Data Compensation_19AQMM21R0273.pdf

19AQMM21R0273

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

19AQMM21R0273

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

07/22/2021

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Adrienne Bell

b. TELEPHONE NUMBER (No collect calls)

703-516-1667

c. EMAIL jonesam@state.gov

8. OFFER DUE DATE / LOCAL

TIME

CODE LMAQM

OFFICE OF ACQUISITION MANAGEMENT (A/LM/AQM)

PO BOX 9115, ROSSLYN STATION

US DEPARTMENT OF STATE

ARLINGTON, VA 22219

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 541612

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

HRESDCODE15. DELIVER TO

ENTERPRISE SERVICES DIVISION (HR/EX/ESD)

2401 E STREET, NW

SA-1, H804E

WASHINGTON, DC 20522

CODE16. ADMINISTERED BY

FACILITY

CODE

CODE

Contact Duns Telephone No.

17a. CONTRACTOR/

OFFEROR

CODE18a. PAYMENT WILL BE MADE BY

GLOBAL FINANCIAL SERVICES CENTER, CHARLESTON,

SOUTH CAROLINA

PO BOX 150008; Fax To: 1-866-483-3436

ATTN: OFFICE OF CLAIMS

CHARLESTON, SC 29415-5008

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Adrienne Bell

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

CGFS : : CGFS

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Line Item Summary

Solicitation Number:

19AQMM21R0273

Contract Number: Title: Compensation Data Date of Solicitation:

07/22/2021

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 0001 - Compensation Reports (pay and benefits);

annual basis for 182 or more non-US countries for actual benchmark survey jobs in qualified survey companies (fixed price)

BASE YEAR

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 LT

002 0002 - Custom Survey Reports (labor hour)

Base year Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

200.00 LT

003 0003 - ODC - Travel

Base Year NTE $15,000 Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 HR

004 1001 - Compensation Reports (pay and benefits);

annual basis for 182 or more non-US countries for actual benchmark survey jobs in qualified survey companies (fixed price)

OPTION YEAR 1

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 LT

005 1002 - Custom Survey Reports (labor hour)

OPTION YEAR 1

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

200.00 LT

006 1003 - ODC - Travel

OPTION YEAR 1 NTE $15,000

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 HR

007 2001 - Compensation Reports (pay and benefits);

annual basis for 182 or more non-US countries for actual benchmark survey jobs in qualified survey companies (fixed price)

OPTION YEAR 2

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 LT

008 2002 - Custom Survey Reports (labor hour)

OPTION YEAR 2

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

200.00 LT

009 2003 - ODC - Travel

0.00 HR

Line Item Summary

Solicitation Number:

19AQMM21R0273

Contract Number: Title: Compensation Data Date of Solicitation:

07/22/2021

Line Item No.

Description Quantity Unit Unit Price Total Cost

OPTION YEAR 2 - NTE $15,000

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

010 3001 - Compensation Reports (pay and benefits);

annual basis for 182 or more non-US countries for actual benchmark survey jobs in qualified survey companies (fixed price)

OPTION YEAR 3

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 LT

011 3002 - Custom Survey Reports (labor hour)

OPTION YEAR 3

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

200.00 LT

012 3003 - ODC - Travel

OPTION YEAR 3 NTE $15,000

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 HR

013 4001 - Compensation Reports (pay and benefits);

annual basis for 182 or more non-US countries for actual benchmark survey jobs in qualified survey companies (fixed price)

OPTION YEAR 4

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 LT

014 4002 - Custom Survey Reports (labor hour)

OPTION YEAR 4

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

200.00 LT

015 4003 - ODC - Travel

OPTION YEAR 4 - NTE $15,000

Type of Contract Pricing:

Doc Ref No:

Delivery Date FOB:

0.00 HR

Section A - Solicitation/Contract Form

Clause Title Fill-ins

52.212-1 Instructions to Offerors-Commercial Items (Jun 2020)

B-010 - TYPE OF CONTRACT

The Government intends to award multiple contracts for compensation reports in accordance with FAR PART 12, commerical items.

The goverment will be using a combination of contract types for this contract to include firm fixed price (FFP) and time and material (T&M) type CLINs.

CLINs 001, 1001, 2001, 3001, 4001 are fixed price.

