DB RFP USMA Sinclair Brook Restoration_20250430.pdf

US Army Corps of Engineers

New York District

U.S MILITARY ACADEMY

SINCLAIR BROOK RESTORATION

West Point, New York

Design Build

Part 2- General Requirement

FINAL DB RFP

APRIL 2025

THIS PAGE INTENTIONALLY LEFT BLANK

SINCLAIR BROOK RESTORATION USMASINCLRBROO24

FINAL DB RFP 04/29/25

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 02/24 SUMMARY OF WORK

01 14 00 11/22, CHG 4: 02/25 WORK RESTRICTIONS

01 30 00 11/20, CHG 5: 02/25 ADMINISTRATIVE REQUIREMENTS

01 32 01.00 10 08/23, CHG 1: 08/24 PROJECT SCHEDULE

01 33 00 08/18, CHG 4: 02/21 SUBMITTAL PROCEDURES

01 33 16.00 10 05/16 DESIGN DATA (DESIGN AFTER AWARD)

01 35 26 05/24 GOVERNMENTAL SAFETY REQUIREMENTS

01 42 00 05/24 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00 08/23, CHG 1: 05/24 QUALITY CONTROL

01 45 00.15 10 11/23 RESIDENT MANAGEMENT SYSTEM CONTRACTOR

MODE (RMS CM)

01 50 00 11/20, CHG 3: 08/24 TEMPORARY CONSTRUCTION FACILITIES AND

CONTROLS

01 57 19 08/22 TEMPORARY ENVIRONMENTAL CONTROLS

01 58 00 08/19, CHG 5: 08/22 PROJECT IDENTIFICATION

01 74 19 02/19, CHG 3: 11/21 CONSTRUCTION WASTE MANAGEMENT AND

DISPOSAL

01 78 00 05/19, CHG 1: 08/21 CLOSEOUT SUBMITTALS

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 1

SECTION 01 11 00

SUMMARY OF WORK

02/24

PART 1 GENERAL

1.1 GENERAL

a. The Contractor must be required to (i) commence work under this contract within five (5) calendar days after the date the Contractor receives the Notice to Proceed, (ii) prosecute the work diligently, and (iii) complete the entire work ready for use, not later than 400 calendar days after the date the Contractor receives the notice to proceed. The time stated for completion must include the final cleanup of the premises.

b. The Contractor must furnish all labor, materials, equipment, and services for the following work as described in the construction documents.

c. All work must be in accordance with the drawings and specifications or instructions attached hereto and made a part thereof, or to be furnished hereafter by the Contracting Officer and subject, in every detail, to his supervision, direction, and instructions.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" or "S" classification. Submittals not having a "G" or "S" classification are for Contractor Quality Control approval. Submittals not having a "G" or "S" classification are for information only. When used, a code following the "G" classification identifies the office that will review the submittal for the Government. Submit the following in accordance with Section

01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Dig Safe Permit ; G

1.3 WORK COVERED BY CONTRACT DOCUMENTS

1.3.1 Project Description

The work includes but not limited to debris removal, culvert repair/replacement, stream restoration, replacement of the two golf course bridges (golf cart and pedestrian bridge), regrading and resurfacing, riprap placement, retaining wall and masonry repair/installation and incidental related work. For more information, refer to Part 3 of the DB-RFP package.

1.3.2 Location

The work is located at the United States Military Academy at West Point, New York, 10996, approximately as indicated. The exact location will be shown by the Contracting Officer.

SECTION 01 11 00 Page 1

1.3.3 DFARS 236.204, DISCLOSURE OF THE MAGNITUDE OF CONSTRUCTION PROJECTS

This project is estimated between $10,000,000.00 and $25,000,000.00

1.4 EXISTING WORK

In addition to FAR 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements:

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

c. At Contractor's own expense, Contractor must immediately restore to service and repair any damage caused by Contractor's workmen to the existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone). Contractor shall provide immediate notification to the Contracting Officer and comply with verbal procedures to restore. The Contractor must immediately assemble personnel, equipment and material necessary to restore. Compliance with Contract Documents for quality installation must be included. The work must proceed at 24-hours per day until satisfactorily restored service is achieved. Fixing loose ends requires Contracting Officer approval to perform during normal working hours. The request to perform repairs during normal working hours requires Contracting Officer's written approval. The write up of procedures to repair must be submitted as soon as possible.

d. The Contractor must repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

1.5 AUTHORIZED CONSTRUCTION AREA AND TRESPASSING

Do not inflict damage upon land and properties outside the authorized construction area by unwarranted entry upon, passage through, damage to, or disposal of, material on such land or property. The Contractor may make a separate agreement with any other party, regarding the use of, or right to, land or facilities outside the contract area. If such an agreement is made, it must be in writing and a copy must be provided to the Contracting Officer. The Contractor must hold and save the Government, its officers, and agents free from liability arising from trespassing or damage occasioned by his operations.

Work on or near roadways must be flagged in accordance with the safety requirements in Safety and Health Requirements Manual EM 385-1-1 , which forms a part of these specifications. Work located along the alert force route shall not cause blockage, and the Contractor shall maintain unobstructed access for alert force traffic at all times. Roadway construction must maintain two lanes of travel lanes when possible.

