Dane_County_EMS-EOC_Facility_Fiber_Connection_Project.pdf

REQUEST FOR BID

2023-RFB-081-PR

DANE COUNTY EMS-EOC FACILITY FIBER CONNECTION PROJECT

County of Dane

City-County Building, Room 425, 53703

Madison, WI 53703

RELEASE DATE: June 8, 2023

DEADLINE FOR QUESTIONS: June 28, 2023

RESPONSE DEADLINE: July 11, 2023, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/countyofdane https://procurement.opengov.com/portal/countyofdane

County of Dane

REQUEST FOR BID

Dane County EMS-EOC Facility Fiber Connection Project

I. Introduction II. Contract Term

III. Bid Specifications IV. Pricing Table V. Vendor Questionnaire

VI. General Guidelines VII. Standard Terms and Conditions

Attachments:

A - EMS-EOC Facility (King James Way)_04262023

Request For Bid #2023-RFB-081-PR Title: Dane County EMS-EOC Facility Fiber Connection Project

1. INTRODUCTION

1.1. Summary

The purpose of this document is to provide interested parties with information to enable them to prepare and submit a bid response for construction of a fiber optic connection to the EMS-EOC Facility per the bid specifications and attached plan documents (Attachment A).

The County intends to use the results of this process to award a contract(s) or issuance of purchase order for the product(s) and or services(s) stated above.

1.2. Contact Information

Megan Rogan

Purchasing Officer

Email: rogan.megan@countyofdane.com

Phone: (608) 283-1487

Department:

Information Management

1.3. Timeline

Desired Bid Release Date June 8, 2023

Vendor Question Submission Deadline June 28, 2023, 2:00pm

Proposal Submission Deadline July 11, 2023, 2:00pm mailto:rogan.megan@countyofdane.com tel:(608)283-1487

2. CONTRACT TERM

The contract shall be effective on the date indicated on the Dane County Purchase Order or the Dane

County Contract execution date.

Anticipated Term: Contract shall conclude upon completion of project.

3. BID SPECIFICATIONS

Dane County as represented by the Purchasing Division will accept bids for the purchase of specified item(s) as described within this document.

The specifications below describe an acceptable product. Minor variations in specification may be accepted if, in the opinion of County staff, they do not adversely affect the quality, maintenance or performance of the item(s). Dane County reserves the right to accept or reject any and all bids, to waive informalities and to choose the bid that best meets the specifications and needs of the County.

Specification Compliance:

1. Bidder shall review every numbered specification listed within this section.

2. Any deviation from the minimum specifications stated herein must be identified in detail in the Bid

Spec Deviations section of the Vendor Questionnaire and must include a description of how the proposed item(s) differ from the bid specification requirements, along with detailed justification for such deviation.

3. Bidder shall include photos and schematics as necessary, for complete clarification. If additional documents are needed to explain and illustrate deviations, upload that file to the Supplemental

Documents section of the Vendor Questionnaire.

3.1. SCOPE OF WORK

The work under this contract shall consist of constructing a fiber optic connection to the EMS-

EOC Facility, including, but not limited to, handholes, conduit, locate wire, fiber optic cable, fiber optic terminations, fiber optic splicing, fiber optic system testing, and all incidental items necessary to complete the work as shown on the plans and included in the proposal and contract.

All work shall be performed in accordance with Attachment A - EMS-EOC Facility (King James

Way) Plan Documents.

3.2. PROSECUTION AND PROGRESS

A Prosecution of the Work

The Contractor shall begin the work within seven days after the date of written notice to proceed.

Definite notice of intention to start work shall be given to the Engineer at least seventy-two hours in advance of beginning any work.

The Contractor shall employ an ample labor and supervisory force and provide construction equipment properly adapted to the work and of sufficient capacity and efficiency to accomplish the work in a safe and workmanlike manner at the rate of progress specified. All equipment shall be maintained in good working order and provision shall be made for immediate emergency repairs.

In the event work is prosecuted during adverse weather conditions, the Contractor will be required to exercise such precautions necessary to produce satisfactory work, and shall protect the finished work from the elements. It is agreed and understood that the cost thereof has been included in the unit prices bid for the various items of work in the contract and that no extra compensation will be provided.

B Progress Schedule

At least fourteen calendar days before the preconstruction meeting, submit to the Engineer for review an initial progress schedule. The schedule shall meet the following requirements:

A. Include activities that describe essential features of the work and activities that might potentially delay contract completion. Identify activities that are controlling items of work.

A. Identify the contemplated start and completion dates for each activity. Provide a duration, ranging from one to fifteen working days, for each activity. Break longer activities into two or more activities distinguished by the addition of a location or some other description. Specify the sequencing of all activities.

A. List the working days per week, number of shifts per day, and number of hours per shift. Provide the quantity and estimated daily production rate for controlling items of work.

A. Show completing the work within the specified completion date.

The Engineer and Contractor will review the initial schedule at the preconstruction meeting.