(end of clause)

B-008 - TRAVEL COSTS (Time-and-Materials/Labor-Hour)

(a) Except as otherwise provided herein, the Contractor shall be reimbursed for its reasonable actual travel costs in accordance with its usual accounting practices consistent with FAR Subpart 31.2, specifically FAR 31.205-46. Travel must be directly related to and required for performance of this contract, and authorized in advance and in writing by the Contracting Officer's Representative (COR).

In no event shall costs associated with employee commuting be reimbursable as a direct cost under this contract.

(b) Travel costs shall not be burdened with any indirect costs unless specifically allowable in accordance with the Contractor's usual accounting practices consistent with FAR Subpart 31.2. In no event shall travel costs be burdened with fee/profit.

(c) The Contractor shall include a breakout of all authorized travel expenses as an attachment to his invoices. Administrative support (coordination of travel arrangements, etc.) will be the responsibility of the Contractor.

(d) Should any Contractor personnel be requested to perform in any area which has been determined by the Department of State to be a hazardous duty area, hazardous duty premium pay if and to the extent requested and allowed, will be payable at the same rate as would be given to Department of State direct-hire employees pursuant to Chapter 650 of the U.S. Department of State Standardized Regulations (Government Civilians, Foreign Areas).. Hazardous duty premium pay shall not be burdened with any indirect costs (e.g., overhead, G and A) or fee/profit.

(e) When local travel between the Contractor employee's regular place of performance and other locations is specifically authorized by the COR, transportation expenses shall be allowable costs under this contract. For the purposes of this clause, local travel means travel within a 50 mile radius of the Contractor employee's regular place of performance and does not include daily commuting or associated costs.

(f) For travel where use of a personal automobile has been specifically authorized by the COR, reimbursement shall be computed on the basis of actual miles traveled from starting point to destination. Other related miscellaneous expenses, such as tolls and parking fees, incurred in the performance of tasks authorized under this contract, will be reimbursed. Car rentals require advance approval by the COR and will be authorized only when consistent with good business practice. Allowable costs shall not exceed the actual cost of renting a compact automobile (a maximum of one for four Contractor personnel), unless extenuating circumstances (e.g., excess baggage) require other arrangements and subsequent COR approval is obtained.

(g) The Government will reimburse the Contractor for Contractor employee's travel time to or from other authorized work locations;

except that for labor categories which are exempt from the Fair Labor Standards Act (FSLA), a reimbursement will be allowed only for travel during the employee's regular working hours. The Contractor will not be reimbursed for time spent in stand down or temporary layovers for the convenience of the Contractor by FLSA exempt contractor employees except as authorized by the Federal Travel Regulations.

(h) The Contractor shall be responsible for ensuring that all personnel who will be required to travel outside the United States have current and valid passports. The Contractor shall also be responsible for obtaining any visas required for travel to foreign countries under this contract. The Contractor shall make no direct labor charges for obtaining/maintaining passports and/or visas.

(end of clause)

B-001 - CEILING PRICE (Time-and-Materials/Labor-Hour Contract)

(a) The ceiling price(s) of this contract is as set forth below.

Period Ceiling Price

(b) If this contract includes options and a ceiling price is specified for each option, each ceiling price shall apply separately and independently to that option. The Contractor shall not exceed the ceiling price(s) of this contract except as provided in FAR 52.232-7

"PAYMENTS UNDER TIME-AND-MATERIALS AND LABOR-HOUR CONTRACTS".

(c) Notwithstanding the above, if this contract is funded below the ceiling price(s), the Contractor shall not exceed the funded amount.

(end of clause)

C-001 - "Statement of Work for Compensation Reports"

Statement of Work (SOW)

INTRODUCTION

The Office of Overseas Employment (GTM/OE) within the Bureau of Global Talent Management (GTM) in the Department of State (DOS) is responsible for establishing and updating local compensation and benefit plans that apply to all locally recruited staff of the US Government (USG) within countries where DOS has a diplomatic presence. Approximately 180 Local Compensation Plans (LCPs) cover over 62,000 staff members working for a wide variety of US Foreign Affairs agencies and other USG entities (approximately 51,000 work directly for the Department of State, while the others work for other USG entities). Most of these employees are non-US citizens, traditionally known as Foreign Service National employees (“FSNs”). They are hired in country to support Federal agencies and their agency-specific programs. FSNs and other locally recruited employees (who may be US citizens or persons other than host-country nationals who are ordinarily resident in a particular foreign jurisdiction) are designated collectively as Locally Employed Staff (LE Staff) in the federal guidance or Foreign Affairs Manual (FAM). The Foreign Service Act (FSA) of 1980 is the US law underlying all compensation and benefits for LE Staff for all USG employees under Chief of Mission authority from all agencies. This law requires that each LCP be based on prevailing wage rates and compensation practices for corresponding types of positions in the locality of employment and be consistent with local labor law (insofar as local labor law does not contravene US law).

