

J.14. MATERIALS ORDER .................................................................................................................................................... - 15 -

J.15. RODENT CONTROL ..................................................................................................................................................... - 16 -

J.16. UTILITY PROTECTIVE ALERT ........................................................................................................................................ - 17 -

J.17. CONSTRUCTION SCHEDULING .................................................................................................................................... - 19 -

J.18. ENGINEER’S FIELD FACILITIES...................................................................................................................................... - 20 -

J.19. PROGRESS PHOTOGRAPHS ......................................................................................................................................... - 21 -

J.20. AS-BUILT DRAWINGS ................................................................................................................................................. - 22 -

J.21. CONSTRUCTION REQUIREMENTS................................................................................................................................ - 23 -

J.22. EXCAVATION AND BACKFILL FOR PEPCO FACILITY CONSTRUCTION ............................................................................. - 24 -

J.23. UNDERCUT EXCAVATION AND BACKFILL ..................................................................................................................... - 30 -

J.24. BORROW TRENCH BACKFILL ....................................................................................................................................... - 31 -

TABLE OF CONTENTS

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J.25. ROCK EXCAVATION FOR PEPCO FACILITY CONSTRUCTION .......................................................................................... - 32 -

J.26. TEST PITS ................................................................................................................................................................... - 33 -

J.27. EXCAVATIONS AND RESTORATIONS (UTILITY LINES) ................................................................................................... - 34 -

J.28. TEMPORARY ASPHALT CONCRETE .............................................................................................................................. - 36 -

J.29. PCC WHEELCHAIR/BICYCLE RAMP - NEW OR EXISTING CONSTRUCTION ...................................................................... - 37 -

J.30. SEEDING .................................................................................................................................................................... - 38 -

J.31. TREE PROTECTION AND REPLACEMENT ...................................................................................................................... - 39 -

J.32. PEPCO FACILITY CONSTRUCTION ................................................................................................................................ - 40 -

J.33. ELECTRICAL MANHOLE – PEPCO FURNISHED PRECAST MANHOLE INSTALLATION ........................................................ - 44 -

J.34. ELECTRICAL MANHOLE – PEPCO CAST-IN-PLACE MANHOLE CONSTRUCTION ............................................................... - 47 -

J.35. ELECTRICAL HANDHOLE – PEPCO FURNISHED PRECAST TRANSFORMER ENCLOSURE ................................................... - 51 -

J.36. ELECTRICAL HANDHOLE – PEPCO FURNISHED PRECAST TAPHOLE INSTALLATION ........................................................ - 52 -

J.37. ELECTRICAL CONDUITS (CONCRETE ENCASED) ............................................................................................................ - 53 -

J.38. ADDITIONAL CONDUIT AND SWEEP BENDS IN POLE FOUNDATION ............................................................................. - 58 -

J.39. ELECTRICAL JUNCTION BOX – PEPCO FURNISHED ELECTRIC SPLICE BOX ...................................................................... - 59 -

J.40. EROSION AND SEDIMENT CONTROL ........................................................................................................................... - 61 -

J.41. THERMAL BACKFILL FOR CROSSING OF EXISTING PEPCO TRANSMISSION LINES ........................................................... - 62 -

The “STANDARD SPECIFICATIONS FOR HIGHWAYS AND STRUCTURES, 2013” along with supplements and amendments thereto are incorporated herein by reference and are made a part of the requirements of this contract.

SPECIAL PROVISIONS

a

This document contains provisions, requirements, and instructions pertaining to this contract:

INVITATION NO.: DCKA-2023-B-0042

DC PLUG FEEDER 15001 CIVIL CONSTRUCTION

FAP NO.: N/A

This document consists of:

-SPECIFICATIONS: Pages 1 through 66, and appendices listed on page 50 of the Invitation to Bid.

-BID FORM AND PROPOSALS: Pages 1 through 69, including PAY ITEM SCHEDULE.

-CONTRACT PLANS: Consisting of sheets 1 through 255.

Bidders should satisfy themselves that they have a complete document. Missing pages will not constitute the basis for a valid claim.

The following documents are applicable to these Special Provisions and are incorporated into the Contract by reference:

DDOT Standard Specifications for Highways and Structures (2013) (“Standard Specifications”)

DDOT Green Infrastructure Standards (2014), Supplement to Standard Specification for Highways and Structures

ADDENDA, issued prior to bid opening date, further supplement and modify the proposed Contract.

This document supplements and modifies CONTRACT PLANS (J.40); AND STANDARD SPECIFICATIONS

FOR HIGHWAYS AND STRUCTURES, 2013.

Addenda issued prior to bidpening further supplement and modify the proposed contract.

Reference to Division Numbers, Section Numbers, and Article Numbers refer to the STANDARD

SPECIFICATIONS FOR HIGHWAYS AND STRUCTURES, 2013.

