D.15 VA Handbook 0730 Appendix B.pdf

August 11, 2000 VA HANDBOOK 0730

APPENDIX B

B-1

PHYSICAL SECURITY REQUIREMENTS AND OPTIONS

(X) - Applicable Requirements

(O) - Optional Measures

Location A B C D E F G H I J K L M N O P Q Canteen Retail Store X O X X X X X X Canteen Storage Room X O X X X X X X X Canteen Office X O X X X X O X X X Agent Cashier X X X X X O X X Pharmacy Drug Storage Room X X X X X X X O X X X Pharmacy Dispensing Area X X X X X O Pharmacy Manufacturing Area X X X X X O X X Warehouse Storage / Bulk O X X X X X O Primary Inventory (Medical Supplies) O X O O O O X O O Silver Recovery O O O O X O Laundry Plant O X O O X Central Linen Issue O X X X X New Linen Storage X X X X X Dental Precious Metal Storage O O O O X O

IRM X X X X O X O

Telephone Equipment Room X X X X O X O Animal Research Facility X X X X O O X O O Ward & Treatment Rooms X X X O Medical Media Equipment Storage X X X X X O X X Evidence Storage O O X X O O X O O O Weapon Storage/Armory X X X X X O X O O O

Requirements and Measures Defined

A - Windows. When below 12 m (40 ft.) from ground level or the roof of a lower abutment, or less than 7.5 m (25 ft.) from windows of an adjoining building, or accessible by a building ledge leading to windows of other floor rooms, security mesh screening for windows is required. Required specifications for stainless steel security mesh screening are:

1. All #304 stainless steel woven mesh 0.7 mm (.028 in.) wire diameter, with tensile strength of 15 kg/mm (800 pounds per lineal inch).

2. Mesh 12x12 per 25 mm (inch) with main and sub frames of 2.7 mm (12 gauge) carbon steel with baked enamel finish and internal key locking slide bolts.

B - Walls. Exterior walls of brick and masonry construction are acceptable. Exterior walls which are composed of wood frame and siding require an interior backing of steel security screen mesh or sheet partition. Pharmacy and Agent Cashiers perimeter walls shall be full

VA HANDBOOK 0730 August masonry or gypsum wallboard to underside of slab above. Bulk control substance storage vaults require perimeter walls of brick or masonry construction full height.

C Doors and Door Locks. Doors are of 45 mm in.) hardwood or hollow steel construction. Dutch or half doors are unacceptable. Removable hinge pins on door exteriors must be retained with set pins or spot welded, preventing their removal. All doors must be fitted with two lock sets. Glass doors or doors with glass panes must have one lock set, key operated from the interior of the protected area. If a door is not set in a steel frame, one of the two locks must be a jimmy proof rim dead lock, Doors set in steel frames must be fitted with a mortise lock with a deadlock pin feature. One lock (the day lock) must be automatically locking on door closure; requiring reentry to the room with key or lock combination and allowing egress from the room by use of an inside thumb latch. The day lock on the main door must be automatically locking, with a minimum 19 mm in.) dead bolt and inside thumb latch. Combinations or keys to day locks will be restricted to service employees and combinations changed immediately on the termination or reassignment of an employee.

D Other Room Access Means. Interstitial overhead areas which enable entry into a secure room from an unsecured room must be barricaded by the installation of a suitable partition in the interstitial space which prevents circulation ducts which exceed 0.06 m and over” access. Ventilation grills on doors and air (100 square inches) in areas must be reinforced to prevent their removal from outside the room. possible access means such as dumbwaiter shafts, roof or wall ventilator housings, trapdoors, etc., must be secured by appropriate means.

E Motion Intrusion Detectors. An intrusion alarm system which detects entry into the room and which broadcasts a local alarm of sufficient volume to cause an illegal entrant to abandon a burglary attempt. Intrusion detector equipment which operates on the principle of narrow beam interception, door contacts, microwave, or photoelectric eye are unacceptable.

Intrusion detectors must have the following essential features.

internal, automatic charging DC standby power supply and a primary AC power operations.

2. A remote, key operated activation/deactivation switch installed outside the room and adjacent to the room entrance door frame and/or a central alarm ON-OFF control in the Police office.

3. An automatic reset capability following an intrusion detection.

4. A local alarm level of 80 (min) to 90 (max) within the configuration of the protected area.

5. An integral capability for the attachment of wiring for remote alarm and intrusion indicator equipment (visual or audio). See installation note on page B-3.

B-2

August VA HANDBOOK 0730

6. A low nuisance alarm susceptibility.

Installation Notes

1. A locally sounding alarm should not be installed in a room which is close to an ICU, cardiac care, or other special treatment areas loud alarm would have an injurious effect on patients.

2. In addition to the locally sounding alarm, remote visual and/or audio annunciators must be at a location within the facility which ensures 24 hour monitorship. These annunciators will have the capability of identifying individually protected zones.

3. In protected rooms of outpatient clinics not on facility grounds, intrusion detector alarms will be remoted to a commercial security alarm monitoring firm, a local police department, or a security office charged with building security. The remote alarms will be in addition to locally broadcast alarms in the protected areas.

4. Remote bulk storage warehouse facilities will have one or more local broadcasting alarms inside and outside of the protected area.

