Sol_D15PS00167_Amd_000004.pdf

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D15PS00167

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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Sierra Vista AZ 85635 354 S Hwy 92 Division 3/ Branch 3 Interior Business Center, AQD

D15PS0016705/05/2015000004

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/07/2015

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Please see A.14 for the Solicitation Amendment 000004 details

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Nancyann Tinnell

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Award/Contract Modification

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SECTION A – SOLICITATION/CONTRACT FORM

A.14 SF30 CONTINUATION SHEET – AMENDMENT 000004

The solicitation is amended as follows:

a. Section J Attachments have been amended as follows:

i. Attachment B, c. Section 3 – Subcontractors is revised to minimize contract description elements required and increase the performance percentage from 10% to 20%.

ii. Attachment C is deleted in its entirety.

b. Section L.3 Instructions, Conditions and Notices to Bidders is amended as follows:

i. Volume II – Technical and Management Proposal, Section A – Technical Approach &

Staff Proposed to Perform the Sample Tasks is amended as follows:

The statement “a description of the approach to provide superior support for each effort listed in the sample task;” is revised to “a description of the approach to provide superior support of the tasks listed for the programs identified in the sample task”.

ii. Volume III – Cost Proposal, Part 1: Cost Realism is amended to clarify the fully loaded labor rates calculated in paragraph 1will be incorporated into the contract.

iii. Volume IV – Past Performance is amended to increase the page limit of the Present/Past Performance Information Summary from four to five pages.

iv. Volume V – Small Business Subcontracting Plan is revised to state the small business goals are expressed as a percentage of total subcontracted dollars and the format of the Small Business Subcontracting Plan is the responsibility of the Offeror.

c. Section L.4.2 Organization b. and c. Proposal Volume Break Out are amended to revise the number of copies required to be submitted.

d. All other terms and conditions remain unchanged.

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SECTION L -- INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

L.3 INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

Offerors should address the criteria contained in Section M rather than attempt to address each PWS paragraph or reference. Unnecessary elaborate or lengthy proposals are not desired. DO NOT

DIRECTLY QUOTE OR PARAPHRASE THE PWS.

The proposal shall be comprised of five volumes:

Volume I– General Volume II – Technical and Management Volume III – Cost Proposal Volume IV – Past Performance Volume V – Small Business Subcontracting Plan

Specific instructions, requirements, and definitions for each volume are as follows:

VOLUME I - GENERAL

This volume shall include a proposal transmittal letter and solicitation documents as outlined below:

PROPOSAL TRANSMITTAL LETTER. A letter formally transmitting the proposal to include the following:

a. Statement of Compliance. Each Offeror shall include a statement indicating complete compliance with the solicitation, or detailed analysis of any objections, exceptions, contingencies, or additions. Any objections, exceptions, contingencies, or additions shall also cross reference the particular paragraph(s) in the solicitation document to which they apply.

b. Proprietary Information. Each Offeror shall include a statement indicating whether or not the offer intends to make use of any proprietary or patent information. In the event that use of such information is anticipated, the specific areas of use by the Offeror and its subcontractors must be clearly defined, including whether limited or unlimited rights are applicable. Each Offeror shall indicate the cost to the Government for acquisition of each and all proprietary information identified in the proposal.

c. Format and Content. Each Offeror shall describe any deviations from the specified format of their proposal. If the content of the Offeror's proposal differs significantly from these guidelines, state the differences, and explain the reason for the differences.

d. Joint Venture/Teaming Arrangements. Each Offeror shall provide, if applicable, a summary describing the Joint Venture/Teaming Arrangement(s) established for this RFP and a document establishing the

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[Type text] [Type text] [Type text] legally binding nature among the joint venture/teaming parties. The documents providing evidence of a joint venture/teaming arrangement(s) do not count towards the page limits.

e. DOD Security Clearance. Each Offeror shall provide, as part of this proposal volume, a copy of their letter (print out) from DSS, Facility Clearance Branch that grants their facility and security clearance levels. Include a statement certifying that all personnel employed to perform under the resultant contract meet the qualifications (to include the requisite security clearances, and National Agency Checks) in the DD Form 254, Contract Security Classification Specification, which will be provided at the time of the contract award.

