Amendment_00002-executed.pdf

pdalrymple Typewritten Text 1/30/2017

Solicitation D17PS00139 Amendment 00002

Document Title DARPA STO SETA Support

SF 30 CONTINUATION

This solicitation has been amended as follows:

1. Solicitation pages 3-127 were duplicated in error in the original posting. The second set of pages 3-127 are to be disregarded.

2. Section C.1 Statement of Work has been updated to include the following changes:

a. Section 2, Subsection 2.2 has been renumbered to account for the omission of 2.2.5.

b. Section 2, Subsection 2.6.2 has been amended to remove reference to the number of attendees the conference room facility should be able to accommodate.

3. Section J.1 Attachments, Attachment 6 – Small Business Participation and/or Subcontracting Plan, paragraph (d) has been revised to remove reference to the minimum of 36% next to Total Small.

4. Section J.1 Attachments, Attachment 8 – Sample Task Order 0001 (Front Office Technical & Administrative Support), Statement of Work, Section 1, Subsection 1.2.3 has been corrected to state there are eighteen (18) program managers overseeing a suite of programs.

5. Section J.1 Attachments, Attachment 11 – has been amended to correct the education requirements for the Senior Science Advisor.

6. Section L.4 Instructions, Conditions, and Notices to Bidders has been updated to include the following changes:

a. Volume II, Section A, paragraph 5 has been updated to increase the 1 page maximum for the plans for satisfying all requirements to 2 pages maximum.

b. Volume II, Section 3 – Organizational Experience has been updated to remove the 5-year limitation for SETA support services the company has performed.

c. Volume III, Estimating Method, Statement 4, Part I, (3) has been updated to remove “be proposed as other direct costs.”

d. Part 2: Sample Task Orders, Statement C has been updated to change the date of the Sample Task Order start date to June 22, 2017.

Document Title DARPA STO SETA Support

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 STATEMENT OF WORK

DEFENSE ADVANCED RESEARCH PROJECTS AGENCY (DARPA)

STRATEGIC TECHNOLOGIES OFFICE (STO)

FOR SCIENTIFIC, ENGINEERING, AND TECHNICAL ASSISTANCE (SETA)

PROGRAM SUPPORT

1. BACKGROUND

1.1 PURPOSE: The DARPA STO requires advisory and assistance services (A&AS), more specifically, SETA support to assist in accomplishing the office mission for existing and planned programs. Technical support must be proactive in assisting to seek new opportunities for research and development investments and consistent with the overall mission of the office. Administrative support must be of sufficient caliber to maintain an efficient and professional office environment. All personnel employed under the resulting IDIQ contract will be subject to a Contractor-provided, Government-approved, Organizational Conflict of Interest Mitigation Plan. All services described in this SOW shall be non-personal services, and the Contractor shall not perform inherently Governmental activities.

1.2 MISSION: The DARPA STO focuses on technologies that enable fighting as a network to increase military effectiveness, cost leverage, and adaptability. STO's mission areas include but are not limited to: Battle Management, Command and Control (BMC2);

Communications and Networks; Intelligence, Surveillance, and Reconnaissance (ISR);

Electronic Warfare (EW); Positioning, Navigation, and Timing (PNT); and Foundational Strategic Technologies and Systems.

1.3 SCOPE: The objective of this contract is to provide A&AS solutions under a multiple award, IDIQ contract that supports DARPA/STO. In order to obtain expert, high quality support, STO strongly encourages teaming with other organizations to fulfill the support services requirements outlined below. The Contractor is required to provide a high quality, professional staff that uses teamwork to accurately accomplish the necessary work, to continuously strive to improve the work process, to provide the highest quality customer service, and to accomplish tasks on time using initiative, innovativeness, and cost consciousness. The Contractor is expected to attract, hire, and retain a quality work force, with minimal turnover in personnel. It is expected that the Contractor provide personnel that are fully trained and has on-site backup readily available to ensure continued quick response during peak period surges or short-term or long-term employee absence.

Document Title DARPA STO SETA Support

2. SUPPORT AND TASK OBJECTIVES

2.1 GENERAL SUPPORT AND TASK OBJECTIVES: STO requires continuous, high quality and proactive support to ensure STO’s mission and responsibilities are fulfilled.

The Contractor must create and have available an effective management plan for all tasks, personnel, and actions performed under this IDIQ contract. To this end, STO requires, at a minimum, the Contractor to perform the following:

2.1.1 Contract Program Management: Appoint a single point of contact for the Government to manage all programmatic matters concerning progress, problems, and problem resolution, performance, scheduling, cost, resources, and other related matters with overall responsibility for the management of the effort.

2.1.2 Personnel Mix: Assign an effective mix of highly qualified personnel, on-site at DARPA, to adequately support STO to include: scientists/engineers, program analysts, financial analysts, action officers, executive/administrative assistants support, travel support, Broad Agency Announcement (BAA) support, conference/meeting planners, graphics and presentation support, contracting and procurement support, technical writers, and technical subject matter experts.