Within five business days after the preconstruction meeting, the Engineer will accept the

Contractor's initial schedule or request additional information. Make the appropriate adjustments and resubmit the revised initial schedule within five business days after the

Engineer's request. If the Engineer requests justification for an activity duration, provide information that may include estimated labor, equipment, unit quantities, and production rates used to determine the activity duration.

The Contractor and the Engineer will meet monthly to assess progress and add updated information to the initial schedule. At a minimum, updates will include the actual start and finish of each activity, percentage complete, and remaining durations of activities started but not yet completed.

The Engineer will monitor the progress of the work and may request that the Contractor revise the schedule if project completion or interim completion targets are delayed. Submit the revised schedule within five business days after the Engineer’s request.

C Methods and Equipment

The Contractor shall provide and furnish the machinery, equipment and tools necessary to perform the work. These shall be in such condition and of such capacity as will produce work of satisfactory quality and complete the work within the contract time.

Equipment shall be such that no injury to the roadway, pavement, structures, adjacent property, or other highways will result from its use, and it shall conform to the requirements set forth in detail under specific items or classes of work.

Failure on the part of the Contractor to provide adequate equipment, maintained in proper working order, may be sufficient cause for suspension of specific operations until compliance is attained or may constitute cause for default of contract.

When the methods and equipment to be used by the Contractor in accomplishing the construction are not prescribed in the contract, the Contractor is free to use any methods or equipment that will accomplish the contract work in conformity with the requirements of the

When the contract specifies that the construction be performed by the use of certain methods and equipment, such methods and equipment shall be used unless others are authorized by the

Engineer. If the Contractor desires to use a method or type of equipment other than those specified in the contract, the Contractor may request authority from the Engineer to do so. The request shall be in writing and shall include a full description of the methods and equipment proposed to be used and an explanation of the reasons for desiring to make the change. If approval is given, it will be on the condition that the Contractor will be fully responsible for producing construction work in conformity with contract requirements. If, after trial use of the substituted methods or equipment, the Engineer determines that the work produced does not meet contract requirements, the Contractor shall discontinue the use of the substitute method or equipment and shall complete the remaining construction with the specified methods and equipment. The Contractor shall remove the deficient work and replace it with work of specified quality, or take such other corrective action as the Engineer may direct. No change will be made in basis of payment for the construction items involved nor in contract time as result of authorizing a change in methods or equipment under these provisions.

D Contract Time

Work shall be prosecuted effectively and diligently to completion. Failure to begin operations, or failure to diligently prosecute the work, may be considered as a breach of contract and render the Contractor liable to action under default of contract, or the revocation or suspension of the Contractor’s privilege to bid additional work, or both.

It is understood that the rate of progress and the completion of the work within the time as specified is an essential part of the contract.

The contract starting date, for purposes of determining contract time and extensions, is the seventh day following the date of notification to begin work.

Contract time will be extended in an amount as is mutually agreed upon by the Engineer and the Contractor, on the basis of contract change orders involving alterations in the contract affecting the prosecution of work, or involving extra or additional work, when such alterations are necessary for the purposes or convenience of the County when such extra additional work is of such character or is ordered to be done at such a time that the amount of time reasonably necessary to perform such work is disproportionate to the contract time originally set up in the proposal. The agreement for extended time on this account shall be arrived at concurrently with and as a part of the consideration for the specific alteration or extra or additional work covered by that order.

A “work day” shall be defined as any day that a Contractor can work on a project and which would or does necessitate an Engineer on the project for any part of the day. If inclement weather curtails construction, the Engineer shall decide what portion, if any part of a day, shall be called a “Work Day.” Work days may be counted to the nearest one-half day. A record of work days shall be kept on the job by the Engineer.

E Liquidated Damages for Schedule Delays

Should the Contractor fail to complete the work within the time specified in the contract, or within such extra time as may have been allowed by extensions, there shall be deducted from any monies due or that may become due the Contractor, or in the event no monies are due, the

Contractor shall pay to the County, the sum set forth in the following schedule for each and every day that the work shall remain uncompleted. This sum shall be considered and treated not as a penalty but as fixed, agreed and liquidated damages due the County from the

Contractor by reason of inconvenience to the public, added cost of engineering and supervision, maintenance of detours and other items which have caused an expenditure of public funds resulting from the Contractor’s failure to complete the work within the time specified in the contract.

Liquidated damages shall be assessed in the amount of $500.00 per working day after (DATE

TBD AFTER AWARD) in which the fiber optic connection is not complete. The fiber optic connection shall not be considered complete until the fiber optic cable is installed and spliced and successfully passes all testing requirements in accordance with the contract.

3.3. CHANGES TO WORK

The plans and special provisions reflect conditions known during the development of the plans and special provisions. The Contractor is fully responsible for the application of all work shown in the plans to the actual physical field conditions in order to provide a complete and accepted project. In the event that actual physical field conditions affect or prevent the application or progression of any work shown in the plans or special provisions, the

Contractor shall notify the Engineer immediately, prior to any further work being performed.

