Sol_D15PS00167_Amd_000003.pdf

(x)

D15PS00167

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

D33

Sierra Vista AZ 85635 354 S Hwy 92 Division 3/ Branch 3 Interior Business Center, AQD

D15PS0016704/07/2015000003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/07/2015

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Please see A.14 for the Solicitation Amendment 000003 details

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Nancyann Tinnell

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Award/Contract Modification

Document No.

D15PS00167/000003

Document Title

BTO SETA

[Type text] [Type text] [Type text]

SECTION A – SOLICITATION/CONTRACT FORM

A.14 SF30 CONTINUATION SHEET – AMENDMENT 000003

The solicitation is amended as follows:

a. Section C.1 Performance Work Statement is revised to correct the title of 2.2 from Administrative Support Tasks to Programmatic and Administrative Support Tasks in the body of the PWS and in the Sample Task Orders.

b. The Attachments in Section J are amended as follows:

i. Attachment B Past Performance Information Summary is revised to provide clarification in b. Section 2 – Performance and c. Section 3 – Subcontractors.

ii. Attachment E. HSR/AU, BFM, & Front Office Sample Task Order PWS is amended to add language to section 1.2.3 and add clarifying language to the Labor Table narrative and revise the minimum FTE’s. The labor table is titled as an Appendix to the PWS.

iii. Attachment F. Biology Sample Task Order PWS is amended to add language to section

1.2.2 and add clarifying language to the Labor Table narrative and revise the minimum FTE’s. The labor table is titled as an Appendix to the PWS.

iv. Attachment G. Chemistry/Engineering Sample Task Order PWS is amended to add language to section 1.2.2 and add clarifying language to the Labor Table narrative and revise the minimum FTE’s. The labor table is titled as an Appendix to the PWS.

v. Attachment H. Medical/Neuroscience/Informatics Sample Task Order PWS is amended to add language to section 1.2.2 and add clarifying language to the Labor Table narrative and revise the minimum FTE’s. The labor table is titled as an Appendix to the PWS.

c. The Section L.3 Volume II – Technical and Management Proposal, Section A – Technical Approach & Staff Proposed to Perform the Sample Tasks is amended as follows:

i. Revise from “The Government reserves the right to make award from eligible sample task order proposals” to “Sample Task Orders are provided for proposal purposes only;

the Government does not intend to make award from the sample task order proposals.”

ii. Revise from “a description of the approach to provide superior support for each effort listed in the sample task” to “a description of the approach to provide superior support of the tasks listed in the sample task”.

iii. Add clarifying language addressing minimum FTEs on the Sample Task Orders.

d. Section L.4, L.4.2 Organization, has been amended as follows:

i. c. Proposal Volume Breakout has been amended to include pdf as an acceptable format for submitting Past Performance documentation.

ii. d. Proposal due date, time, and place is extended from May 12, 2015 to May 21, 2015.

e. M.2 Evaluation Criteria and Basis for Award (Best Value), Factor 4 is amended to correct the DoD Small Business Subcontracting Goal from 36.7% to 36.0%.

f. All other terms and conditions remain unchanged.

Document No.

D15PS00167/000003

Document Title

BTO SETA

[Type text] [Type text] [Type text]

SECTION C – DESCRIPTIONS/SPECIFICATIONS/ STATEMENT OF WORK

C.1 PERFORMANCE WORK STATEMENT

1. BACKGROUND

1.1. PURPOSE: The Defense Advanced Research Projects Agency (DARPA), Biological Technologies Office (BTO) requires technical, programmatic, financial, and administrative advisory and assistance services (A&AS)/ Scientific, Engineering, and Technical Assistance (SETA) support to assist in accomplishing the office mission for existing and planned programs.

This Performance Work Statement (PWS) defines the general tasks to be performed under the DARPA/BTO SETA support contract. A&AS includes Management and Professional Support;

Studies, Analyses, and Evaluations; and Engineering and Technical Services. A&AS does not include personal services or inherently governmental functions.

The objective of this contract is to provide A&AS solutions under a multiple award, Indefinite Delivery, Indefinite Quantity (IDIQ), contract that supports DARPA/BTO. In order to obtain expert, high quality support, BTO strongly encourages teaming with other organizations to fulfill the support services requirements outlined below. Technical support must be proactive in seeking new opportunities for research and development investments and consistent with the overall mission of the office. Administrative support must be of sufficient caliber to maintain an efficient and professional office environment. All personnel employed under the resulting contract will be subject to a Contractor provided, Government approved, Organizational Conflict of Interest Mitigation Plan, if applicable. The contractor is expected to attract, hire, and retain a quality work force, with minimal turnover in personnel, It is expected that all personnel are fully trained and have readily available on-site backup to ensure continued quick response during peak period surges or short-term or long-term employee absence.

