D.1 Performance Work Statement - Preventive Maintenance Utility Vehicles - Final.pdf

Performance Work Statement (PWS) Preventive Maintenance for Slow Moving Vehicles

Marine Corps Helicopter Squadron One/HMX-1 Preventive Maintenance (PM)

1. Background

Marine Corps Installations – Marine Helicopter Squadron One (HMX-1) requires full-time, Intermediate-Level (I-Level) preventative maintenance and repair services for flight line utility vehicles. HMX-1’s mission is to operate and maintain its facilities and provide services and material necessary to support operational readiness. Reliable vehicle availability is essential to mission execution.

2. Scope

The Contractor shall provide all labor, materials, supervision, tools, equipment, transportation, and quality control necessary to perform Preventative Maintenance (PM), inspections, and repair services for eight (8) slow-moving utility vehicles located at Marine Corps Air Facility (MCAF) Quantico, VA. Services shall be performed in accordance with Original Equipment Manager (OEM) standards, manufacturer service manuals, and this Performance Work Statement

(PWS).

The Contractor shall furnish all personnel, tools, diagnostic equipment, OEM manuals, OEM parts, transportation, and supplies necessary to perform the required maintenance and repair services. No Government-Furnished Property (GFP) will be provided.

3. Performance Requirements

3.1 Required Tasks

The Contractor shall:

• Perform scheduled Preventative Maintenance (PM) on all flight line utility vehicles listed in Table 1.

• Conduct PM in accordance with OEM guidance, manufacturer service manuals, and this PWS.

• Perform inspections, diagnostics, and maintenance on all vehicles using OEM parts, manuals, schematics, and approved procedures.

• Ensure all replacement parts are OEM-equivalent or OEM-certified.

This requirement applies specifically to the Vantage Primo and Vantage Mini Truck vehicles listed herein. No brand-name restriction applies; any qualified vendor capable of servicing these makes/models may fulfill the requirement.

Table 1. Vehicles to Be Maintained

Make Model Serial Number Location VANTAGE 2022 Mini Truck RKMCP222XM6273984 BLDG 2121 VANTAGE Primo RKMCP222XR6315111 BLDG 2121 VANTAGE Primo RKMCP2223R6315127 BLDG 2134 VANTAGE Primo RKMCP2228R6315155 BLDG 2132 VANTAGE 2022 Mini Truck RKMCP2222M6275745 BLDG 2132 VANTAGE Primo RKMCP2220R6315070 BLDG 2132 VANTAGE Primo RKMCP2229M6275452 BLDG 2134 VANTAGE Primo RKMCP2221R6315188 BLDG 2132

3.2 Initial Vehicle Condition Assessment

Within 30 days of contract award, the Contractor shall perform and document an initial condition assessment for each vehicle listed in Table 1. The assessment shall include operational status, deficiencies, safety concerns, and recommended corrective actions. This establishes the baseline condition for future maintenance.

3.3 Quarterly Inspections

The Contractor shall conduct quarterly inspections on all vehicles and document findings, deficiencies, and recommended corrective actions.

3.4 PM Documentation

Upon completion of each PM:

• A PM sticker shall be affixed to the vehicle indicating:

o Date of service o Next due date o Technician name

• A written PM report shall be submitted to the TPOC via email or hard copy, detailing:

o Date of service o Type of service performed o Parts replaced o Any deficiencies noted

3.6 Full-Service Support

The Contractor shall provide all labor, transportation, equipment, facilities, supervisors, utilities, materials, and supplies necessary to support this requirement. All work shall be coordinated with the Technical Point of Contact (TPOC).

3.6 Contractor-Furnished Items

The Contractor shall provide all tools, equipment, diagnostic devices, OEM manuals, OEM parts, consumables, and transportation required to perform maintenance and repairs. The Government will not provide tools, equipment, or parts.

3.7 Government-Furnished Information (GFI)

The Government may provide access to any available OEM manuals or technical references already in its possession. The Contractor remains responsible for obtaining all OEM manuals, schematics, and technical data necessary to perform maintenance.

3.8 Performance Standards

To support measurable performance under a simplified acquisition:

• PM Completion: All Preventative Maintenance shall be completed within the OEM-recommended interval ± 10 calendar days.

• Quarterly Inspections: All quarterly inspections shall be completed within 15 calendar days of the start of each quarter.

• Emergency Repairs: Emergency repairs shall be completed within 72 hours of notification, when possible.

• Documentation: PM and inspection reports shall be submitted within 3 business days of service completion.