SECTION 01 11 00 Page 2

Coordinated with the Contracting Officer any potential lane closures 15 days in advance of construction blockage.

1.6 PRIVATIZED UTILITIES

USAG WP has privatized water, wastewater and electrical service. All utility work on these systems shall be coordinated with the Utility System Owners; Electric = City Light and Power; Water and Wastewater = American Water Military Services. Coordinate with DPW COR for the utility.

1.7 LOCATION OF UNDERGROUND UTILITIES

Obtain digging permits prior to start of excavation, and comply with Installation requirements for locating and marking underground utilities.No excavation whether minor or major including trenching, sidewalk replacement, etc. will be permitted without an approved digging permit. Contractor shall apply for renewal of work permits as required if the work continues beyond the original permit expiration date. Contact local utility locating service a minimum of 15 days prior to excavating, to mark utilities, and within sufficient time required if work occurs on a Monday or after a Holiday. Verify existing utility locations indicated on contract drawings, within area of work.

Identify and mark all other utilities not managed and located by the local utility companies. Scan the construction site with Ground Penetrating Radar (GPR), electromagnetic, or sonic equipment, and mark the surface of the ground or paved surface where existing underground utilities are discovered. Verify the elevations of existing piping, utilities,and any type of underground or encased obstruction not indicated, or specified to be removed, that is indicated or discovered during scanning, in locations to be traversed by piping, ducts, and other work to be conducted or installed. Verify elevations before installing new work closer than nearest manhole or other structure at which an adjustment in grade can be made.

1.7.1 Notification Prior to Excavation

Notify the Contracting Officer at least 15 days prior to starting excavation work. The Contractor shall be responsible for obtaining a West Point "Dig-Safe Permit" prior to commencing any excavation includig installation of trailer. The procedure for obtaining this "Dig-Safe Permit" is as follows:

a. The Contractor must notify the Contracting Officer in writing 15 working days prior to commencing excavation. Notification letter and a completed Dig Safe Permit Request will be submitted to the Contracting Officer and must include areas to be excavated, reason for excavation, depth of excavation, and supporting information such as drawings to allow the processing of permit. A copy of the Dig Safe Permit Request is attached below. The top portion of the request must be filled out by the Contractor. The Contractor cannot be compensated for delay caused by failure to notify government on timely basis to obtain the digging permit.

b. Once the permit is approved and signed by the Chief of the Utilities Division a Dig-Safe Permit will be issued to the contractor. From the issuance of the Dig-Safe permit, the Contractor has two weeks to commence excavation, after that the permit will no longer be valid and will have to be re-submitted.

SECTION 01 11 00 Page 3

c. Once utilities have been identified and marked, it is the responsibility of the contractor to maintain markings throughout the duration of the project.

d. In the event that utility line is damaged, all excavation will stop, and the Contracting Officer and DPW Service Desk (315 774 9240) will be contacted immediately. The Service Desk will notify the Utilities Privatization Branch (UP Branch) who will take appropriate action to effect safe repair. If utility lines are uncovered which were not identified in the Dig-Safe, the UP Branch will be contacted, and a determination will be made as to which utility is involved and whether the lines are active or abandoned. When an unknown line is uncovered, it will be treated as "live" until determined otherwise.

e. The Dig-Safe permit may be received by the requestor with special instructions. These instructions must be complied with. These instructions will involve procedures that are determined safe by calling DPW Service Desk phone number is 315 774 9240 and will have to be followed.

f. Excavation may generate further actions depending upon each situation.

Unknown utility locations must be recorded and drawings changed to show location.

g. Contractor must call the NY Dig Safe program and Spectrum to mark utilities separately from and in concurrence with the West Point dig safe process.

h. There are no exceptions to the Dig-Safe Permit process.

i. See SOP 11-17 ANNEX V for additional requirements to obtain a Dig Safe Permit .

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

-- End of Section --

SECTION 01 11 00 Page 4

UNITED STATES MILITARY ACADEMY

DIRECTORATE OF PUBLIC WORKS

WEST POINT, NY 10996-1592

SOP 11-17

ANNEXV

SOP 11-17

ANNEX V 30 Sep 2019

DPW DIG SAFE

1. PURPOSE: This SOP will provide a basic understanding of your responsibilities under 16 NYCRR Part 753, (also cited as Industrial Code 53 or Code Rule 53) concerning safe excavation practices and the protection of underground facilities in USMA installations and in New York State. This document is not intended as a legal reference, and does not contain the complete text of 16 NYCRR Part 753.

2. RESPONSIBILITIES:

A. REQUESTOR:

1. Why Call: It's the law in the state of New Yor k, and it is also a necessary part of planning your work. Reviewing your work and your work area prior to the actual excavation can help save you and this installation from unexpected downtime, loss of revenue and injury.

2. Requestor Defined: ALL Installation DPW/NEC project managers, COR's and QA Reps that supervise any excavation requirement at West Point.

