D.7. NOAA AIRS PROCESS.docx
DOCX document 20 KB Posted
- Attached to
- Dry Docking and Repairs to NOAA Ship PISCES
- Solicitation number
- 1305M221QNMAN0092
About this file
This document outlines the Additional Item Requirements (AIRs) process for a National Oceanic and Atmospheric Administration contract. The process involves the contractor submitting a Condition Found Report to the Contracting Officer's Representative, who will issue a Condition Report Response acknowledging receipt or requesting additional information. If needed, the COR will send an AIR form to the Contracting Officer to add an item to the contract requirements. The Contracting Team will then issue a Request for Pricing to the contractor. The contractor must respond with a quotation within three days, analyzing the requirements against the production chart and addressing any impacts to the period of performance. Negotiations may occur, and once agreed, the Contracting Officer will issue a Notice to Proceed authorizing the AIR work. Multiple AIRs will later be consolidated into a contract modification.
The related federal contract opportunity is solicitation number 1305M221QNMAN0092 for dry docking and repairs to NOAA Ship PISCES per the RFQ and associated documents. Interested parties should request reference documents from the Contract Specialist and Contracting Officer.
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Other files
| File | Type | Posted |
|---|---|---|
| AMEND4.pdf | ||
| 0003.pdf | ||
| PC FY22 SPEC-R 1_8-21.pdf | ||
| 0002.pdf | ||
| AMENDMENT 0001.pdf | ||
| D.3 PP Ques.doc | DOC document | |
| RFQ 1305M221QNMAN0092.pdf | ||
| D.5 SUBK PLAN.doc | DOC document | |
| D.6 PRICE SCHEDULE.xlsx | XLSX spreadsheet | |
| D.4 U S DOL POSTER.pdf | ||
| D.2. PP Info.docx | DOCX document | |
| D.1 PISCES FY22 SPEC-REV 0,7-21.pdf |
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Text version
NOAA EASTERN ACQUISITION DIVISION (EAD) ADDITIONAL ITEM REQUIREMENTS (AIRs) PROCESS:
NOAA EASTERN ACQUISITION DIVISION (EAD) ADDITIONAL ITEM REQUIREMENTS (AIRs) PROCESS (continued):
Pursuant to CAR 1352.271-72 ADDITIONAL ITEM REQUIREMENTS (AIR) - GROWTH WORK (APR 2010), the following process shall be used throughout the performance of the contract to execute AIRs. Exceptions to this process are expected throughout the period of performance (PoP) and will be addressed on a case by case basis.
1. Contractor submits Condition Found Report (CFR) to the Contracting Officer’s Representative (COR) and copies the Contracting Team (Contracting). For this contract, Contracting includes Contract Specialist (CS) Michelle Blake and Contracting Officer (CO) Andrew Northcutt.
2. COR issues Condition Report Response (CRR) and sends it back to the Contractor and copies Contracting. The response will include:
| a) Acknowledgment of receipt of the Condition Report. |
| b) Additional information and/or comments from the Government, if needed. |
| c) Notice that an AIR will be issued, if needed. |
3. If an AIR is required, the COR will send the AIR form to Contracting ONLY. The AIR is an internal document from the COR to the Contracting Officer, requesting to add an item to the requirement (contract). Not every AIR will have a related CFR, as some represent additional requirements identified by the COR.
4. Unless Contracting has additional questions for the COR, the Contracting Team will issue a Request for Pricing (RFP) to the Contractor.
5. The Contractor shall respond to the AIR with a quotation for the additional work requested within three (3) days of receipt of the AIR. Contractors shall provide their quote to Contracting ONLY. Contractor response to the AIR shall include an analysis of the requirements against the production chart and shall include the following additional information:
a. A firm statement concerning impacts to the production chart: This statement shall either confirm that the additional work can be accomplished within the current PoP, or it shall state that the additional work will affect the PoP completion date. In case of the latter, the quote shall note the primary and any secondary work items that would be affected, including an excerpt of the contractor’s planning production chart showing the impact to the project.
b. The contractor shall also provide an analysis and alternative proposal to maintain existing PoP, including such things as alternative procedures, accelerated and/or premium labor efforts, or any other solutions contractor may present to avoid contract PoP extensions.
6. Upon receipt of the quote from the Contractor, the quote will be reviewed by Contracting, who will consult with the COR if necessary.
7. Negotiations may take place prior to accepting the pricing to address any issues/concerns that the Government has with the quote (omissions, justification of materials/hours, etc.).
10. Once all aspects of the AIR have been negotiated, if necessary, and agreed by both the Contractor and Contracting, the Contracting Officer signs a Notice to Proceed (NTP).
11. Contracting distributes NTP; this AIR is now considered a part of the contract and work can start.
12. To reduce the amount of modifications to the contract, once a number of AIRs have been authorized through an NTP, a consolidated modification will be issued memorializing the agreed to AIRs.
SOLICITATION 1305M221QNMAN0087
ATTACHMENT: D.7
SOLICITATION 1305M221QNMAN0087
ATTACHMENT: D.7
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