In the PAY ITEM SCHEDULE, the first three-digit portion of each pay item numbers refers to the section of the STANDARD SPECIFICATIONS in which the item is described. The SPECIAL PROVISIONS in this document describes the item further.

Headings are for the convenience of the bidders only; they are not intended to distinguish between contract requirements.

SCOPE OF WORK

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J.1. SCOPE OF WORK

Work under this Contract consists of the civil construction for PEPCO feeder 15001 of the DC Power Line Undergrounding (DC PLUG) Program as shown on the plans and as directed by the Engineer.

The work includes, but is not limited to the following:

a. The removal and disposal of existing roadway pavement, curb, gutter, and sidewalks to the extents shown on plans or as necessary for access to trench excavation.

b. The installation of PEPCO supplied materials such as PVC and fiberglass conduits, precast manholes, precast tapholes, precast transformer enclosures, and other related items and components.

c. The furnishing and installation of pea gravel concrete for duct bank encasement.

d. The furnishing and installation of thermal fill for duct bank encasement at transmission feeder crossings.

e. The furnishing and installation of concrete and reinforcing steel for cast-in-place manhole construction.

f. Excavation and backfilling of all utility cuts.

g. Temporary restoration of all utility cuts.

h. Permanent restoration of all utility cuts.

i. Restoration of all pavement markings disturbed by the utility cut and pavement restoration work.

Upgrade crosswalks to the high visibility type at all intersections within the project limits.

j. Pavement profiling (milling) and overlay (approximately 2 inches) of utility cuts and per plan in accordance with DDOT standards.

k. Installation of topsoil, seed, and mulch on all disturbed earth and grass areas.

l. Installation of replacement curb (in-kind), curb and gutter (in-kind), and sidewalk (in-kind) sections.

m. The installation and use of erosion and sediment control measures meeting DDOT/DOEE standards and per plan.

n. Dust control during pavement sawcutting and excavation operations.

o. Mobilization and demobilization, completion of field layout, provision and maintenance of engineer's field facilities, progress photographs, and rodent control.

p. Maintain vehicular, bicycle and pedestrian traffic per DDOT Standard Specifications Section 612 or as directed by the Engineer. Maintain access to residential, institutional and commercial establishments using appropriate means as approved by the Engineer.

q. Maintain service of all existing utilities during construction.

Work includes the disposal of all unsalvageable materials and all labor, materials, tools, equipment and incidentals necessary to obtain a complete and finished product.

The Contractor shall be fully responsible for protection against damages for the duration of the Contract of all the utility structures within the Contract limits and adjacent thereto. The utilities include but are not limited to public and/or private water, sewer, electricity, gas and communications lines. No separate

THE AUTHORIZED DISTRICT REPRESENTATIVES

- 2 -measurement or payment will be made. Cost of this protective work shall be reflected and distributed among the Contract pay items.

Work also includes all incidentals needed to complete the project as shown on the Contract Drawings and these Special Provisions.

J.2. THE AUTHORIZED DISTRICT REPRESENTATIVES

Contracting Officer: Carol Hessler Office of Contracting and Procurement 250 M Street, SE Washington, DC 20003 Telephone: 202-671-2270 Carol.hessler@dc.gov

Contract Administrator: Anthony Soriano, P.E.

District Department of Transportation Infrastructure Project Management Division 250 M Street, SE Washington, DC 20003 Telephone: 202-671-0620 Anthony.Soriano@dc.gov mailto:Anthony.Soriano@dc.gov

COORDINATION WITH OTHERS

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Contract Terms and Conditions

J.3. COORDINATION WITH OTHERS

This Special Provision Supplements Section 103.01, Article 18 of the Standard Specifications.

The Contractor is alerted that other contracts either associated with this project or of different scope either have been, will be, or may be let for work in, or in the vicinity of the project area.

The Contractor shall coordinate with PEPCO when work is to be conducted around energized cables.

The Contractor shall coordinate their work and cooperate fully with all others in order to eliminate or curtail delays and interference of any kind. Particular attention shall be made with regard to proper maintenance of all traffic modes through the project areas. The Contractor shall perform their lane closings and openings so as not to cause interference with others or to be in conflict with performance of traffic maintenance by others.

The Contractor must initiate the coordination with the utility companies at the beginning of the Work and continue coordinating closely with these utility companies throughout the project, at no additional cost for the District.

The District assumes no liability, other than authorized time extensions, for contract delays or damages resulting from delays or lack of progress by others.

Work near or impacting any Embassy within the project limits should be coordinated with the State Department through DDOT Construction Management and Inspection firm.

If and when PEPCO begins Electrical Construction, The Contractor shall coordinate with PEPCO’s Contractor(s).

J.4. SUBCONTRACTING

The Subcontractor Approval Request Form included herein should be used to request approval of subcontractors on this project. The form should be completed for each subcontractor requested for approval and submitted to:

Attention: Contracting Officer District Department of Transportation Office of Contracting and Procurement 250 M Street SE Washington, D.C. 20003

A copy of this form (DDOT Form 120-KA Subcontractor Approval Request Form) is provided in the appendices.

