D25213_Request_for_Quote_-_CTL_(1).docx

Department of Resources Recycling and Recovery Request for Quote Agreement Number D25213 (Page 2 of 5)

April 3, 2026

DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY

Request for Quote Production of Waste Tire Manifest Comprehensive Trip Log Form, D25213

You are invited to review and respond to this Request for Quote (RFQ), titled Production of Waste Tire Manifest Comprehensive Trip Log Form, D25213. In submitting your Quote, you must comply with the instructions herein.

Note that all Agreements entered into with the State of California will incorporate General Terms and Conditions (included by reference). All Quotes must be submitted electronically as directed below.

In the opinion of the Department of Resources Recycling and Recovery (CalRecycle) this RFQ is complete and without the need of explanation. However, if you have questions, or need clarifying information, the contact person for this RFQ is:

Hector Aspillera Hector.Aspillera@calrecycle.ca.gov Phone: (916) 341-6599

Please note that no verbal information given will be binding upon the State unless such information is issued in writing as an official addendum.

DEADLINE:

Submit Quotes via electronic mail to Hector.Aspillera@calrecycle.ca.gov no later than 10:00 A.M. (PST) on April 9, 2026

Hector Aspillera Procurement Analyst Failure to follow the instructions contained in this document may be grounds for rejection of the Quote. CalRecycle may reject any Quote if it is conditional, incomplete or contains irregularities. CalRecycle may waive an immaterial deviation in a submittal package, if deemed in the best interest of CalRecycle.

Those submitting quotes must be in good standing and currently hold any/all required licenses and permits to perform/conduct business in the State of California. If a sole proprietorship, be registered with the city, county, or other local government entity in which the principal place of business is located.

Background The Waste Tire Manifest System (WTMS) is a tracking mechanism used by CalRecycle to monitor the generation, transportation, and ultimate disposal of used/waste tires in California. The goal of the system is to help eliminate illegal storage or disposal of used/waste tires by allowing CalRecycle to focus enforcement efforts on the worst offenders.

Information from each Comprehensive Trip Log (CTL) is key data entered and scanned as an image document into the WTMS. CalRecycle will use the information generated by the comprehensive trip log to ensure that all waste or used tires generated and transported within California have been accounted for and delivered to permitted end-use facilities. Discrepancies will be actively enforced.

Goods Requested CalRecycle requires the production of Waste Tire Manifest CTL forms printed on triplicate paper according to the specifications listed in this document. These forms fulfill the requirements of Chapter 838, Statutes of 2000 (SB 876, Escutia).

Quantity 160,000 triplicate forms

Form Specifications (reference Attachment 1 Sample CTL Form)

• 12.125 x 8.5

• 3 pt. NCR White/Canary/White Tag

• Stub at to .5 all plies, line holes ok

• Crash numbered in 2 locations

• Press numbered in 2 locations

• No plies print the same

• Exact quantity

• List missing numbers

• Cell in 100

• Box in 800

Detail for each ply Ply 1 White CB – standard weight 4 perfs: .5”, 3.75”, 6.375”, and 8.9375” from top Prints 2/1 – PMS (screened green, to be determined) and black/black Ply 2 Yellow CFB – standard weight 1 perf: .5” from top Prints 1/1 – black/black Ply 3 White Tag – standard weight 3 perfs: .5”, 1”, and 11.625” from top Score line: 6.3125” from top Prints 2/1 – PMS

*****In accordance with the Bid Requirements, Item 8 Recycled Content Products, the quote submission shall include at least thirty percent (30%) minimum from post-consumer recycled content triplicate paper.*****

General Terms and Conditions Bidder acknowledges that by submitting a quote they agree to the Department of General Services Procurement Division, NON-INFORMATION TECHNOLOGY - GENERAL PROVISIONS - GOODS, DGS PD 401-NITGP (Goods)

· Current Version (Revised and Effective 2/20/2025)

Bid Requirements In submitting your Quote, you must comply with the instructions found herein.

1. Delivery – Final delivery, inspection and acceptance shall be at the location described herein.

CALRECYCLE

1590 RALEY COURT

WEST SACRAMENTO, CA 95691

2. Quotation Award: For the purposes of this solicitation, contract award will be made on the basis of “All or None”.

3. Cash Discounts: Cash discounts will not be offered.

4. Shipment: For the purposes of this solicitation, only bid responses quoting F.O.B Destination will be accepted.

5. Inquiries/questions: Written questions must be received by 2:00 P.M. on Tuesday, April 7, 2026.

6. Bidder’s Instructions and General Provisions: Please read carefully.

7. Quotation attachments: Bid responses that reference a supplier’s own terms and conditions or provisions will be considered non-responsive and will be rejected.