2.1.3 Phase-in and Phase-out Plans: Develop, deliver, and implement detailed phase-in and phase-out plans for seamless transition of SETA support services without interrupting or affecting the quality of services. The phase-in plan should consider a maximum of 60 days to seamlessly transition the support services from the incumbent. The phase-out plan will be due sixty (60) days prior to the end of the period of performance and include timeframes for meeting with the follow-on Contractor, development of turnover books, training on processes, procedures, systems, and events, as well as any other tasks required to provide continuing support to STO operations.

2.2 PROGRAMMATIC/ADMINISTRATIVE SUPPORT TASKS

2.2.1 Event Assistance: Assist in preparation and execution of successful DARPA and/or STO events, to include providing meeting and conference spaces, displays and/or exhibit materials, posters, placards, and presentation articles. Examples include OfferorOfferors’ days/industry days, office-wide program reviews, STO off-sites, or other office-level meetings/conferences.

2.2.2 Taskers/Drills/Exercise: Track and coordinate all taskers/drills/exercises within the office to ensure no deadlines are missed. Examples include office program reviews, Research and Development Descriptive Summary (RDDS) reviews, Inspector General (IG)/Government Accountability Office (GAO) responses, Document Title DARPA STO SETA Support media inquiries, and responses to DARPA Director’s office (DIRO) requests for information.

2.2.3 Small Business Innovative Research/Small Business Technology Transfer (SBIR/STTR): Assist in monitoring and administering STO tasks related to SBIR/STTR efforts to include creation/maintenance/tracking of efforts.

2.2.4 Website: Assist in providing content for the DARPA/STO website in accordance with current DoD and DARPA guidelines in a timely manner.

2.2.5 Calendars: Effectively maintain calendars for supported DARPA staff to include de-conflicting between events, sending/accepting meeting invites, and coordinating visit requests. This requires understanding the priorities and deadlines on a given day and scheduling accordingly.

2.2.6 Assist in the preparation, drafting, and coordination of Source Selection preparation documents such as Scientific Review Memorandum, Broad Agency Announcements, and Justifications for Other than Full and Open Competitions in accordance with FAR, DFAR, and DARPA policies and guidelines.

2.2.7 Assist in the preparation of program documentation including Program Approval Documents (PADs), Memorandum of Agreements (MOAs), Security Classification Guides (SCGs) and quad charts in accordance with DARPA Instructions and guidelines.

2.2.8 Assist in preparing correspondence and briefing materials to include copying and binding of briefings and reports.

2.2.9 Assist in comprehensive archive management, including compilation, retention, logging, indexing, retrieval and storage of correspondence, presentation and financial files including briefings, final reports, technical papers and other documents.

2.2.10 Work with technical personnel to quickly understand technical concepts and to assist with preparing presentation material that accurately and clearly conveys these concepts.

2.2.11 Process requests and track the status of DARPA Information Technology Directorate (ITD) equipment/services.

2.2.12 Prepare and coordinate travel for DARPA/STO’s Government management personnel and Program Managers (PMs) in accordance with DARPA guidelines.

2.2.13 Greet and escort visitors in accordance with DARPA guidelines.

Document Title DARPA STO SETA Support

2.2.14 Establish and maintain Government schedules.

2.2.15 Provide administrative support to high ranking Government executives.

2.2.16 Answer telephones/e-mails and maintain messages.

2.2.17 Orient and provide training to all new and existing personnel employed under the resultant IDIQ contract on a continuous basis to ensure that services are provided efficiently and seamlessly and to ensure global awareness of new applicable processes, procedures and policies.

2.3 FINANCIAL SUPPORT TASKS

2.3.1 Military Interdepartmental Purchase Requests (MIPRs): Assist with the creation of MIPRs and Purchase Requests (PRs), verify approved funding, assist with reviewing MIPRs/PRs for accuracy and adherence to Comptroller and STO guidelines, assist other financial SETAs to resolve MIPR issues, provide training and assistance with Defense Agencies Initiative (DAI) tool, and assist with monitoring DARPA’s financial systems to verify commitment/obligation and expenditure status.

2.3.2 Budget: Assist in forecasting, tracking, and updating commitment, obligation, and expenditure data for the STO budget, create custom ad hoc financial reports, provide training to and lead the business/financial managers (BFMs), as well as assist with planning travel projections and tracking travel expenditures.

2.3.3 Presentation Materials: Assist with creating and/or updating graphs, pie charts, and other data visualizations, slides, spreadsheets or other documents with accurate financial information to support meetings, reviews and taskers.

2.3.4 Assist in strategic planning, with development of technical, financial, and programmatic materials necessary to assist the STO PM in the development and execution of programs.

2.3.5 Research and Development Descriptive Summaries (RDDS) Support: Assist in the accurate preparation and timely submission of the RDDS for STO, including updating the spreadsheets that track financial changes as well as compiling and reviewing PM input.

2.3.6 Assist in collecting obligation documentation and invoices and insuring data is posted timely to appropriate accounting systems.

Document Title DARPA STO SETA Support

2.3.7 Assist in the preparation, maintenance, and tracking to execute program baseline and re-baseline analyses and assessments to include program plans, work breakdown structures, milestone schedules, cost and other documentation to assess necessary actions to assure programs are in technical, schedule and cost compliance.