1.2. MISSION: The mission of the Biological Technologies Office (BTO) is to foster, demonstrate, and transition breakthrough fundamental research, discoveries, and applications that integrate biology, engineering, and computer science for national security. BTO seeks to establish and invest in new communities of scientific interest at the intersection of traditional and emerging disciplines. Its investment portfolio goes far beyond life sciences applications in medicine to include areas of research such as human-machine interfaces, microbes as production platforms, and deep exploration of the impact of evolving ecologies and environments on U.S. readiness and capabilities. BTO’s programs operate across a wide range of scales, from individual cells to complex biological systems including mammalian and non-mammalian organisms and the macro- and micro-environments in which they operate. Descriptions of current BTO programs may be found at www.darpa.mil/our_work/BTO.

1.3. SCOPE: The DARPA/BTO SETA support contract shall be used to complement the Government’s technical expertise in accomplishing its mission. Outputs may take the form of information, advice, opinions, alternatives, analyses, evaluations, recommendations, training and services to complement the Government’s technical expertise. Under no circumstances will any work under this contract and subsequent task orders be used to perform work of a policy, decision-making, or managerial nature that is the direct responsibility of agency officials. The nature of this work will, at times, demand the contractor be capable of quick response to deadlines. The objectives and requirements identified within this PWS are described in general

Document No.

D15PS00167/000003

Document Title

BTO SETA

[Type text] [Type text] [Type text] terms. Each task order shall specifically address task requirements, project scheduling, and other related performance criteria as necessary.

1.4. PERIOD AND PLACE OF PERFORMANCE: The effort will be performed primarily at the DARPA facility, 675 N. Randolph, Arlington, VA 22203. The Government anticipates a five

(5) year ordering period of performance.

2. PERFORMANCE OBJECTIVES AND SUPPORT TASKS

2.1. GENERAL PERFORMANCE OBJECTIVES: BTO requires continuous, high quality and proactive support to ensure BTO’s mission and responsibilities are fulfilled. The contractor must create, and have available, an effective management plan for all tasks, personnel, and actions performed under this contract. To this end, the BTO requires, at a minimum, the contractor to perform the following:

2.1.1.Contract Program Management: Appoint a single point of contact for the Government to manage all programmatic matters concerning progress, problems, and problem resolution, performance, scheduling, cost, resources, and other related matters with overall responsibility for the management of the effort.

2.1.2.Personnel Mix: Assign an effective mix of highly qualified personnel, to adequately support BTO to include: scientists/engineer(s), program analysts(s), financial analyst(s), executive/administrative assistant(s), travel support, technical writer(s), and subject matter expert(s) (SME).

2.1.3.Phase-in and Phase-out Plans: Develop, deliver, and implement detailed phase-in and phase-out plans for seamless transition of SETA support services without interrupting or affecting the quality of services. The phase-in plan should consider a maximum of sixty

(60) days to seamlessly transition the support services from the incumbent. The phase-in plan will be addressed and defined at the task order level. The phase-out plan will be due sixty (60) days prior to the end of the period of performance and include timeframes for meeting with the follow-on contractor, development of turnover books, training on processes, procedures, systems, events, as well as any other tasks required to provide continuing support to BTO operations.

2.2. PROGRAMMATIC AND ADMINISTRATIVE SUPPORT TASKS

2.2.1.Travel: Effectively arrange travel in the Defense Travel System (DTS) for the Office Director (OD), Deputy Director (DD), and Assistant Director Program Manager (ADPM), as well as up to twenty (20) Program Managers (PM).

2.2.2.Event Assistance: Assist in preparation and execution of successful DARPA and/or BTO events. Examples include proposer’s days/industry days, office-wide program reviews, any BTO off-sites, or other office-level meetings.

Document No.

D15PS00167/000003

Document Title

BTO SETA

[Type text] [Type text] [Type text] 2.2.3.Taskers/Drills/Exercise: Track and coordinate all taskers/drills/exercises within the office assigned to the OD, DD, and ADPM to ensure no deadlines are missed. Examples include office program reviews, Research and Development Descriptive Summary (RDDS) review, IG/GAO responses, media inquiries, and responses to DARPA Director’s office (DIRO) requests for information.

2.2.4.Briefings: Provide timely and high quality support to Front Office briefings. This includes compilation of information from PMs, copying and binding of briefings and reports, formatting slides, planning pre-brief review sessions, providing hard copies, submitting read-aheads, obtaining the appropriate releasibility through the DARPA process, and other related efforts.

2.2.5.SBIR/STTR: Monitor and administer BTO tasks related to Small Business Innovative Research/Small Business Technology Transfer (SBIR/STTR) efforts to include creation/maintenance/tracking of efforts.

2.2.6.Website: Maintain the official DARPA/BTO website in accordance with current DoD (DODI8550.01) and DARPA guidelines in timely fashion.

2.2.7. Program Approval Documents (PADs): Assist in the creation, coordination, review, and tracking of all BTO Program Approval Documents (PADs) and other DARPA internal documentation.