CONSTRUCTION SCHEDULING

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Copies of subcontracts shall be made available for review at any time by representatives of the District Department of Transportation.

J.5. CONSTRUCTION SCHEDULING

This Special Provision Supplements Section 108.03 and is referenced to the Special Provision entitled "Construction Completion Time."

The Contractor shall submit their construction schedule three (3) weeks prior to the start of construction for approval of the Engineer. An electronic file of the schedule shall be provided with each submittal.

J.6. CONSTRUCTION COMPLETION TIME

This Special Provision Supplements Section 108.03 and 108.06 of the Standard Specification.

The completion of the entire project and final acceptance by the District shall be accomplished in Three Hundred and Sixty-Five (365) Consecutive Calendar Days from the Notice to Proceed to date. Liquidated damages, as described in Section 108.09 of the Standard Specifications, shall apply to the completion of the project as specified below.

Because time is of the essence in completing the Contract work in this project, the payment provisions set forth in this project in the Contract documents are supplemented by the following:

The Contractor shall, seven (7) calendar days prior to the start of construction, submit to the Engineer for approval a detailed plan for accomplishing the work specified As a minimum, the plan shall identify in narrative, graphic and tabular form all major tasks necessary to complete the work, and the number of calendar days required to complete that portion of the Contract.

The plan shall also indicate the time for each Contract element.

In order to complete construction within the Contract stipulated time, the Contractor may have to utilize multiple shifts and/or overtime work (including Saturdays and Sundays, if granted). The cost of multiple shifts and/or overtime work shall be included in the bid prices for the various items of work on the project and no additional compensation will be allowed.

In developing the plan, the Contractor shall consider time lost due to inclement weather and during the period between December 1 and April 1. The District will not consider any requests for partial suspension or time extension for the time lost due to inclement weather.

The Contractor must be aware that part of his/her work may include coordination with various Government agencies. Delay by any outside sources will not constitute grounds for waiving of this Special Provision.

In determining Contract time, the Contractor shall consider the location of existing utilities. The Contractor is warned that delays of a minor nature encountered through required utility adjustment by others or imprecise utility location information has been considered, and delays resulting therefrom are not a basis for time extensions.

WORK AND STORAGE SPACE

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J.7. WORK AND STORAGE SPACE

This Special Provision supplements section 103.01; Article 17B of the Standard Specifications.

No work and/or storage space is being designated. The Contractor shall be fully responsible for seeking necessary space and undergoing all required negotiation with the owner of the property to secure its use and restoring the area to its original condition and to the satisfaction of the Engineer.

The Contractor shall submit a Construction Site Utilization Plan (CSUP), as defined herein, within fourteen (14) calendar days after Notice to Proceed. The SUP shall include, but is not limited to, the proposed location of the Engineer’s Field Facilities, Lay-down areas, equipment staging, material and dumpsters staying on site for more than 24 hours and traffic control device storage.

Parking for the Contractor and additional storage space shall be at no additional cost to the DDOT.

Inability of the Contractor to obtain storage space shall not serve as a basis of claim for delay. Street parking in business or residential areas adjacent to the project site is subject to local regulations.

The Contractor shall coordinate with DDOT to obtain Emergency No Parking signs. The Contractor must maintain signs and remove signs after 48 hours of inactivity.

All construction materials, fencing, daily trash removal, temporary water, sewer, electrical utilities and their facilities, their consumption cost are the sole responsibility of the contractor and shall be removed from the project site and disposed of properly at the Contractor’s expense.

All costs associated with the establishment, occupation and removal of the storage area will not be measured for payment but shall be distributed among the various items of the project.

1. CONSTRUCTION SITE UTILIZATION PLAN

a. DEFINITIONS

1. Temporary Facilities (TF) – Facilities and areas designated to specific tasks that support the construction process including but not limited to; field offices, cranes, material lay down yards, equipment staging, traffic control device storage, etc.

2. Construction Site Utilization Plan (CSUP) – A written narrative describing the temporary usage of the entire project site as well as location of TFs within the boundary of a construction site along with Drawings depicting such usage

3. Site Utilization Plan (SUP) – Intermediate drawings and supporting information depicting specific locations within project site.

b. DESCRIPTION – The Construction Site Utilization Plan (CSUP) shall identify the general sequence of work, how and what the site will be used for related to the contractors’ temporary purposes or needs. The CSUP shall at a minimum, identify spatial relationships and contain alternative solutions as needed, so that public safety and construction efficiency is optimized over the construction life cycle. The number, type, and size of TFs depends upon contractor philosophy, and construction execution strategy.