2.3.8 Assist in the preparation, maintenance and tracking support to execute cost and performance analyses and management reporting procedures to report the status of contracted effort

2.3.9 Program Manager (PM) Portfolio: Maintain a comprehensive understanding of the PMs’ portfolios, including approved programs, new initiatives, seedlings, and SBIRs/STTRs for all performers.

2.3.10 File Management: Maintain organized files to store program related briefings, documentation, contracts, reports, etc., to include tracking of all deliverables associated with the PMs’ efforts.

2.4 CONTRACTING / PROCUREMENT TASKS

2.4.1 Assist in the support of pre-procurement, and post-award processes to ensure that all actions are in accordance with legal requirements, customer specifications and governing regulations.

2.4.2 Provide assistance with contract administration.

2.4.3 Assist with review of documentation to assist in the authorization for direct work in accordance with contractual specifications.

2.4.4 Assist with general contractual and legal expertise in support of technology tasks within the timeframe requested.

2.4.5 Assist with continual monitoring and review of contractual performance for conformance to original proposal and the terms and conditions and in accordance with the FAR/DFARS and DARPA instructions.

2.4.6 Assist with preparation of special reports and analyses, contract and financial program documents within the parameters and timeframe requested.

2.4.7 Assist in the receipt, tracking, and processing of proposals for source selection activities.

2.4.8 Assist in the planning and organizing of Scientific Review Boards as requested.

Document Title DARPA STO SETA Support

2.5 TECHNICAL SUPPORT TASKS

2.5.1 Program Manager (PM) Support: Provide expert input to the PMs in support of concept development, assessment and risk identification, as well as recommendations for new programs, new program concepts, technologies and new starts; assist with Program Objective Memorandum (POM) development, provide input related to carrying out associated technical and program management responsibilities to include technical analyses, assisting with program strategies, and support for office-based initiatives.

2.5.2 Technical Analysis: Assist in conducting timely technical analyses to help define, assess, and monitor new and emerging research opportunities, as well as potential new thrust ideas for STO.

2.5.3 Program Strategies: Assist STO in determining optimal program strategies, to include metrics, goals, and objectives of innovative technologies.

2.5.4 Subject Matter Expertise (SME): Provide SME in areas that are pertinent to the new concepts/programs the office may be pursuing, including new programs, SBIR efforts, and STTR efforts.

2.5.5 Technical Expertise: Assist the PMs by providing technical expertise with ongoing programs to include input at quarterly reviews, site visits, demonstrations, and other events; providing recommendations to mitigate technical risk and potential program impact of failure; and providing independent assessments of results of laboratory and other tests conducted by the performers.

2.5.6 STO Portfolio Support: Assist in preparing briefings, reports, and other related taskers/drills/exercises to support the development and progress of research efforts within the STO portfolio.

2.5.7 Risk Assessment: Review, assess, define, and provide recommendations to mitigate technical risk. The Contractor shall provide technical input to risk reduction activities as to its benefit and cost.

2.5.8 Technical Input: Provide SME support as needed in source selections and scientific reviews to include providing input as to the technical strengths and weaknesses of research and development proposals.

2.5.9 Program Objective Memorandum Support (POM): Assist in planning the annual POM to ensure the thrust areas have appropriate coverage and technology shortfalls are being addressed.

Document Title DARPA STO SETA Support

2.5.10 Research and Development Descriptive Summary (RDDS)/Congressional Participation: Provide input into the RDDS narratives and the associated congressional staffer briefings.

2.5.11 DARPA Director’s Office (DIRO) Briefing: Assist with the annual business operations to the DARPA DIRO as well as any other briefings required by DIRO.

2.5.12 STO/DARPA Representation: Attend DoD and non-DoD senior-level meetings, committee reviews, and other forums on behalf of STO and/or DARPA for the purposes of gathering information and/or presenting approved data/material, and assist with strategizing a path forward for new and ongoing efforts.

2.5.13 Testing/Demonstrations: Plan, coordinate, and assist with testing and/or demonstrations as required by the various PMs, the OD and/or DD to support the objectives of the programs, to include working with performers, Government collaborators, and test ranges to develop test configurations, other requirements, detailed test plans, and test readiness reviews.

2.5.14 Independent Assessments: Assist with independent assessments of results of laboratory and other tests conducted by the performers to help determine risk or risk mitigation strategies.

2.5.15 Transition Partners: Assist the PM, OD and/or DD to establish and maintain communication and coordinate efforts with potential transition partners (internal and/or external to DARPA) to determine the Services’ requirements, and coordinate development of the program to meet transition partner needs.

2.5.16 Provide research expertise and program support of Government activities with regard to procurements, schedules (technical and administrative), technical risk, user impact, and technology transfer efforts.

2.5.17 Assist Program Managers in the liaison with Government agents, performing Contractors, and technical community to review and document technical progress at program reviews and to track milestones, funding profiles, and deliverables for ongoing efforts.

2.5.18 Assist in identifying and translating user requirements into specific technology research and development objectives; illustrating the benefits of applying technology to military equipment users and developers; and identifying the commercial utility of new products and technology developments.

Document Title DARPA STO SETA Support

2.5.19 Develop and provide program progress reports and briefing materials on an as needed basis within the time frame requested.