Any changes to the work shown in the plans shall be approved in writing by the Engineer prior to the work being performed.

The Engineer shall have the right to make alterations to the work herein contemplated, including the lengthening or shortening of the project, either before or after the commencement of the work. Such alterations shall, insofar as practical, be ordered in writing before starting work on such alterations.

Except as otherwise provided below, whenever the quantity of any item of work as given in the proposal shall be increased or decreased as required to satisfactorily complete the work, payment for such item of work shall be made on the basis of the actual quantity completed at the original contract unit price.

Compensation for alterations in plans or quantities of work requiring contract change orders shall be as stipulated in such agreements.

A Increased or Decreased Quantities

It is agreed and understood that the quantities of any items of work shown on the plans or in the proposal are subject to increase or decrease during the progress of the work. The Engineer reserves the right to increase or decrease the quantities of any items of work, including increase or decrease of quantities by alteration of plans, as may be considered necessary or desirable during the progress of the work to satisfactorily complete the construction. Such increases or decreases in quantities shall not be considered as a waiver of any conditions of the contract nor invalidate any of the provisions thereof.

B Increased Items

Unless otherwise designated in the proposal, any increase of the contract shall be limited to fifteen percent of the lump sum contract price submitted by the Contractor. Any item may be increased up to twenty-five percent of the original quantity in the contract, but in no case may such an increase exceed in dollar value fifteen percent of the original lump sum contract price bid. If it is determined by the Engineer that increases in excess of those mentioned above will prevail, then the Engineer along with the County shall: (a) renegotiate the unit price for all estimated work over the percentage limit shown above, or (b) advertise for and receive bids for estimated excess work. Unforeseen items of extra work not included in the proposal as a bid item shall be included when calculating the total amount of increase over the original lump sum contract price bid.

C Decreased or Deleted Items

Unless otherwise designated in the proposal, the quantity of any item may be decreased, and the actual quantity installed and accepted will be paid for at the contract unit price. Such decrease shall not constitute the basis for a claim for damages for anticipated profits for the work dispensed with. When the reduction in amount is a material part of the work contemplated for the project, the Contractor shall be entitled to compensation as determined by the Engineer for overhead and equipment charges incurred in expectation of the quantity of work originally estimated, unless specifically provided herein.

The right is reserved to delete from the work any item or portion thereof found unnecessary to the improvement. Such deletion shall not constitute the basis for a claim for damages for anticipated profits for the work dispensed with. The Contractor will be paid for all work done toward the completion of the item or portion thereof prior to such deletion a fair and equitable amount covering all items of cost incurred prior to the date of deletion of the work by order of the Engineer. Acceptable materials ordered by the Contractor, and not canceled prior to the date of deletion of the work, and which are delivered on the work, will be paid for at the actual cost to the Contractor, and shall become the property of the County.

D Extra Work

In connection with the work covered by the contract, the Engineer may, at any time during its progress, order other work or materials incidental thereto. All such work and materials that do not appear in the proposal or contract as a specific item accompanied by a unit price, and which are not included under the price bid for other items in the contract, shall be designated as Extra

Work. Extra Work may also consist of additions to or changes in design in contract items or portions thereof, when such additions are wholly disassociated from or outside the scope of the work as evidenced by the plans and special provisions, and when the work caused by such additions or changes in design must be performed under conditions or in a manner that is materially and inherently different from the conditions and manner existent for such contract items as contemplated in the original scope of the work. The Contractor hereby agrees to perform Extra Work whenever it is deemed necessary or desirable by the Engineer to complete the project as originally contemplated, or as subsequently altered, and it shall be done in accordance with the requirements herein set forth.

Extra Work shall be done under the supervision of the Engineer, and the Engineer’s decision shall be final and binding. The plan of the work to be followed, the equipment to be used, and the amount and character of labor to be employed shall meet with the approval of the

Engineer.

The Contractor shall not perform any Extra Work until a contract change order has been executed by both parties. Claims for compensation for Extra Work performed which has not been authorized by an executed contract change order may be rejected.

The contract change order for Extra Work may provide for payment in an agreed lump sum or the Extra Work performed, on an agreed unit price basis for the units of such Extra Work performed. Where agreement cannot be reached to pay for Extra Work on either the lump sum basis or the unit price basis, the Engineer may direct that payment for Extra Work be determined on a force account basis.

Prices for Extra Work to be completed by subcontractors shall be the subcontractor’s actual prices submitted for the work contemplated to which the general contractor may add an amount equal to, but not to exceed, five percent thereof.

For Extra Work to be paid for on a force account basis, the actual cost computed in accordance with the terms of the contract change order shall include such costs and allowances and subject to such limitations as hereinafter provided:

A. For all labor and supervisors in direct charge of the specific work, the Contractor shall receive the rate of wage agreed upon in writing before beginning work, for each and every hour that said labor and supervisors are actually engaged in such work

The Contractor shall receive the actual costs paid to, or in behalf of, laborers by reason of health and welfare benefits, pension fund benefits or other benefits required to be paid.