3. Initiate Safe Dig Procedures: See specific guidelines below (para 3, this SOP)

B. DIG SAFE COORDINATOR:

1. USMA Dig Safely Coordinator: Is your link between you and the utility operators on West Point.

2. Hours of Operations: Mon - Fri 0800-l 600hrs.

3. Phone#: x2818

4. Receive: Dig Safe Permit Request and enter request control number. Update Dig Safe Permit Request Control Log.

5. Coordinate: Requ es t with utilities activities.

6. Issue: DPW Dig Safe SOP & Permit to requestor

SOP 11- 17

ANNEX V

7. Respond to: Emergency calls when unidentified/identified utilities are struck.

8. Activate: Emergency reaction system.

3. DIG SAFELY PROCEDURES:

A. REQUESTOR:

1. 10 Working Days prior to dig: Submit Dig Safe request

(Appendix 1, DPW SOP 11-17, Annex V) to BOID Div, DPW x2818, 3rd Floor, Bldg 667 A.

2. Provide: Attach a coordinating map of the specific dig site.

3. Layout: The excavation area with "white" markings/flags prior to submission of the permit.

4. Maintain: the markings once the utilities have been identified

5. Alert: DPW BOID if the markings disintegrate. Do NOT allow the excavation contractor to dig, if markings cannot be seen.

6. Excavate: No earlier than 10 working days from the permit request date.

7. Ensure: Additional safety procedures, i.e. emergency telecommunications, hard hats, steel barriers, safety harness and tags are in place before a descent into the excavation area is permitted.

8. Notify: The DPW BOID if any utilities are struck; or following a "safe dig", when excavation is complete.

B. DIG SAFE COORDINATOR:

1. Receive: Dig Safe Permit Request.

2. Verify: Dig location has been marked (in white) IAW submitted map and the area to be excavated on/before day one (working days) of permit request date.

3. Coordinate: Location of dig with all utility activities (including NEC) on/before day three (working days) of permit request date.

4. Receive: Confirmation from all utility activities that the dig site has been properly marked IAW Appendix 2, this SOP, on/before day nine(working days) of permit request date.

5. Notify: Requestor that the dig site has been properly marked, the permit has been approved, and is ready for pick-up on/before day ten (working days) of the permit request date.

6. Cross Check: Check and balance against DPW Building Permit(s) - insure requester is seeking a Building Permit as required and where appropriate.

APPENDIX I, ANNEX V. DPW SOP 11-17 DATED 30 Sep 2019 -

(REQUEST SHOULD BE SUBMITTED NO MORE THAN 30 DAYS PRIOR TO BREAKING GROUND)

REQUESTOR WILL MARK EXCAVATION AREA WITH WHITE FLAGS PRIOR TO SUBMITTAL.

REQUESTOR IS RESPONSIBLE TO MAINTAIN MARKINGS FOR DURATION OF PROJECT.

UPON RECEIPT OF COMPLETED DIGSAFE PACKET (PERMIT, GIS MAP, AND APPROVED DA 4283) THE

PROCESS, TO INCLUDE MARKOUTS, WILL TAKE 10 BUSINESS DAYS FOR COMPLETION.

SUSPENSE DATE:

DIG-SAFE REQUEST DATE:

REQUESTOR POC:

PHONE:

DA 4283 (IJO NUMBER):

LOCATION OF DIG:

REASON FOR DIG:

MAP/SKETCH ATTACHED: YES: NO:

DATE MARKED OUT:

ANTICIPATED DIGGING DEPTH:

ANTICIPATED DIGGING DATE:

PERMIT NUMBER:

(TO BE COMPLETED BY DIG SAFE COORDINATOR)

DIG-SAFE CLEARED THROUGH: (SHOP FOREMAN INITIAL AND DATE WHEN FINISHED)

GAS (YELLOW)

SIGNAL (ORANGE)

WATER (BLUE):

CULTURAL RESOURCE: (PURPLE)

REQUESTOR OF DIG-SAFE PERMIT IS REMINDED THAT WHILE ALL KNOWN UTILITIES ARE MARKED, THESE MARKINGS ARE ONLY AS CLOSE AS REASONABLE. EXTREME CARE MUST BE EXERCISED

WHEN EXCAVATING CLOSE TO EXISTING UTILITIES. REQUESTOR SHALL COMPLY WITH THE

PROVISIONS OF 29 CFR 1926, SUBPART P-EXCAVATIONS, THE OSHA EXCAVATION STANDARDS.

CLEARED BY: DATE:

BOID, WORK MANAGEMENT BRANCH CHIEF

NOTIFY DIG SAFE COORDINATOR @ 3107 WHEN DIG IS COMPLETE.