2.5.20 Support the development of the annual STO strategy and preparation of the strategy briefing. This includes identification of national security challenges as well as technical opportunities in the STO core competency areas, and drafting and updating an overarching strategic plan for STO.

2.5.21 Investigate areas of opportunity, establish best practices, and identify methods (i.e. tradeshows, conferences, publications) to promote DARPA/STO to the research community. A goal of this subtask will be to help bolster the identification process of DARPA/STO Program Manager candidates for recruiting purposes.

2.5.22 Assist with support of the development of new programs, including assisting with preparation of new start briefings and assistance of new program managers.

2.6 MEETING/CONFERENCE SUPPORT TASKS

2.6.1 Logistics: Provide personnel to organize and logistically support program-related meetings, new concept industry days/workshops, and other meetings as required.

2.6.2 Conference Facility Requirements: The Contractor’s conference room facility shall be within 15 minutes walking distance of DARPA, currently at 675 N. Randolph, Arlington, Virginia. The Contractor’s conference rooms shall provide adequate security for up to TOP SECRET/SENSITIVE COMPARTMENTED INFORMATION (TS/SCI), level classified discussions.

2.6.3 Conference Facilities Set up: The conference room/area shall be equipped, at a minimum, with (a) writing boards, electronic overhead projection screens; (b) phone lines suitable for conference calls; (c) data lines suitable for high speed computer data transmission; and (d) presentation computers with removable hard drives capable of unclassified and classified presentations.

2.7 CONTRACT ADMINISTRATION AND MANAGEMENT SUPPORT TASKS

2.7.1 Contract Management: Assist with providing overall contract management and oversight, including management of subcontracts and consulting agreements.

2.7.2 Management Plan: Develop and implement a management plan to ensure personnel possess the required knowledge, skills, and abilities to perform assigned tasks. All personnel shall meet and stay current with the professional knowledge required of

Document Title DARPA STO SETA Support its position. The Contractor shall provide training to all members of its team in order to remain proficient and effective in performing the tasks required by this

SOW.

2.7.3 Security Support: Provide security support for the Contractor’s team to ensure the Contractor’s facilities, security clearances, and documentation are in compliance with Government requirements.

2.7.4 Facility Maintenance: Maintenance of appropriate Contractor facilities, to include conference facilities.

2.7.5 Reports: Prepare and reconcile required reports and submit to STO.

3. FACILITY LOCATION

STO requires quick responses and close coordination between STO and Contractor personnel which requires offsite Contractor personnel to be physically located within a 15 minute walking distance of the DARPA location. In addition, these facilities must include two conference rooms for use by DARPA that are cleared for classified use in accordance with Intelligence Community Directive (ICD) 705 standards. The first room, cleared for conducting meetings at the SECRET level, must have adequate space to accommodate 75 people. The second room, cleared for conducting meetings at the TOP SECRET Special Access Program (SAP)/Sensitive Compartmented Information (SCI) level, must have adequate space to accommodate 50 people.

The Contractor must prepare and maintain a plan for the control and protection of classified and sensitive materials that it uses, generates, or stores in support of executing the tasks under the IDIQ contract.

4. SUBCONTRACTORS AND CONSULTANTS

To provide technical expertise that may not be available “in-house”, the Contractor may subcontract and employ the services of consultants in meeting this SOW. As requested by the Program Manager (PM) or Contracting Officer Representative (COR), with final approval of the Contracting Officer, the Contractor may subcontract other Contractors or subject matter experts and consultants to execute programs. In the event subcontractors and/or consultants are utilized, the Contractor will be fully responsible for its performance and cost reporting. A report on subcontractor and consultant performance will be included as part of the monthly status report.

The Contractor shall ensure these personnel have the appropriate level of security clearance.

5. SECURITY REQUIREMENTS

The Contractor shall develop and maintain a comprehensive security plan to protect classified and sensitive materials associated with Statement of Work tasks herein. The Contractor should

Document Title DARPA STO SETA Support be capable of housing a Special Access Program Facility (SAPF) and/or Sensitive Compartmented Information Facility (SCIF) in accordance with Director of Central Intelligence Directive (DCID) 6/3 and 6/9 standards. As a minimum, the Security Manager requires a final TOP SECRET/SCI clearance with a current five year Single Scope Background Investigation (SSBI). All other personnel require a final SECRET clearance with a current five year National Agency Check, Local Agency Check (NACLAC) investigation. Individual task orders will specify further requirements, as needed. The Contractor shall comply with all security requirements contained in the DD Form 254 Contract Security Classification Specification of this IDIQ contract and the terms and conditions set forth in the Security Requirements clause of FAR 52.204-02 incorporated by reference in this IDIQ contract and any other Special Security Provisions contained in the IDIQ contract or individual task order.

6. COMPUTER EQUIPMENT/SYSTEMS

The Contractor must identify specific requirements for computer accounts, Common Access Cards (CACs), hardware, software, and specific DARPA STO systems access for all key and non-key, (to include subcontractors and consultants) personnel. STO will authorize systems access on an as needed basis. When Contractor personnel will no longer support the IDIQ contract, each individual must properly check out of DARPA, close the accounts, and return the CAC and any equipment/software used.