The LCP in each country forms the official basis for all compensation payments to LE Staff. All payments to LE Staff, such as salary, direct benefit payments, premium compensation, and USG contributions to host government social insurance or private insurance plans, must be specifically authorized in the LCP and approved by the Office of Overseas Employment (GTM/OE) in Washington, D.C.

COMPENSATION PHILOSOPHY

The primary objective of the Interagency Locally Employed (LE) Staff Compensation program is to provide a total compensation package that will enable all US agencies at any US Mission overseas to recruit, retain and motivate LE Staff for long-term continued employment with the USG under conditions that fully support USG objectives in each country. In accordance with Section 408 of the Foreign Service Act (FSA), the LE Staff LCP will apply a total remuneration model which includes cash and non-cash compensation and other benefits that are locally prevailing to the extent consistent with the US public interest and our responsibility to the US taxpayers. A total compensation package will be based on the application of a total remuneration model and will demonstrate that the US Mission is a competitive and responsible employer. Country-specific total compensation levels will be determined by analyzing the general labor market in the locality of employment using commercial data sources. By comparing these external total compensation levels to USG total compensation levels and applying appropriate adjustments, the USG will achieve a level of pay that is consistent with the intent of the FSA and will enable us to recruit, retain, and motivate appropriate LE Staff based on each US Mission’s unique employment needs.

PROJECT CONTEXT AND OBJECTIVE

CONTEXT

Local measures of total compensation must be carried out annually in accordance with the provisions and methodology specified in federal regulations and DOS policy. Federal regulations allow DOS to obtain commercial data in lieu of conducting its own surveys. In line with standard industry practice and to increase cost effectiveness, DOS currently purchases and evaluates a variety of commercially available proprietary compensation and benefit databases that meet these requirements from leading international compensation and benefit consultant companies.

PURPOSE

The purpose of this solicitation is to select multiple vendors with adequate proprietary total compensation databases covering multiple non-US countries whose data will provide GTM/OE with a solid basis of information to support revisions to LCPs in each country consistent with the general requirements of federal regulations and DOS policies. Vendors should also be available for periodic consultancy work and be able to conduct additional customized compensation and/or benefit surveys up to 10 custom survey reports surveys per contract year upon request). Resulting data should be in a format similar to the vendors’ regular reports, as requested and as further described in this document.

In addition to the compensation and benefit reports, vendors shall provide, upon authorized client request, advice on individual compensation issues relating to specific benefits or market conditions by country, region, or worldwide. Of particular importance will be expertise in assessing labor markets where volatile economic and social conditions exist related to hyperinflation, currency instability, warfare, natural disasters, etc., which may affect the employment environment. These queries and discussions, often with the vendors overseas offices, will be coordinated through each vendor’s U.S.-based headquarters although once begun, these discussions can evolve into direct exchanges with overseas offices. A capacity to react quickly and appropriately to develop the best possible local market-based total compensation information relevant to a given, sometimes highly volatile situation is required. Such information should in most cases be in the same format as the vendors’ regular database but depending on the situation, may be in another format when mutually agreed upon

STATEMENT OF WORK

In order to meet the project objective, vendors shall provide up-to-date compensation data (pay and benefits) on an annual basis for up to 182 non-US countries for identified benchmark survey jobs in qualified survey companies (see section E below). Bids will be accepted from vendors with worldwide portfolios as well as vendors with expertise in a specific region or regions. The majority of the work to create these data reports shall be performed offsite at the vendors' offices.

Specific requirements for the compensation data, actual benchmark survey jobs, and comparator companies to be included in the surveys, and staffing support, are outlined in detail in A- G below. Companies may also be required to conduct specific country surveys also known as custom surveys using all or some of the factors below.