SPECIAL INSTRUCTIONS:

EFFECTIVE 30 Sep 2019 (All other dig-safe forms are obsolete)

CLP

ELECTRIC (RED):

MAIN SEWERS (GREEN):

STEAM (YELLOW):

AGRONOMIST (PURPLE):

MAIN STORM (LITE BLUE):

ENVIRONMENTAL (PURPLE):

John.Zapata Typewritten Text

APPENDI!X 2, ANNEX V, DPW SOP 11-17 dtd 30 Sep 2019

APWA UNIFORM COLOR CODE

ror Marking Underground Utility Lines

I I WHITE I PROPOSED EXCAVATION MARKERS

I YELLOW

!I ORANGE

I

•' SEWERS & DRAIN LINES

ELECTRIC

GAS, STEAM, PETROLEUM

COMMUNCATION, SIGNAL

WATER

AGRONOMIST, CULTURAL RESOURCES and

ENVIRONMENTAL

APPENDIX 3, ANNEX V, DPW SOP 11-17 dtd 30 Sep 2019

West Point NY 3 Rs Safety Guide Brochure and Poster

R

R ecognize etreat eport

R R R ecognize etreat eport

Background

Learn and follow the 3Rs of explosives safety

3Rs Safety GuideWest Point Information

West Point’s history dates back to the Revolutionary War when General George Washington considered it to be the most strategic position in America. Since that time, the United States Army has held West Point, making it the oldest continuously occupied military installation in the United States.

Due to its strategic role in the Revolutionary War, and as the home of the United States Military Academy since 1802, unexploded ordnance (UXO) may be present on virtually every part of West Point and on some nearby recreational areas.

West Point includes nearly 14,000 acres of training areas and range complexes. Live-fire impact/dud areas are marked and off-limits to all personnel. There are numerous recreational areas for hunting, fishing, horseback riding, and camping on or near West Point where the potential to encounter UXO from past military activity exists.

Weathering may make munitions, which may be on the surface, buried, or whole or in parts, difficult to recognize. Even old munitions can still kill. As such, cadets and others should never touch, move or disturb anything encountered that may be a munition or part of one. All munitions should be considered dangerous, regardless of how long they have been in the environment or how frequently they have been handled.

Help protect yourself, your family and your community by learning and following the 3Rs of Explosives Safety.

West Point New York

Visit the US Army’s Explosive Safety Education website:

www.denix.osd.mil/uxo

Emergenc y Contacts

If you encounter a munition:

Call 911 or if at West Point report it to:

Miltary Police 315-774-9333 if found on ranges or training areas report it to:

Range Control 845-938-3930

R ecognize etreat eport

R R R ecognize etreat eport

R R R ecognize etreat eport

Recognizing when you may have encountered a munition is the most important step in reducing the risk of injury or death. Munitions may be encountered on land or in the water. They may be easy or hard to identify.

To avoid the risk of injury or death:

` Never move, touch or disturb a munition or suspect munition

` Be aware that munitions do not become safer with age, in fact they may become more dangerous

` Don’t be tempted to take or keep a munition as a souvenir

Munitions come in many sizes, shapes and colors.

Some may look like bullets or bombs while others look like pipes, small cans or even a car muffler.

Whether whole or in parts, new or old, shiny or rusty, munitions can still explode. The easiest way to avoid injury or death is to stay out of areas marked with no entry signs and heed posted warnings.

Avoid death or injury by recognizing that you may have encountered a munition and promptly retreating from the area.

If you encounter what you believe is a munition, do not touch, move or disturb it. Instead, immediately and carefully leave the area by retracing your steps—going out the way you entered. Once safely away from the munition, mark the path (e.g., with a piece of clothing) so response personnel can find the munition.

` The area where you encountered it.

` Its general description. Remember, do not approach touch, move or disturb it.

` When possible, provide:

• Its estimated size

• Its shape

• Any visible markings, including coloring

Recognize when you may have encountered a munition.

Do not touch, move or disturb it, but carefully leave the area.

Notify the miltary police at 315-774-9333 on ranges/training areas call range control at 845-938-3930

Protect yourself, your family, your friends and your community by immediately reporting munitions or suspected munitions to the police.

Help us by providing as much information as possible about what you saw and where you saw it.

This will help the police and military or civilian explosive ordnance disposal personnel find, evaluate and address the situation.

If you believe you may have encountered a munition, call the police or range control and report:

Follow the 3Rs

R ecognize etreat eport

R R R ecognize etreat eport

R R R ecognize etreat eport

Recognizing when you may have encountered a munition is the most important step in reducing the risk of injury or death. Munitions may be encountered on land or in the water. They may be easy or hard to identify.

To avoid the risk of injury or death:

` Never move, touch or disturb a munition or suspect munition

` Be aware that munitions do not become safer with age, in fact they may become more dangerous

` Don’t be tempted to take or keep a munition as a souvenir

Munitions come in many sizes, shapes and colors.

Some may look like bullets or bombs while others look like pipes, small cans or even a car muffler.

Whether whole or in parts, new or old, shiny or rusty, munitions can still explode. The easiest way to avoid injury or death is to stay out of areas marked with no entry signs and heed posted warnings..

Avoid death or injury by recognizing that you may have encountered a munition and promptly retreating from the area.

If you encounter what you believe is a munition, do not touch, move or disturb it. Instead, immediately and carefully leave the area by retracing your steps — going out the way you entered. Once safely away from the munition, mark the path (e.g., with a piece of clothing) so response personnel can find the munition.

` The area where you encountered it.

` Its general description. Remember, do not approach, touch, move or disturb it.

` When possible, provide:

• Its estimated size

• Its shape

• Any visible markings, including coloring

Recognize when you may have encountered a munition.

Do not touch, move or disturb it, but carefully leave the area.