7. DARPA BUILDING ACCESS

The Contractor must identify building access requirements for all key and non-key, (to include subcontractors and consultants) personnel. Specifically, the Contractor will request building access approval for personnel working on-site requiring daily building access, personnel working off-site requiring frequent building access, and personnel working offsite requiring minimal building access. DARPA STO will sponsor badges for DARPA building access for those personnel requiring them. When Contractor personnel no longer will support the IDIQ contract that individual must properly check out of DARPA and return the badges.

Document Title DARPA STO SETA Support

8. GOVERNMENT FURNISHED PROPERTY

DARPA STO will provide Government Furnished Property (GFP)/Government Furnished Equipment (GFE) to all on-site personnel to support this award. The Contractor is subject to the requirements of DARPA Instruction 12, Property and Equipment Accountability for all GFP/GFE that is furnished. This applies if the Contractor is receiving GFE from DARPA as opposed to receiving them through purchases in its IDIQ contract or from the company.

Examples are computers, laptops, supplies, furniture, etc. Such property/equipment will be returned to the Government upon conclusion of the IDIQ contract or as specified by the Contracting Officer, in writing. The Contractor will be required to report any deficiencies to the

COR.

9. CONTRACTOR TRAVEL

The Contractor must ensure that personnel are readily available to perform a minimal amount of official local and/or non-local travel in support of STO, as required. Travel requirements may include, but are not limited to, providing logistical and administrative support for special events (hosting and administering conferences/meetings, attending and staffing displays at tradeshows /exhibitions, etc.). Expenses related to travel must be identified and authorized by STO before travel commences.

10. MONTHLY REPORTING REQUIREMENT

For all task orders issued against the resulting IDIQ contract, the Contractor will provide a written report each month. This report shall accompany the corresponding monthly voucher and should reflect all charges represented in the voucher. The following items should be reported:

10.1 A narrative on work performed and progress made against the task order, with attribution by name to who performed the work.

10.2 Any work or other charges that were incurred outside of the monthly reporting period must be reported under a separate section corresponding to the appropriate month.

10.3 An overall financial summary of the status of funding of the task order, its projected future financial requirements and an analysis of its performance against previous projections.

10.4 By name, the hours charged and cost charged to the Government of all persons employed under the resulting task order.

10.5 A listing of travel charged to include the name of the traveler, the purpose of the trip and the separate costs charged to the Government.

Document Title DARPA STO SETA Support

10.6 A listing of all Other Direct Costs (ODCs), to include detailed information of what it was in support of and the cost charged, to the Government.

10.7 A report of the Contractor's training accomplishments.

10.8 A report that outlines any concerns or potential problems/situations the Contractor is aware of that will affect the Contractor's performance under the task order.

11. FINAL REPORT REQUIREMENT

For each task order issued, the Contractor will provide a final report thirty (30) days prior to after the end of the period of performance, in writing to include the following items:

11.1 A narrative on work performed and progress made on the task order with attribution by name to who performed the work.

11.2 An overall financial summary of the status of funding of the task order and an analysis of its performance against previous projections.

11.3 By name, the hours charged and cost charged to the Government of all persons employed under the resulting task order.

11.4 A listing of travel charged to include the name of the traveler, the purpose of the trip and the separate costs charged to the Government.

11.5 A listing of all ODCs, to include detailed information of what it was in support of and the cost charged, to the Government.

11.6 A report of the Contractor's training accomplishments.

11.7 A transition support status that outlines activities performed as described in Section 2.1.3.

Document Title DARPA STO SETA Support

SECTION J -- LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

J.1 ATTACHMENTS

Attachment 1 – Certificate of Nondisclosure (1 page)

Attachment 2 – Teaming Partner and Joint Venture Partner Consent Letter (1 page)

Attachment 3 – Non-Government Commercial Client Authorization Letter (1 page)

Attachment 4 - Past Performance Information Summary (2 pages)

Attachment 5 – Past Performance Questionnaire (5 pages)

Attachment 6 – Small Business Participation and/or Subcontracting Plan (2 pages)

Attachment 7 – DD Form 254 (3 pages)

Attachment 8 - Sample Task Order 0001- (Front Office Technical & Administrative Support) SOW and Labor Category Example (12 pages)

Attachment 9 - Sample Task Order 0002 – (Communications and Wireless Technical & Administrative Support) SOW and Labor Category Example (13 pages)

Attachment 10 - Sample Task Order 0003 – (Maritime & Radar Technical & Administrative Support) SOW and Labor Category Example (13 pages)

Attachment 11 – Personnel Qualifications (7 pages)

Document Title DARPA STO SETA Support

SECTION L -- INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.4 INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

Offerors should address the criteria contained in Section M rather than attempt to address each SOW paragraph or reference. Unnecessary elaborate or lengthy proposals are not desired. DO

NOT DIRECTLY QUOTE OR PARAPHRASE THE SOW.

The proposal shall be comprised of five volumes:

Volume I – General Volume II – Technical and Management Volume III – Cost Proposal Volume IV – Past Performance Volume V – Small Business Participation/Subcontracting Plan

Specific instructions, requirements, and definitions for each volume are as follows:

VOLUME I - GENERAL

This volume shall include a proposal transmittal letter and solicitation documents as outlined below:

PROPOSAL TRANSMITTAL LETTER.

