D35 - ITB - Mechanical.pdf

35th District Court

Intent to Bid for

Courthouse Mechanical Equipment

Contact: ANGELO CACCIOLA

Phone: 734.394.5316 E-mail: ANGELO.CACCIOLA@CANTONMI.GOV

Date Issued: Thursday, September 11, 2025

Due Date & Time: 3:00 p.m., Thursday, September 25, 2025

The deadline established for the receipt of your sealed proposal is Thursday, September 25, 2025 at 3:00 p.m. The bid is to be submitted to the 35th District Court Administrator’s Office, 660 Plymouth Road, Plymouth, MI 48170. Address the proposal to:

35th District Court – Court Administrator Mechanical Bid

DUE Thursday, September 25, 2025 AT 3:00 P.M.

660 Plymouth Road Plymouth, MI 48170

GENERAL REQUIREMENTS & INSTRUCTIONS

1. SUBMISSION OF OFFERS: All offers should be submitted in a sealed envelope or package. The invitation title and opening date shall be clearly displayed on the outside of the sealed envelope or package. The delivery of responses to the Court Administrator’s Office prior to the specified date and time is solely and strictly the responsibility of the offeror. Any submittal received in the Court Administrator’s Office after the specified date and time will not be considered. All proposals must include the completed Bid Breakdown Form and Contractor Information Sheet. Proposals submitted without these completed forms may be deemed non-responsive. Facsimile submissions are NOT acceptable. No offer may be modified after acceptance. No offer may be withdrawn after opening for a period of sixty days unless otherwise specified. Bid must include all costs. All paper offers must include the original and at least (2) copies. Electronic submissions are only accepted through the MITN system.

2. EXECUTION OF OFFER: Offer shall contain a manual signature in the space(s) provided of a representative authorized to legally bind the offeror to the provisions therein.

3. EXECUTION OF ACCEPTANCE: The 35th District Court legally recognizes acceptance of formal offer when a written contract is signed by both parties.

4. OPENING & RECORDING: Opening shall be public in the 35th District Court’s Jury

Assembly Room immediately following the advertised deadline date and time for receipt of submittals.

5. INTEGRITY: The 35th District Court does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services.

6. TABULATION: Bid results will be posted on the MITN Website at https://www.bidnetdirect.com/mitn/solicitations/open-bids/page1

7. BOARD AWARDS: As the best interest of the 35th District Court may require, the 35th District Court reserves the right to make award(s) by an individual item, group of items, all or none, or a combination thereof; on a geographical basis and/or on a countrywide basis with one or more supplier(s) or provider(s); to reject any and all offers or waive any irregularity or technicality in offers received. Offerors are cautioned to make no assumptions. Bid awards will be posted on the Court’s website at www.35thdistrictcourt.org.

https://www.bidnetdirect.com/mitn/solicitations/open-bids/page1 http://www.35thdistrictcourt.org/

8. BRAND NAME OR EQUAL: If items requested by this invitation have been identified in the specifications by a brand name “OR EQUAL” description, such identification is intended to be descriptive and not restrictive and is to indicate the quality and characteristics of products that will be acceptable. Offers proposing “equal” products will be considered for award if such products are clearly identified in the offer and are determined by the 35th District Court to meet fully the salient characteristic requirements listed in the specifications.

9. PRICING: Unless otherwise specified prices offered shall remain firm for a period of at least sixty (60) days; all pricing of goods shall include FOB 35th District Court, all packing, handling, shipping charges and delivery to a secure area or inside delivery.

10. PAYMENT TERMS: The 35th District Court will remit full payment on all undisputed invoices within thirty (30) days from receipt by the appropriate person(s) of the invoice or receipt of all products or services ordered.

11. INCURRED EXPENSE: This invitation does not commit the Court to make an award nor shall the Court be responsible for any cost or expense which may be incurred by any respondent in preparing and submitting a reply, or any cost or expense incurred by any respondent prior to the execution of a purchase order or contract agreement.

12. QUESTIONS/ ADDENDA: Any questions concerning the conditions or specifications shall be directed to the designated contact person. Official addenda will be posted on the MITN system and/or Court website. It is the bidder’s responsibility to check for issued addenda.

Failure to acknowledge addenda may result in the offer not being considered.