Site Utilization Plans shall be prepared and submitted, to the Engineer, at least fourteen (14) calendar days ahead of the proposed work it is depicting, showing a plan view of the work area including but

WORK AND STORAGE SPACE

- 6 -not limited to, material lay down areas, storage areas, equipment overnight storage, staging areas, soil stockpile areas, traffic control device storage area.

The Contractor shall determine the proper space limitations, preferred pedestrian routes, restricted areas, construction personnel parking, and locations of major disconnects or shut-off valves for utility, emergency access, temporary control measures, temporary utilities, temporary facilities, temporary structures, site trailers, security provisions, incident response, signage, key work areas, construction phases, staging of major equipment, paved areas, permanent utilities, entrances, exits, washout areas, wheel washes, areas with load restriction.

Upon submission of SUPs, the Contractor shall meet with the Engineer to coordinate a mutual understanding relative to the administration of the overall Site Utilization Plan. The Contractor shall implement the Site Utilization Plan prior to beginning field operations.

c. MEASUREMENT AND PAYMENT – The unit of measure for Construction Site Utilization Plan will be the job. No separate payment for Construction Site Utilization Plan will be made.

UTILITIES AND VAULTS

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J.8. UTILITIES AND VAULTS

This Special Provision supplements section 103.01, Article 17E of the Standard Specifications

The Contractor shall be required to maintain coordination with public/private utility companies throughout the construction of the project. Construction delays as a result of inadequate coordination shall be the Contractor's responsibility. No utility work outside the scope of the project is anticipated.

Utility personnel may be on site for work affecting their respective utilities. Such work consists of inspection of furnished materials and utility supports installed by the Contractor. Utility personnel may also be present during any demolition in the vicinity of their facilities.

The Contractor must initiate the coordination with the utility companies at the beginning of the Work and continue coordinating closely with these utility companies throughout the project, at no additional cost for the District.

The Contractor's involvement and coordination with utility companies includes, but is not limited to, the following:

(A) Adjustment and resetting of utility manholes and manhole frames respectively to new grades.

(B) Location and verification of existing utility lines

(C) The Contractor shall coordinate with PEPCO when work is to be conducted around energized cables.

(D) Maintenance, protection and assurance of continuous service for the duration of the project of utility company facilities within the affected project limits.

(E) Coordination with Contractors performing utility related work within the project limits

The Contractor shall not proceed with work until utility facilities involved have been located, disconnected or otherwise adjusted by utility representatives.

OTHER CONTRACTS

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J.9. OTHER CONTRACTS

This Special Provision supplements section 103.01 Article 18 of the Standard Specifications

The Contractor is alerted that other contracts either associated with this project or of different scope either have been, will be, or may be let for work in, or in the vicinity of the project area.

The Contractor shall coordinate their work and cooperate fully with all others in order to eliminate or curtail delays and interference of any kind. Particular attention shall be made with regard to proper maintenance of all traffic modes through the project areas. The Contractor shall perform their lane closings and openings so as not to cause interference with others or to be in conflict with performance of traffic maintenance by others.

The District assumes no liability, other than authorized time extensions, for contract delays or damages resulting from delays or lack of progress by others.

If and when PEPCO begins Electrical Construction, the Contractor shall coordinate with PEPCO's contractor(s).

MAINTENANCE OF TRAFFIC

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J.10. MAINTENANCE OF TRAFFIC

This Special Provision supplements sections 104.02 and 612 of the Standard Specifications

Vehicular and pedestrian access to all properties shall be maintained at all times during construction.

Residential on-street parking will be restricted within the construction zone. The Contractor shall maintain proper construction signage during the construction period. The Contractor shall maintain access to existing driveways, residential and commercial entrances at all times.

1. GENERAL – Approved warning signs, channelizing drums, cones, arrow panels, etc. shall be provided to ensure motorists of positive guidance in advance of and through the work zone.

Erection of regulatory signs such as stop, speed limit and no parking signs must be specifically authorized. Advance Warning signs shall have face sheeting that shall be Fluorescent Orange High Performance Wide Angle Retroreflective material or equal. All temporary traffic control devices shall meet NCHRP-350 testing requirements. Mesh roll-up signs are not approved. Sign Supports shall be of a spring-loaded type or equivalent. Tripod or A-frame sign stands are not approved.

The Temporary signs and markings placed in or adjacent to the work zone shall be consistent and visible at all times. The existing signs and markings may be covered and/or removed temporarily if the intended functions of these signs and markings will not be applicable during construction.

However, they shall be replaced promptly when work is completed. All temporary signs no longer applicable to the work zone shall be removed or turned away from traffic. The Contractor shall document all existing pavement markings and signage that is removed due to their work. The Contractor shall place temporary pavement markings at the end of each workday. DDOT-IPMD shall approve all temporary and permanent markings.

