D4 OR22W MP 9 and 19 Stockpile Cleanups RFB~1.pdf

Rev 1/4/2019 Page 1 of 6

Issue Date: August 9, 2021 Oregon Department of Transportation

Request for Bids (“RFB”) No.

S-73000-00000451/34999

ESB D4 OR22W MP 9 and 19 Stockpile

Cleanups

Non-Discrimination Notice

ODOT in accordance with the Title VI of the Civil Rights Act of 1964, 78 Stat. 252. 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all Bidders that it will affirmatively ensure that all business enterprises will be afforded full opportunity to submit bids in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Bid Submission Deadline: August 24, 2021 3:00 PM Submit Bid Form parts 1 - 3 by email as one PDF attachment

Submit to: Carolee Will, Procurement Specialist Contact Phone: 503-986-6938

Email: carolee.s.will@odot.state.or.us

ESB ONLY:

This RFB is restricted to qualified contractors who have been certified by the State of Oregon as an “Emerging Small Business” (“ESB”) per the guidelines of the Certification Office for Business Inclusion and Diversity (COBID). Only Bids from certified ESB firms will be considered for award of this contract. To verify your certification, please contact COBID at (503) 986-0075.

EMERGING SMALL BUSINESS ASSISTANCE PROGRAM: This project is part of the Emerging Small Business (ESB) Assistance Program under Oregon Revised Statute (ORS) 200.160 through ORS 200.200 and as such, Contractor shall comply with all requirements, including the following:

ORS 200.170(3) Eligibility for Assistance. The applicant for assistance under ORS 200.005 and 200.160 to 200.200 must perform at least 51 percent of the labor on any public improvement or maintenance project for which assistance is received using the applicant's own workforce. 1991 c.517 3, 6.

Procurement Summary:

Project Scope: Clearing debris from 2 stockpile sites along OR22W in Tillamook and Yamhill counties.

COMPLETION DATES (See the General Conditions for definitions of substantial and final completion. A link to the General Conditions is provided in Attachment C.):

Substantial Completion: September 23, 2021 Final Completion: September 30, 2021

The work contemplated under an awarded Contract includes all labor, materials, transportation, equipment and services for, and incidental to, the completion of all work in connection with the project described in the Contract Documents.

Bidding Information:

This procurement is being conducted as an intermediate procurement in accordance with ORS 279B.

No public bid opening will be held.

Any questions regarding this RFB should be directed to the procurement specialist identified on page 1. Any changes to (addenda) or notices regarding the RFB will be posted on Oregon Buys.

Bidder must submit the attached Bid Form (Parts 1, 2, and 3) by the deadline specified in order to be considered for award. (If Bidder is unable to submit a Bid in the required format, Bidder must contact the ODOT contact to make arrangements for an alternate format prior to the submission deadline.)

Attachments: The following attachments, which are provided in Oregon Buys in the Attachments, are incorporated into this RFB and will be incorporated into any resulting Contract as part of the Contract Documents.

Attachment A – Specifications Attachment C – Terms and Conditions

Attachment B – Sample Agreement Form Attachment D – Contract Closeout Compliance Checklist

Method of Award:

ODOT intends to award a Contract to the lowest responsible bidder whose offer complies with the requirements.

BID FORM

Bidder must submit this form by the deadline indicated on page 1.

Request for Bids No. S-73000-00000451/34999 - ESB D4 OR22W MP 9 and 19 Stockpile

Cleanups

Part 1: Bidder Information/ Signature

Bidder (COMPANY) Legal Name:

Bidder Address:

Contact Person: Phone:

Email:

CCB #: CCB

Expiration:

ESB#:

By signature below, the undersigned Authorized Representative of the Bidder hereby certifies on behalf of Bidder that:

1. Bidder agrees to and shall comply with all requirements, specifications and terms and conditions included with this RFB

(including all Attachments and Addenda, if any) if awarded a contract under this solicitation.

2. In accordance with ORS 279A.110(4), Bidder does not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation or national origin. And, pursuant to ORS 279A.110, Bidder has not and Bidder will not discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business certified under ORS 200.055.

Authorized Representative

Printed Name and Title:

Authorized Representative Signature:

Part 2: Bidder References for Comparable Projects In order to determine whether a Bidder meets the standards of Responsibility set forth in the procurement code and related administrative rules, ODOT requires information on Bidder’s past performance. Bidder must check one of the two checkboxes below. If the second checkbox is selected, Bidder must attach a completed Bidder References Form.

☐ Bidder has performed similar projects for ODOT within the past 3 years as the prime contractor under a contract between Bidder and ODOT. Bidder understands that if it is the apparent successful Bidder, ODOT may still require that Bidder provide references, in which case Bidder must promptly provide them upon ODOT’s request.

☐ Bidder’s bid contains three references for similar projects on the Bidder References Form provided in this RFB.

Part 2 Cont. - Bidder References Form

REFERENCES FOR COMPARABLE PROJECTS IN SIZE AND SCOPE: If Bidder checked the second checkbox in Part 2, Bidder shall provide on this form a list of three different firms that can be contacted regarding the quality of services that the Bidder provided in the last 4 years on projects of comparable size and scope.

Name of Firm:

Reference Contact Person:

Telephone: Fax: Email:

Alternate Reference Contact Person:

Telephone: Fax: Email:

Project Title:

Project Date: Project Location:

Project Description:

Telephone: Fax: Email:

Alternate Reference Contact Person:

Telephone: Fax: Email:

Project Title:

Project Date: Project Location:

Telephone: Fax: Email:

Alternate Reference Contact Person:

Telephone: Fax: Email:

Project Title:

Project Date: Project Location:

Part 3: Pricing Submittal

Bidder company name: City/State:

The Bidder proposes to furnish all material, equipment and labor, and perform all work for ODOT, in strict accordance with the Request for Bids and Specifications, on the basis of the following prices:

The quantities listed are estimated. Contractor will be paid based on actual, measured quantities.

Description Est Qty. Unit Unit price Total Price

1 Lump Sum: Debris Removal 1 Each

TOTAL BID PRICE:

AWARD REQUIREMENTS (for selected Bidder only) Upon award of a contract, ODOT may request and require the selected Bidder to submit the following:

Business Registry Number/Registered Agent Name If selected for award, Bidder must be duly authorized by the State of Oregon to transact business in the State of Oregon before executing a contract. Bidder must obtain and maintain a current Oregon Secretary of State business registry number (unless operating under the Bidder’s real and true name).

See process for obtaining a business registry number. All Corporations and other business entities (domestic and foreign) must have a Registered Agent in Oregon. See requirements and exceptions regarding Registered Agents. For more information, see Starting a Business and Laws and Rules.

The titles in this subsection are available at the following Internet site:

http://www.filinginoregon.com/index.htm.

Tax ID Number Provide Taxpayer Identification Number (TIN) and backup withholding status on a completed W-9 form (http://www.irs.gov/pub/irs-pdf/fw9.pdf).

Certificates of Insurance Provide certificates of insurance to ODOT for required insurance coverage, if any.

Conflict of Interest (“COI”) Disclosures Provide all required conflict of interest disclosures, if any, per the ODOT COI Guidelines and COI Disclosure Form available at the following link:

http://www.oregon.gov/ODOT/Business/Procurement/Pages/PSK.aspx

Bidder Responsibility Complete and provide a signed Responsibility Inquiry form:

http://www.oregon.gov/ODOT/Business/Procurement/Pages/PSK.aspx (under Forms section, Misc. Procurement Related Forms).