13. CLARIFICATION/CORRECTION OF ENTRY: The 35th District Court reserves the right to allow for the clarification of questionable entries and the correction of OBVIOUS

MISTAKES.

14. INSURANCE: The successful bidder is required to furnish evidence of the following insurance requirements. Work may not commence until the Certificates of Insurance have been received. The coverage requirements are as follows:

Workers’ Compensation Insurance: The Contractor shall procure and maintain during the life of this contract, Workers’ Compensation Insurance, including Employers’ Liability Coverage, in accordance with all applicable statutes of the State of Michigan.

Commercial General Liability Insurance: The Contractor shall procure and maintain during the life of this contract, Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than $1,000,000 per occurrence and aggregate combined single limit, Personal Injury, Bodily Injury, and Property Damage. Coverage shall include the following extensions: (A) Contractual Liability; (B) Products and Completed Operations; (C) Independent Contractors Coverage; (D) Broad Form General Liability Extensions or equivalent.

Motor Vehicle Liability: The Contractor, or its subcontractors, shall procure and maintain during the life of this contract Motor Vehicle Liability Insurance, including Michigan No-Fault

Coverage, with limits of liability not less than $1,000,000 per occurrence combined single limit, Bodily Injury, and Property Damage. Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles.

Additional Insured: Commercial General Liability Insurance as described above, shall include an endorsement stating that the following shall be Additional Insured: The 35th District Court, all elected and appointed officials, all employees and volunteers, all boards, commissions, and/or authorities and board members, including employees and volunteers thereof.

Cancellation Notice: The Insurance coverage described above, shall include an endorsement stating the following: “It is understood and agreed that Thirty (30) days Advance Written Notice of Cancellation, Non-Renewal, Reduction, and/or Material Change shall be sent to: Jennifer Lada, Court Administrator, 35th District Court, 660 Plymouth Road, Plymouth, MI 48170

Indemnification: To the fullest extent permitted by law, the (name of contractor) agrees to defend, pay on behalf of, indemnify, and hold harmless the 35th District Court, its elected and appointed officials, employees and volunteers, and others working on behalf of the 35th District Court against any and all claims, demands, suits, or loss, including all costs connected therewith, and for any damages which may be asserted, claimed, or recovered against or from the 35th District Court of by reason of personal injury, including bodily injury or death and/or property damage, including loss of use thereof, which arises out of or is in any way connected or associated with this agreement.

15. PUBLIC ACT 517 OF 2012: In accordance with Public Act 517 of the Public Acts of 2012, any Iran linked business is not eligible to submit a bid on a request for proposal with a public entity in Michigan. An “Iran linked business” includes the following:

(1) A person engaging in investment activities in the energy sector of Iran, including a person that provides oil or liquefied natural gas tanker or products used to construct or maintain pipelines used to transport oil or liquefied gas for the energy section of Iran; and

(2) A financial institution that extends credit to another person, if that person will use the credit to engage in investment activities in the energy sector of Iran.

For purposes of this prohibition, “person” includes an individual, corporation, company, limited liability company, business association, partnership, society, trust, or any other non-governmental entity, organization or group. It also includes a governmental entity or instrumentality of a governmental entity, or any successor, subunit, parent company or subsidiary of, or company under common ownership or control with and of the foregoing.

DESCRIPTION OF PROJECT

The project is replacing multiple HVAC components at 35th District Courthouse, 660 Plymouth Rd, Plymouth MI 48170

PROJECT SCHEDULE

Work can commence immediately once the timeline is approved by the Project & Facilities Service Manager.

SPECIFICATION

• Chiller

• Remove Carrier Chiller 30GX-136-Y-630QM Serial NO: 4399F58648

• Replace with Daikin AGZ008F

Submittal attached

• Contact Paul Mancini for purchase (contact info below)

• New underground chilled water line from chiller to mech room

• All concrete saw cutting, trenching with backfill and new concrete.

• Cap and abandon existing underground piping

• All pipe and duct is to be insulated

• Must include in bid all controls reconnections

• Knight Watch – Matt Tomes to provide control cost (contact info below)

• AHU refurbishes

• 1 AHU unit VFD drive replacement

• Remove, cap, and seal off old humidifier systems from both AHUs

• Provide a cost to install Atmos Air Bi-polar ionization system (See attached for specs)

• Atmos Air cost must be broken out separately

• Atmos Air contact – Zach Franz to provide all Atmos Air costs (contact info below)

• Boiler Cir pumps

• Purchase for later use 2 circulation pumps for the boilers B&G

• Purchase for later use 1 circulation pump for the Chiller B&G

• All air and water balancing on ALL equipment.

