KB1 System - Pre-Qual Documentation_final.doc

The SLAC National Accelerator Laboratory, located in Menlo Park, California is pre-soliciting vendors to establish a list of pre-qualified bidders who have the capability to design, fabricate and integrate a Coherent X-ray Imaging (CXI) 1 Micron KB (Kirkpatrick-Baez) System per the Statement of Work and as attached.

Prospective vendors are requested to provide responses to the qualification criteria questions in Attachment A, and submit them to the SLAC Purchasing Department, at the address listed herein by not later than __________________________.

(Date)

ATTACHMENT A

Questionnaire for CXI 1 Micron Kirkpatrick-Baez System:

Please provide your narrative response to the following criteria questions. Short yes/no responses are sufficient unless specifically stated otherwise:

1. Technical Requirements

a. Does your company have the capability to assume the “prime” contractor integration role for the CXI 1 micron KB System and assume responsibility for the mirrors and/or the mechanical assembly?

b. Identify at least one mirror subcontractor that is able to provide the figured/finished mirrors that meet the following specifications?

c. Does this subcontractor have:

i. Demonstrated capabilities to produce sub 1.5 nm rms height error over all spatial frequencies from 1mm to the length of the mirror, on mirrors longer than 300 mm

1. Provide a list of costumers for mirrors of similar specifications fabricated in the last 2 years and how these specifications differed in length and height error.

ii. Which polishing technique would be used?

1. Deterministic polishing equipment (specify), or

2. Elastic Emission Machining

iii. Demonstrated method for measuring the curved figure of 350 mm long mirrors with sub nm height error resolution

1. Full aperture interferometer, or

2. Stitching interferometer, or

3. Long-trace profiler, or

4. Demonstrated equivalent technique (specify)

iv. Is the subcontractor able to characterize the mirror system with an X-ray source similar to that which will be produced at the LCLS (see SOW Section 1, Introduction).

2. Personnel-Facilities-Experience

a. Does your firm as the prime or your selected subcontractor have demonstrated metrology capabilities to verify the compliance of the mirrors with the specifications?

b. For both prime and subcontractors provide descriptions of key technical/management personnel and their relevant experience.

c. For both prime and subcontractors provide a current organizational chart and the total number of employees.

d. Does your firm as the prime vendor have in-house staff that has a demonstrated record of designing/fabricating optical systems of similar design (specs)? Provide a narrative description of experience in the following disciplines:

i. Project manager

ii. Mechanical engineer with experience in precise optomechanics

iii. Electrical engineer

iv. Vacuum engineer

v. Experience with finite element analysis

vi. Experience with thermal analysis

e. Does your firm as the prime or your selected subcontractor’s in-house staff have a demonstrated record of designing/fabricating optical systems of similar design (specs)? Provide a narrative description of experience in the following disciplines:

i. Project manager

ii. Metrology engineer/scientist

iii. Polishing engineer/scientist

f. Provide references of prior experience in the design/fabrication/installation of Kirkpatrick-Baez systems of similar design (specs) within the past two years

g. Provide a list of contacts for similar Kirkpatrick-Baez systems recently sold/delivered during the past two years?

h. Provide a description of your firm’s production facilities/testing equipment?

3. Delivery

a. Can your firm meet the following schedule/milestone dates?

i. Contract Award: 20 May 2009

ii. Vendor Preliminary Design Review: 18 September 2009

iii. Vendor Final Design Review: 7 January 2010

iv. System Delivery: 24 September 2010

b. Provide a list of current projects/backlogs that may influence the delivery of our system?

c. Are you willing to perform on-site installation at SLAC?

4. QA

a. Is your firm ISO 9001 certified? If yes, provide a copy of certificate. If no, describe or attach an alternative Quality System or standard.

b. Provide a narrative description of your QA plan?

c. Will your firm provide plans for performance/acceptance testing that have been developed for similar K-B systems? Would those plans be different based on SLAC system specifications?

d. Do you have a formal documented procedure for qualification of subcontractors? If yes, please submit procedure with this questionnaire

e. Do you currently have subcontractors working on your projects?

f. Do you have a documented management program for managing subcontractors?

g. Please list those services, specialties, and equipment rentals that you normally subcontract:

h. Identify principle suppliers and what they supply.