Notify the miltary police at 315-774-9333 on ranges/training areas call Range Control at 845-938-3930

Protect yourself, your family, your friends and your community by immediately reporting munitions or suspected munitions to the police.

Provide as much information as possible about what you saw and where you saw it.

This will help the police and military or civilian explosive ordnance disposal personnel find, evaluate and address the situation.

If you believe you may have encountered a munition, call the police or range control and report:

R R R ecognize etreat eport

BACKGROUND

Follow the 3Rs

West Point

West Point’s history dates back to the Revolutionary War when General George Washington considered it to be the most strategic position in America. Since that time, the United States Army has held West Point, making it the oldest continuously occupied military installation in the United States. Due to its strategic role in the Revolutionary War, and as the home of the United States Military Academy since 1802, unexploded ordnance (UXO) may be present on virtually every part of West Point and on some nearby recreational areas.

West Point includes nearly 14,000 acres of training areas and range complexes. Live-fire impact/dud areas are marked and off-limits to all personnel. There are numerous recreational areas for hunting, fishing, horseback riding, and camping on or near West Point where the potential to encounter UXO from past military activity exists.

Weathering may make munitions, which may be on the surface, buried, or whole or in parts, difficult to recognize. Even old munitions can still kill. As such, cadets and others should never touch, move or disturb anything encountered that may be a munition or part of one. All munitions should be considered dangerous, regardless of how long they have been in the environment or how frequently they have been handled.

Help protect yourself, your family and your community by learning and following the 3Rs of Explosives Safety.

West Point Information

Emergency Contacts if you encounter a munition:

Call 911 or if at West Point report it to:

Miltary Police 315-774-9333 if found on ranges or training areas report it to:

Range Control 845-938-3930

Visit the US Army’s UXO Safety Education website:

www.denix.osd.mil/uxo

FINAL DB RFP 04/30/25

SECTION 01 14 00

WORK RESTRICTIONS

11/22, CHG 4: 02/25

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" or "S" classification. Submittals not having a "G" or "S" classification are for information only. When used, a code following the "G" classification identifies the office that will review the submittal for the Government.

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

List of Contact Personnel

1.2 VISITOR ACCESS/CONTRACTOR BADGING

See (attached) the Local Area Credential Application (LARC) request.

Complete these forms and submit at the West Point Visitors' Center. Ensure that COR information is included on the LAC request form. Failure to obtain entry approval of contractor and subcontractor employees will not affect the contract price or period of performance.

a. All visitors must follow the visitor policy shown at the address below. This must be filled out by all contractors in order to receive a contractor’s badge.

a. Visitor Policy/Badging:

https://home.army.mil/westpoint/index.php/about/visitor-information

1.3 CONTRACTOR ACCESS AND USE OF PREMISES

All vehicles and personnel are subject to search at gate to the installation. All foreign nationals shall be escorted by a CAC holder at all times.

1.3.1 Construction Vehicles Access

Primary Installation Access through Stony Lonesome gate. Access through Washington Gate may be coordinated on a case-by-case basis a minimum of 10 working days in advance of truck/delivery arrival.

All vehicles and personnel are subject to search at gate to the installation. All foreign nationals shall be escorted by a CAC holder at all times.

No contractors are to park outside of or adjacent to the construction fence at any time during the project.

1.3.2 Installation Policy Letter

Adhere to West Point Policy Letters at

SECTION 01 14 00 Page 1 https://home.army.mil/westpoint/index.php/about/b-troop-leadership

All policy letters must be reviewed by the Contractor. Ensure compliance with policy letter 11, daily. (See Attached)

a. U.S Army Garrison West Point Policy #11- West Point Parking Policy

1.3.3 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear appropriate personal protective equipment (PPE) in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Ensure all Contractor equipment, include delivery vehicles, are clearly identified with their company name.

1.3.3.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.3.3.2 No Smoking Policy

Smoking is prohibited on project site, except in designated smoking areas.

Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.3.4 Working Hours

Regular working hours will be 24 hours 7 days, except in the vicinity of USMAPS. USMAPS - 0700 hours to 1700 hours. Work restriction also includes Finals Week for USMAPS, Graduation week for USMA, Graduation Week for USMAPS, Reception Day for USMA and Reception Day for USMAPS. Coordinate working hours with COR for any road closure.

1.3.5 Adverse Weather

Contractor is to adhere to the Installation's Adverse Weather Policy.

On-site construction is not allowed during CODE RED and these times/days are to be considered adverse weather days as described by the contract.

Contractor may work during CODE WHITE. Refer to USMA Adverse Weather Policy (Attached).

1.3.6 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in paragraph WORK OUTSIDE REGULAR HOURS. Work to be coordinated with USAG WP DPW PM a minimum 30 days in advance to allow for public notification via staffing action.