A letter formally transmitting the proposal to include the following:

a. Statement of Compliance. Each Offeror shall include a statement indicating complete compliance with the solicitation, or detailed analysis of any objections, exceptions, contingencies, or additions. Any objections, exceptions, contingencies, or additions shall also cross reference the particular paragraph(s) in the solicitation document to which it applies.

b. Proprietary Information. Each Offeror shall include a statement indicating whether or not the offer intends to make use of any proprietary or patent information. In the event that use of such information is anticipated, the specific areas of use by the Offeror and its subcontractors must be clearly defined, including whether limited or unlimited rights are applicable. Each Offeror shall indicate the cost to the Government for acquisition of each and all proprietary information identified in the proposal.

c. Format and Content. Each Offeror shall describe any deviations from the specified format of its proposal. If the content of the Offeror's proposal differs significantly from these guidelines, state the differences, and explain the reason for the differences.

d. Joint Venture/Teaming Arrangements. Each Offeror shall provide, if applicable, a summary describing the Joint Venture/Teaming Arrangement established for this Solicitation and a

Document Title DARPA STO SETA Support document establishing the legally binding nature among the joint venture/teaming parties.

The documents providing evidence of a joint venture/teaming arrangement(s) do not count towards the page limits.

e. DOD Security Clearance. Each Offeror shall provide, as part of this proposal volume, a copy of its letter (print out) from DSS, Facility Clearance Branch that grants its facility and security clearance levels. Include a statement certifying that all personnel employed to perform under the resultant contract meet the qualifications (to include the requisite security clearances, and National Agency Checks) in the DD Form 254, Contract Security Classification Specification, which will be provided at the time of the contract award.

f. Disclosure of Potential Organizational Conflicts of Interest. The Offeror shall disclose complete information of any work performed by its company that is in any way associated with the contemplated acquisition or which could result in a potential organizational conflict of interest. Without prior approval or a waiver from the DARPA Deputy Director, in accordance with FAR 9.503, a Contractor cannot simultaneously provide scientific, engineering, technical assistance (SETA) or similar support and also be a technical performer. Therefore, all Offeror/Offerors as well as proposed subcontractors and consultants must affirm whether they (its organizations and individual team members) are acting as a technical performer to DARPA through an active contract or subcontract. All affirmations must identify the prime contract number(s). Affirmations shall be furnished at the time of proposal submission. All facts relevant to the existence or potential existence of organizational conflicts of interest (FAR 9.5) must be disclosed. The disclosure must include a description of the action the Offeror has taken or proposes to take to avoid, neutralize, or mitigate such conflict. If in the sole opinion of the Government after full consideration of the circumstances, a proposal fails to fully disclose potential conflicts of interest and/or any identified conflict situation cannot be effectively mitigated, the proposal will be rejected without technical evaluation and withdrawn from further consideration for award.

If a prospective Offeror believes that any conflict of interest exists or may exist (whether organizational or otherwise) or has questions on what constitutes a conflict of interest, the Offeror should promptly raise the issue with DARPA by sending his/her contact information and a summary of the potential conflict to the Contracting Officer before time and effort are expended in preparing a proposal and mitigation plan.

g. The Offeror shall provide a Certificate of Non-Disclosure in a similar format to the one provide at Section J, Attachment 1.

h. The Offeror shall confirm, in writing, that hard copies and CDs of the entire proposal for all volumes are identical.

SOLICITATION DOCUMENTS

Each Offeror shall complete and submit the sections listed below. An authorized official of the firm shall sign the SF 33 (sign, scan, and submit in ".PDF" format). This applies to all

Document Title DARPA STO SETA Support certifications requiring original signature. No changes or alterations shall be made to these sections of the solicitation. These documents do not count toward page limits.

Section A. Standard Form 33 (SF 33), Solicitation, Offer and Award and Standard Form 30 (SF30), Amendment of Solicitation/Modification of Contract (acknowledgement of receipt and acceptance of all amendments)

Section G.5 Contract Administration Data

Section H.9 Key Personnel

Section K. Representations, Certifications and Other Statements of Offerors (Must be completed in its entirety).

VOLUME II - TECHNICAL AND MANAGEMENT PROPOSAL

This volume shall be specific, detailed, and complete as to demonstrate clearly and fully that the Offeror has a thorough knowledge of the work to be performed and knowledge of the problems inherent in performing the requirements of the SOW. Statements that the Offeror understands, can, or will perform the listed functions without supporting information or narrative is inadequate. Paraphrasing the SOW or parts thereof, is similarly inadequate, as are phrases such as "standard procedures will be employed" or "well-known techniques will be used." This volume shall be written such as to enable evaluators to make a thorough evaluation as to whether the services offered adequately respond to the specific Government requirements and shall contain the following sections:

Section A – Technical Approach & Personnel Qualifications to Perform the Sample Task Orders Section B – Overall Contract Management Plan Section C - Organizational Experience Section D - Contractor Facilities

SECTION A - TECHNICAL APPROACH & PERSONNEL QUALIFICATIONS TO

PERFORM THE SAMPLE TASK ORDERS

In order to perform effectively under this IDIQ contract, all personnel must possess certain knowledge, skills, experience, and abilities related to the work to be performed.