2. PEDESTRIAN SAFETY – The Contractor shall provide pedestrians with a minimum of a 4’ wide walkway. This walkway should be safe, convenient and replicate as nearly as possible the most desirable characteristics of sidewalks or footpaths. Pedestrians should not be led into direct conflict with the work site operations or mainline traffic moving through or around the work site. All pedestrians including blind, hearing impaired and physically challenged need protection. All necessary signs and supports for closing sidewalks and detouring pedestrians shall be the Contractor responsibility. Temporary ADA compliant handicap ramps and or protective walkways are also the responsibility of the Contractor and shall not be paid for separately and cost shall be distributed among the various pay items.

3. NIGHT WORK – During nighttime work hours, starting at one-half hour before sundown and ending one-half hour after sunrise; the work site shall be made safe for traffic by installing electronically illuminated traffic control devices such as Flashing Arrow Panels and warning lights to provide warning. These devices shall be used in conjunction with other traffic control devices, and their flashing sequence and light intensity shall meet the requirements cited in the MUTCD. All traffic control devices shall be reflectorized during nighttime hours.

4. FAILURE TO MAINTAIN ENTIRE PROJECT – Failure on the part of Contractor, at any time to abide by the provision 104.02 and section 616, will result in the Engineer immediately notifying the Contractor to comply with required maintenance provisions. In the event that the Contractor fails to proceed with corrections to unsatisfactory maintenance so as to conform to the provisions of

MAINTENANCE OF TRAFFIC

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104.02 and Section 616 within 4 hours after receipt of such notice, the Engineer may notify the Contractor to suspend all other work on the contract until such time that the unsatisfactory maintenance is corrected. In the event that the Contractor fails to respond to a notice of unsatisfactory maintenance within 4 hours after receipt of such notice, the Engineer will immediately proceed with adequate forces and equipment to maintain the project and the entire cost of this maintenance will be deducted from monies due the Contractor on the next monthly estimate.

An appropriate deduction will be made from Contractor’s next Progress Estimate for each day, or portion thereof, that Maintenance of Traffic deficiencies exist and will continue until the deficiencies are corrected and accepted by the Engineer. Any portion of a day will be considered a full day deduction. The deduction will be equal to $1,000.00 per day. The amount of monies deducted will be a permanent deduction and will not be recoverable. The funds will be deducted from the contract value.

5. DC PLUG PROJECT SIGNS – The Contractor also shall be responsible for installing and maintaining PEPCO supplied DC PLUG portable type project signs at selected locations at each active work zone.

DC PLUG signs shall be relocated or repositioned by the Contractor as the work progresses. The Contractor shall be responsible for providing bases/supports for the portable DC PLUG project signs. Typical sign size is 4’x4’ and there will be a minimum of 6 signs required at each work area.

The Contractor shall return the DC PLUG signs in undamaged and re-usable condition to PEPCO at completion of the project.

No separate measure and payment will be made for Maintenance of Traffic. Costs for Maintenance of Traffic shall be distributed among the various pay items.

No direct measure will be taken for a lane closure. The Contractor shall distribute the lane closure cost throughout other contract pay items. The Contractor shall distribute the cost of all traffic control devices such as flashing arrow panels, channelizing drums, cones, construction warning signs, detour signs, sign supports, pedestrian control signs, temporary pavement markings, flags, flaggers, warning lights, barricades, portable barriers, delineators, attenuators, all materials, tools, labor and equipment among the various pay items.

PROCORE

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J.11. PROCORE

This Project will utilize Procore’s (www.procore.com) project management and collaboration system for all project documentation. Upon contract award, applicable team members of the Contractor are required to create a Procore username (email) and password, if they do not already have one with DC PLUG. Applicable team members of the Contractor such as the Project Manager, Assistant Project Manager, Superintendent, Assistant Superintendent, etc. are required to complete a free, Contractor training certification course (link to be provided by the Program Management Consultants). There will be no cost to the Contractor for use of Procore.

The Contractor shall utilize PROCORE to submit, track, distribute and collaborate on project documentation and action items. The intent of utilizing a web-based project management application is to reduce cost and schedule risk, improve quality and safety, and maintain a healthy team dynamic by improving information flow, reducing non-productive activities, reducing rework, and decreasing turnaround times.

The Contractor shall obtain Mobile Accessibility in order to use the native mobile applications for iOS and Android phones or tablets or computers at a minimum that provide access to relevant project documentation, including as-built versions of Drawings and Specifications, even when there is no internet access. The Contractor tools to be used shall include, but not be limited to;

1. RFIS – The Requests for Information (RFIs) tool to draft RFIs with necessary information.

2. SCHEDULE – The Schedule tool to display schedules from typical scheduling software such as

Microsoft Project, Primavera P3, Primavera P6 or Asta Powerproject. To create lookahead schedules using the built-in templates.

3. SPECIFICATIONS – The Specifications tool regularly to view and search specifications on web and mobile. The Contractor shall also link specifications to submittals and view the specification from the submittal.