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

SECTION 01 14 00 Page 2

c. The Contractor is advised that the existing utilities service other buildings or areas adjacent to the specific work sites. These buildings will be active and utilized for the entire period of this contract. The Contractor shall maintain all utilities and systems operational at all times except outages approved by the Contracting Officer.

d. All utility outages shall be scheduled by the Contractor and approved by the Contracting Officer in coordination with the system Government, USAG WP DPW and/or Privatized Utility provider. No outage will be approved which will adversely affect the current operation or mission accomplishment. Outages shall only be approved to perform tie-ins of new or temporary utilities to existing lines. Steam outages during the heating season shall be minimized. "Live"/"hot" utility connections shall be used whenever possible as to minimize end user down time. At USMA, electric service, water and wastewater services have been privatized and that entity will be responsible for all utility outages, disconnects and connections. Contractor shall submit a written work plan and have it approved by the Contracting Officer 30 days prior to planned outage to ensure proper union notification. The Contractor shall also be responsible for any repairs or start-up procedures in the affected facilities caused by the outages. The Contractor shall coordinate with the Contracting Officer and representatives of the Installation regarding the work that the Contractor must accomplish in various buildings to re-establish the utilities to proper working conditions. The request for the approval of a utility outage shall include, at minimum, the following:

description of the utility; time and duration of the outage; areas and systems affected; proof that all preparatory work is complete; proof that all necessary materials, equipment and manpower are in place;

utility lines have been verified; and a contingency plan is in place.

e. Utility outage work shall be scheduled at the convenience of the Government. Night and weekend work may be required and should be anticipated by the Contractor.

f. The Contractor shall have on-site all materials, equipment, manpower, etc. to complete all work during the approved duration of the outage.

All utilities and systems shall be fully tested and operational prior to the end of the approved outage. Unscheduled outages shall be repaired immediately. Repairs and corrective actions shall proceed continuously in a diligent manner until all services and utilities are restored to their original condition.

g. Working Conditions

1. Open trenches or road restrictions will not be permitted without the approval of the Contracting Officer.

2. Access ways must be fully usable.

3. All cost for conformance with the above stated requirements must be included with the contract amount and no claim for extra cost must be considered.

1.3.7 AT/FP-IDENTIFICATION FOR CONTRACTOR PERSONNEL

For contractors that do not require CAC, but require access to a DoD facility or the installation, the contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate

SECTION 01 14 00 Page 3

Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13). This is also for all employees who will be entering Army-controlled installations or facilities (Central Area/Restricted area). Applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative) must be adhered to.

Documentation of these checks will be made available to the COR and security personnel upon request.

The company will have a law enforcement background and NCIC check completed for all employees who will be entering Army-controlled installations or facilities (central area/Restricted area). Documentation of these checks will be made available to the COR upon request.

The company will ensure that its employees entering Army-controlled installations or facilities have obtained local access badges and passes (if required) in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

The company will return all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a contractor employee no longer requires access to the installation or facility.

1.3.8 DOD Level 1 Antiterrorism (AT Standards Clause (as of 1 July 14)

When annotated on the AT/OPSEC cover sheet Contractors are required to complete this training.

a. Pursuant to Department of Defense Instruction Number 2000.16, "DoD Antiterrorism (AT) Standards," dated October 2, 2006, each contractor employee requiring access to a Federally-controlled installation, facility and/or Federally-controlled information system(s) shall complete Level I AT Awareness Training on an annual basis and receive a certificate of completion. The training is accessible from any computer and is available at http://jko.jten.mil/ follow the below instructions:

1. Click - DOD CAC or No DOD CAC

2. Next click - I am a U.S. mil, government civil servant, or contract employee

3. Next click - I've been directed to take required training on JKO

4. Next click - Courses

5. I do not have a .MIL, .GOV, or .NDU.EDU address or I am a

Multi-National Student

6. Fill out the contact sheet and email to sponsor (COR)

7. Sponsor (COR) will email to the JKO help desk

When annotated on the AT/OPSEC cover sheet Contractors are required to complete this training.

a. iWATCH Training: The Contractor shall brief all personnel performing work under this contract on the local iWATCH program training standards provided by the requiring activity Antiterrorism Office (ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award with the results reported to

SECTION 01 14 00 Page 4 the COR NLT 45 calendar days after contract award. New employees/contractors shall complete the training within 10 calendar days of commencing performance of work under this contract.

The COR and contractor are responsible for ensuring that all applicable employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer and the Contracting Officer's Representative (if appointed) within five working days after contract award or prior to access to a Federally-controlled installation or information system.

a. In the event that the automated system is not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness Instructor qualification must be coordinated with the Installation Antiterrorism Officer (or Installation Security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract.

b. Antiterrorism performance (Level I AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

c. Documentation of this training will be made available to the Installation Antiterrorism Officer upon request.

1.3.9 Contracting Officer Representative (COR) As Required

a. Will ensure that all contractors/subcontractors are processed for a background check or National Agency Check with Inquiry (NACI) as needed. The background check is the minimal investigation to be adjudicated for a USMA Identification Card (Local Access Badge) versus the NACI, which requires fingerprinting and submission of EQIP. NACIs are required for contractors/subcontractors that require a CAC and/or government computer accounts.

b. Will ensure that the USMA Form 13-16, Personnel Background Check, is correctly completed and signed by the COR who is a properly cleared Federal Employee.

c. Will ensure that the USMA Form 13-16, Personnel Background Check, is submitted within 10 days prior to personnel starting projects on West Point, depending on when contract is awarded and work is scheduled to start. Waivers are made for the 10 day suspense on a case by case basis, in emergency situations as needed only.

d. Will ensure that all identified contractors requiring a CAC and/or government computer access, submit fingerprints and complete a NACI investigation submission via EQIP, prior to being issued a CAC and/or given access to the government computer network.

e. Will ensure that all government issued identification and vehicle stickers are confiscated from contractors/subcontractors upon termination of employment or end of project. These items will be returned to MPD and DES.