f. Disclosure of Potential Organizational Conflicts of Interest. The Offeror shall disclose complete information of any work performed by their company that is in any way associated with the contemplated acquisition or which could result in a potential organizational conflict of interest. Without prior approval or a waiver from the DARPA Deputy Director, in accordance with FAR 9.503, a Contractor cannot simultaneously provide scientific, engineering, technical assistance (SETA) or similar support and also be a technical performer. Therefore, all Proposers as well as proposed subcontractors and consultants must affirm whether they (their organizations and individual team members) are acting as a technical performer to DARPA through an active contract or subcontract. All affirmations must identify the prime contract number(s). Affirmations shall be furnished at the time of proposal submission. All facts relevant to the existence or potential existence of organizational conflicts of interest (FAR 9.5) must be disclosed. The disclosure must include a description of the action the Proposer has taken or proposes to take to avoid, neutralize, or mitigate such conflict. If in the sole opinion of the Government after full consideration of the circumstances, a proposal fails to fully disclose potential conflicts of interest and/or any identified conflict situation cannot be effectively mitigated, the proposal will be rejected without technical evaluation and withdrawn from further consideration for award.

If a prospective Proposer believes that any conflict of interest exists or may exist (whether organizational or otherwise) or has questions on what constitutes a conflict of interest, the Proposer should promptly raise the issue with DARPA by sending his/her contact information and a summary of the potential conflict to the Contracting Officer before time and effort are expended in preparing a proposal and mitigation plan.

SOLICITATION DOCUMENTS. Each Offeror shall complete (fill-ins and signatures) and submit the sections listed below. An authorized official of the firm shall sign the SF 33 (sign, scan, and submit in ".PDF" format). This applies to all certifications requiring original signature. No changes or alterations shall be made to these sections of the solicitation. These documents do not count toward page limits.

Section A. Standard Form 33 (SF 33), Solicitation, Offer and Award and Standard Form 30 (SF30), Amendment of Solicitation/Modification of Contract (acknowledgement of receipt and acceptance of all amendments) Section G. Contract Administration Data Section K. Representations, Certifications and Other Statements of Offerors (Must be completed in its entirety).

VOLUME II - TECHNICAL AND MANAGEMENT PROPOSAL

This volume shall be specific, detailed, and complete as to demonstrate clearly and fully that the Offeror has a thorough knowledge of the work to be performed and knowledge of the problems inherent in performing the requirements of the PWS. Statements that the Offeror understands, can, or will perform the listed functions without supporting information or narrative is inadequate. Paraphrasing the PWS or parts thereof, is similarly inadequate, as are phrases such as "standard procedures will be employed" or

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[Type text] [Type text] [Type text] "well-known techniques will be used." This volume shall be written such as to enable evaluators to make a thorough evaluation as to whether the services offered adequately respond to the specific Government requirements and shall contain the following sections.

Section A – Technical Approach & Staff Proposed to Perform the Sample Tasks Section B – Overall Contract Management Plan Section C - Organizational Experience Section D - Contractor Facilities

Section A - TECHNICAL APPROACH & STAFF PROPOSED TO PERFORM THE SAMPLE TASKS

In order to perform effectively under this IDIQ contract, all personnel must possess certain knowledge, skills, experience, and abilities related to the work to be performed.

The Sample Task Orders are consistent with the RFP requirements to provide a common basis to assess an offeror's understanding of the requirement. Sample Task Orders are provided for proposal purposes only; the Government does not intend to make award from the sample task order proposals. Cost proposals shall be submitted per instructions in Section L.3 and will be evaluated per the factors detailed in Section M.2 for each of the sample task orders listed as Attachment E, Human Subject Research/Animal Use (HSR/AU), Business Financial Management (BFM) and Front Office (FO);

Attachment F, Biology; Attachment G, Chemistry and Engineering; and Attachment H, Medical/Neuroscience/ Informatics.

Offerors should provide a separate technical approach for each of the sample tasks at Attachment E, F, G, and H. Failure to provide a separate technical approach for each of the sample tasks will be reflected in the evaluation for this Section. The approach, separated by each individual sample task in the proposal, shall include: 1) a description of the approach to provide superior support of the tasks listed for the programs identified in the sample task; 2) a description and/or graphic showing the support team's organizational structure; 3) a summary of the qualifications of the proposed personnel to perform the requirements of the sample task; 4) a description of available facilities to perform the requirements of the Sample Task(s); and, 5) any Government Furnished Equipment/Information/Property needed to perform the requirements of the Sample Task(s).

The Government has provided labor categories as examples to help clarify the specific personnel needs associated with the task, along with the minimum number of FTEs required. The offeror is expected to propose at least the total number of FTEs outlined in the Sample Task, but may choose any mix of labor categories they feel best meets the need to accomplish the task. Should the offeror propose less than the total minimum number of FTEs in a sample task, the offeror must describe in detail how its approach will provide BTO with the expert, high quality support it requires.