Companies will make their own customized global, regional or country specific studies of unique compensation or benefit issues available to GTM/OE as they complete these studies. Likewise, studies about any emerging global, regional or country-specific salary and benefit trends will be provided to GTM/OE as part of the subscription.

Vendor bids should include a comprehensive executive summary that explains the company’s philosophy and methodologies as they pertain to the collection of the data as described herein and the company’s consultancy services.

FACTORS

A. General Characteristics

1. Vendors' databases must be proprietary databases generated by the vendors, or by locally-contracted vendor affiliates using vendor quality-controlled methodologies, and not by unaffiliated third parties; and

2. Country-specific surveys must be conducted or updated on an annual basis, or more frequently; and

3. Timing of individual country surveys must coincide with or shortly follow general salary adjustments made by public and private enterprises in each country; and

4. Data must be produced and presented in a standardized format that can be easily and automatically uploaded, converted and exported into GTM/OE’s analysis tools with all data columns, database properties, titles, etc., clearly labeled and easily identified; and

5. Industry standard survey methodology(s) must be used and explanations provided in the vendor reports; and

6. The "as of" date of the compensation and benefit data, i.e., the date the data was collected or aged to, must be indicated in each report; and

7. Inclusion of the current local income tax code is required, including salary brackets, tax rate for each bracket, definition of taxable income for an individual, and standard deductions for an individual and dependents; and

8. Salary data and benefit data requested throughout this Statement of Work must be presented by survey participants, and/or categorized by sector (i.e. public, private or international agency) company, or by percentage of companies. Information may be presented in the data export, a summary report or imbedded narrative; and

9. Identification of prevailing practices that are based on race, color, creed, national origin, religion, sex or age discrimination, especially when required in local benefit plans, such as age or sex distinctions for retirement eligibility in prevailing practice must be included; and

10. General narrative description of the labor market conditions and trends and economic indicators must be included; and

11. Vendors will provide electronic access to their databases of English-language information about statutory benefits, local labor law and other reporting about legal changes that affect salary and benefits in the countries where they collect data; and

12. Vendor provided data will be uploaded into an OE’s analytical tool (which may be a third-party analytical tool). If it is a third-party tool, appropriate Non-Disclosure Agreements (NDAs) will be required to ensure that proprietary data of each vendor is appropriately safeguarded.

B. Salary Data Characteristics

1. Salary rates must be reported for each job surveyed to the extent consistent with laws and regulations governing the disclosure of compensation information; and

2. Salary rates must be reported in a manner that allows OE to analyze both countrywide and specific city or regional information (i.e. have the ability to filter information by city, region or country in aggregate); and

3. Salary rates must be produced and presented in percentile format (i.e. 50th, 75th, 90th, etc.); and

4. Salary rates must be reported on an annual basis with any variation specifically indicated (i.e. rates reported on an hourly, daily, weekly, and/or monthly basis); and

5. Inclusion of standard workweek hours (hours at work exclusive of non-paid mealtime and non-paid break time) must be provided (by position, if possible, or by company or percentile, if applicable); and

6. Salary data presented must include a total compensation rate that captures base salary and, to the greatest extent possible, all other cash and in-kind compensation elements that are reported.

For each salary rate, indicate which compensation elements are included: specify whether salary rates are base salaries or whether they include other cash or non-cash compensation such as bonuses, allowances, profit sharing, commissions, etc. Specify whether in-kind benefits such as shuttle bus, meal voucher, or free meals are included.

For total compensation rates, indicate which components are not part of base salary and the monetary value of each such component;

and

1. Identification of pay banding or other merit-based compensation must be provided where applicable; and

2. Indication of whether salary rates are denominated and paid in local currency, US dollars or some other currency must be provided. The exchange rate used in any conversion must be provided; and

3. If salary rates are abbreviated (i.e. “000” dropped from the data report), this must be clearly annotated on all the salary reports;

and

4. Indication of whether salaries reported are gross or net, i.e., before or after taxes must be provided.

C. Salary Movement Trend Data

1. Annual data reports for each country must include salary movement data from all available previous calendar years, current year, and projections for the upcoming one to two calendar years depending on whether projections can be reliably made in each country’s economic environment. Actual or estimated salary rates in the currency used for local compensation is the focus here rather than cost of living adjustments or any other international index of economic movement/change. Salary movement data may vary for different levels of work; and

