D7 HVAC STATEMENT OF WORK.pdf

STATEMENT OF WORK

D7 HVAC Maintenance

USCG COMMAND CTR.

909 SE 1st Ave, Miami, FL 33131

PO2 Jorge Carrillo - Phone: (305) 415-6712

1. Services:

Provide preventative maintenance for air conditioning systems across the USCG District 7 Brickell Plaza

Federal Building, particularly focusing on 09 AC units located within the premises at 909 SE 1st Ave, Miami, FL 33131.

2. QUALIFICATIONS: Contractor shall provide personnel who have the knowledge, qualifications, and working experience to perform the functions outlined in the Performance Requirements. All personnel shall have an understanding of HVAC systems.

3. CONTINUITY OF FACILITIES OPERATION: Contractor shall schedule work to minimize interference with the facilities normal operations. Perform all on-site work between the hours of 8:00 AM and 3:00

PM, Monday through Friday (federal holidays excluded), unless otherwise approved by the Contracting

Officer or Contracting Officer’s designated representative.

2. Schedule:

Routine maintenance visits will be scheduled during the building's regular working hours (0800-1500, Monday through Friday) to minimize disruption to daily operations.

Primary POC: Pierre 786-975-8796.

Secondary POC: PO2 Jorge Carrillo - Phone: (305) 415-6717

3. Period of Performance:

From the ARO through July 31st, 2026

4. Detailed Description of Work Scope:

Annual PM on A/C units Decks 5 & 8

Scope: Conduct comprehensive inspections and maintenance on all HVAC units (9 in total) to assess current condition, address repairs, and restore optimal performance and cleanliness to ensure high-quality airflow and cooling conditions. The first Annual PM will be the most extensive service to optimize unit efficiency. Pricing should reflect 12 equal payments to cover the first Annual PM.

One-year Preventative Maintenance Service Plan includes:

• 12 monthly visits for preventative maintenance, with 01 additional Repair/Emergency visit included in the monthly aggregate pricing. The vendor must be able to respond within 12 hours for emergencies.

• Supply of all MERV 11 filters and drain treatment supplies.

Annual SOP:

• Filter replacement or cleaning as required.

• Inspection of dampers, economy cycle operation, and V belts.

• Cleaning of condenser/evaporator coils.

• Inspection of electrical connections, fan motor bearings, compressor operation, and thermostat functionality.

• Checking refrigerant charge and all related operations.

• General cleaning and maintenance of all components.

• Quarterly SOP: Similar to the Annual SOP but conducted at the end of each quarter (July, October, January, April).

Monthly SOP:

• Inspection and replacement/cleaning of filters as needed.

• Lubrication and inspection of motors and bearings.

• Adjustment or replacement of fan V belts.

• Cleaning of humidifiers, condenser/evaporator coils, and dampers.

• Total Cost Fee per Month:

• Includes monthly payments covering preventative maintenance, First Responder services for emergencies, and MERV 11 filter replacements, all divided into 12 equal payments.

Equipment:

09 HVAC units distributed as follows:

On the 8th Floor:

1-2.) Two large units in the command center:

• Make/Model: LIEBERT / DCDF205-A - ROOM 874

• Make/Model: VERTIV / MCS056E8AD09UW - ROOM 874

3-4.) Two mini-splits in the server room and storage room:

• Make/Model: LIEBERT / DCDF205-A - ROOM 874

• Make/Model: VERTIV / MCS056E8AD09UW - ROOM 874

5.) Ceiling unit in the command security office, over the main cubicle space:

• Make/Model: YORK / YCJD30S41S1A - ROOM 834

6.) Mini-split in the command security office, in the room with the “bank vault" style door:

• Make/Model: NCP / MODEL NUMBER NOT LEGIBLE - ROOM 834

7.) Ceiling unit in the SCIF's conference room:

• Make/Model: RHEEM / 13AJM36A01 - ROOM 817

On the 5th Floor:

8.)Large unit in the main server room:

• Make/Model: Liebert / MCS056E8ADC971 / 2 UNITS IN ONE - ROOM 532

9.)Mini-split in the training classroom outside of DXR:

• Make/Model: AIR-CON ACZEM4H4R24 - ROOM 524

*** Please see attached pictures on the last page for reference.***

***Billing***

Proper invoices will be submitted through the Invoice Processing

Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal

Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

https://www.ipp.gov/

Pictures for Reference:

MAKE/MODEL- NCP MODEL NUMBER NOT LEGIBLE

ROOM-834 1 OF 2 UNITS

MAKE/MODEL- YORK YCJD30S41S1A

ROOM-834 2 OF 2 UNITS

MAKE/MODEL- AIR-CON ACZEM4H4R24

ROOM-524

MAKE/MODEL- LIEBERT DCDF205-A

ROOM-874

MAKE/MODEL- VERTIV MCS056E8AD09UW

ROOM-874

MAKE/MODEL- Liebert MCS056E8ADC971 2 UNITS

ROOM-532

MAKE/MODEL- RHEEM 13AJM36A01

ROOM-817