For each sample task, the Offeror shall provide a summary list (MS Excel format preferred) of ALL personnel proposed for each sample task. This list should comprehensively include all management, administrative and execution staff proposed to be direct charged to the task (e.g. program manager, contract administrator, administrative staff, etc.). This summary will include:

(a) Full Name

(b) Contract Labor Category

(c) Security Clearance(s)

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(d) If the individual is considered key on the sample task

(e) The percentage of a Full-Time equivalent (FTE) proposed

(f) The number of days after task award that each person proposed will be able to provide services at the percentage levels quoted

(g) If the individual is currently charging to another Government contract or proposed as such in response to a separate solicitation, it shall be specifically noted as to which contract/solicitation together with the percentage of dedication to that effort. The Offeror's plans for satisfying all requirements shall be discussed.

Additionally, resumes shall be submitted, separated by sample task, for ALL personnel proposed for each sample task and are limited to 3 pages each. Resumes shall include the following information:

(a) Full Name

(b) Contract Labor Category

(c) List if the individual is proposed as Key or Non-key on the Sample Task Order

(d) Security Clearance(s)

(e) Current work location

(f) Planned work location upon contract award - if the planned location is different from the contractor's primary office supporting this acquisition, a discussion of the individual's planned contribution to this effort shall be provided.

(g) Summary information:

(1) Number of years/months experience performing tasks described in the sample task order. The cutoff for experience claimed shall be the closing date of this solicitation.

(h) Work experience (beginning with most recent position):

(1) Employer Name; Position(s) held; Dates held (month/year).

(2) Experience: Describe duties/tasks performed. Discuss in sufficient detail so as to permit comparison with contract requirements. Specific examples of work assignments, accomplishments, etc. shall be provided. Use action verbs to describe duties as opposed to passive verbs, i.e., "create", "perform", "research", "analyze" vs. "responsible for …"

(3) All military experience claimed shall be described such that each tour is treated as a separate employer. Time frames/title(s)/duties shall be provided in accordance with paragraph (1) and (2) above.

(4) If relevant and non-relevant experience was obtained while at the same employer, separate time periods shall be noted for each assignment.

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(5) Offerors shall explain any gaps in experience to avoid confusion and need for further clarification.

(i) Education:

(1) Degree(s); Date(s); Institution; Major/Minor

(2) If non-degreed, or if the degree is in an unrelated field, a statement as to which specific work experience(s) is (are) being substituted for the education requirement. The work experience being substituted for a degree shall be described to the level of detail discussed in paragraph (h) above.

Section B - OVERALL CONTRACT MANAGEMENT PLAN

The Offeror shall demonstrate the feasibility of a proposed management approach for accomplishing the tasks delineated in the PWS. This approach should include the following:

1. Organizational Structure: The corporate structure and functional relationships and responsibilities among the organizational elements that will participate in accomplishing this effort should be addressed.

Internal management communication lines and methods of supervision of all proposed staff, to include subcontractors and independent consultants, at the Government site and contractor off-site locations, should also be addressed. The Plan shall describe how the Offeror will interface and coordinate with the BTO Office Leadership, DARPA Program Managers, the Government Contracting Officer's Representative (COR), other DARPA offices, and other SETA contractors. The Offeror shall provide an organizational chart that graphically depicts the Offeror's organization and reporting relationships, to include subcontractors and independent consultants, as described.

2. Staff Management: The Offeror shall describe how they intend to monitor and measure all staff performance, including subcontractor and independent consultant staff, to ensure superior support. This process should identify self-assessment methods and remedial plans as part of its quality assurance.

Additionally, the Offeror shall describe in detail how they plan to train and mentor new personnel on DARPA procedures and policy; as well as the methods and processes that will be used to ensure continued operations during vacations and other temporary staff absences (the methods and processes used must assure that the ability to perform all required functions will not be impaired).

3. Staffing/Hiring Methodology: The Offeror shall describe the overall staffing/hiring methodology as it will be used to address evolving DARPA BTO needs. In addition to explaining the Offeror’s standard external hiring practices; the Offeror shall provide a detailed process through which it will leverage its proposed teaming relationships, and its willingness and process to identify and create new partners, in order to ensure that it will effectively meet BTO’s current and future needs. To clarify the approach, the Offeror should provide detailed examples of how this process would work given two scenarios:

a) Scenario 1: Halfway through the first option year of the contract, BTO issues an RFP to support a new BTO technical area spanning several potential new programs. The performer has thirty (30) days to respond to the RFP.

b) Scenario 2: Halfway through the first option year of the contract, the Offeror is notified by a subcontractor that a critical financial support staff member is terminating employment effective two (2) weeks from notification.