2. Due to the relationship between the cost of labor and the cost of living, in countries where annual cost of living adjustments are common, or adjustments are made based on other internationally accepted indices of economic movement, these change must also be reported; and

3. Detailed description of calculation methodologies and processes used for salary movement projections must be provided: i.e., company-based projection data; linear regression model; equations based on economic indicators, etc.; and

4. Salary movement trend data must be provided each year either globally or broken down by regions for all countries from which the vendor collects data. Formatting of the reports can vary from vendor to vendor but will include.

1. Salary movement projected by the vendor for each country (for the upcoming year or cycle).

2. Actual Salary movement for those same countries (once the analysis has been completed).

D. Benefit Data Characteristics

1. Vendors must provide data on cash and non-cash benefits, including bonuses, allowances and in-kind benefits, separately identifying the monetary value of each benefit provided to incumbents of matched positions including, but not limited to: free meals, meal vouchers, meal or transportation allowances, shuttle buses, use of company cars, company sponsored activities, subsidized loans (I.e. loans made to employees at interest rates lower than those available on the local market), profit sharing, etc. Vendor must provide explanations of calculations used to arrive at benefit amounts as applicable. Vendor must indicate which benefits, if any, are included in the aggregate salary rates being reported; and

2. Cash and in-kind benefit data must include information on utilization and/or number and grade level of incumbents receiving the benefits; and

3. Clear information about legally mandated benefit programs must be provided (i.e. pension plans, severance pay, medical plans, employee provided child-care, minimum lengths of mandated parental leave,) etc.; and

4. Data must be produced and presented in a standardized format; this format may evolve depending on the analysis tools in use;

and

5. Vendors must provide information on premium compensation provisions as required by local law and, if rates vary, as provided by the surveyed companies, inclusive of overtime rates, night or specific day differentials, holiday pay, shift differentials on-call/stand-by pay; and

6. Vendors must provide data on both public and private risk benefits. Risk benefits include health and life insurance, retirement and severance benefits, and paid leave (pay for approved time not worked due to illness, holiday, etc.); and

7. Vendors must provide indications of developing benefit trends for any and all separately cash, non-cash benefits, and risk benefits.

E. Surveyed Companies

1. Surveyed companies must represent a cross section of local industry, inclusive of multinational, international, public and private enterprises; and

2. Surveyed companies must have structured personnel systems with work conditions similar to the USG (e.g. office workers doing administrative, analytical and programmatic work); and

3. Surveyed companies must require high levels of skills and/or education for a wide range of job responsibilities from trades/labor to mid-level management to specialist jobs; and

4. A majority of surveyed companies must be located in the capital city or major economic and industrial centers. Regional variations in pay and benefits must be clearly reported and explained; and

5. Continuity of data with consistent surveyed companies in the reported databases from year to year must be provided. Vendors must indicate the number or percentage of companies surveyed that are consistently included over a three-year period.

Vendors must explicitly indicate if and when conditions at a post have resulted in a major change to the number of companies participating in the survey or other factors that affect the quality and consistency of the data; and

6. Vendor data must be provided in such a way that allows GTM/OE to analyze the data from specific cross sections of companies, by employment sector and/or by region and/or by survey participation continuity; and

7. Surveyed companies that are the basis for each published report must be identified for each country's database by name, location within the country, industry, and staff size.

F. Surveyed Jobs

1. At the beginning of the contract period there will be an extensive job matching exercise with successful bidders. Job matching is subject to periodic review and validation by GTM/OE; and

2. List of surveyed jobs and a detailed description of each surveyed job used by the vendors to obtain compensation data must be provided to GTM/OE; and

3. The following categories of positions must be included in surveyed jobs: manual/skilled laborers, clerical, technical, administrative, professional, mid-level management, and senior level specialist (including such positions in medical, legal and scientific positions where available). Positions should represent different career fields such as architecture/engineering; culture/ entertainment; business/management/administration; communications; community and social services; science and technology;

installation/repair/maintenance; health and medicine; law and public policy; and

4. Data reported for each surveyed job must include job title, level (if one of several levels for that type of job), job specific code, the number of incumbents among the surveyed companies, and/or the number of companies having a match to each surveyed job, compensation and benefit data as described herein; and

5. Actual (specific) benchmark surveyed jobs must be provided for job matching, not representative surveyed jobs. (Representative surveyed jobs are defined as jobs with quite different duties and responsibilities than the job being matched but with equivalent grade levels or point values in a particular job evaluation system. GTM/OE may periodically request representative surveyed jobs be graded using the vendor job evaluation methodology as a quality control measure.)

