DAF Clauses.pdf

Attachment 1. DAF Clauses

1. Ombudsman (DAF Part 1)– required on all contracts

2. Elimination Of Use of Class I Ozone Depleting Substances (ODS) (DAF Part 23)

3. Health and Safety on Government Installations (DAF Part 23)

4. Contractor Access to Department of the Air Force Installations (DAF Part 42)

5. Common Access Cards (CAC) for Contractor Personnel (DAF Part 42)

1. Ombudsman (DAF Part 1)

a. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

b. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

c. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/OL-GSC Director of Contracting, 245 Davis Ave E., Barksdale, LAF 7110, phone number (701) 781-6336, email address ig.afica_kg.workflow@us.af.mil.

d. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number

(571) 256-2395, facsimile number (571) 256-2431.

e. The ombudsman has no authority to render a decision that binds the agency.

f. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

2. Elimination Of Use of Class I Ozone Depleting Substances (ODS) (DAF Part 23)

a. General Prohibitions

i. In accordance with Department of the Air Force (DAF) environmental policies, the Contractor must strictly avoid the use of Class I Ozone Depleting Substances (ODS). Specifically, the Contractor must not:

1. Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process.

2. Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by the use of a Class I ODS as part of this contract or order.

b. Defined Class I ODS Products

i. For the purposes of DAF policy, the following products that are pure (i.e., they meet the relevant product specification identified in AFI 32-7086, Hazardous Materials Management) are classified as Class I ODSs:

Category Prohibited Substances Halons 1011, 1202, 1211, 1301, and 2402 Chlorofluorocarbons (CFCs)

CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-

115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and

CFC-217

CFC Blends R-500, R-501, R-502, and R-503 Other Solvents & Fumigants

Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide

3. Health and Safety on Government Installations (DAF Part 23) When performing work under this contract on a Government installation, the Contractor must comply with the following requirements:

a. General Precautions

i. The Contractor must take all reasonable steps and precautions to prevent accidents and protect the health and safety of Contractor and Government personnel involved in, or coming into contact with, the performance of this contract.

b. Additional Directed Precautions

i. The Contractor must take any additional immediate precautions that the

Contracting Officer (CO) reasonably requires for health and safety purposes.

c. Application of Safety Standards

i. The CO may issue a written order directing the Contractor to adhere to

Department of the Air Force Occupational Safety and Health (AFOSH) standards or other specific health and safety standards. Any contract adjustments resulting from these directed standards will be processed in accordance with the Changes clause of this contract.

d. Correcting Violations

i. Any violation of these health and safety rules and requirements is grounds for termination under the Default clause of this contract, unless the Contractor promptly corrects the violation as directed by the CO.

4. Contractor Access to Department of the Air Force Installations (DAF Part 42)

a. General Access and Identification

i. The Contractor must obtain base identification and vehicle passes, if required, for all Contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or Contractor-furnished identification badges at all times while visiting or performing work on the installation.

b. Application and Credentialing Process

i. To obtain base access credentials, the Contractor must submit a written request on company letterhead to the Contracting Officer (CO).

1. Request Contents: The letter must list the contract number, location of the work site, start and stop dates, and the names of all employees and subcontractor employees requiring access. The letter must also specify the individual(s) authorized to sign requests for base identification credentials or vehicle passes.

2. Routing: The CO will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing.

3. Required Documentation: When reporting to the registration office, the authorized Contractor individual(s) must provide the following:

a. A valid driver’s license that complies with the REAL ID Act of 2005

b. Current vehicle registration

c. Valid vehicle insurance certificate

c. Controlled and Restricted Area Entry

i. When work under this contract requires unescorted entry to controlled or restricted areas, the Contractor must comply with the following additional security protocols:

a. Base Access & Fitness (per DAFMAN 16-1405): Contractor personnel must be vetted for "fitness" through the Defense Biometric Identification System (DBIDS) prior to base entry. The Contractor shall provide the names and identifying information of all personnel to the Sponsoring Unit at least 72 hours in advance to facilitate a local files check and the issuance of a temporary visitor pass.

b. Escort Procedures (per DAFI 31-101): Contractor personnel are strictly prohibited from unescorted entry into controlled or restricted areas. All contractor personnel must be met at the designated Entry Control Point (ECP) by a Government-provided escort who possesses the appropriate area access and "Escort"

(E) designation on their AF Form 1199.

c. Continuous Oversight: While within controlled or restricted areas, contractor personnel must remain under the continuous line-of-sight and auditory supervision of the assigned escort.

