DCF SS 2223 002 - PUR 7776.pdf

PUR 7776 (01/16) Page 1 of 2 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Florida Department of Children and Families

TITLE: Department of Children and Families License Management Software (Payroll) Short description of the commodity or service desired: Timekeeping billing services provided for the three State funded Mental Health Treatment Facilities (SMHTF)

CONTACT

Name: Joseph Ruis Address: 7487 S SR 121 Macclenny, FL 32063 Telephone: 904-330-2214 Email: Joseph.Ruis@myflfamilies.com

Internal tracking number, if any: DCF SS 2223 002

Date posted: 06/14/2022 Last day for receipt of information: 07/06/22

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes, and will remain posted for a period of at least 7 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

43231512: License management software

Quantity or Term (as appropriate):

2 year approval requested

Requestor (division, bureau, office, individual, as appropriate):

Trinity Rivest Kronos Administrator Department of Children and Families Mental Health Treatment Facilites 904-330-2125

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

Timekeeping billing services that are compatible with the current vendor Kronos which tracks the time of all employees for the Mental Health Treatment Facilities (MHTF). Services include cloud hosting and licenses for FTEs at the MHTF.

Intended Single Source:

Immix Technology, Inc

PUR 7776 (01/16) Page 2 of 2 60A-1.045, F.A.C.

Estimated Dollar Amount:

$168,000.00 per fiscal year

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

The Immix bridge is already in place, having already been previously procured through and GSA Schedule 70 as an alternative contract source (ACS). The Department expected to again license the software by that procurement method. The availability of Immix though an ACS was recently terminated. The Department now has no time to competitively procure. Consultation with our Kronos Administrator has concluded that the only known vendor to work with UKG is Immix.

Without Immix the billing and timekeeping functions will not bridge the information to People First, which is used to generate employee paychecks. Even if procurement were possible there is not time to implement a new system. Therefore, Immix is the only possible solution that can be in place by July 1, 2022.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Elesha Brown - Contract Manager Supervisor, Diana Nielsen - Finance Director, Peter Kennedy

- Chief Hospital Administrator, Erica Floyd-Thomas - Assistant Secretary of SAMH, Windy Brown - Budget Office, Cole Sousa - Office of Information Technology, Kimberly McMahon - Office of Contracted Client Services and Tom Valentine- Office of General Counsel

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall: provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Section 120.57(3), F.S.