Actual (specific) surveyed jobs will be typical jobs most frequently found in local labor markets at levels of work equivalent to the same level of work in the DOS-provided standard benchmark job levels (as referenced above); and

1. Vendors must maintain a job match quality control program across all surveyed countries to ensure that jobs matched have the same levels of duties, responsibilities and complexity as the DOS-provided standard benchmark jobs. (A job match is defined as a surveyed company’s job with one or more incumbents whose duties and responsibilities are very similar to one or more of the DOS-provided standard benchmark jobs). Vendors will be available on an annual basis to review matches and address concerns if and when they arise; and

2. Consistency of job matches at the same level in the reported databases must be maintained from year to year; and

3. Consistency of job matches at the same level in the reported databases across regions and/or globally must be maintained from year to year.

G. Staffing Support Vendors must identify a Point of Contact (POC) to provide support for GTM/OE inquiries regarding country-specific databases, compensation, benefits, benchmarking, trend data, clarification of terminology, etc. who will respond within one business day of receipt of the inquiry. A review of the contract relationship will take place annually at a mutually agreed upon time (in-person or virtually) to review operations, discuss evolving methodologies and maintain productive and professional relationships between the two parties.

52.246-4 - Inspection of Services-Fixed-Price (Aug 1996)

(a) Definition. "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may--

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may--

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

F-006 - PERIOD OF PERFORMANCE

The contract period of performance will cover a base period of (1) year followed by (4) consecutive option periods of (1) year, for a total anticipated contract duration of (5) years.

(end of clause)

F-009 - PLACE OF DELIVERY

Delivery of supplies (off the shelf compensation reports, customized reports, ad hoc reports, etc.) under this contract shall be made to the following address(es):Monica Bedi; BediMK@state.gov and GTM/OE 1800 G Street NW, Washington DC.

652.242-70 - CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR is [insert job title of COR] .

(End of clause)

01INV - DEPARTMENT OF STATE INVOICE INSTRUCTIONS

Invoice submission is only via the Office of Claims’ Commercial Claims Operations fax server, toll-free number: 866-483-3436, or DOSPayments@state.gov, unless otherwise indicated. Each invoice must be transmitted separately.

To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

(1) Name and Address of the Contractor

(2) Dun and Bradstreet Universal Number System (DUNS)

(3) Date of invoice

(4) Unique Vendor Invoice Number - Our Financial System cannot accept the following characters: @ (at symbol), ~ (Tilde), & (Ampersand), ' (Apostrophe), " (Quotation) and spaces. Please do not include any of these characters as part of your invoice number.

(5) Remittance Contact Information

(6) Shipping Terms, Ship to Address

(7) Payment Terms

(8) Total Quantity of Items

(9) Total Invoice Amount

(10) Requisition Number, Contract Number and Order/Award Number, with modification number if applicable.

(11) Order line item number and information (see below instructions) The name and DUNS of the contractor on the invoice must match the information indicated on the order/award for proper payment.

IMPORTANT: For proper payment, the invoice must detail products and/or services delivered on a line item basis in direct accordance with the corresponding order/award/contract. Each line item must contain the following information:

(1) Description of the services rendered for each line item

(2) Line Item Quantity

(3) Line Item Unit Price

(4) Total Line Item Invoicing Amount

(5) Delivery Date

(6) Contract Line Item Number (CLIN)

(7) Order/Award Line Item Number if invoicing against a task or delivery order or Blanket Purchase Agreement (BPA) Please note that many task or delivery orders against Department of State or GSA contracts or blanket purchase agreements may have a separate and unique line item number in addition to the umbrella Contract Line Item Number (CLIN). The order line item number as well as the umbrella award CLIN must be referenced at each invoice line item level in such cases.

