DCF Surplus Furniture RUN MAY 2024 - Request For Quote.doc

THE COMMONWEALTH OF MASSACHUSETTS

EXECUTIVE OFFICE OF HEALTH AND HUMAN SERVICES (EOHHS)

OFFICE OF EHS FACILITIES

REQUEST FOR QUOTE FOR MOVE SERVICES

DEPARTMENT OF CHILDREN & FAMILIES (DCF)

This order is placed under Statewide Contract FAC127. All of the terms and conditions of the Statewide Contract FAC127 are incorporated herein and made a part hereof. Conflicting or additional terms, conditions or agreements shall be considered to be superseded and void.

This move involves the external office furniture relocation from the Department of Children & Families (DCF) will be moving furniture to surplus at the following offices:

· Amesbury, 110 Haverhill Road Suite 250, Amesbury MA 01913

· Springfield, 1350 Main Street, Springfield MA 01103

· Leominster, MA 640 North Main Street, Leominster

· Hyannis, 181 North Street, Hyannis, MA On various dates between May 8th & May 10th, 2024 commencing at 8:30am to 5:00pm. DCF will work with the winning moving vendor to finalize a pick-up schedule. A detailed account of the locations is provided below.

A certified payroll record must be submitted with the invoice.

The Commonwealth of Massachusetts is self-insured and is not purchasing additional insurance.

MOVE COMPONENTS REQUESTED:

Component #1: Office Surplus Inventory - see Addendum A Component #2: Move Calendar – see Addendum B

CONTACT INFORMATION:

EOHHS Project Manager:

Cory Thomas

Office 617-348-5209

Cell 617-256-7183

E-Mail cory.thomas@.state.ma.us

SUBMISSION DEADLINE:

ALL RESPONSES MUST BE SUBMITTED VIA COMMBUYS BY NOONTIME ON TUESDAY, May 7th 2024 THE BID PROCESS WILL BE CLOSED AT THAT TIME AND ALL BIDS RECEIVED AFTER THAT WILL NOT BE CONSIDERED.

PLEASE REMEMBER TO INCLUDE THE DOLLAR AMOUNT OF YOUR BID ON THE “QUOTE TOTAL” COLUMN OF THE HEADER INFORMATION PAGE. ALSO PLEASE ATTACH THE DETAILED BREAKDOWN OF YOUR BID USING THE ATTACHMENT PORTION ON THE HEADER PAGE.

DETAILS:

The day(s) of the move are linked to contractual agreements and a construction schedule is firm at the time of this quote.

The vendor must agree to these dates: To Be Determined This move shall be completed in no more than 2 days.

The vendor must be responsible for all permits and regulatory requirements.

The move must be conducted in a safe and secure manner.

General packing services are not requested.

The vendor will not be responsible to disconnect or unplug computers or equipment.

Origin 1 DCF Hyannis:

Address/location 181 North Street Hyannis, MA Passenger Elevator available:

XX no Freight Elevator available:

yes

XX no Loading Dock available:

XX No

Masonite Sheets to be located:

X_ no Office is on ground level and there is parking in the lot in front of the building. Contact is David Monteith 508-525-9620 Origin 2 DCF Amesbury:

Address/location: 110 Haverhill Street, Suite 250 – 1st floor

Passenger elevator available:

XX NO

Freight Elevator available:

______Yes ______

______YEs_____

Wall corner protective materials:

yes __X_ no

Carpet Protection:

XX yes __ no Masonite Sheets to be located: NO at point of entry There is a loading dock and parking in the rear of the building. Contact is Chris Marshall 978-469-8804 Origin 3 DCF Springfield:

Address/location: 1350 Main street, Springfield 7th & 8th floors

Passenger elevator available: _X_ yes no

_XX YES

_XX_YES

XX YES

_ no Masonite Sheets to be located: YES at point of entry Office is on 7th & 8th floors and there is elevator access in the building, as well as parking in the rear of the building loading dock access to the freight elevator to DCF Space. Contact is Zoraida Aguayo 413-263-9288.

Origin 4 DCF Leomister:

Address/location: 640 North Main Street, Leominster 1st floor

Passenger elevator available: XX NO

NO

______n/a_____

_ no

_ no Masonite Sheets to be located: YES at point of entry Office is on the ground floor and there is no need for an elevator parking in the parking lot in front of the building. Contact is Shelley Burgess 978-353-3851.

Special Handling Requirements:

Installer and tools:

X yes ____ no

PREPARATION MATERIALS:

Preparation materials are not needed for this move.

INVENTORY:

Addendum A identifies the type and quantities of office furnishings and equipment to surplus Addendum B is the move calendar.

VENDOR SHALL PROVIDE:

1. Prevailing Wage Sheets (to become part of the Scope of Work) Your bid will not be considered without the wage sheets.

2. Primary Contact Information for both working hours and after working hours

3. Cost Estimate

EVALUATION CRITERIA:

1. Mandatory requirements

2. Cost Evaluation

2.1 Price broken out by each move day, junk run, broom sweep

services and settling crew (if applicable)

2.1.1 Including Prevailing Wage Sheets

2.1.2 Breakout of travel time

2.1.3 Quantity, type, and cost of vehicles

2.1.4 Moving supplies (dollies, padding, etc.)

2.1.5 Moving materials requested (labels, crates, keyboard bags, special equipment, etc.)

2.1.6 Miscellaneous costs: permits, fees, disposal

After the quotes have been received and reviewed, DCF will make their selection and notification notices will be emailed out. DCF and EOHHS reserves the right to amend the scope of work with the awarded bidder prior to the actual move date and the awarded bidder agrees to negotiate in good faith all amendments to the scope of work.

All quotes are to be “not to exceed” and are final.

Addendum A Inventory count of furniture and equipment included in the surplus removal from:

DCFLeominster to Surplus

Office Furniture

DCF Hyannis to Surplus

Office Furniture

DCF Amesbury to Surplus

Office Furniture

DCF Springfield to surplus

Office Furniture

Addendum B Move Calendar

May 2024

RFQ in CommBuys

Vendor Bids due DCF Surplus Move DCF Surplus Move DCF Surplus Move

Memorial Day

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