3.9 Technical Qualifications

All maintenance and repair services shall be performed by personnel who are fully trained, qualified, and experienced in the operation, diagnostics, and maintenance of Vantage Primo and Vantage Mini Truck utility vehicles. At a minimum, the Contractor shall ensure the following:

• 3.9.1 OEM Training & Familiarity: Technicians shall possess documented training, certification, or verifiable experience demonstrating proficiency with Vantage vehicle platforms, including electrical systems, drive components, braking systems, and OEM-specific maintenance procedures.

• 3.9.2 Technical Competency: Personnel shall be capable of performing diagnostics using OEM-approved tools, software, and schematics, and shall demonstrate the ability to interpret technical manuals, service bulletins, and wiring diagrams.

• 3.9.3 Experience Requirement: Technicians performing work under this contract shall have a minimum of two

(2) years of experience in utility vehicle, light-duty fleet, or comparable automotive/equipment maintenance.

• 3.9.4 Safety & Compliance Knowledge: All personnel shall be trained in applicable OSHA safety standards, proper tool usage, lockout/tagout procedures, and safe handling of vehicle components.

• 3.9.5 Contractor Responsibility: The Contractor is responsible for ensuring all personnel maintain current qualifications throughout the period of performance and shall provide proof of qualifications upon Government request.

• 3.9.6 Supervision: Work shall be overseen by a qualified lead technician or supervisor with demonstrated experience in fleet maintenance operations and responsibility for ensuring compliance with OEM standards and this PWS.

4. Access & Maintenance Requirements

4.1 On-Site Access and Escort Requirements

The Contractor will be granted base access in accordance with MCB Quantico security procedures.

Contractor personnel shall not require Government escorts unless specifically directed by Installation Security or the TPOC. Contractor personnel are responsible for maintaining their own access credentials and complying with all base access procedures.

4.2 Maintenance Location and Transportation Restrictions

The preferred location for all maintenance is the Supply Department, Building 2121, Rowell Road, Quantico, VA 22314.

Off-site maintenance is permitted only when the Contractor provides all transportation, coordination, and return of vehicles. The Contractor shall ensure vehicles are secured and protected during transport.

4.2.1 Transportation Restrictions

• Vehicles may be transported off-installation when required.

• Vendor is responsible for all coordination, transport, and return of vehicles.

4.4 Base Access Requirements

4.4.1 Defense Biometric Identification System (DBIDS) Registration: The Contractor shall ensure that all personnel requiring unescorted access to Marine Corps Base (MCB) Quantico and Marine Corps Air Facility (MCAF) Quantico obtain a DBIDS credential prior to the commencement of work. The Contractor shall comply with all installation security, identification, and vehicle registration procedures. There is no cost to the Contractor for DBIDS registration or credentialing.

4.4.2 Credentialing Process: Contractor personnel shall complete the following steps to obtain and maintain base access:

Step Action Required

1. Pre-Enrollment Personnel shall pre-enroll in DBIDS online via the official portal (https://dbids-global-enroll.dmdc.mil/). Pre-registration is valid for thirty (30) days.

2. Background Check

Personnel shall complete and print the applicable SECNAV 5512/1 (or NAVMC 5512) Background Check form.

3. Government Sponsorship

The Contractor shall coordinate with the Contracting Officer’s Representative (COR) or Technical Point of Contact (TPOC) to verify sponsorship and establish the required access duration.

4. Identity Verification

Personnel shall present the DBIDS registration confirmation, the completed background check form, and a REAL ID-compliant driver's license (or two alternative forms of acceptable government-issued identification) at the Visitor Control Center (VCC).

4.4.3 Contract Vehicle Requirements

Contractor vehicles used to access the installation shall comply with all base registration, insurance, and identification requirements. The Contractor is responsible for ensuring all personnel and vehicles meet access standards prior to performing work.

5. Service Expectations

5.1 Hours of Operation

All Preventative Maintenance (PM), inspections, and routine maintenance shall be performed:

• 0800–1600, Monday through Friday

• Excluding the following Federal Holidays:

o New Year’s Day o Martin Luther King Jr. Day o President’s Day o Memorial Day o Independence Day o Labor Day o Columbus Day o Veterans Day o Thanksgiving Day o Christmas Day

Any request to perform work outside these hours requires prior approval from the TPOC and shall be at no additional cost to the Government.

5.2 Response Times & Turnaround

The Contractor shall meet the following minimum response and completion standards:

• Preventative Maintenance (PM): PM services shall be performed in accordance with the OEM-recommended schedule and completed within ±10 calendar days of the scheduled interval unless otherwise approved by the

TPOC.

https://www.google.com/url?q=https%3A%2F%2Fdbids-global-enroll.dmdc.mil%2F https://www.google.com/url?q=https%3A%2F%2Fdbids-global-enroll.dmdc.mil%2F

• Routine Repairs: Non-emergency repairs identified during PM or inspections shall be completed within 10 business days of Government approval of the repair action.