2.2.8.IT Catalog: Effectively track the BTO IT and related catalog assets (desktop computers, laptops, blackberries, iPhones, broadband cards, printers, copiers, etc.) as distributed by the Mission Services Office (MSO)

2.2.9.Graphics/Web Support: Provide graphics support/web assistance to develop, update and maintain a variety of visual aids, including text and illustrations, for highly technical programs/concept including 2-D and 3-D illustrations, posters, videos, and models representative of products/concept being developed by BTO.

2.2.10. Calendars: Effectively maintain calendar(s) for the OD, DD, ADPM, and PMs to include de-confliction between events, sending/accepting meeting invites, and coordinating visit requests. This requires understanding the priorities and deadlines on a given day and scheduling accordingly.

2.3. FINANCIAL SUPPORT TASKS

2.3.1.MIPRs: Create Military Interdepartmental Purchase Request (MIPRs) and Purchase Requests (PRs), verify approved funding, review MIPRs/PRs for accuracy and adherence to DoD Financial Management Regulation guidelines, DARPA Comptroller policies, and BTO procedures, assist other financial SETAs to resolve MIPR issues, and monitor DARPA’s financial systems to verify commitment/obligation and expenditure status.

Document No.

D15PS00167/000003

Document Title

BTO SETA

[Type text] [Type text] [Type text] 2.3.2.Budget: Assist in timely forecasting, tracking, and updating of the commitment, obligation, and expenditure data for the BTO budget, create custom ad hoc financial reports, prepare business metrics reports, and other reports necessary for BTO management to bring programs into technical, schedule and cost compliance, as well as assist with planning travel projections and tracking travel expenditures.

2.3.3.Presentation Materials: Create and/or update graphs, pie charts, slides, spreadsheets or other documents with accurate financial information to support meetings, reviews and taskers.

2.3.4. Research and Development Descriptive Summary Support: Assist in the accurate preparation and timely submission of the RDDS for BTO, including updating the spreadsheets that track financial changes as well compiling and reviewing PM input.

2.3.5.PM Portfolio: Effectively respond to inquiries from DIRO, OD, DD, or ADPM by maintaining a comprehensive understanding of the PM’s portfolio, including approved programs, new initiatives, seedlings, and SBIRs/STTRs for all performers.

2.3.6.File Management: Maintain organized files to store program related briefings, documentation, contracts, reports, etc., to include tracking of all deliverables associated with the PM’s efforts.

2.4. ACQUISITION SUPPORT TASKS

2.4.1.Contracts: Assist the DARPA Contracts Management Office (CMO) in pre-award, award, and post award processes for Research and Development contracts to include planning and preparing solicitations, assisting CMO with the development and monitoring of various award instruments (e.g., contracts – CPFF, FFP; grants, agreements – TIAs, cooperative agreements; OTs), and modifications.

2.4.2.Acquisition Process: Assist in coordination and administratively manage the entire acquisition process to include all activities associated with various types of solicitations (e.g. Scientific Review Memorandums, Broad Agency Announcements, Special Notices, and Request for Information), evaluation of proposals, and award approval process while ensuring all documents are available to appropriate personnel, including preparation, drafting and coordination of documents related to the above.

2.5. TECHNICAL SUPPORT TASKS

2.5.1.PM Support: Provide expert input to the PMs in support of concept development, assessment and risk identification, as well as recommendations for new programs, new program concepts, technologies and new starts; assist with Program Objective Memorandum (POM) development, provide input related to carrying out associated

Document No.

D15PS00167/000003

Document Title

BTO SETA

[Type text] [Type text] [Type text] technical and program management responsibilities to include technical analyses, assisting with program strategies, and support for office-based initiatives.

2.5.2.Technical Analysis: Conduct timely technical analyses to help define, assess, and monitor new and emerging research opportunities, as well as potential new thrust ideas for BTO.

2.5.3.Program Strategies: Assist BTO in determining optimal program strategies, to include metrics, goals, and objectives of innovative technologies.

2.5.4.Technical Expertise: Assist the PMs by providing technical expertise with ongoing programs to include input at quarterly reviews, site visits, demonstrations, and other events;

provide recommendations to mitigate technical risk and potential program impact of failure;

provide independent assessments of results of laboratory and other tests conducted by the performers. In addition, provide subject matter expertise (SME) in areas pertinent to the new concepts/programs the office may be pursuing, including new programs.

2.5.5.BTO Portfolio Support: Assist in timely preparation of briefings, reports, and other related taskers/drills/exercises to support the development and progress of research efforts within the BTO portfolio.

2.5.6.Risk Assessment: Timely review, assessment, and definition of risks to provide recommendations for technical risk mitigation. The contractor shall provide technical input to risk reduction activities as to their benefit and cost.

2.5.7.Technical Input: Provide SME support as needed in scientific reviews to include providing input as to the technical strengths and weaknesses of research and development proposals.

2.5.8.Program Objective Memorandum Support: Assist in planning the annual Program Objective Memorandum (POM) to ensure the thrust areas have appropriate coverage and technology shortfalls are being addressed.