4. SUBMITTALS – The Submittals tool to upload a submittal register of all expected submittals. The Program Management Consultant shall provide multi-step approval workflows for submittals, with reminder notifications for the current assignee. The Contractor may upload any file type without size restrictions. Contractor will distribute responses to all affected parties and confirm agreement with response by closing the item.

The Contractor shall use technology that is fully web based with mobile apps for Windows, iOS and Android phones and tablets. Devices shall be accessible without logging in through a virtual private network (VPN). PROCORE works on the current version of Internet Explorer, Google Chrome, Mozilla Firefox, and Apple Safari browsers. It can generate emails automatically, and all attachments are included in the emails via download links to avoid emails not being delivered due to size. PDF output of forms such as RFIs, Submittals, Meetings, Change Orders, etc. should be available and customizable.

PROCORE provides support to all parties via email, phone, and live chat at no additional charge. There is training in the form of self-paced learning videos as well as interactive webinars. The Program Management Consultant team can also be available upon reasonable request for assistance. The contractor shall attend a Procore kickoff meeting with the Engineer and applicable http://www.procore.com/

PROCORE

- 12 -members at the beginning of the project to discuss how the software will be used in general, as well as routing & naming protocols, etc.

DDOT and the Program Management Consultants have created, and will regularly update, procedures for using the tools PROCORE offers. The Contractor shall review and refer to these guidelines, as necessary. The Contractor shall distribute responses to all affected subcontractors who are not a part of Procore system.

The Engineer will manage Drawings, Specifications and Documents in the software to ensure that the current version of all applicable construction documentation is available to the entire team via web and mobile.

It is intended that the contractor will utilize Procore for at least all functions identified in “PROCORE

USAGE.”

No separate measure and payment will be made for PROCORE. The cost of PROCORE technologies has been paid in full by DDOT.

SOURCE OF SUPPLY AND QUALITY

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J.12. SOURCE OF SUPPLY AND QUALITY

This Special Provision supplements section 106.01 of the Standard Specifications

Within the scope of this Contract, PEPCO will furnish materials including, but not limited to, PVC and fiberglass conduit, precast manholes, precast tapholes, precast transformer enclosures, splice boxes, and ancillary items necessary to complete the construction and installation of DDOT Underground Electric Company Improvements as defined in the Undergrounding Act and this contract with the exclusion of, but not limited to; labor, equipment, falsework such as sheeting and shoring, formwork.

DDOT will not consider any alternate to the following items:

1. PEPCO furnished PVC conduit

2. PEPCO furnished fiberglass conduit

3. PEPCO furnished precast manholes

4. PEPCO furnished precast transformer enclosures

5. PEPCO furnished precast tapholes

6. PEPCO furnished precast splice boxes

7. Other PEPCO furnished materials and components including but not limited to; Roof Slabs, Manhole Covers and Frames, Duct Spacers, Duct Plugs, Couplings, Adhesives

For all other Contractor furnished materials or items, an optional equivalent will be permitted from the accepted Contractor only, provided this alternate, meets in all respects, the requirements of the pertinent ASTM, AASHTO, District of Columbia, PEPCO, or Federal Specifications and results in no additional cost to DDOT nor additional Contract time. The proposal for an equivalent item shall be submitted for review by DDOT immediately after bids have been opened in order that approval or rejection can be determined.

ADDITIONAL EQUIPMENT

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J.13. ADDITIONAL EQUIPMENT

This Special Provision supplements section 106.02 of the Standard Specifications

The Contractor shall provide the Project Engineer with supply containers and molds to obtain samples (specimen) for the duration of the contract.

Examples of containers and molds are cure boxes, molds for concrete cylinders, jars for tack coat sampling, labels and other miscellaneous supplies. The Project Engineer may request some special containers and molds at their discretion. The Office of Materials Development and Research Branch may request additional containers and molds.

The Contractor should schedule the delivery of these containers and molds to the Project Engineer to ensure that this delivery will not disrupt the work in progress.

No measure and payment will be made. The cost of providing containers and molds shall be included in the unit price of the material sampled.

MATERIALS ORDER

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J.14. MATERIALS ORDER

This Special Provision supplements section 106.11 of the Standard Specifications

Within fourteen (14) calendar days of award of contract, the Contractor shall complete a DC PLUG Bill of Materials form provided by the Engineer and submit to the Engineer for review. The Bill of Materials is a list of materials, parts, components, sub-components, and the quantities of each needed to complete the civil infrastructure of PEPCO Facilities as defined in J.27.

Materials to be furnished by PEPCO shall be picked up by the Contractor from PEPCO’s “Stores” site, located at 3400 Benning Road, N.E., Washington, DC. Procedures for reserving, pickup, and return of excess materials will be provided by PEPCO upon award of the Contract. Material requisition (MR) forms to be supplied by PEPCO and used by the Contractor upon award of contract. The Contractor shall coordinate with PEPCO’s designated representative from Stores and the Engineer, 72 hours in advance of pick-up time.