5. Financial capability/capacity to perform

a. Provide a copy of your Dun and Bradstreet report, financial statements, balance sheet and/or any credit ratings or other financial/business data to indicated your firm’s financial resources to perform this long term project thru to completion?

_1289114645.pdf

SOW SP-xxx-xxx-xx Verify that this is the latest revision.

1 of 4 Check for change orders or requests

STATEMENT OF WORK

DOCUMENT (SOW)

Doc. No.

xx-xxx-xxx-xx R0

LUSI SUB-SYSTEM

CXI

Statement of Work for the CXI 1 micron KB System, Mirror

Substrates

Prepared by:

Sébastien Boutet Signature Date CXI Instrument Scientist

Reviewed by:

Paul Montanez Signature Date CXI Lead Engineer

Reviewed by:

Signature Date

Approved:

Darren Marsh Signature Date Quality Assurance Manager

Approved:

Nadine Kurita Signature Date Chief Engineer

Approved:

Tom Fornek Signature Date LUSI Project Manager

Revision Date Description of Changes Approved

R0 1OCT08 Initial release

L C L S U L T R A F A S T S C I E N C E I N S T R U M E N T S

SOW SP-xxx-xxx-xx CXI 1 micron KB System, Mirror Statement of Work

1. Introduction The Coherent X-ray Imaging (CXI) instrument to be built at the Linac Coherent Light Source (LCLS) by the LCLS Ultrafast Science Instruments (LUSI) on the Stanford Linear Accelerator Center (SLAC) site requires a mirror system to produce a 1x1 micron2 FWHM focal spot at the sample. The mirror system shall be made of 2 mirrors each with an elliptical figure and arranged in a Kirkpatrick-Baez (KB) configuration rotated by 45 degrees. The system is known as the CXI 1 Micron KB System or KB1.

The LCLS will produce a laser-like beam of X-rays in the 800 to 8300 eV range for the fundamental energy. Also, the 3rd harmonic will be present at up to 25 keV. The CXI instrument will use the hard X-ray branch which uses 2 offset mirrors that reflect energies between 2 keV and 25 keV.

The KB mirror combination shall reflect more than 75% of the X-rays over the 2-18 keV range. This will be achieved by coating the mirrors with two strips. The first strip will be a Silicon Carbide (SiC) monolayer and the second strip will be a bilayer consisting of a heavy material (either Rhodium (Rh) or Ruthenium (Ru)) deposited underneath a thin layer of Silicon Carbide (SiC).

These mirrors will be located in an Ultra-High Vacuum (UHV) environment (10-9 Torr).

They require a very precise positioning system with the mirrors located inside a vacuum enclosure which will be mounted on a stable stand.

2. Scope The vendor shall design and fabricate the following devices and components described in SLAC document No. SP-391-000-65.

1. Mirror substrates

The vendor for this part of the project shall design, fabricate and deliver:

o Two mirrors meeting the requirements described in Section 6 of SLAC document No. SP-391-000-65.

o Three test coupons meeting the requirements described in Section 6 of o A test substrate meeting the requirements described in Section 6 of SLAC

3. Applicable Documents

• SLAC document No. SP-391-000-25, “Physics Requirements for the CXI 1 micron KB

System”

• SLAC document No. SP-391-000-65, “Engineering Specifications for the CXI 1 micron KB

• SLAC document No. SP-391-000-19, “Physics Requirements the CXI Instrument”

• SLAC drawing No. DS-391-000-36, “Mechanical Design Standards Supplement”

• SLAC drawing No. SC-700-866-47, “Specification Kly & Vac Machining Fluids”

• Fed-STD-595B, “Colors Used in Government Procurement”

4. Requirements and Specifications All requirements and specifications for the mirror substrates are found in Section 6 of SLAC document No. SP-391-000-65. All specifications in SLAC document No. SP-391- 000-65 shall apply except for those is Sections 7, 8 and 9.

4.1. Delivery times

The suggested and desired time durations between the award of the contract and the delivery of the completed mirror substrates is 12 months.

5. Quality Assurance Requirements All quality assurance requirements for the mirror substrates are found in Section 6 of

6. Selection Criteria The potential vendors shall submit a Technical Proposal which shall contain no pricing data of any kind; cost and price information shall be included only in a separate volume.