2.5.9.RDDS/Congressional Participation: Provide technical input into the RDDS narratives and the associated congressional staffer briefings.

2.5.10. DIRO Briefings: Assist with providing technical content for briefings requested by and/or to the DARPA Director’s office (DIRO).

2.5.11. BTO/DARPA Representation: Represent BTO and/or DARPA, at DoD and non-DoD senior-level meetings, committee reviews, and other forums for the purposes of gathering information and/or presenting approved data/material, and strategizing a path forward for new and ongoing efforts.

2.5.12. Testing/Demonstrations: Plan, coordinate, and assist with testing and/or demonstrations as required by the various PMs, the OD and/or DD to support the objectives of the programs, to include working with performers, government collaborators, and test ranges to

Document No.

D15PS00167/000003

Document Title

BTO SETA

[Type text] [Type text] [Type text] develop test configurations, other requirements, detailed test plans, and test readiness reviews.

2.5.13. Independent Assessments: Assist with independent assessments of results of laboratory and other tests conducted by the performers to help determine risk or risk mitigation strategies.

2.5.14. Transition Partners: Assist the PM, OD and/or DD to establish and maintain communication and coordinate efforts with potential transition partners (internal and/or external to DARPA) to determine the Services’ requirements, and coordinate development of the program to meet transition partner needs.

2.6. HUMAN USE/ANIMAL USE RESEARCH SUPPORT TASKS

Assist in the execution of DARPA Human Subjects Research (HSR) (in accordance with 32 CFR 219 and DODI 3216.02) and Animal Use Research (AU) (in accordance with DODI 3216.01) related activities as follows:

2.6.1.Database Maintenance: Maintain a master database of all DARPA-funded HSR and AU efforts (on-going and inactive) and track all active HSR/AU efforts to their completion.

2.6.2.HSR/AU Determination: Advise the DARPA HSR/AU Action Officer and DARPA PM(s) as to whether an effort/protocol may be considered HSR and/or animal research.

2.6.3.Compliance: Work with DARPA contracting agents to ensure all DARPA Instructions related to HSR or AU is being followed and the appropriate documentation is available and/or provided for headquarters-level (aka second-level) review.

2.6.4.Documentation: Review and update various required training and documents, to include the DARPA Human Research Protection Program Management Plan and the DARPA Animal Research Management Plan, DARPA Instruction(s) related to HSR and/or AU, and update/create any HSR or AU-related Memorandum of Agreement/ Memorandum of Understanding’s (MOAs/MOU’s).

2.6.5.Liaison: Interface with various internal and external Service, agency, and other organization’s staff members and participate and/or attend meetings on behalf of DARPA.

2.6.6.Approved Agent Support: Assist contracting agents requesting to become a DARPA HSR-approved agent.

2.6.7.Presentations/Briefings: Develop and present HSR and/or AU-related briefings as required as well as develop other related material (e.g., agent compliance checklist) as required.

2.7. MEETING/CONFERENCE SUPPORT TASKS

2.7.1.Logistics: Provide personnel to organize and logistically support program-related meetings, new concept industry days/workshops, and other meetings as required.

2.7.2.Conference Facilities Requirements: The contractor’s conference room facilities shall be within 15 minutes walking distance of DARPA, currently at 675 N. Randolph, Arlington, and shall hold up to 50 attendees. The contractor’s conference room shall provide adequate

Document No.

D15PS00167/000003

Document Title

BTO SETA

[Type text] [Type text] [Type text] security for up to TOP SECRET/SENSITIVE COMPARTMENTED INFORMATION (TS/SCI), level classified discussions. The conference room/area shall be equipped, at a minimum, with (a) writing boards, electronic overhead projection screens; (b) phone lines suitable for conference calls; and 9c) data lines suitable for high speed computer data transmission; and 9d) presentation computers with removal hard drives capable of unclassified and classified presentations.

2.8. CONTRACT ADMINISTRATIVE AND MANAGEMENT SUPPORT TASKS

2.8.1.Contract Management: Provide overall contract management and oversight, including management of sub-contracts and consulting agreements.

2.8.2.Management Plan: Develop and implement a management plan to ensure personnel possess the required knowledge, skills, and abilities to perform assigned tasks. All personnel shall meet and stay current with the professional knowledge required of their position. The contractor shall provide training to all members of their team in order to remain proficient and effective in performing the tasks required by this PWS.

2.8.3.Security Support: Provide security support for the awardees' team to ensure the awardees' facilities, security clearances, and documentation are in compliance with Government requirements.

2.8.4.Facility Maintenance: Maintenance of appropriate contractor facilities, to include conference facilities.

2.8.5.Reports: Prepare and reconcile required reports and submit to BTO.