All payment to domestic claims will be disbursed by electronic funds transfer EFT. Vendors who are registered in the System for Award Management (SAM) should verify and re-confirm their financial information in the database prior to invoicing.

Vendors who wish to request a waiver of SAM or payment by check must submit their justification to their assigned contracting officer for consideration at least 30 days prior to billing. For vendors who are granted an EFT exception, the payment address on the invoice must match the remittance address in the vendor record cited in the award.

Additional correspondence should be addressed to:

Name:

U.S. Department of State Global Financial Services Attn: Office of Claims (RM/GFS/F/C) Charleston Financial Service Center Mailing Address:

Post Office Box 150008 Charleston, SC 29415-5008 Telephone Numbers:

Director’s Secretary Voice 843-202-3761 Official Office Hours: 8:00 am – 5:00 pm To request Payment Status on a Past Due Invoice contact:

Office of Claims Customer Service Email: commercialclaims@state.gov Phone: 877-704-9473 Toll Free Person to Contact: Supervisor, Vendor Claims Email: GFS-ChiefVC@state.gov (End of clause)

G-002 - CONTRACT ADMINISTRATION DATA

Contracting Officer: Adrienne Bell Telephone Number: (703)516-1667 Email: bellam@state.gov

Contracting Officer's Representative (COR): [TBD AFTER AWARD] Telephone Number: [NUMBER] Facsimile Number: [NUMBER] U.S. Department of State: [ADDRESS]

(end of clause)

H-020 - SAFEGUARDING INFORMATION

The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use of and become the exclusive property of the U.S. Government. Furthermore, no article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

(end of clause)

H-024 - NONPAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of his own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

(end of clause)

H-025 - TECHNICAL DIRECTION

(a) Performance of the work hereunder shall be subject to technical instructions, whether oral or written, issued by the Contracting Officer's Representative specified in SECTION G of this contract. As used herein, technical instructions are defined to include the following:

(1) Directions to the Contractor which suggest pursuit of certain lines of inquiry, change work emphasis, fill in details or otherwise serve to assist in the Contractor's accomplishment of the Statement of Work.

(2) Guidance to the Contractor which assists in the interpretation of drawings, specifications or technical portions of work description.

(b) Technical instructions must be within the general scope of work stated in the contract. Technical instructions may not be used to:

(1) assign additional work under the contract;

(2) direct a change as defined in the "Changes" clause of this contract;

(3) increase or decrease the contract price or estimated contract amount (including fee), as applicable, the level of effort, or the time required for contract performance; or

(4) change any of the terms, conditions or specifications of the contract.

(c) If, in the opinion of the Contractor, any technical instruction calls for effort outside the scope of the contract or is inconsistent with this requirement, the Contractor shall notify the Contracting Officer in writing within ten working days after the receipt of any such instruction. The Contractor shall not proceed with the work affected by the technical instruction unless and until the Contractor is notified by the Contracting Officer that the technical instruction is within the scope of this contract.

(d) Nothing in the foregoing paragraph shall be construed to excuse the Contractor from performing that portion of the contractual work statement which is not affected by the disputed technical instruction.

(end of clause)

H-032 - ORGANIZATIONAL CONFLICT OF INTEREST - General

(a) The Contractor warrants that, to the best of its knowledge and belief, there are no relevant facts or circumstances which would give rise to an organizational conflict of interest, as defined in FAR Subpart 9.5, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential organizational conflict of interest is discovered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This disclosure shall include a description of actions which the Contractor has taken or proposes to take to avoid or mitigate the actual or potential conflict.

(c) If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contracting Officer, the Government may terminate the contract for default.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts.

(end of clause)

652.237-72 - OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB 2015)

(a) The Department of State observes the following days as holidays:

New Year’s Day Martin Luther King’s Birthday

Washington’s Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

(b) When New Year’s Day, Independence Day, Veterans Day or Christmas Day falls on a Sunday, the following Monday is observed;

if it falls on Saturday the preceding Friday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

(d) For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

(1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided.

If services are provided for portions of days, appropriate adjustment will be made by the contracting officer to ensure that the contractor is compensated for services provided.

(e) If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractors accounting policy.

(End of clause)

52.212-4 - Contract Terms and Conditions-Commercial Items (Oct 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights--

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer--System for Award Management, or 52.232-34, Payment by…