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4. Transition Plan: The Offeror shall provide a transition plan. This plan shall identify any performance, schedule, and/or cost risks associated with the transition to this new contract, to include, how those risks will be mitigated.

Section C - ORGANIZATIONAL EXPERIENCE

The Offeror shall provide a description of the SETA support services that the company has performed within the past five years. The Offeror shall complete a matrix that details its organization’s experience in five (5) key areas from the Performance Work Statement (PWS) stated below. Specifically, address experience with the following areas:

(1) Experience in technical support tasks as defined in the PWS.

(2) Experience in programmatic, financial, acquisition, and administrative support tasks as defined in the PWS.

(3) Experience in contract administrative and management support tasks as defined in the PWS.

(4) Experience in human use/animal use research support tasks as defined in the PWS

(5) Experience in meeting/conference support tasks as defined in the PWS

Section D - CONTRACTOR FACILITIES

The Offeror shall demonstrate the capabilities of the Offeror team's facilities to support the requirements delineated in PWS Section 2.7.2. Acceptable local facilities are required for performing all technical requirements of this effort. It is highly desirable that the Offeror possess all of its own off-site computers and support software required for this effort. Inclusion of the subcontractor's facilities, if applicable, is required.

VOLUME III - COST PROPOSAL

This volume shall be a complete and detailed breakdown and shall include all elements of cost and such other data as considered appropriate to support the Offeror's proposal. Particular emphasis will be placed upon the reasonableness of applied fringe and burden of the labor rates, along with subcontractor costs and pass through fees. The straight time hourly rates shall use a forty-hour week for the conversion of salaried employees to the hourly basis and shall be exclusive of loading factors, (i.e., vacation, sick leave, holidays, overhead, G&A, fee, etc.). As this solicitation requires work to be performed at both the contractor and a Government site, the proposal shall clearly state Offeror's company policy concerning any stipulations as to when on/off-site rates are effective. Offeror’s must have an approved DCAA accounting system in accordance with FAR 16.301-3. A copy of the DCAA approval must be included in this volume.

Part 1: Cost Realism: This requires summary and detailed information on the Offeror's unit prices, fully loaded hourly labor rate, and total compensation package.

(1) Hourly Labor Rate. Offerors shall propose rates for all proposed and anticipated labor categories for the entire five (5) year period of performance. Offerors may propose

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[Type text] [Type text] [Type text] inflation increases in the out years (this covers cost of living increases). The Offeror shall provide the following information:

(i) Base Labor Rate - basic hourly rate for the employee minus fringe benefits and loadings

(ii) Fringe - fringe benefits per hour (Offeror is to list individual items included in the fringe rate)

(iii) Indirect costs – including G&A and overhead including facilities costs for Contractor provided facilities

(iv) Fee – proposed fixed fee

(v) Total Cost - sum of base labor rate, fringe, and burden

If used, the Offeror will identify the index or indices used in the development of labor prices. Any escalation factors used shall also be shown. The Offeror shall provide clear instructions to permit the Government to mathematically compute the total loaded rate based on the information provided in the table. The fully loaded labor rate calculated in (v) above, will be incorporated into the contract. For a Time & Materials task order, the fixed, fully loaded hourly rate by labor category shall be the only rate charged to the government on task orders.

(2) The Offeror shall provide a detailed cost realism narrative of the total compensation for employees. It shall include a single or range of rates in effect; a statement on the policy governing merit and length of service increases within those rate ranges, with specific reference to minimum amount and frequency of such increases; and fringe benefits (life and/or health insurance, bonus/incentive plans, vacation time, etc.). The Offeror shall list the individual components of its fringe benefit package. The terms "compensation package" and "fringe benefit package" are used interchangeably. The prices and narrative explanation of the fringe benefits package shall be used in determining cost realism and best value determination.

(3) Subcontract costs: For both Time & Materials and Cost Plus Fixed Fee Task orders, subcontract costs shall be proposed as Other Direct Costs, not to be combined with the Prime’s labor costs. Properly allocable and allowable indirect costs shall be reimbursed at actual costs. The Offeror shall describe all efforts to be subcontracted, to include the source (i.e. company), labor category, personnel proposed, the estimated cost, and the basis for this estimate. Subcontract labor shall be accounted to the detail required for any prime contract labor. A cost proposal as detailed as the Offeror's cost proposal will be required to be submitted by the subcontractor. The subcontractor's cost proposal can be provided in a sealed envelope with the Offeror's cost proposal.

(4) Additional Reimbursable Line Items. The Offeror shall include an estimated dollar amount for other reimbursable line items (not including subcontract costs), such as purchases and travel.