3. OPERATING CONSTRAINTS

3.1. Locality: Due to the limited space available at the DARPA facility, not all contractor employees will be situated on-site at DARPA. BTO has a necessity for quick responses and close coordination between BTO and contractor personnel; therefore, contractor personnel, must, at a minimum, be physically located within a 15 minute walking distance of the DARPA location.

3.2. Subcontracting: To provide technical expertise that may not be available “in-house”, the Contractor may subcontract and employ the services of consultants in meeting this Performance Work Statement. However, the use of subcontractors and consultants not agreed to during contract negotiations shall be subject to the advance review and approval by the government.

3.3. Document Management Plan: The contractor must prepare and maintain a plan for the control and protection of classified and sensitive materials that it uses, generates, or stores, in support of executing this contract’s requirements.

3.4. Clearances: All personnel shall have, at a minimum, a final SECRET clearance with a current National Agency Check, Local Agency Check (NACLAC) investigation. In addition, various personnel will be required to have TOP SECRET and/or TOP SECRET with SCI eligibility with a current 5 year SSBI to support the requirements of this effort. Interim SECRET may be acceptable, as deemed by the government. Some analyses are likely to be time-critical, and accordingly, the Contractor shall be prepared to assemble a team of experts on short notice.

4. Services Summary:

Document No.

D15PS00167/000003

Document Title

BTO SETA

[Type text] [Type text] [Type text]

4.1. Performance Standards: Contractor performance shall be measured and assessed using the

Performance Objectives listed in the Service Summary (SS). Note that the SS does not identify every service required but those services considered most important for mission accomplishment:

Performance Area Performance Standard PWS Paragraph

Acceptable Quality Level

General Performance Trained and knowledgeable personnel shall be maintained at acceptable levels at all times to assure responsive and comprehensive service and critical support to BTO’s mission despite fluctuating workloads and/or any peaks and valleys.

Demonstrate effectiveness in controlling contract costs, problem resolution, and resource management.

2.1 Contractor receives no

more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period. Contractor successfully resolves validated customer complaints within 10 days of receipt, 100% of the time.

Programmatic and Administrative Support

Demonstrate the ability to plan, organize, and prioritize workload and job assignments; seeks out efficiency and demonstrates good use of available resources; responds to changes in work load prioritization and department needs;

keeps others involved and informed; does not cause discord that would negatively impact morale; demonstrates good listening skills and a willingness and ability to solve problems with others;

communication with others is calm, well thought out and delivered in a manner that is easily understood; clearly supports team goals in a consistent manner.

2.2 Contractor receives no

more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period. Contractor successfully resolves validated customer complaints within 10 days of receipt, 100% of the time.

Financial Support Work products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

Work Products shall be clear and concise.

Any/All diagrams shall be easy to understand and relevant to the supporting narrative. All text and diagrammatic files shall be editable by the Government.

Work Products shall be submitted in

2.3 Contractor receives no

more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period. Contractor successfully resolves validated customer complaints within 10

Document No.

D15PS00167/000003

Document Title

BTO SETA

[Type text] [Type text] [Type text] accordance with dates as determined by the Government for specific projects.

days of receipt, 100% of the time.

Acquisition Support Accomplish tasks and delivery of products within schedule timelines, milestones, delivery schedules and administrative requirements. Thoroughness and accuracy of work is reliable and work products rarely require even minor revisions.

2.4 Contractor receives no

more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period. Contractor successfully resolves validated customer complaints within 10 days of receipt, 100% of the time.

Technical Support Demonstrate the ability to provide sound advanced technical knowledge and analysis of highly specialized applications and operational environments, high-level analysis, risk assessment, integration, documentation, and implementation advice on complex problems to support the BTO mission. Work Products shall be accurate in presentation and technical content and all text and diagrammatic files shall be editable by the Government.

2.5 Contractor receives no

more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period. Contractor successfully resolves validated customer complaints within 10 days of receipt, 100% of the time.

Human Use/Animal Research Support

Accomplish tasks and maintain accurate and up-to-date work products within scheduled timelines in accordance with any policy requirements.

2.6 Contractor receives no

more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period. Contractor successfully resolves validated customer complaints within 10 days of receipt, 100% of the time.

Meeting/Conference Support

Demonstrate the ability to plan, organize, and prioritize workload and job assignments; seeks out efficiency and demonstrates good use of available resources. Meet and maintain security

2.7 Contractor receives no

more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period. Contractor

Document No.

D15PS00167/000003

Document Title

BTO SETA

[Type text] [Type text] [Type text] requirements in accordance with policy. successfully resolves validated customer complaints within 10 days of receipt, 100% of the time.

Contract Administrative and Management Support

Trained and knowledgeable personnel shall be maintained at acceptable levels at all times to assure responsive and comprehensive service and critical support to BTO’s mission despite fluctuating workloads and/or any peaks and valleys in the number of transactions handled.

Demonstrate effectiveness maintaining security requirements for staff and facilities.

2.8 Contractor receives no

more than 3 formal substantiated customer complaints/corrective action requests in a 6 month period. Contractor successfully resolves validated customer complaints within 10 days of receipt, 100% of the time.