For precast items, the Contractor shall designate, within seven (7) calendar days of award of contract, a Single point of contact to be responsible for coordinating the delivery of those items from a PEPCO supplier directly to the project site.

PEPCO will provide a Material Request(s) also referred to as an “MR” for the project. It is the responsibility of the Contractor to monitor the quantities allocated on the baseline MR for the project.

Should material on the MR be exhausted, the Contractor shall, at a minimum, place a request 30 calendar days in advance. Delay in providing notice of additional requisition of material will not be considered adequate basis for delay claim. Requisition of additional material, coordination of quantities picked up from Stores is specified herein.

1. MATERIAL ISSUE REQUISITION – The Contractor shall submit a Requisition form provided by the

Engineer listing the Catalog ID, material name, material type, and quantity to the Engineer and PEPCO LRE. The Contractor shall provide a requested date for material pick up and shall pick up material within five (5) business days or the MR will be cancelled. Pepco LRE will provide an APPROVED MR for the requested material with a valid pick-up date. Material cannot be picked up before the “Need Date” noted on the Approved MR.

2. COORDINATION – Upon pickup of material, the Contractor shall use the provided MRs to document quantities picked up from Stores and on what timeframes verified by a representative of Pepco. A copy shall be provided to the Engineer

3. MATERIAL CREDIT REQUISITION – Materials not used during the course of this contract and in reusable condition shall be returned to Stores. Contractor shall use the MR number from the original pick up to use for the credit form. Contractor shall obtain a credit form from Stores and provide a copy to Pepco LRE and Engineer. Pepco Stores will have final determination as to material able to be returned. No separate payment will be made for labor, materials, tools, equipment, and incidentals necessary to complete the Work as specified herein.

RODENT CONTROL

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J.15. RODENT CONTROL

This Special Provision supplements 107 of the Standard Specifications.

The Contractor shall take the necessary steps to ensure that the project site, including all project related facilities within the site, is free of rodent infestation at all times. Work includes, but is not limited to, the following:

1. Daily removal of and proper disposal of all refuse. In the event that refuse cannot be removed from the project site the same day, the refuse shall be stored in containers designed to prevent infiltration by rodents.

2. Inspections at least once a week throughout the project site for possible rodent infestations.

If such infestations are found, the Contractor shall engage the services of certified pest control contractor and retain such service until infestation is no longer apparent.

3. Other approved measures that may be required for rodent control.

No separate measure and payment will be made for Rodent Control. Cost for Rodent Control shall be deemed to be incidental in various pay items of the contract.

UTILITY PROTECTIVE ALERT

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J.16. UTILITY PROTECTIVE ALERT

This Special Provision modifies section 107.16 of the Standard Specifications.

The Contract Plans show existing utility service connections to houses, businesses, apartment buildings, and other facilities that were field designated as part of the surveying and utility locating work that was done for the project. Other utility service connections exist that must be located, and test pitted prior to the installation of any new PEPCO facilities.

Work by utility companies may have occurred that are not reflected in the plans. Coordination with the utility companies through the table below and other means necessary to avoid damage to existing utility infrastructure is the responsibility of the contractor.

At least seventy-two (72) hours, but not more than seven (7) business days (excluding Saturday, Sunday and holidays) in advance of proceeding with excavation or demolition work necessitated by this Contract, the Contractor shall notify the following parties, by telephone, of the impending excavation or demolition and the location thereof:

TABLE J.11 UTILITY PROTECTIVE ALERT CONTACT INFORMATION

NAME TELEPHONE NO. FACILITIES

“Miss Utility” for Wash.

Gas Light Co., Verizon, PEPCO, AT&T

800-257-7777

Gas lines; telephone, electric and communication conduits and cables

DC Water 202-612-3400 Water Mains and Sewers

Washington Gas 703-750-1400 800-752-7520 Gas lines

PEPCO 1-877-737-2662 Underground and overhead electric lines

DDOT

202-497-3645 (Day)

Street Lighting Inspection 202-439-5046 (Night)

202-359-1478 Traffic Signal Systems

The Contractor shall not proceed with work until utility facilities have been located, disconnected, or otherwise adjusted by utility representatives. Hand digging is required within 18 inches from the nearest point of any located utility. The Contractor shall hand dig a test pit to locate the line. In either case, the Contractor shall use care to avoid damage to all underground facilities. If an underground facility is damaged, under no circumstances shall a contractor backfill an excavation without first receiving permission from the utility operator whose facility was damaged.

Traffic Signal System Facilities - The Contractor is forewarned that the utility drawings included in this contract are not guaranteed to be an accurate representation of actual field conditions. This is particularly true in the case of underground electrical conduits and manholes constructed throughout the city between 1985 and 1991 for traffic signal system communication cable. The contract plans for

UTILITY PROTECTIVE ALERT

- 18 -this project may have limited or no information of the placement, quantity or depth beneath the finished grade of such facilities.