Other Direct Costs (ODCs) will be reimbursed at actual costs only (excluding indirect costs and profit).

The Government may pay a fixed material handling fee, or other equivalent charge.

(5) In accordance with solicitation clause 52.237-10, Identification of Uncompensated Overtime, the Government must consider all proposed work hours, both compensated and uncompensated. The Government requires Offerors to submit overtime rates for both professional and non-professional labor categories. These rates will become firm fixed rates and incorporated into the

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[Type text] [Type text] [Type text] contract via the price laydown document that becomes part of the Schedule B contract costs, and attached at Section J (applicable to T&M task orders only).

(6) The cost proposal shall present labor prices for a five-year base period. Innovative techniques that result in low estimates shall be fully explained. The Offeror shall explain how the proposed prices support the proposed approach in meeting the requirements of the contract. Included should be a narrative of methods to be employed by the prime contractor to keep subcontracting costs, and costs for independent consultants (i.e. "pass through" costs), as low as is practicable.

(7) The cost proposal must include a copy of the Offeror's Forward Pricing Rate Agreement, or DCAA/DCMA Approved Rates. If the Offeror does not have a Forward Pricing Rate Agreement or DCAA/DCMA Approved rates, sufficient documentation shall be provided with the proposal to sufficiently document how the indirect rates were calculated.

For information purposes only, the following labor categories have been historically utilized to support the requirements of this contract. This listing is in no way limiting the types of labor categories to be proposed, it is for information purposes only.

Program Manager Senior Scientist/Engineer Scientist/Engineer Senior Systems Analyst Systems Analyst Senior Program Analyst Program Analyst Graphics Specialist Subject Matter Expert #3 Subject Matter Expert #2 Subject Matter Expert #1 Senior Science Advisor

Part 2: Sample Task Orders:

A. The sample task orders proposed prices will be analyzed to determine whether they are realistic for the work to be performed; reflect a clear understanding of the requirements; and are consistent with the Offeror's Technical Proposal. Additionally, all offers will be analyzed for unbalanced pricing. The Government will perform a cost analysis on all acceptable proposals received based on the evaluation results of the Sample Task Orders. Cost analysis will be performed in accordance with FAR 15.404-1, to determine fairness and reasonableness, as well as, to assure an understanding of the work and ability to execute this task order at a proposed price.

Unrealistically low or high prices may also indicate a lack of understanding of the requirement.

Proposals with total prices that fail this initial price analysis may not be considered for award under the criteria of this solicitation because those prices may be deemed unrealistic or unreasonable. The evaluation will determine the extent to which the cost realism/cost proposal is consistent with the requirements of the RFP and design solution offered. Historical price information, competitive price information, the Independent Government Estimate (IGE), or any other pricing tool as necessary, will be utilized in making this determination. Offerors are advised that any offer wherein pricing is deemed unrealistic or unreasonable will be rendered ineligible for award.

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B. Offerors shall submit a cost proposal for a Cost -Plus-Fixed-Fee contract using on-site and off-site rates. Instructions regarding the content and format for each type of cost proposal are outlined below.

SAMPLE TASK COST PROPOSAL FORMAT:

(1) Offerors are to submit cost proposals as required to perform the Sample Tasks found in Attachments E, F, G, and H along with a narrative supporting the costs. Proposals shall be submitted with, at a minimum, the information listed below. Offerors shall provide a cost plus fixed fee proposal for each sample task order (using on-site rates and using off-site rates) for a one year period of performance.

Offerors are advised that costs should be:

(A) Realistic for the work to be performed;

(B) Reflect a clear understanding of the requirements;

(C) Consistent with the various elements of the Offeror's technical proposal.

(2) Cost proposals shall include, at a minimum, the following elements:

(A) Direct Costs (to include, at a minimum, personnel name, labor category, hours proposed and unburdened hourly rate for each person proposed) Note that subcontractor/consultant costs should be proposed separate from prime contractor labor.

(B) Indirect Costs/Rates

(C) Fixed Fee Percentage

(3) If subcontractors are used, each subcontractor is required to submit the same level of pricing detail as is required for the prime contractor.

NOTE: It is not possible for the Sample Task Orders to capture the full breadth and variety of the types of Task Orders that will be issued under this IDIQ. Therefore, any Offeror may, as they deem appropriate, include an addendum to the Sample Task Order proposal explaining perceived weaknesses in their proposal and how cost proposals for other types of services within the Performance Work Statement would be different.

VOLUME IV - PAST PERFORMANCE

Offerors shall provide past performance information for evaluation. Past Performance information is required on the Prime Offeror, subcontractors, consultants, teaming partners, and/or joint venture partners proposed to perform aspects of the effort the Offeror considers critical to overall successful performance.