The sample task orders are consistent with the solicitation requirements to provide a common basis to assess an Offeror’s understanding of the requirement. Sample task orders are provided for proposal purposes. The Government may or may not make award from the sample task order proposals. Cost proposals shall be submitted per instructions in Section L.4 and will be evaluated per the factors detailed in Section M.2 for each of the sample task orders listed at Section J, Attachment 8, Sample Task Order 0001 - Front Office Technical & Administrative Support;

Attachment 9, Sample Task Order 0002 - Communication and Wireless Technical & Administrative Support; Attachment 10, Sample Task Order 0003 Maritime and Radar Technical & Administrative Support.

Document Title DARPA STO SETA Support

Offerors shall provide a separate technical approach for each of the sample task orders at Section J, Attachment 8, Attachment 9, and Attachment 10. Failure to provide a separate technical approach for each of the sample task orders will be reflected in the evaluation for this Section.

The approach, for each individual sample task order in the proposal, shall include: 1) a description of the approach to provide superior support of the tasks identified in the sample task order(s); 2) a description and/or graphic showing the support team's organizational structure identified in the sample task order(s); and 3) a detailed staffing plan that includes the labor categories (to include personnel qualifications by staffing level, e.g. junior, mid, and senior) and FTEs (by labor category) as well as the resumes of the personnel proposed to perform the sample task order(s).

The Government has provided notional labor categories as examples to help clarify the estimated personnel needs associated with each sample task order, along with the minimum number of FTEs required. The Offeror is expected to propose at least the total number of FTEs outlined in the sample task order, but may choose any mix of labor categories it believes would best accomplish the sample task order. Should the Offeror propose less than the total number of FTEs in a sample task order, the Offeror must describe in detail in its staffing plan how its approach will provide STO with the expert, high quality support it requires.

For each sample task order, the Offeror’s Staffing Plan shall include a summary list (MS Excel format preferred) of ALL personnel proposed for each sample task order and if he or she are proposed to perform at onsite at the Government site or offsite at the Contractor site. This list should comprehensively include all management, administrative and execution staff proposed to be direct charged to the task (e.g. program manager, contract administrator, administrative staff, etc.). If a proposed individual is currently charged to another Government contract or order, or proposed as such in response to a separate solicitation, the proposal shall specifically note which contract, order, and/or solicitation and the percentage of dedication to that effort. Plans for satisfying all requirements shall be discussed (2 page maximum). This summary will include:

(a) Full name

(b) Contract labor category

(c) Security clearance(s)

(d) If the individual is considered key on the sample task order(s)

(e) The percentage of a full-time equivalent (FTE) proposed

(f) The number of days after task order award that each person proposed will be able to provide services at the percentage levels quoted. For contingent hires, no signed letter of intent is required.

(g) If the individual is currently charging to another Government contract or proposed as such in response to a separate solicitation, it shall be specifically noted as to which

Document Title DARPA STO SETA Support contract/solicitation together with the percentage of dedication to that effort. The Offeror's plans for satisfying all requirements shall be discussed.

Additionally, resumes shall be submitted, separated by sample task order, for ALL personnel proposed for each sample task order and are limited to 3 pages each. Resumes shall include the following information:

(a) Full Name

(b) Contract Labor Category

(c) List if the individual is proposed as Key or Non-key on the sample task order

(d) Security Clearance(s)

(e) Current work location

(f) Planned work location upon contract award - if the planned location is different from the contractor's primary office supporting this acquisition, a discussion of the individual's planned contribution to this effort shall be provided.

(g) Summary information:

Number of years/months experience performing tasks described in the sample task order. The cutoff for experience claimed shall be the closing date of this solicitation.

(h) Work experience (beginning with most recent position):

(1) Employer Name; Position(s) held; Dates held (month/year).

(2) Experience: Describe duties/tasks performed. Discuss in sufficient detail so as to permit comparison with contract requirements. Specific examples of work assignments, accomplishments, etc. shall be provided. Use action verbs to describe duties as opposed to passive verbs, e.g. "create", "perform", "research", "analyze" vs. "responsible for …"

(3) All military experience claimed shall be described such that each tour is treated as a separate employer. Time frames/title(s)/duties shall be provided in accordance with paragraph (1) and (2) above.

(4) If relevant and non-relevant experience was obtained while at the same employer, separate time periods shall be noted for each assignment.

(5) Offerors shall explain any gaps in experience to avoid confusion and need for further clarification.

Document Title DARPA STO SETA Support

Education:

a. Degree(s); Date(s); Institution; Major/Minor

b. If non-degreed, or if the degree is in an unrelated field, a statement as to which specific work experience(s) is (are) being substituted for the education requirement.

The work experience being substituted for a degree shall be described to the level of detail discussed in paragraph (h) above.