An amount equal to thirty-five percent of the above items will be added to the cost of such items.

A. For property damage, liability, and worker’s compensation insurance premiums, unemployment insurance contributions and social security taxes on the force account work, the Contractor shall receive the actual cost, to which cost shall be added an amount equal to fifteen percent of the sum thereof. The Contractor shall furnish satisfactory evidence of the rate or rates paid.

A. For materials accepted by the Engineer and used, the Contractor shall receive the actual cost of such materials delivered to the work including transportation charges (exclusive of machinery rentals as hereinafter set forth), to which cost shall be added an amount equal to fifteen percent of the sum thereof.

A. For any machinery or special equipment (other than small tools) including fuel and lubricants, the use of which has been authorized by the Engineer, the Contractor shall receive the rental rates agreed upon in writing before such work is begun, for the actual time that such equipment is in operation on the work, and to which rental sum no percentage shall be added.

A. No additional allowance shall be made for general superintendence, the use of small tools, or other costs of which no specific allowance is herein provided.

A. For administration cost when work is performed by an approved subcontractor, the

Contractor shall receive an amount equal to five percent of the total costs of such work computed as set forth above.

A. The compensation as set forth above shall be received by the Contractor as payment in full for Extra Work done on a force account basis. At the end of each day the

Contractor’s representative and the Engineer shall compare records of the cost of work done as ordered on a force account basis.

A. No payment will be made for work performed on a force account basis until the

Contractor shall furnish to the Engineer duplicate itemized statements of the cost of such force account work, detailed as to the following:

A. Name, classification, dates, daily hours, total hours, rate and extension of each laborer and supervisor.

B. Designation, dates, daily hours, total hours, rental rate and extension of each truck and other unit of machinery and equipment.

C. Quantities of materials, prices and extensions.

D. Transportation on materials.

E. Cost of property damage, liability and worker’s compensation insurance premiums, unemployment insurance contributions and social security tax.

F. Such statements shall be accompanied and supported by original receipted invoices for all materials used and transportation charges; provided, that if materials used on the force account work are not specifically purchased for such work, but are taken from the

Contractor’s stock, then in lieu of the original invoices, the statements shall contain or be accompanied by an affidavit of the Contractor, certifying that such materials were taken from stock, that the quantity claimed was actually used, and that the price and transportation claimed represents the actual cost to the Contractor.

No verbal order or suggestions given by an employee of the County shall be construed as authorizing or laying the basis for any claim on the part of the Contractor for extra compensation, either for Extra Work or materials, or for damages, because of the Contractor’s compliance therewith. Such verbal orders and suggestions as to the performance of the work may be freely given, but in case they appear to the Contractor to involve Extra Work, for which the Contractor should receive extra compensation, the Contractor shall obtain a written change order from the Engineer for such Extra Work prior to performing the work. In case of a dispute as to what does or does not constitute Extra Work, a decision will be made by the Engineer.

3.4. UTILITIES

This contract does not come under the provision of Administrative Rule Trans 220.

The following utility companies have facilities with the project area. However, no adjustments to existing utility facilities are anticipated. The Engineer may adjust the location of items under this contract to avoid conflict with the existing utility facilities.

This item, as described above, shall be considered subsidiary and incidental to the other items of the contract, and no separate or additional compensation will be made.

3.5. PERMITS

The contractor will acquire the Permit to Excavate in Public Right-of-Way.

The Contractor shall obtain all other permits and licenses, pay all charges and fees, and give all notices necessary to perform the work. The Contractor shall comply with all permit requirements whether the permit is issued to the Contractor or the maintaining authority.

The Contractor shall submit copies of all permits prior to the preconstruction meeting.

3.6. PUBLIC CONVENIENCE AND SAFETY

A Laws to be Observed

The Contractor shall at all times observe and comply with all Federal and State laws and administrative rules, local laws, ordinances, and regulations which in any manner affect the conduct of the work, and all orders or decrees, as exist at the present or which may be enacted later, of bodies or tribunals having jurisdiction or authority over the work. No plea of misunderstanding or ignorance thereof will be considered. The Contractor shall indemnify, defend and save harmless the County and all of its officers, officials, agents, employees and servants against any claim or liability arising from or based on the violation of any such law, ordinance, regulation, order or decree, whether by the Contractor or the Contractor’s employees, subcontractors or agents.

The Contractor shall comply with all Federal, State and local laws governing safety, health and sanitation. The Contractor shall also provide all safeguards, safety devices and protective equipment, and take any other actions necessary to protect the life and health of employees on the job and the safety of the public and to protect property in connection with the performance of the work covered by the contract.