• Emergency Repairs: Emergency repairs—defined as any deficiency that renders a vehicle unsafe, inoperable, or mission-critical—shall be responded to within 24 hours of notification and completed within 72 hours, when possible, based on parts availability and OEM requirements.

• Communication Requirements: The Contractor shall notify the TPOC within one (1) business day of identifying any repair that cannot be completed within the required timeframe and shall provide an updated estimated completion date.

• Vehicle Downtime Minimization: The Contractor shall perform all work in a manner that minimizes vehicle downtime and shall coordinate scheduling with the TPOC to avoid mission disruption.

5.3 Included Services

The Contractor shall provide all resources necessary to perform complete maintenance and repair services, including but not limited to:

• Parts and Consumables: All OEM or OEM-compliant replacement parts, fluids, filters, lubricants, and consumables required to perform PM, inspections, and repairs.

• OEM-Compliant Components: All replacement components shall meet or exceed OEM specifications.

Substitutions require prior written approval from the TPOC.

• Emergency Repair Capability: The Contractor shall maintain the capability to perform emergency diagnostics and repairs within the response times identified in Section 5.2.

• Diagnostic Services: Full diagnostic testing, troubleshooting, and fault isolation using OEM-approved tools, software, and procedures.

• Transportation Services: When off-site service is required, the Contractor shall provide all transportation, coordination, and secure handling of vehicles, ensuring timely return to Government custody.

• Documentation and Reporting: All PM, inspections, repairs, and parts replacements shall be documented and submitted to the TPOC within 3 business days of service completion.

• Workmanship Standards: All services shall be performed by trained, qualified personnel in accordance with OEM standards, industry best practices, and applicable safety regulations.

6. Security Requirements

Contractor personnel requiring access to MCB/MCAF Quantico shall obtain a Business Access Identification Badge and comply with all installation security requirements, background checks, and vehicle registration procedures. Access may be denied for reasons listed in the PWS. Lost or stolen badges must be reported within 24 hours.

6.1 General Access Requirements: The Contractor shall ensure all employees, sub-contractors, and delivery personnel requiring access to Marine Corps Base (MCB) Quantico possess a valid Department of Defense (DoD) Common Access Card (CAC) or are registered in the Defense Biometric Identification System (DBIDS). The Contractor shall be responsible for all actions required to obtain base access for their personnel.

6.2 DBIDS Enrollment Procedures: Unaffiliated Contractor personnel without a valid CAC shall obtain a DBIDS credential prior to the commencement of work. The Contractor shall ensure their personnel complete the enrollment process as defined below:

Enrollment Phase Contractor Requirement

Phase 1: Pre- Enrollment

Personnel shall complete online pre-enrollment via the DBIDS Global website (https://dbids-global.dmdc.mil/enroll) to generate a 30-day valid QR code.

Phase 2: Required Documentation

Personnel shall complete and sign SECNAV Form 5512/1 (Authorization for Background Check).

https://www.google.com/url?q=https%3A%2F%2Fdbids-global.dmdc.mil%2Fenroll

Phase 3: Identification Validation

Personnel shall possess a REAL ID-compliant state driver's license or a valid U.S.

Passport.

Phase 4: Credential Issuance

Personnel shall present the QR code, completed SECNAV 5512/1, and valid identification in person at the Visitor Control Center (VCC) for vetting and credential issuance.

6.3 Government Sponsorship: The Government will act as the sponsor for the Contractor during the period of performance. The Contractor shall submit all required access requests to the Contracting Officer's Representative (COR) or designated mission sponsor to authorize long-term DBIDS credentials.

6.4 Visitor Control Center (VCC) Operations: The Contractor shall coordinate all DBIDS credentialing during the normal operating hours of the MCB Quantico VCC.

VCC Element Operational Details

Physical Location 27031X Telegraph Road, Stafford, VA 22554 (Near Russell-Knox Building / Exit 148 off I-95)

Contact Information Phone: 703-784-3023 or 703-784-3024 | Email: Quantico_DBIDS@usmc.mil

Weekday Hours (EDT) Monday – Friday: 0600 – 1500

Weekend Hours (EDT) Saturday: 0730 – 1130 | Sunday & Federal Holidays: Closed

6.5 Commercial Vehicle Requirements: The Contractor shall route all commercial delivery and utility vehicles, including those transporting the Vantage Primo and Vantage Mini Truck utility vehicles, through the Commercial Vehicle Inspection (CVI) Lot located at the South Gate (Exit 148) prior to entering the installation.

https://www.google.com/url?q=mailto%3AQuantico_DBIDS%40usmc.mil

6. Security Requirements