F Pharmacy Dispensing Counter. Windows and walls of pharmacy dispensing must meet the U.L. Standard 752 for Class III Ballistic Level. VA Architectural Standard Detail 67 B applies to pharmacy dispensing windows but the window should be set in a minimum 100 mm (4 in.) solid concrete masonry units to ceiling height with either masonry or gypsum wallboard to underside of slab above.

G Agent Cashier Counter. Bullet resistive service windows must meet the U.L. Standard 752 for Class III Ballistic Level. VA Architectural Standard Detail 67 applies to cashier counter construction. Applicable also to other cash transaction facilities. The windows should be set in a minimum 100 mm (4 in.) solid concrete units to ceiling height with either masonry or gypsum wallboard to underside of slab above

H Drug Storage Safes and Vaults. Drugs classified as scheduled I, II, or III (narcotic controlled substances under the Controlled Substance Act of 1970 must be stored in safes or vaults which conform to the following specifications:

1. Safes will be GSA class 5 security containers weighing no less than 340 kg (750 pounds).

2. Where bulk quantities or controlled substance handling requirements deem safes impractical, vaults must be used. Specifications for two types of vaults are given: Type I for outpatient clinic or center use, and type II for construction in medical centers only. The type I vault is not as formidable and permanent a structure as the type II concrete vault and, therefore, schedule I, II, and III (narcotic) controlled substances may not be stored on open shelving within the type I vault. To compensate for the lower security of type I vaults lockable steel

B-3

VA HANDBOOK 0730 August cabinets installed within the vault must be used for schedule I, II, and III (narcotic) substances.

Vault specifications are as follows:

a. Type I Vault. Enclosure constructed of steel security screen, woven mesh, 1.2 mm in.) wire diameter alloy stainless steel, with tensile strength of 29 kg/mm (1,600 pounds per lineal inch). Mesh 10 x 10 per 25 mm (inch) with main frame and sub frames of 2.4 mm (13 gauge) alloy steel. In rooms with dropped ceilings, the vertical and mesh walls must meet the actual ceiling or a security mesh ceiling installed below the false ceiling.

In lieu of security mesh screening enclosures, type I vaults may be constructed of 2.4 mm (13 gauge) steel wall partition material with corner brackets welded and floor/ceiling anchors firmly set to prevent disassembly. Mesh vaults may be enclosed with drywall or paneling with appropriate ventilation openings.

b. Type II Vault. Constructed of walls, floors, and ceilings of minimum of 200 mm (8 in.)

reinforced concrete or other substantial masonry, reinforced vertically and horizontally with 13 mm in.) steel rods tied 150 mm (6 in.) on’center. Doors and day gates must meet GSA class 5 criteria. Vault ventilation and utility ports may not exceed 0.06 (100 square inches) in area.

I Bulk Drug Storage Cabinets. Steel cabinets with adjustable shelving and built in locking devices are required for the storage of bulk supplies of schedule III, Non-Narcotic, to V controlled substances.

J Closed Circuit TV. Security Surveillance TV camera with motion detector feature on cameras and at monitor location. Telecommunications Support Service (197) may be contacted for obtaining technical assistance.

K Special Key Control. Room door lock keys and day lock combinations, where applicable, are Special Keys as defined in VHA Supplement, MP-3, Part I, Chapter 2, Maintenance and Operations, and are not mastered.

L Drug Cabinets. Key locked, all steel cabinets, firmly anchored in place are required for ward, emergency room or treatment room storage of small quantities of controlled substances.

Locked unit dose carts are acceptable; but must be positioned in a supervised area when not in use. Glass front drug cabinets are not acceptable for controlled substance storage. Plexiglas front cabinets 10 mm in.) or greater in thickness, are acceptable.

M Refrigerators. To be equipped with a built in lock mechanism or hasp with padlock when used to store controlled substances (all schedules) and other potentially dangerous drugs and when located outside a locked or attended drug storage room.

N Medical Supply Rooms and Closets. Service key control and accountability are required in accordance with VHA Supplement, MP-3, Part I, Chapter 2, Change 4.

B-4

August VA HANDBOOK 0730

0 Cash Safes, Cabinets, and Lockers. For the security of cash deposits and valuables, safes, cabinets, or lockers meeting the GSA class 5 criteria should be used. The size and configuration of commercially available class 5 safes, cabinets, and lockers are optional.

P Secure Property Storage Containers. For bulk retail merchandise, medical supplies and other items requiring off-shelf protection, steel storage cabinets with adjustable shelving are available through the Federal supply service, group 71, class 7125.

Q Electronic Access Control Security System. For monitoring and controlling access to areas containing controlled substances, the following specifications are among those to be considered for inclusion:

1. Access Safeguard. To prevent learning codes through keypad observations or use of stolen or found access cards.

2.

3.

4.

key).

5.

Time Sensitive. The ability to program access by user, by shift and day.

Area Sensitive. The ability to program access by door and area for each individual user.

Fail-Safe. The ability to maintain access security if the system goes down (i.e. bypass

Access Record/Audit Trail. The ability to provide for periodic or on demand print-out of names and time/dates of individual accessing.

6. User The number of individual access codes that the system will accommodate.

(The use of electronic access control systems may be expanded to other high security areas within the facility.)

B-5