B Responsibility to the Public

The Contractor shall avoid as far as possible the maintenance of any condition which might be deemed at law to be an “attractive nuisance”. Where such condition is unavoidable or where apparent or potential hazards occur incident to the Contractor’s conduct of the work, the

Contractor shall maintain a proper watch or provide other reasonable safeguards. The

Contractor shall be responsible for all damage, bodily injury, or death arising through the

Contractor’s negligence either in maintaining an attractive nuisance or otherwise.

Fire hydrants shall be visible and accessible from the street at all times to the Fire Department.

No material or other obstructions shall be placed within ten (10) feet of a fire hydrant.

The Contractor shall strictly adhere to Section 182.0175, Wis. Statutes, regarding notification and location of utilities, including but not limited to three working days advance notice.

In the case of horizontal boring construction within the right-of-way, the Contractor shall verify that no damage was done to storm sewer mains, sanitary mains and laterals which were crossed, when directed by the Engineer. This may be accomplished by uncovering the line prior to boring or televising the line after boring. In addition, the Contractor may wish to televise the line before boring to verify the existing condition of the pipe. If the Contractor decides not to televise prior to boring, any damage to the pipe shall be considered the responsibility of the

Contractor and shall be repaired by the Contractor at their expense. All costs associated with exposing and or televising storm sewer mains, sanitary mains and laterals shall be the responsibility of the Contractor. The Contractor shall coordinate access to homes in order to televise laterals. The video tape shall be date and time stamped and provided to the Engineer within twenty-four hours of televising.

The Contractor shall schedule the operations so as to cause a minimum of interruption, interference or disturbance to the operation of stores, businesses, office buildings, hotels, churches, etc., and to allow access by pedestrians and emergency, delivery and service vehicles at all times.

Any temporary shutdown of existing services, i.e., sewers, water, gas, electrical power and access, as may be required, shall be performed only at such times and for such duration as agreed to by the Engineer. The interruption of services and access shall be conducted in accordance with a program mutually agreed to by the Engineer and the Contractor.

The Contractor shall work such overtime, including extended hours on normal work days, Saturdays, Sundays and holidays, as required by the Engineer to meet the above requirements at no additional cost to the County.

Gasoline or diesel operated equipment shall be equipped with mufflers and insulators to minimize noise.

During times when work will prevent access to driveways, the Contractor shall notify all residents, a minimum of forty-eight hours in advance, if vehicular access cannot be provided to their property.

The Contractor shall phase the work in such a way that the maximum cumulative total time in which any residential property is completely without driveway access is twenty calendar days.

The Contractor shall maintain access to all commercial drives, at all times unless permission is granted in writing to close the drive. This may be done by phasing of drive construction and/or plating of drives. No additional compensation shall be given for plating to maintain access.

The Contractor shall provide access to handicap residents at all times.

The Contractor shall assist residents with refuse collection. Assistance shall be provided by either: maintaining access for collection vehicles to all properties located in the project limits;

or hauling all refuse and recyclables to a common location at the end of the project.

The County will refer any call or claim, the substance of which is an event caused by the

Contractor, or by any person or company utilized by the Contractor, to the Contractor for handling. Within two business days after contacting the individual, the Contractor shall provide a factual summary of the event giving rise to the call or claim, along with the Contractor’s proposed resolution, to the County.

The Contractor shall use every reasonable precaution to prevent the damage or destruction of corporate, government or private property such as poles, trees, shrubbery, crops and fences adjacent to or interfering with the work; all overhead structures such as wires, cables, etc.;

within or outside of the right-of-way; and buildings or structures in close proximity to the construction. The Contractor shall consider, and minimize where reasonable, the impact of vibrations that may occur during all phases of construction upon buildings or structures in close proximity to the construction where a risk of damage or destruction due to nearby construction activity has been identified.

The Contractor shall notify the owners of all corporate, government or private property which interferes with the work advising them of the nature of the interference, and shall arrange with them for the disposition of such property. The Contractor shall furnish the Engineer upon request with copies of all such notification and final agreements.

The Contractor shall give notice to owners and protect and support all water and gas pipes or other conduits and all railway tracks, buildings, walls, fences or other properties which may be subject to damage or subsidence during the execution of the work. The Contractor’s responsibility shall be as prescribed in Section 101.111, Wis. Statutes. The Contractor shall take all reasonable and proper precautions to protect persons, animals and vehicles of the public from injury and wherever necessary shall erect and maintain a fence or railing around any excavation, and place a sufficient number of amber lights about the work and keep them burning from twilight until sunrise. The Contractor shall employ one or more watchpersons as an additional security wherever they are needed.

The Contractor shall not in any way prevent the flow of water in the gutters of the street, and shall use proper means to permit the flow of surface water along the gutters while the work is progressing.

The Contractor shall be responsible for the damage or destruction of property of any character resulting from neglect, misconduct, or omission in the manner or method of execution or non-execution of the work, or caused by defective work or the use of unsatisfactory materials, and shall restore such property to a condition similar or equal to that existing before such damage or injury was done, by repairing, rebuilding, or replacing it as may be directed, or the

Contractor shall otherwise make good such damage or destruction in an acceptable manner. If the Contractor fails to do so, the Engineer may, after the expiration of a period of forty-eight hours after giving notice to the Contractor in writing, proceed to repair, rebuild or otherwise restore such property as may be deemed necessary, and the cost thereof shall be deducted from any compensation due or which may become due the Contractor under the contract.