NOTE: An Offeror with no past performance experience should submit the Past Performance Volume with explanation that it has no recent or relevant experience.

Organization of Volume IV.

The Offeror shall submit a Past Performance Volume containing the following information:

(a) Table of Contents

(b) Summary Page

(c) Present/Past Performance Information Submission (not to exceed five pages)

(d) Consent Letters (does not count towards page limits)

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(e) Client Authorization Letters. Client authorization letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the Offeror's performance (does not count towards page limits)

(f) List of questionnaire recipients

(g) Organization Structure Change History, if applicable.

Recency.

Recent contracts that are considered most relevant in demonstrating the ability to perform the proposed effort should be included in the Past Performance volume. Recent performance is defined as any effort completed or ongoing in the last three years from date of this RFP release.

Relevancy.

Offerors shall submit past performance information that provide relevant present and past performance examples, either Government (federal, state or local) or commercial; for the prime, subcontractors, consultants, teaming partner(s), and/or joint venture partner(s). These examples should clearly link past performance to the requirements described in the Performance Work Statement.

Summary Page.

The Summary Page shall describe the role for the proposed DARPA/BTO SETA Support of the Offeror and each subcontractor, consultant, teaming partner, and/or joint venture partner for which the Offeror will submit Past Performance Information on.

Present/Past Performance Information Submission.

Submit present/past performance information in accordance with the following paragraphs not to exceed ten (10) contract or task order references. Each reference is limited to five pages.

(a) Offeror Name (Company/Division)

(b) Program Title

(c) Contract Specifics

(1) Contract Number

(2) Contract Type

(3) Period of Performance

(4) Original Contract $ Value

(5) Current Contract $ Value

(6) If the amounts in (4) and (5) above are different, provide a brief description of the reason

(d) Primary government or industry points of contact. Provide the name, office, address and telephone number for the current Program Manager, PCO, ACO, and COR/COTR.

(e) Brief description of effort as Prime or Subcontractor.

(f) Identify in specific detail for each contract listed, why or how this direct effort is considered to be relevant or similar to the effort required by this solicitation. (As a prime contractor do not claim past performance/experience performed by subcontractors.)

(g) Address any technical or other area about this program considered unique.

Consent Letter.

Past performance information concerning subcontractors and teaming partners cannot be disclosed to a private party without the subcontractor's or teaming partner's consent. Because a prime contractor is a private party, the Government will need that consent before disclosing subcontractor/teaming partner past performance information to the prime during exchanges. The consent letter must be completed by major subcontractors/teaming partners identified in the proposal. The completed consent letters should be submitted as part of the Past Performance Volume. Should the subcontractor or teaming partner not sign

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[Type text] [Type text] [Type text] the consent form, the prime contractor, by virtue of submitting a proposal, gives consent for the government to address any past performance clarifications with the subcontractor(s) directly. This direct contact applies only as it relates to past performance information. This letter is not included in the page count limitations.

Past Performance Data.

Offerors are advised that the Government will use data provided by the Offeror, as well as data obtained from other sources in the evaluation of past and present performance.

Organization Structure Change History.

Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company.

As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation. Since the Government intends to consider past performance information provided by other sources as well as that provided by the Offeror(s), the "roadmap" shall be both specifically applicable to the efforts identified and general enough to apply to efforts on which the Government receives information from other sources. This information is required on the Offeror, subcontractors, teaming partners, and/or joint venture partners. The Government reserves the right to exclude sources due to conflicts of interest.

Determination of Responsibility.

Even though the assessment of past performance information as a specific evaluation factor is separate and distinct from the Determination of Responsibility required by FAR 9.1, Responsible Prospective Contractors, past performance information obtained herein will be used to support the Determination of Responsibility for the successful Offeror. Offerors shall limit the number of past performance references not to exceed ten (10) contract or task order references.

Past Performance Questionnaires.

The Offeror shall ensure that a Past Performance Questionnaire, and a Past Performance Information Summary, as set forth in Section J, Attachments A and B, Past Performance Questionnaire and Past Performance Summary, are completed for each referenced contract. It is the sole responsibility of the Offeror to provide their references with a copy of the questionnaire. It is also the Offerors responsibility to ensure the references return the questionnaire directly to the contracting office listed below.

Offerors must ensure that Past Performance references return the Past Performance Questionnaires by the due date and time designated by this RFP for submission of proposals. Past Performance Questionnaires should be e-mailed, faxed, or delivered to the address below:

Email to: Kurrin Benham Kurrin_benham@ibc.doi.gov

Facsimile to: Kurrin Benham c/o Rachelle Colon-Serna

(520) 439-2595

United States Postal Service:

Document No.