• All equipment and rentals must be included in your bid/proposal.

• Contractor to be responsible for all demolition and disposal costs.

• Contractor must provide all necessary means of safety precautions, including barriers, signage, etc., and must communicate with the Project & Facilities Service Manager a minimum of 48 hours prior to construction.

• Contractor is responsible for any restorations required to project site.

• All schedules must be approved by the Township Specialist

• Any deviation from these specifications must be approved in writing by Canton

Township.

• All equipment is to come with a 1-year minimum Parts and Labor warranty.

• Permits for the job are required, and must be pulled before work is performed.

• All final inspections are required for final payment. Contractor may invoice up to 90% at completion of work while waiting for final inspection.

ThermalNetics Innovent– Chiller Unit Costs Paul Mancini Paulm@thermalnetics.com Direct – 248.390.8563

BAS CONTROLS: All controls Matt Tomes – Regional Sales Manager mtomes@knightwatch.net Direct – 616.826.1659

ATMOS AIR: Equipment sales Zach Franz – Sales zfranz@atmosair.com Direct- 540.327.1169

SITE VISITS

A mandatory walkthrough has been scheduled for Thursday, September 18th, 2025 at 10:00

am. Failure to attend will disqualify a bidder from consideration. Any questions contact Angelo Cacciola at Angelo.Cacciola@CantonMI.gov mailto:Paulm@thermalnetics.com mailto:mtomes@knightwatch.net mailto:zfranz@atmosair.com mailto:Angelo.Cacciola@CantonMI.gov

BID BREAKDOWN FORM

Courthouse Mechanical Equipment

Please complete this form and include it with your sealed bid submission. All costs must be provided as line items. If alternate pricing or value engineering options are offered, please list them in the space provided.

Chiller replacement

Chiller piping / cement work

AHU 1 VFD drive replacement

AHU 1 Humidifier removal

AHU 2 Humidifier removal

Boiler circulation pump 1

Boiler circulation pump 2

Chiller circulation pump Atmos Air Bi-polar ionization system

AHU 1

Atmos Air Bi-polar ionization system

AHU 2

TOTAL COST

Alternates / Value Engineering Options (If any, please submit specs)

Submitted by

Contact Name

Contact Phone Number

Contact E-Mail Address

CONTRACTOR INFORMATION SHEETS

(These sheets must be completed and included with proposal)

COMPANY NAME: ________________________________________

ADDRESS: ______________________________________________

PHONE #______________________

ESTABLISHED: _____________________ ___________

(Month) (Year)

TYPE OF ORGANIZATION: (Circle One)

A) Individual B) Partnership C) Corporation D) Joint Venture E) Other __________________________________ (Specify)

(If Applicable)

FORMER FIRM NAMES(S) YEARS IN BUSINESS

YEARS OF WORK IN A RELATED FIELD:

(Described Any Related Work)

USE OF SUBCONTRACTORS:

To provide all services listed in the specifications, would any services be handled by subcontractors? ______ Yes/No If “Yes”, please explain:

Subcontractor Name(s): ____________________________________________

PROJECT MANAGER:

Would your company be able to provide a single project manager for this work? ___ Yes/No

Name: __________________________ Credentials: (Please List)

Title:____________________________ _________________________________

REFERENCES: List (3) clients who have had work meeting (or similar to) the Specifications:

COMPANY ADDRESS CONTACT PHONE

1) ____________________________________________________________

2) _____________________________________________________________

3) _____________________________________________________________

EQUIPMENT: List equipment, owned by the company to be used while completing the job:

THE FOREGOING IS A TRUE STATEMENT OF FACTS:

I/we hereby certify under penalty of law that we are not an Iran linked business as defined in PA 517 of 2012.

Signature of Authorized Company Representative: __________________________

Company _________________________________

Address _________________________________

Date _________________________________

Phone # _________________________________

E-Mail Address _________________________________

Representative’s Name _________________________________ (Please Print)