The Contractor shall be responsible for all costs for the repair of underground pipes, wires, or conduits damaged by the Contractor’s employees or subcontractors during the construction of the project.

C Safety

The Contractor shall comply with all Federal, State and local laws governing safety, health and sanitation. The Contractor shall also provide all safeguards, safety devices and protective equipment, and take any other actions necessary to protect the life and health of employees on the job and the safety of the public and to protect property in connection with the performance of the work covered by the contract.

Open excavations shall be properly barricaded at all times that the Contractor is not in the immediate vicinity of the excavation. Excavations that are to remain open overnight shall be barricaded in a fashion that will make the excavation easily detectable and avoidable by passersby.

Potholes in the immediate vicinity of the work zone during working hours shall be covered by a cone at all times that the Contractor is not in the immediate vicinity of the excavation. Potholes that are to remain exposed overnight shall be covered with a Type II barricade.

All work areas, both interior and outdoor, shall remain clean and free of all rubbish and tools that are not in use at all times. During non-working hours the Contractor shall clean the worksite and secure all equipment and tools.

D Equipment and Material Storage

Materials shall be so stored as to insure the preservation of their quality and suitability for the work. Stored materials, even though approved before storage, shall be subject to inspection prior to their use in the work and shall meet the requirements of the contract at the time they are used. Stored materials shall be located so as to facilitate inspection. With the Engineer’s approval, portions of the right-of-way not required for public travel may be used for storage purposes and for the placing of the Contractor’s plant and equipment, but any additional space required shall be provided by the Contractor at the Contractor’s expense. Contractor’s equipment shall not be secured in any way to a street or park tree trunk.

3.7. MAINTENANCE OF TRAFFIC

The Contractor shall at all times conduct the work in such a manner as to insure the least possible obstruction to traffic.

All signing and barricading shall conform to the Federal Highways Administrations “Manual on

Uniform Traffic Control Devices” (MUTCD) and the City of Madison standards for sidewalk and bikeway closures.

The Contractor shall submit an acceptable traffic control plan to the Engineer, a minimum of forty-eight hours prior to the start of work on any project.

The Contractor shall not restrict traffic during peak hours. Peak hours are defined as 7:00am to

8:30am and 4:00pm to 5:30pm.

3.8. ENVIRONMENTAL PROTECTION

A Erosion Control

Soil erosion and uncontrolled runoff from construction and land disturbing activities can have adverse impacts upon regional water resources and the health, safety, property and general welfare of the community. The Contractor shall conduct and schedule operations so as to avoid or minimize siltation of streams, lakes, reservoirs and other areas. The Contractor shall also take all necessary precautions to prevent pollution of streams, lakes, reservoirs and other areas with fuels, oils, bitumen, calcium chloride, or other harmful materials.

The Contractor shall have adequate erosion control measures available on site for erosion control. The Contractor shall schedule the work so that the amount of open excavation and the stockpiling of construction materials on the job site are minimized.

Excavated materials and imported backfill materials stockpiled at the project site shall be stored and protected in such a manner that will not result in transport of said materials by storm water runoff into adjacent streets or drainage facilities. Unprotected excavated materials and imported backfill materials stored temporarily on street pavements to facilitate construction shall be removed and/or properly stored/protected by the end of the work period, which shall not extend past the end of the work day.

Backfilled trenches and other areas shall be left to the level of the adjacent area or slightly below until restored to reduce the potential for erosion. All excess excavated materials and imported backfill materials shall be promptly removed from the site and disposed of following completion of construction and/or restoration activities.

Tracking of foreign materials (mud, silt, etc.) on street and/or other paved surfaces shall be controlled during the working day as necessary and/or as directed by the Engineer, as but no later than the end of the working day, by one or more of the following methods:

A. Hand shoveling material off street or pavement surfaces.

A. Machine removal (such as with end loader or grader), provided that the results are equal to that of hand shoveling.

A. Mechanical sweeping of material off paved surfaces and adjacent streets.

Diversion berms or sediment filtration berms shall be constructed and maintained as determined necessary by the erosion control plan and/or the Construction Engineer in order to route off-site storm water runoff around disturbed work areas.

Replacement/repair of pre-existing erosion control measures which are disturbed in the course of the work shall be completed promptly following completion of the work on the project causing such disturbance.

B Tree Protection

The contractor shall protect trees in accordance with the City of Madison Standard

Specifications for Public Works Construction.

C Aquatic Exotic Species Control

Exotic invasive organisms such as VHS, zebra mussels, purple loosestrife, and Eurasian water milfoil are becoming more prolific in Wisconsin and pose adverse effects to waters of the state.