D15PS00167/000004

Document Title

BTO SETA

[Type text] [Type text] [Type text] Kurrin Benham c/o Rachelle Colon-Serna Department of the Interior /Interior Business Center PO Box 1420, Sierra Vista, AZ 85636.

FedEx/UPS Deliveries:

Kurrin Benham c/o Rachelle Colon-Serna Department of the Interior/Interior Business Center 354 S. Hwy 92, Sierra Vista, AZ 85635

NOTE 1: The Government reserves the right to contact and use information provided by the references and any other sources. It is the Offeror's responsibility to ensure all reference data is current so that the performance information can be evaluated.

NOTE 2: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available; the Offeror may not be evaluated favorably or unfavorably on past performance.

VOLUME V - SMALL BUSINESS SUBCONTRACTING PLAN

All Offerors, with the exception of small businesses, shall submit a Small Business Subcontracting Plan in accordance with FAR 19.704 and FAR 52.219-9. The format of the Small Business Subcontracting Plan is the responsibility of the Offeror. The small business subcontracting plan must identify the types of small businesses on the Offeror’s team and specify the services the businesses will provide, to include the complexity and variety of the work these businesses will perform. The Offeror’s small business subcontracting plan will demonstrate the extent of its commitment to the use of the businesses indicated.

Additionally, the plan must include information on the offerors past performance in complying with the requirement at FAR 52.219-8, Utilization of Small Business Concerns and 52.219-9, Small Business Subcontracting Plan.

For information purposes the DoD FY2015subcontracting goals are:

Small Business 36.0 % HUBZone Small Business 3.0% Service-Disabled Veteran-Owned Small Business 3.0% Small Disadvantaged Business 5.0% Women-Owned Small Business 5.0%

Note: The above small business goals represent the Government’s assessment of appropriate minimums expressed as a percentage of total subcontracted dollars.

L.4 FORMAT INSTRUCTIONS FOR PROPOSAL PREPARATION

L.4.2 ORGANIZATION:

a. All information pertaining to the Technical and Management, Cost Proposal, Past Performance, and Small Business Subcontracting Plan, shall be confined to the appropriate Proposal Volume in order to facilitate independent evaluation. Proposals shall be clear and concise, logically assembled (with all

Document No.

D15PS00167/000004

Document Title

BTO SETA

[Type text] [Type text] [Type text] pages appropriately numbered) and indexed and cross-indexed to applicable parts of the Performance Work Statement or Request for Proposal, as appropriate. To reduce proposal size, the Offerors shall confine submission to essential matters sufficient to define the proposal, and provide an adequate basis for evaluation. No price information shall be presented in any part of the proposal except the Cost Proposal.

Files shall not contain classified data.

b. Each Offeror's proposal shall be submitted in hard copy and CD. The Offeror shall provide: Two (2) Master CD which includes all five volumes of the proposal, two (2) separate hard copy and CD for each volume of the proposal. All electronic submissions shall be in uncompressed files submitted on CD ROM. Microsoft Office products shall be used to create the ".XLS" and ".DOC" files. Adobe Acrobat shall be used to create the ".PDF" files. The titles for each file are shown in the table below.

E-MAIL PROPOSAL SUBMISSIONS WILL NOT BE ACCEPTED.

c. Proposal Volume Breakout:

VOLUME CONTENTS MAXIMUM PAGES COPIES File Name(s)

I GENERAL 10 Pages

(exclusive of solicitation documents and joint venture/teaming arrangement(s) legal documents)

2 separate hard copies + 2 CD

D0167-I- Company Name-K.DOC(x) or .PDF

II TECHNICAL AND

MANAGEMENT

70 Pages (exclusive of a table of contents, table of exhibits, compliance tables, acronyms, position descriptions, and resumes)

2 separate hard copies + 2 CD

D0167-II -Company Name- Tech.DOC(x), or XLS(x) or .PDF

III COST PROPOSAL N/A 2 separate hard copies + 2 CD

D0167-III -

Company Name-Cost.XLS(x) or .DOC(x) or .PDF.

IV PAST

PERFORMANCE

5 pages (exclusive of Present/Past Performance Information per referenced contract and

2 separate hard copies + 2 CD

D0167-IV-

Company Name-PP.DOC(x) or

.PDF.

Document No.

D15PS00167/000004

Document Title

BTO SETA

[Type text] [Type text] [Type text] consent letters)

V SMALL BUSINESS

SUBCONTRACTING

PLAN

30 pages 2 separate hard copies + 2 CD

D0167-V-Company Name-SB.DOC(x)

Proposal Format.