The Contractor shall contact the Traffic Signal System Division at (202)-359-1478 before undertaking any excavation within the project limits to review drawings showing the location of these underground conduits and manholes. The Contractor is further forewarned to exercise extreme care when excavating in the vicinity of such facilities, since conduit depth and degree of protection may not be accurately represented on the plans. All direct and indirect damage to these facilities encountered during excavation shall be repaired at the Contractor's expense in accordance with the specifications of the Traffic Signal System Division. Such repairs may include conduit and manhole repairs and replacement of communications cable conduit which may extend far beyond the project limits.

CONSTRUCTION SCHEDULING

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J.17. CONSTRUCTION SCHEDULING

This Special Provision supplements section 108.03 of the Standard Specifications

Because time is of the essence in completing the Contract work in this project, the payment provisions set forth in this project in the Contract documents are supplemented by the following:

The Contractor shall, seven (7) calendar days prior to the start of construction, submit to the Engineer for approval a detailed plan for accomplishing the work specified.

As a minimum, the plan shall identify in narrative, graphic and tabular form all major tasks necessary to complete the work, and the number of calendar days required to complete that portion of the Contract.

The plan shall also indicate the time for each Contract element.

In order to complete construction within the Contract stipulated time, the Contractor may have to utilize multiple shifts and/or overtime work (including Saturdays and Sundays, if granted). The cost of multiple shifts and/or overtime work shall be included in the bid prices for the various items of work on the project and no additional compensation will be allowed.

In developing the plan, the Contractor shall consider time lost due to inclement weather and during the period between December 1 and April 1. The District will not consider any requests for partial suspension or time extension for time lost due to inclement weather.

The Contractor must be aware that part of his/her work may include coordination with various Government agencies. Delay by any outside sources will not constitute grounds for waiving of this Special Provision.

In determining Contract time, the Contractor shall consider the location of existing utilities. The Contractor is warned that delays of a minor nature encountered through required utility adjustments by others or imprecise utility location information has been considered, and delays resulting therefrom are not a basis for time extensions.

ENGINEER’S FIELD FACILITIES

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J.18. ENGINEER’S FIELD FACILITIES

This Special Provision supplements section 108.05 of the Standard Specifications

The Contractor shall provide and maintain a suitable field office subject to the approval and for the sole use of the Engineer and their representatives.

Furniture and equipment for the office shall include:

1. Conference room table

2. At least one large whiteboard, and markers

3. 10 folding chairs

4. Audio/Visual equipment to conduct virtual meetings. Equipment shall include but is not limited to: one (1) 55-inch monitor with a minimum two (2) HDMI inputs, conference phone and/or microphone/speaker system, and one (1) webcam.

5. One all-in-one heavy duty, electric, color, dry-process, laser printer. The machine shall be capable of duplex copying and printing paper sizes of 8-1/2 x 11 inches, 8-1/2 x 14-inches, and 11 x 17 inches, and have separate trays for each paper size. It shall have a document feeder, collator, and the capability to reduce/enlarge copies between each paper size. It shall be able to print up to 30 pages per minute with a monthly volume of up to 50,000 pages. One case (5,000 sheets, 20 lbs., white), of each paper size shall be provided as initial stock and resupplied as needed.

6. Amenities, including but not limited to:

a. Hot and cold drinking water via a 5-gallon dispenser

b. Refrigerator

c. Microwave

d. Coffee maker

e. Cups

f. Utensils

7. The field office shall include 2 personal computer systems, complete with software, configured as follows:

a. 2 personal computer systems of a model which has been on the market for less than one

(1) month. Each computer will include a 21” Flat Panel Color Monitor and docking station, Wireless and direct connect to Internet service, 87 Key Keyboard, 2 Button Mouse.

i. A minimum Central Processing Unit speed of 2.1 GHz

ii. A minimum Random Allocated Memory size of 8 GB.

iii. A 64-bit Operating System, x64-based processor

iv. A minimum Hard Disk size of 1 TB.

b. The following software (new and unopened, latest available version) with full documentation: Microsoft Windows 10 or newest, Microsoft Office 365 Professional Suite, MacAfee Virus Scan, Microsoft e-mail/calendar client, Bluebeam standard, Norton Utilities, and WinZip.

In addition, the Contractor shall furnish, maintain and replace, as necessary for the duration of the Contract the following equipment for the exclusive use of the Engineer, in a sufficient quantity to support anticipated production:

1. Flashlights with a minimum of 1000 lumens equipped with batteries or chargers

2. 30’ tape measure

PROGRESS PHOTOGRAPHS

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J.19. PROGRESS PHOTOGRAPHS

This Special Provision supplements section 108.10 of the Standard Specifications

View locations include, but are not limited to, trenching and excavation in roadway,…