Wis. Statutes 30.07, “Transportation of Aquatic Plants and Animals; Placement of Objects in

Navigable Waters”, details the state law that requires the removal of aquatic plants and zebra mussels each time equipment is put into State waters.

At construction sites that involve navigable water or wetlands, the Contractor shall use the follow cleaning procedures to minimize the chance of exotic invasive species infestation. The

Contractor shall use these procedures for all equipment that comes in contact with waters of the state and/or infested water or potentially infested water in other states.

The Contractor shall ensure that all equipment that has been in contact with waters of the

State, or with infested or potentially infested waters, has been decontaminated for aquatic plant materials and zebra mussels prior to being used in other waters of the State. Before using equipment on this project, the Contractor shall thoroughly disinfect all equipment that has come into contact with potentially infested waters. The Contractor shall use the following inspection and removal procedures (guidelines from the Wisconsin Department of Natural

Resources http://dnr.wi.gov/topic/fishing/documents/vhs/disinfection_protocols.pdf for disinfection):

1. Prior to leaving the contaminated site, the Contractor shall wash machinery and ensure that the machinery is free of all soil and other substances that could possibly contain exotic invasive species.

2. The Contractor shall drain all water from boats, trailers, bilges, live wells, coolers, bait buckets, engine compartments, and any other area where water may be trapped.

3. The Contractor shall inspect boat hulls, propellers, trailers and other surfaces. The

Contractor shall scrape off any attached mussels, remove any aquatic plant materials (fragments, stems, leaves, seeds, or roots), and dispose of removed mussels and plant materials in a garbage can prior to leaving the area or invested waters.

4. Disinfect boats, equipment and gear by either.

a. Washing with ~212º F water (steam clean), or

b. Drying thoroughly for five days after cleaning with soap and water and/or high pressure water, or

c. Disinfecting with either 200 ppm (0.5 oz per gallon or 1 Tablespoon per gallon)

Chlorine for 10-minute contact time or 1:100 solution (38 grams per gallon) of

Virkon Aquatic for 20- to 30-minute contact time. Note: Virkon is not registered to kill zebra mussel veligers nor invertebrates like spiny water flea. Therefore this disinfect should be used in conjunction with a hot water (>104º F) application.

Complete the inspection and removal procedure before equipment is brought to the project site and before the equipment leaves the project site.

D Final Clean Up

Upon completion of the work and before acceptance and final payment will be made, the

Contractor shall remove from the project area all surplus and discarded materials, rubbish and temporary structures and leave the project area in a neat and presentable condition.

No project shall be accepted until all excess mud, terrace dirt, asphalt material, rocks and crushed stone have been removed from the sidewalk, terrace, gutter and pavement.

http://dnr.wi.gov/topic/fishing/documents/vhs/disinfection_protocols.pdf

3.9. DOCUMENTATION

A Project Documentation

The Contractor shall provide the following documentation prior to the preconstruction meeting, as described herein:

• Progress Schedule

• Permits

• Traffic Control Plan

• Fiber Optic Technician Certification

These documents will be discussed and reviewed during the preconstruction meeting and be approved in writing by the Engineer prior to the Contractor beginning work on the project.

B Shop Drawings

The Contractor shall provide the following shop drawings prior to the preconstruction meeting, as described herein:

• Handhole o Type V

• Conduit o Non-metallic Conduit (including directional bored conduit)

• No. 10 Locate Wire

• Fiber Optic Cable

• Fiber Optic Splice Enclosure o Splice Enclosure o Splice Tray o Splice Module o Splice Sleeve o Drop Port Wrap Kit

• Fiber Optic Termination/Patch Panel

These shop drawings will be discussed and reviewed during the preconstruction meeting and be approved in writing by the Engineer prior to the Contractor beginning work on the project.

C Project Closeout Documentation

The Contractor shall provide the following documentation prior to the completion of the project, as described herein:

• Fiber Optic Test Results

• Redline As-Builts

These documents will be reviewed and shall be approved in writing by the Engineer prior to project completion and final payment.

3.10. HANDHOLE

A Description

This item consists of furnishing and installing handholes as shown on the plans.

B Materials

Type VII handholes shall be gray colored polymer concrete construction. The box dimensions shall be 30 inches wide by 48 inches long by 36-48 inches deep. The cover shall be a split lid.

The box and cover shall be rated at 15,000 pounds over a ten inch square with a minimum test load of 22,568 pounds. Type VII handholes shall be used for all splicing locations.

Type V handholes shall be gray colored polymer concrete construction. The box dimensions shall be 24-26 inches wide by 36-38 inches long by 24-36 inches deep. The cover shall be a single or split lid. The box and cover shall be rated at 15,000 pounds over a ten inch square with a minimum test load of 22,568 pounds. Type V handholes shall be used for all non-splicing locations.

Handhole labels shall read “TRAFFIC SIGNAL” on the cover.

All handhole hardware shall be stainless steel.

The Contractor shall submit shop drawings of the proposed handholes prior to the preconstruction meeting. Handholes proposed for use shall be approved in writing by the

Engineer prior to beginning work on the project.