4.2. Quality Assurance: The Government will evaluate performance of the services listed in the SS to determine if they meet the performance thresholds. When the proper level of performance is not met, the CO will issue a written Corrective Action Request (CAR). Performance will be assessed in accordance with the established Quality Assurance and Surveillance Plan (QASP).

Government personnel will record all surveillance observations.

5. NBCM-ACQ-6900-052 - POLICY FOR GREENING SERVICES CONTRACTS

AQD Services Greening Clause

Almost every service requires the use of some sort of product. While providing services pursuant to the Requirement Document in this contract, if your services necessitate the acquisition of any products, the contractor shall use its best efforts to comply with Executive Order 13514, and to acquire the environmentally preferable products that meet the requirements of clauses at FAR 52.223-2, Affirmative Procurement of Biobased Products under Service and Construction Contracts, 52.233-15, Energy Efficiency in Energy Consuming Products and 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts.

Additionally, the contractor shall use its best efforts to reduce the generation of paper documents through the use of double-sided printing, double sided copying, and the use and the purchase of 30% post-consumer content white paper to meet the intent of FAR 52.204-4 Printing/Copying Double-Sided on Postconsumer Fiber Content Paper.

Document No.

D15PS00167/000003

Document Title

BTO SETA

[Type text] [Type text] [Type text]

SECTION L -- INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

L.3 INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

Offerors should address the criteria contained in Section M rather than attempt to address each PWS paragraph or reference. Unnecessary elaborate or lengthy proposals are not desired. DO NOT

DIRECTLY QUOTE OR PARAPHRASE THE PWS.

The proposal shall be comprised of five volumes:

Volume I– General Volume II – Technical and Management Volume III – Cost Proposal Volume IV – Past Performance Volume V – Small Business Subcontracting Plan

Specific instructions, requirements, and definitions for each volume are as follows:

VOLUME I - GENERAL

This volume shall include a proposal transmittal letter and solicitation documents as outlined below:

PROPOSAL TRANSMITTAL LETTER. A letter formally transmitting the proposal to include the following:

a. Statement of Compliance. Each Offeror shall include a statement indicating complete compliance with the solicitation, or detailed analysis of any objections, exceptions, contingencies, or additions. Any objections, exceptions, contingencies, or additions shall also cross reference the particular paragraph(s) in the solicitation document to which they apply.

b. Proprietary Information. Each Offeror shall include a statement indicating whether or not the offer intends to make use of any proprietary or patent information. In the event that use of such information is anticipated, the specific areas of use by the Offeror and its subcontractors must be clearly defined, including whether limited or unlimited rights are applicable. Each Offeror shall indicate the cost to the Government for acquisition of each and all proprietary information identified in the proposal.

c. Format and Content. Each Offeror shall describe any deviations from the specified format of their proposal. If the content of the Offeror's proposal differs significantly from these guidelines, state the differences, and explain the reason for the differences.

d. Joint Venture/Teaming Arrangements. Each Offeror shall provide, if applicable, a summary describing the Joint Venture/Teaming Arrangement(s) established for this RFP and a document establishing the legally binding nature among the joint venture/teaming parties. The documents providing evidence of a joint venture/teaming arrangement(s) do not count towards the page limits.

Document No.

D15PS00167/000003

Document Title

BTO SETA

[Type text] [Type text] [Type text]

e. DOD Security Clearance. Each Offeror shall provide, as part of this proposal volume, a copy of their letter (print out) from DSS, Facility Clearance Branch that grants their facility and security clearance levels. Include a statement certifying that all personnel employed to perform under the resultant contract meet the qualifications (to include the requisite security clearances, and National Agency Checks) in the DD Form 254, Contract Security Classification Specification, which will be provided at the time of the contract award.

f. Disclosure of Potential Organizational Conflicts of Interest. The Offeror shall disclose complete information of any work performed by their company that is in any way associated with the contemplated acquisition or which could result in a potential organizational conflict of interest. Without prior approval or a waiver from the DARPA Deputy Director, in accordance with FAR 9.503, a Contractor cannot simultaneously provide scientific, engineering, technical assistance (SETA) or similar support and also be a technical performer. Therefore, all Proposers as well as proposed subcontractors and consultants must affirm whether they (their organizations and individual team members) are acting as a technical performer to DARPA through an active contract or subcontract. All affirmations must identify the prime contract number(s). Affirmations shall be furnished at the time of proposal submission. All facts relevant to the existence or potential existence of organizational conflicts of interest (FAR 9.5) must be disclosed. The disclosure must include a description of the action the Proposer has taken or proposes to take to avoid, neutralize, or mitigate such conflict. If in the sole opinion of the Government after full consideration of the circumstances, a proposal fails to fully disclose potential conflicts of interest and/or any identified conflict situation cannot be effectively mitigated, the proposal will be rejected without technical evaluation and withdrawn from further consideration for award.