This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. Each volume shall be complete in and of itself. Unless otherwise specified, any form of presentation may be used, such as narrative, pictures, tables, graphs, schematics, logic and other functional block diagrams to provide a concise description of information.

Page.

A page is defined as each face of an 8.5 x 11-inch sheet of white paper containing information (excludes such things as blank pages, title pages, tabs, dividers, glossaries, and indices). Use at least 1-inch margins on all sides of each page. All material must be contained within the page limit identified for each volume.

When both sides of a sheet of paper display printed material, it shall be counted as two pages. Pages shall be numbered sequentially by volume. Each Offeror shall use a consecutive page numbering. Charts, etc.

will be page numbered as part of the page numbering system. Page limits shall be treated as maximums.

If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. These limitations shall apply to both electronic and paper proposals. If Final Proposal Revisions (FPRs) are required, the same page limitations apply.

Text.

Text type should be Times New Roman or Arial, no smaller than 12-point with normal proportional spacing. Text lines will be no less than single-spaced.

Illustrations and Tables.

Legible tables, charts, graphs and figures should be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays should be uncomplicated, legible and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and for page count purposes, each printed side of foldout pages shall count as two pages. Foldout pages shall only be used for large tables, charts, graphs, diagrams and schematics, and not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8 point. These limitations shall apply to both electronic and paper proposals.

Glossary.

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

Binding and Labeling.

Each volume shall be separately bound and labeled in standard three-ring loose-leaf binders, which shall permit the volume to lie flat when open. Staples shall not be used. The cover and spine of each binder

Document No.

D15PS00167/000004

Document Title

BTO SETA

[Type text] [Type text] [Type text] will clearly identify the Offeror's name, volume number, RFP number, RFP title (e.g., Company A, Vol I, RFP D15PS00167, DARPA/BTO SETA Support) and copy number (e.g., copy 2 of 4). All binders will allow for easy removal and replacement of pages. Offers must use appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

Electronic Offers.

A complete copy of the proposal shall be submitted in electronic format using IBM-compatible, virus-free CD-ROM(s). Use separate files and folders to permit rapid location of all portions, including exhibits, annexes, and attachments, if any. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Word 2010, MS Excel 2010, or MS-Power Point 2010, or Adobe Acrobat as applicable. Read passwords on files shall not be used. In the event that there is a discrepancy between the content found in a paper copy and an electronic copy, the paper copy shall take precedence. Replacement disks will be required to update the final proposal resulting from any discussions and updates.

Cost or Pricing Information.

All cost or pricing information shall be addressed ONLY in Volume III, Cost Proposal. Discussions of cost savings and cost considerations may be included in Volume II, Technical and Management Proposal to support best value considerations.

Cross Referencing.

Each volume shall be written on a stand-alone basis so that its contents may be evaluated with minimal cross-referencing to other volumes of the proposal. However, cross-referencing within the technical proposal volume is required. The purpose of the technical proposal cross-reference matrix is to show critical interrelationships and dependencies among the Performance Work Statement, Sections L and M of the RFP, and the Offeror's proposal. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. The cross-reference matrix does not count in the total page count of its respective volume.

Indexing.

Each volume shall contain a more detailed table of contents to delineate the sections within that volume.

Tab indexing will be used to identify sections.

Page Limits.

Page limitations shall be treated as mandatory requirements. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Graphics, charts, illustrations and pictures shall count towards page limits. The page count excludes title pages, dividers, cover pages, table of contents, and tabs/section dividers.

d. Proposal due date, time, and place: Proposals shall be submitted to the location listed below on May 21, 2015, no later than 1000 hours Mountain Standard Time (MST), (Note: Arizona does not observe Daylight Savings Time and therefore remains MST all year round). Proposals may be submitted by Regular Mail, commercial Courier, or physically delivered to the address below.

Via United States Postal Service Kurrin Benham c/o Rachelle Colon-Serna DOI/IBC, Acquisition Services Directorate, Division III P.O. Box 1420 Sierra Vista, AZ 85636

Document No.

D15PS00167/000004

Document Title

BTO SETA

[Type text] [Type text] [Type text]

Via FedEx/UPS:

Kurrin Benham c/o Rachelle Colon-Serna DOI/IBC, Acquisition Services Directorate, Division III 354 S. Hwy 92 Sierra Vista, AZ 85635

The outside of the envelope or box(es) should be marked as follows:

NOTE: TO BE OPENED BY ADDRESSEE ONLY

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

FOR OFFICIAL USE ONLY