SECTION 01 14 00 Page 5

f. Will ensure that all contractors requiring access to the Installation have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer.

1.3.10 Force Protection Conditions (FPCON's) Clause

a. During higher Force Protection Conditions (FPCON's) Contract personnel are required to comply with all Antiterrorism policies and procedures while on the installation. Contract personnel may be directed to enter the installation through certain access control points where they can best be identified and searched. Contractor personnel may be prohibited from certain portions of the installation during exercises and actual emergencies.

b. Contractors will comply with parking restrictions and will not park in unauthorized parking areas or within 82 feet of an inhabited building when directed.

c. Access control roster (personnel and vehicles) must be provided.

Names/vehicles verified by the company and received background screening. Substitutes receive same vetting process prior to work.

d. All contractor personnel and vehicles are subject to search while on the installation.

e. In the event of an identified restricted/exclusion area, the contractor personnel will not be authorized without specific permission or an escort.

f. Access may be denied during increased readiness or Force Protection Conditions (FPCON's).

g. Alien Employment: The contractor shall not employ any alien who does not have a valid US Immigration I-551 or I-94. The contractor shall provide valid social security numbers and citizenship status of all employees to the Government, upon request.

1.3.11 E-Verify

E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees.

E-Verify is currently free to employers and is available in all 50 states.

E-Verify provides an automated link to federal databases to help employers determine employment eligibility of new hires and the validity of their Social Security numbers. E-Verify are the best means for determining employment eligibility of new hires and the validity of their Social Security numbers.

Contractors shall use E-Verify on all employees that will be working on this installation, under this contract. This shall be done prior to the employee starting work on the installation.

For E-Verify information: www.dhs.gov/E-Verify 1-888-464-4218

SECTION 01 14 00 Page 6

The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Additional information about trafficking in persons may be found at the website for the Department of State's Office to Monitor and Combat Trafficking in Persons' at http://www.state.gov/g/tip.

Government contracts shall -

a. Prohibit contractors, contractor employees, subcontractors, and subcontractor employees from -

(1) Engaging in severe forms of trafficking in persons during the period of performance of the contract;

(2) Procuring commercial sex acts during the period of performance of the contract; or

(3) Using forced labor in the performance of the contract;

b. Require contractors and subcontractors to notify employees of the prohibited activities described in paragraph (a) of this section and the actions that may be taken against them for violations; and

c. Impose suitable remedies, including termination, on contractors that fail to comply with the requirements of paragraphs (a) and (b) of this section. Remedies can be applied to any one of the employees and any supplier or delivery service and all similar type of personnel connected to the project and contract.

1.3.12 West Point Parking Policy

Ensure The Contractor understand and adheres to the U.S. Army Garrison West Point Policy #11. See Section 01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS for more information.

The COR overseeing the contract will review and coordinate all contractor pass requests. Parking requires compliance with all contract documents and attachments.

1.4 SITE SECURITY AND VEHICLE IDENTIFICATION

a. The Contractor shall be responsible for the security of the areas within the contract limits. When the Government takes possession of certain areas, the Contractor is responsible for the areas remaining under Contractor control.

b. Wherever there are fence disruptions due to the construction of this project, the Contractor must continually monitor and maintain the fence.

c. The Contractor shall be responsible for furnishing an identification required by West Point Military Academy to each employee in accordance with paragraph titled AT/FP - Identification for Contractor Personnel. The Contractor shall provide an updated list of all employees working on the site. This list shall be provided on a monthly basis or when requested by the Contracting Office throughout the duration of this contract.

d. The Contractor is responsible for requiring each employee engaged on the work to display such identification as may be approved and directed by the Contracting Officer. All prescribed identification

SECTION 01 14 00 Page 7 shall immediately be delivered to the Contracting Officer for cancellation upon release of any employees. When required by the Contracting Officer, the Contractor shall obtain and submit fingerprints of all persons employed or to be employed on the project.

e. The Contractor and subcontractors must register all company and private vehicles that will be used in the execution of this contract with the Installation Provost Marshall's office prior to start of work by the Contractor/subcontractor. Entry to the installation requires the following prior coordination with the Contracting Officer or designated representative; current vehicle registration, proof of insurance, valid driver's license for the vehicle driver, and procure identification for other personnel. Contractors/Subcontractors and their employees requiring access to the installation will be required to comply with the installation access control policy/procedures. The government will not be responsible for damages due to delay/stoppages caused by failure to comply.

f. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized government property. Contractor vehicles (Contractor-owned and personal), contractor personnel, and their personal property shall be subject to searches upon entering of leaving the installation. The search and seizure provisions of AR 190-22 shall apply to contractor personnel entering or leaving West Point Military Academy.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

SECTION 01 14 00 Page 8

West Point Local Area Credential Application

Privacy Act Statement Authority HSPD-12:

Principal Purpose: to record names, signatures and other identifiers for the purpose of validating he trustworthiness of individuals requisition access to West Point, New York. Records may be maintained in both electronic and paper form.