If a prospective Proposer believes that any conflict of interest exists or may exist (whether organizational or otherwise) or has questions on what constitutes a conflict of interest, the Proposer should promptly raise the issue with DARPA by sending his/her contact information and a summary of the potential conflict to the Contracting Officer before time and effort are expended in preparing a proposal and mitigation plan.

SOLICITATION DOCUMENTS. Each Offeror shall complete (fill-ins and signatures) and submit the sections listed below. An authorized official of the firm shall sign the SF 33 (sign, scan, and submit in ".PDF" format). This applies to all certifications requiring original signature. No changes or alterations shall be made to these sections of the solicitation. These documents do not count toward page limits.

Section A. Standard Form 33 (SF 33), Solicitation, Offer and Award and Standard Form 30 (SF30), Amendment of Solicitation/Modification of Contract (acknowledgement of receipt and acceptance of all amendments) Section G. Contract Administration Data Section K. Representations, Certifications and Other Statements of Offerors (Must be completed in its entirety).

VOLUME II - TECHNICAL AND MANAGEMENT PROPOSAL

This volume shall be specific, detailed, and complete as to demonstrate clearly and fully that the Offeror has a thorough knowledge of the work to be performed and knowledge of the problems inherent in performing the requirements of the PWS. Statements that the Offeror understands, can, or will perform the listed functions without supporting information or narrative is inadequate. Paraphrasing the PWS or parts thereof, is similarly inadequate, as are phrases such as "standard procedures will be employed" or "well-known techniques will be used." This volume shall be written such as to enable evaluators to make a thorough evaluation as to whether the services offered adequately respond to the specific Government requirements and shall contain the following sections.

Document No.

D15PS00167/000003

Document Title

BTO SETA

[Type text] [Type text] [Type text]

Section A – Technical Approach & Staff Proposed to Perform the Sample Tasks Section B – Overall Contract Management Plan Section C - Organizational Experience Section D - Contractor Facilities

Section A - TECHNICAL APPROACH & STAFF PROPOSED TO PERFORM THE SAMPLE TASKS

In order to perform effectively under this IDIQ contract, all personnel must possess certain knowledge, skills, experience, and abilities related to the work to be performed.

The Sample Task Orders are consistent with the RFP requirements to provide a common basis to assess an offeror's understanding of the requirement. Sample Task Orders are provided for proposal purposes only; the Government does not intend to make award from the sample task order proposals. Cost proposals shall be submitted per instructions in Section L.3 and will be evaluated per the factors detailed in Section M.2 for each of the sample task orders listed as Attachment E, Human Subject Research/Animal Use (HSR/AU), Business Financial Management (BFM) and Front Office (FO);

Attachment F, Biology; Attachment G, Chemistry and Engineering; and Attachment H, Medical/Neuroscience/ Informatics.

Offerors should provide a separate technical approach for each of the sample tasks at Attachment E, F, G, and H. Failure to provide a separate technical approach for each of the sample tasks will be reflected in the evaluation for this Section. The approach, separated by each individual sample task in the proposal, shall include: 1) a description of the approach to provide superior support for each effort listed in the sample task; 2) a description and/or graphic showing the support team's organizational structure; 3) a summary of the qualifications of the proposed personnel to perform the requirements of the sample task;

4) a description of available facilities to perform the requirements of the Sample Task(s); and, 5) any Government Furnished Equipment/Information/Property needed to perform the requirements of the Sample Task(s).

The Government has provided labor categories as examples to help clarify the specific personnel needs associated with the task, along with the minimum number of FTEs required. The offeror is expected to propose at least the total number of FTEs outlined in the Sample Task, but may choose any mix of labor categories they feel best meets the need to accomplish the task. Should the offeror propose less than the total minimum number of FTEs in a sample task, the offeror must describe in detail how its approach will provide BTO with the expert, high quality support it requires.

For each sample task, the Offeror shall provide a summary list (MS Excel format preferred) of ALL personnel proposed for each sample task. This list should comprehensively include all management, administrative and execution staff proposed to be direct charged to the task (e.g. program manager, contract administrator, administrative staff, etc.). This summary will include:

(a) Full Name

(b) Contract Labor Category

(c) Security Clearance(s)

(d) If the individual is considered key on the sample task

(e) The percentage of a Full-Time equivalent (FTE) proposed

Document No.

D15PS00167/000003

Document Title

BTO SETA

[Type text] [Type text] [Type text]

(f) The number of days after task award that each person proposed will be able to provide services at the percentage levels quoted

(g) If the individual is currently charging to another Government contract or proposed as such in response to a separate solicitation, it shall be specifically noted as to which contract/solicitation together with the percentage of dedication to that effort. The Offeror's plans for satisfying all requirements shall be discussed.