SECTION B - OVERALL CONTRACT MANAGEMENT PLAN

The Offeror shall demonstrate the feasibility of a proposed management approach for accomplishing the tasks delineated in the SOW. This approach should include the following:

1. Organizational Structure: The corporate structure and functional relationships and responsibilities among the organizational elements that will participate in accomplishing this effort should be addressed. Internal management communication lines and methods of supervision of all proposed staff, to include subcontractors and independent consultants, at the Government site and contractor off-site locations, should also be addressed. The Plan shall describe how the Offeror will interface and coordinate with the Strategic Technology Office (STO) Office Leadership, DARPA Program Managers, the Government Contracting Officer's Representative (COR), other DARPA offices, and other SETA contractors. The Offeror shall provide an organizational chart that graphically depicts the Offeror's organization and reporting relationships, to include subcontractors and independent consultants, as described.

2. Staff Management: The Offeror shall describe how it intends to monitor and measure all staff performance, including subcontractor and independent consultant staff, to ensure superior support. This process shall identify self-assessment methods and remedial plans as part of its quality assurance. Additionally, the Offeror shall describe in detail how it plans to train and mentor new personnel on DARPA procedures and policy; as well as the methods and processes that will be used to ensure continued operations during vacations and other temporary staff absences (the methods and processes used must assure that the ability to perform all required functions will not be impaired).

3. Staffing/Hiring Methodology: The Offeror shall describe the overall staffing/hiring methodology as it will be used to address evolving DARPA STO needs. In addition to explaining the Offeror’s standard external hiring practices; the Offeror shall provide a detailed process through which it will leverage its proposed teaming relationships, and its willingness and process to identify and create new partners, in order to ensure that it will effectively meet STO’s current and future needs. To clarify the approach, the Offeror shall provide detailed examples of how this process would work given two scenarios:

(a) Scenario 1: Halfway through the first option year of the contract, STO issues an RFP to support a new STO technical area spanning several potential new programs. The performer has thirty (30) days to respond to the RFP.

Document Title DARPA STO SETA Support

(b) Scenario 2: Halfway through the first option year of the contract, the Offeror is notified by a subcontractor that a critical financial support staff member is terminating employment effective two (2) weeks from notification.

4. Transition-In Plan: The Offeror shall provide a transition-in plan. This plan shall identify any performance, schedule, and/or cost risks associated with the transition to this new IDIQ contract, to include, how those risks will be mitigated.

5. Small Business Participation Plan: The Offeror shall submit a small business participation plan and the Small Business Participation and/or Subcontracting Plan Form provided at Section J, Attachment 6. If the Offeror is a large business, the small business participation plan should be included with the small business subcontracting plan. The participation plan shall identify the extent to which the Offeror commits to small business performance of the contract, whether a joint venture, teaming arrangement, or subcontractor.

SECTION C - ORGANIZATIONAL EXPERIENCE

The Offeror shall provide a description of the SETA support services that the company has performed. The Offeror shall complete a matrix that details its organization experience in six (6) key areas from the Statement of Work (SOW) stated below. Specifically, address experience with the following areas:

(1) Experience in programmatic/administrative support tasks as defined in the SOW.

(2) Experience in financial support tasks as defined in the SOW.

(3) Experience in contracting/procurement support tasks as defined in the SOW.

(4) Experience in technical support tasks as defined in the SOW.

(5) Experience in meeting/conference support tasks as defined in the SOW.

(6) Experience in contract administration and management support tasks as defined in the SOW.

SECTION D - CONTRACTOR FACILITIES

The Offeror shall demonstrate the capabilities of the Offeror team's facilities to support the requirements delineated in SOW Section 2.6.2. Acceptable local facilities are required for performing all technical requirements of this effort. It is highly desirable that the Offeror possess all of its own off-site computers and support software required for this effort. Inclusion of the subcontractor's facilities, if applicable, is required.

Document Title DARPA STO SETA Support

VOLUME III - COST PROPOSAL

This section is to assist the Contractor in submitting information other than cost or pricing data that is required to evaluate the reasonableness of the Offeror’s proposed cost/price. Compliance with these requirements is mandatory and failure to comply may result in rejection of the Offeror’s proposal.

This volume shall be a complete and detailed breakdown and shall include all elements of cost and such other data as considered appropriate to support the Offeror's proposal. Particular emphasis will be placed upon the reasonableness of applied fringe and burden of the labor rates, along with subcontractor costs and pass through fees. The straight time hourly rates shall use a forty-hour week for the conversion of salaried employees to the hourly basis and shall be exclusive of loading factors, (i.e., vacation, sick leave, holidays, overhead, G&A, fee, etc.). As this solicitation requires work to be performed at both the Contractor and a Government site, the proposal shall clearly state Offeror's company policy concerning any stipulations as to when Government/Contractor site rates are effective. Offeror’s must have an approved DCAA accounting system in accordance with FAR 16.301-3. A copy of the DCAA approval must be included in this volume.

Estimating Techniques and Methods.

When responding to the Cost/Price Volume requirements in the solicitation, the Offeror and associated subcontractors may use any generally accepted estimating technique, including contemporary estimating methods (such as Cost-to-Cost and Cost-to-Non-Cost Estimating Relationships, commercially available parametric cost models, in-house developed parametric cost models, etc.), to develop its estimates.

Cost or Pricing Information Requirements.

Information beyond that required by this instruction shall not be submitted, unless the Offeror considers it essential to document or support its cost/price position.