Routine Uses: None Disclosure: Disclosure of the information is voluntary however, failure to provide any of the requested information my impede, delay or prevent further processing of this request. USMA Form 13-16 updated Sept. 13, 2016

Local Area Credential Requested: □ Alumni □ Guest □ Visitor □ Contractor □ Delivery

Administrative Data

Last Name: _________________________ First Name: ____________________________ MI: ____

Gender: □ Male □ Female Date of Birth: _______________ SSN: _______-______-_______

Driver’s License Number: ____________________________________ State: __________________

Current Street Address: _____________________________________________________________

City: ______________________________________ State: ___________ Zip Code: _____________

Phone Number: ______________________ Email Address: ________________________________

Height: ________ Weight: ________ Hair Color: __________ Eye Color: _________

Contractor/Sponsor Information

Project/Contract: ___________________________________________________________________

Employer: _____________________________ Supervisor: _________________________________

Sponsor Information: ______________________________ COR: ____________________________

COR Phone Number: _______________COR Email Address: _______________________________

Criminal History

Have you been convicted of a crime in the past 10 years: □ Yes □ No □ Don’t Know

If Yes, what type: □ Misdemeanor □ Felony □ Other □ Don’t Know

If Yes, explain: ____________________________________________________________________

For Administrative Use Only

Received By: _______________________________ Received Date: ______________

NCIC Date: _______________ NCIC Request #: ___________________ Badge Issued: □ Yes □ No

If No Why: ________________________________________________________________________

If Yes- Issue Date: __________ Expiration Date: __________ Badge #: ____________

CIVILIAN PERSONNEL

BULLETIN

UNITED STATES MILITARY ACADEMY

WEST POINT,

NEW YORK 10996

28 October 2016 Number 17-03

DUTY STATUS AND LEAVE DURING ADVERSE WEATHER SITUATIONS

1. USMA Policy 40-03, Leave During Adverse Weather

It is the policy of the United States Military Academy to remain open during adverse weather conditions and to continue full operations in support of the mission. When roads are closed or treacherous because of adverse weather, the Garrison Commander or his designee may decide to implement, USMA Policy 40-03, Leave During Adverse Weather.

2. Accurate and up to date official Status information

You are encouraged to utilize, the Garrison homepage (www.westpoint.army.mil), and the

Garrison Facebook page (https://www.facebook.com/USAGWestPoint/?fref=ts) for accurate and up to date official information. As a convenience, the following radio stations will provide unofficial information at regular intervals starting on or about 6:00 a.m. when adverse weather conditions develop during non- working hours.

RADIO STATIONS

WFAN-AM 660 KHz WRRV-FM 92.7 MHz

WABC-AM 770 KHz WQXR-FM 96.3 MHz

WCBS-AM 880 KHz WHUD-FM 100.7 MHz

WRKL-AM 910 KHz WNEW-FM 102.7 MHz

WTBQ-AM 1110 KHz WGNY-FM 103.1 MHz

WGNY-AM 1220 KHz WFAS-FM 103.9 MHz

WFAS-AM 1230 KHz WAXB-FM 105.5 MHz

WRCR-AM 1300 KHz WWXY-FM 107.1 MHz

WALL-AM 1340 KHz WLNA-AM 1420 KHz

TV STATIONS

WCBS-TV Ch 2 WNYW-TV Ch 5

WNBC-TV Ch 4 WABC-TV Ch 7

TV CH 8 AND 23 COMMAND INFORMATION CHANNEL

3. NON-EMERGENCY POSITIONS

The following policy applies to: Appropriated Fund (AF) Employees in non-emergency positions only.

ANNOUNCEMENTS

During adverse weather conditions, announcements will be made as follows:

CODE WHITE

“West Point is CODE WHITE (All Day, Delayed Arrival, or Early

Departure).” This announcement means employees have the option for

UNSCHEDULED LEAVE or UNSCHEDULED TELEWORK.

Employees must notify their supervisor of their intent to take unscheduled leave, or to perform unscheduled telework as defined in the employee’s individual telework agreement. Employees scheduled to telework on the day of the announcement are expected to begin telework on time or request unscheduled leave.

or

CODE RED Until XX

“West Point is CODE RED until XX (Delayed Arrival).” This announcement means employees will be granted excused absence

(administrative leave) for up to the designated number of hours past their normal arrival time. Employees on pre-approved leave for the entire workday or employees who were granted unscheduled leave for the entire workday should be granted excused absence for the duration of the Code

Red. Employees scheduled to telework on the day of the announcement are expected to begin telework on time or request unscheduled leave.

or

CODE RED at XX HOUR

“West Point is CODE RED at XX HOUR (Early Dismissal).” This announcement means that non- emergency employees should depart earlier than their normal departure time from work and may request

UNSCHEDULED LEAVE or UNSCHEDULED TELEWORK to leave prior to the early…