Additionally, resumes shall be submitted, separated by sample task, for ALL personnel proposed for each sample task and are limited to 3 pages each. Resumes shall include the following information:

(a) Full Name

(b) Contract Labor Category

(c) List if the individual is proposed as Key or Non-key on the Sample Task Order

(d) Security Clearance(s)

(e) Current work location

(f) Planned work location upon contract award - if the planned location is different from the contractor's primary office supporting this acquisition, a discussion of the individual's planned contribution to this effort shall be provided.

(g) Summary information:

(1) Number of years/months experience performing tasks described in the sample task order. The cutoff for experience claimed shall be the closing date of this solicitation.

(h) Work experience (beginning with most recent position):

(1) Employer Name; Position(s) held; Dates held (month/year).

(2) Experience: Describe duties/tasks performed. Discuss in sufficient detail so as to permit comparison with contract requirements. Specific examples of work assignments, accomplishments, etc. shall be provided. Use action verbs to describe duties as opposed to passive verbs, i.e., "create", "perform", "research", "analyze" vs. "responsible for …"

(3) All military experience claimed shall be described such that each tour is treated as a separate employer. Time frames/title(s)/duties shall be provided in accordance with paragraph (1) and (2) above.

(4) If relevant and non-relevant experience was obtained while at the same employer, separate time periods shall be noted for each assignment.

(5) Offerors shall explain any gaps in experience to avoid confusion and need for further clarification.

Document No.

D15PS00167/000003

Document Title

BTO SETA

[Type text] [Type text] [Type text]

(i) Education:

(1) Degree(s); Date(s); Institution; Major/Minor

(2) If non-degreed, or if the degree is in an unrelated field, a statement as to which specific work experience(s) is (are) being substituted for the education requirement. The work experience being substituted for a degree shall be described to the level of detail discussed in paragraph (h) above.

Section B - OVERALL CONTRACT MANAGEMENT PLAN

The Offeror shall demonstrate the feasibility of a proposed management approach for accomplishing the tasks delineated in the PWS. This approach should include the following:

1. Organizational Structure: The corporate structure and functional relationships and responsibilities among the organizational elements that will participate in accomplishing this effort should be addressed.

Internal management communication lines and methods of supervision of all proposed staff, to include subcontractors and independent consultants, at the Government site and contractor off-site locations, should also be addressed. The Plan shall describe how the Offeror will interface and coordinate with the BTO Office Leadership, DARPA Program Managers, the Government Contracting Officer's Representative (COR), other DARPA offices, and other SETA contractors. The Offeror shall provide an organizational chart that graphically depicts the Offeror's organization and reporting relationships, to include subcontractors and independent consultants, as described.

2. Staff Management: The Offeror shall describe how they intend to monitor and measure all staff performance, including subcontractor and independent consultant staff, to ensure superior support. This process should identify self-assessment methods and remedial plans as part of its quality assurance.

Additionally, the Offeror shall describe in detail how they plan to train and mentor new personnel on DARPA procedures and policy; as well as the methods and processes that will be used to ensure continued operations during vacations and other temporary staff absences (the methods and processes used must assure that the ability to perform all required functions will not be impaired).

3. Staffing/Hiring Methodology: The Offeror shall describe the overall staffing/hiring methodology as it will be used to address evolving DARPA BTO needs. In addition to explaining the Offeror’s standard external hiring practices; the Offeror shall provide a detailed process through which it will leverage its proposed teaming relationships, and its willingness and process to identify and create new partners, in order to ensure that it will effectively meet BTO’s current and future needs. To clarify the approach, the Offeror should provide detailed examples of how this process would work given two scenarios:

a) Scenario 1: Halfway through the first option year of the contract, BTO issues an RFP to support a new BTO technical area spanning several potential new programs. The performer has thirty (30) days to respond to the RFP.

b) Scenario 2: Halfway through the first option year of the contract, the Offeror is notified by a subcontractor that a critical financial support staff member is terminating employment effective two (2) weeks from notification.

4. Transition Plan: The Offeror shall provide a transition plan. This plan shall identify any performance, schedule, and/or cost risks associated with the transition to this new contract, to include, how those risks will be mitigated.

Document No.

D15PS00167/000003

Document Title

BTO SETA

[Type text] [Type text] [Type text] Section C - ORGANIZATIONAL EXPERIENCE

The Offeror shall provide a description of the SETA support services that the company has performed within the past five years. The Offeror shall complete a matrix that details its organization’s experience in five (5) key areas from the Performance Work Statement (PWS) stated below. Specifically, address experience with the following areas:

(1) Experience in technical support tasks as defined in the PWS.

(2) Experience in programmatic, financial, acquisition, and administrative support tasks as defined in the PWS.

(3) Experience in contract administrative and management support tasks as defined in the PWS.

(4) Experience in human use/animal use research support tasks as defined in the PWS

(5) Experience in meeting/conference support tasks as defined in the PWS

Section D - CONTRACTOR FACILITIES

The Offeror shall demonstrate the capabilities of the Offeror team's facilities to support the requirements delineated in PWS Section 2.7.2.