8. Recycled Content Products: State agencies are required to report purchases in many product categories. In order to comply with those requirements, contractors are required to complete and return Recycled Content Certification form (CalRecycle 74), with your bid response. Failure to complete and return the form may disqualify your bid from consideration. To comply with recycled content, the quotes shall include at least thirty percent (30%) minimum from post-consumer recycled content triplicate paper.

9. Bidders are required to submit the following documents with their quote, or the bid may be considered invalid and be rejected:

· Bidders must submit their quote on their company letterhead, dated and signed meeting all specifications

· California Seller's Permit number (CDTFA)

· Payee Data Record - STD. 204 available STD 204 - Payee Data Record

· OSDS California Certified SB/DVBE Current Certification (if applicable)

· Disabled Veteran Business Enterprise Declarations (if applicable) - STD. 843 available STD. 843 (Rev. 11/2005)

· Commercially Useful Function Certification (CalRecycle 75) (if applicable)

· Bidder Declaration Form - GPSD-05-105 Bidder Declaration

· Post Consumer Recycled Content Certification (CalRecycle 74)

· Darfur Form (If it does not apply, enter N/A in lieu of signature) Darfur Contracting Act Certification

Small Business Regulations: The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et. seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals are revised, effective 09/09/04. The new regulations can be viewed at (www.pd.dgs.ca.gov/smbus). Access the regulations by Clicking on “Small Business Regulations” in the right sidebar.

For those without Internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services at (916) 375-4940.

Non-Small Business Subcontractor Preference: A 5% bid preference is now available to a non-small business claiming 25% California certified small business subcontractor participation. If applicable, claim the preference in the box on the right-hand side of the first page of this solicitation.

Small Business Nonprofit Veteran Service Agencies (SB/NVSA): SB/NVSA prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et seq. and obtaining a California certification as a small business are eligible for the 5% small business preference. If applicable, claim the preference in your electronic mail response.

Attachment with bid required if claiming the Small Business Preference: All bidders must complete and include the Bidder Declaration form GSPD-05-105. If claiming the non-small business subcontractor preference, the form must list all of the California certified small businesses with which you commit to subcontract in an amount of at least twenty-give percent (25%) of the net bid price. All certified small businesses must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4).

Small Business Certification: Bidders claiming the small business preference must be certified by California as a small business or must commit to subcontract at least 25% of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted.

Small business nonprofit veteran service agencies (SB/NVSA) claiming the small business preference must possess certification by California prior to the day and time bids are due.

Questions regarding certification should be directed to the OSDS at (916) 375-4940.

Declaration Forms: All bidders must complete the Bidder Declaration GSPD-05-105 and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract.

Bidders who have been certified by California as a DVBE (or who are bidding rental equipment and have obtained the participation of subcontractors certified by California as a DVBE) must also submit a completed form(s) STD. 843 (Disabled Veteran Business Enterprise Declaration). All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). Should the form not be included with the solicitation, contact the State contracting official or obtain a copy online from the Department of General Services Procurement Division, Office of Small Business and DVBE Services (OSDS) website at www.pd.dgs.ca.gov/smbus.The completed form should be included with the bid response.

At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the required written information as specified may be grounds for bid rejection.

California Disabled Veteran Business Enterprise (DVBE) Program Requirements: The State has established goals for Disabled Veteran Business Enterprises (DVBE) participating in State contracts. Please review the DVBE program requirements package. Bidders must complete and return all the appropriate pages for the bid to be considered responsive.

The CA DVBE Participation Requirements packet can be found at: http://www.documents.dgs.ca.gov/pd/poliproc/Master-DVBEIncentiveRequireGoodIT11_1215.pdf

For the purposes of this solicitation, the DVBE program requirements are waived.

**If you are claiming SB/DVBE, you must certify that you are performing a Commercially Useful Function and return a completed, signed Commercially Useful Function Certification Form and Bidder Declaration Form, GSPD 05-105, along with your quote. For certified DVBE’s, the DVBE Declaration Form, STD. 843, is also required.

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