C Construction

The Contractor shall notify the Engineer at least forty-eight hours in advance of any work on

City of Fitchburg owned or maintained facilities to arrange for an inspector to be present during all such work. Work shall not commence until the City Traffic Engineering inspector is present.

The Contractor shall notify the City of Fitchburg at least twenty-four hours in advance of installing handholes within the City of Fitchburg right-of-way.

Handholes shall be set and dressed out within forty-eight hours of cable or conduit installation.

All handholes shall be installed flush to the ground surface.

Where possible, avoid installation of handholes where flooding or pooling of water may occur.

Excavate approximately six inches deeper than the depth of the handhole. Add six inches of number one washed stone for drainage.

Conduits entering the handhole shall enter through the bottom of the handhole and extend six inches above the stone inside the enclosure.

Lower the handhole into the excavation onto the rock. Ensure the top of the handhole is flush with the finished grade.

Place a small layer of crushed rock around the handhole. Fill and compact the rest of the space with soil to the finished grade. Native material will not be allowed for backfill if it is thirty percent or more stones by volume. No rocks larger than four inch diameter, stone aggregate, or any foreign debris shall be backfilled, unless otherwise approved by the Engineer.

Place an eight foot ground rod with acorn clamp inside the handhole so that the ground rod extends six inches above the stone base.

Restore the area to the original condition after installing the handhole.

When entering occupied conduit mid span the Contractor shall:

A. Excavate approximately six inches deeper than the depth of the conduit. Expose twelves inches of the conduit beyond the finished length and width of the handhole installation.

A. Ring cut the existing conduit with the appropriate tool taking care not to damage the existing cables inside of the conduit. Damage of cables will result in appropriate repairs as directed by the Engineer.

A. For PVC conduit, use an appropriately sized PVC split duct coupler, split duct, and 45-degree elbow to bring the conduit into the new handhole six inches above the stone base. Use appropriate PVC cleaner and solvent to glue the fittings together. Allow proper drying time before backfilling around the conduit with sand, hand tamping only.

A. For HDPE conduit, use an appropriately sized PVC-to-HDPE split duct coupler, split duct, and 45-degree elbow to bring the conduit into the new handhole six inches above the stone base. Use appropriate epoxy-based glue and cleaning methods to adhere the PVC-to-HDPE coupler. The 45-degree elbow can then be glued to the adapter coupler after the epoxy-based glue has dried. Allow proper drying time before backfilling around the conduit with sand, hand tamping only.

D Measurement

These items shall be measured as units complete in place and accepted in accordance with the

E Payment

These items, measured as provided above, will be paid for at the contract unit price for each, which price shall be payment in full for furnishing and installing all materials necessary to complete the installation, including excavation, backfill and disposal of surplus materials; for grounding; and for all labor, tools, equipment and incidentals necessary to complete these items of work.

3.11. CONDUIT

This item consists of furnishing and installing underground conduit as shown on the plans.

The Contractor shall submit shop drawings of the proposed conduit prior to the preconstruction meeting. Conduit proposed for use shall be approved in writing by the Engineer prior to beginning work on the project.

Conduit in Wisconsin Department of Transportation right-of-way shall meet the requirements of the State of Wisconsin Standard Specifications for Highway and Structure Construction

(current edition) Section 671.

B.1 Polyethylene Conduit

The conduit shall be high density grade polyethylene (minimum HDPE SDR-13.5) suitable for direct earth burial. High density polyethylene shall meet the applicable requirements for

Polyethylene Molding and Extrusion Materials, ASTM D 1248, Type III, Class C.

The polyethylene conduit shall also pass:

• ASTM D 638: Tests for Tensile Strength and Elongation.

• ASTM D 746: Brittle Temperature, 80% Non-failure.

• ASTM D 1238: Test for Flow Rate.

The conduit shall be packaged on reels in accordance with industry standards.

B.2 Innerduct

Corrugated flexible riser innerduct shall be used in accordance with the National Electrical Code and shall comply with all requirements in UL 2024, CSA C22.2 No. 262-04, and ASTM D 4216.

The corrugated flexible riser innerduct shall be orange.

The conduit and fittings shall be clearly marked with a UL label. The type and manufacturer shall be identified by legible and permanent markings.

B.3 Rigid Steel Conduit

Rigid steel conduit (zinc coated) shall conform to the requirements of the American Standards

Association Specifications for Rigid Steel Conduit, Zinc Coated, ANSI Designation: C 80.1, except with regard to identification and inspection. In addition to the manufacturer’s name or trademark, as required by ANSI Designation: C 80.1, each length of conduit and nipple elbow shall have the Underwriters Laboratories, Inc. label, or an acceptable equivalent, firmly affixed.

City of Madison owned or maintained facilities to arrange for an inspector to be present during installing conduit within the City of Fitchburg right-of-way.

Each conduit run between access points to the cabling shall be one size…