Failure to remain with the escort is a security violation and may result in immediate removal from the installation.

d. d. Restricted Area Entry Log: The Contractor shall comply with all sign-in/sign-out procedures at the facility Entry Control Point as required by the 5th or 91st Security Forces Squadron.

d. Emergency Mass Notification System (EMNS)

i. The Contractor must provide an after-hours contact number or after-hours email in the EMNS for each of their personnel whose normal place of duty is on a DoD installation or within a DoD facility.

1. Reporting Requirements: The Contractor must comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting.

2. System Updates: To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

3. Foreign Nationals: Foreign Nationals may participate in the system and may remove themselves from the EMNS at any time.

5. Credential Maintenance and Return Requirements During the performance of the contract and upon contract closeout, the Contractor is strictly responsible for managing access credentials according to the following requirements:

Event / Change in Status Required Contractor Action New Personnel Assigned Obtain required identification and vehicle passes prior to the employee requiring access to the work site.

Loss of Access Need Promptly return credentials and vehicle passes for any employee or subcontractor who no longer requires access to the work site.

Pass Expiration Ensure expired identification passes are immediately returned to the issuing office.

Contract Completion/Termination

Ensure that all base identification and vehicle passes issued to employees and subcontractors are returned to the issuing office.

6. Enforcement

i. Failure to comply with these base access and credential return requirements may result in the withholding of final payment.

5. Common Access Cards (CAC) for Contractor Personnel (DAF Part 42)

b. CAC Criteria

i. The Contractor must ensure that all contract and subcontract personnel working at the installations or locations specified in this contract obtain a Common Access Card (CAC) if they meet one or both of the following criteria:

1. They require logical access to Department of Defense (DoD) computer networks and systems in either the unclassified environment or the classified environment (when authorized by governing security directives).

2. They perform work that requires the use of a CAC for installation entry control or physical access to facilities and buildings.

c. Application Procedures

i. The Contractor and its personnel must follow these procedures to obtain

CACs:

ii. The Contractor must provide the Contracting Officer (CO) with a list of personnel who require a CAC. The Government will instruct the Contractor on how to complete the Contractor Verification System (CVS) application and will notify the Contractor upon approval.

iii. Contractor personnel must obtain a CAC from the nearest Real Time Automated Personnel Identification Documentation System (RAPIDS) Issuing Facility, which is typically the local Military Personnel Flight (MPF).

d. Display of CAC

i. Contractor personnel must wear or prominently display their CAC while visiting or performing work on Government installations or locations, as required by governing local policy.

e. Ongoing Maintenance and Reporting

i. During the contract performance period, the Contractor must:

ii. Provide an updated personnel list to the CO within seven working days of any changes to the list of personnel authorized to have a CAC. The CO will provide this updated list to the authorizing Government official.

iii. Return CACs in accordance with local policy and directives within seven working days of a change in status for any Contractor personnel who no longer require logical or physical access.

iv. Return CACs in accordance with local policy and directives within seven working days following a CAC's expiration date.

v. Report lost or stolen CACs in accordance with local policy and directives.

f. Return Upon Contract Completion

i. Within seven working days following the completion or termination of the contract, the Contractor must return all CACs issued to its personnel to the issuing office or the location specified by local policy and directives.

g. Non-Compliance

i. If the Contractor fails to comply with these requirements, the

Government may withhold final payment.