The following sections shall be present in the Technical Proposal and the proposals shall be judged and rank based on the content of each category

6.1. Technical Specifications

The technical proposal will consist of responses to each of the specifications described in SLAC document No. SP-391-000-65. The proposal shall provide written documentation describing how individual specifications are to be met, including substantiating data or schematics where appropriate. An overall layout of the-system, and appropriate detail drawings, shall be included with the proposal.

6.2. Delivery and Milestone Schedule

A delivery and milestone schedule shall be provided. It is preferred that every component of the system be delivered to SLAC by April, 2010. A schedule for installation and acceptance testing of the system at SLAC after delivery, by vendor personnel (if necessary) in conjunction with SLAC personnel, should be provided as well.

6.3. Personnel, Experience and Facilities

Proposer shall provide descriptions of the key technical and management personnel who will be involved in the production, testing, delivery, and acceptance testing of the system, and their relevant experience, A description of production facilities and testing equipment should be provided, A listing of similar systems sold and delivered, and to whom, including sale and delivery dates, should also be provided. If subcontractors are planned to be used, similar information on the subcontractors shall also be included.

6.4. Quality Assurance, Implementation and Performance

Verification

The proposer will provide a quality assurance plan, which includes provision for performance verification of major sub-components of the system. The plans for implementation, performance testing and acceptance testing should be clearly described.

The quality-assurance plan should include the possibility of access to the vendor's facility, and that of any major sub-contractor during production, by SLAC representatives.

Subcontractors should be identified and their quality assurance procedures should also be documented.

6.5. Financial Solvency

The proposer shall provide evidence of financial stability in order to demonstrate its capability to carry the project to its completion.

7. Special Considerations

1. Introduction

2. Scope

3. Applicable Documents

4. Requirements and Specifications

5. Quality Assurance Requirements

6. Selection Criteria

7. Special Considerations

_1288673102.pdf

SOW SP-xxx-xxx-xx Verify that this is the latest revision.

1 of 5 Check for change orders or requests

STATEMENT OF WORK

DOCUMENT (SOW)

Doc. No.

xx-xxx-xxx-xx R0

LUSI SUB-SYSTEM

CXI

Statement of Work for the CXI 1 micron KB System, Mechanical

System

Prepared by:

Sébastien Boutet Signature Date CXI Instrument Scientist

Reviewed by:

Paul Montanez Signature Date CXI Lead Engineer

Reviewed by:

Signature Date

Approved:

Darren Marsh Signature Date Quality Assurance Manager

Approved:

Nadine Kurita Signature Date Chief Engineer

Approved:

Tom Fornek Signature Date LUSI Project Manager

Revision Date Description of Changes Approved

R0 1OCT08 Initial release

SOW SP-xxx-xxx-xx CXI 1 micron KB System, Mirror Coating Statement of Work

1. Introduction The Coherent X-ray Imaging (CXI) instrument to be built at the Linac Coherent Light Source (LCLS) by the LCLS Ultrafast Science Instruments (LUSI) on the Stanford Linear Accelerator Center (SLAC) site requires a mirror system to produce a 1x1 micron2 FWHM focal spot at the sample. The mirror system shall be made of 2 mirrors each with an elliptical figure and arranged in a Kirkpatrick-Baez (KB) configuration rotated by 45 degrees. The system is known as the CXI 1 Micron KB System or KB1.

The LCLS will produce a laser-like beam of X-rays in the 800 to 8300 eV range for the fundamental energy. Also, the 3rd harmonic will be present at up to 25 keV. The CXI instrument will use the hard X-ray branch which uses 2 offset mirrors that reflect energies between 2 keV and 25 keV.

The KB mirror combination shall reflect more than 75% of the X-rays over the 2-18 keV range. This will be achieved by coating the mirrors with two strips. The first strip will be a Silicon Carbide (SiC) monolayer and the second strip will be a bilayer consisting of a heavy material (either Rhodium (Rh) or Ruthenium (Ru)) deposited underneath a thin layer of Silicon Carbide (SiC).

These mirrors will be located in an Ultra-High Vacuum (UHV) environment (10-9 Torr).

They require a very precise positioning system with the mirrors located inside a vacuum enclosure which will be mounted on a stable stand.

2. Scope The vendor or a combination of vendors shall design, fabricate and assemble the following devices and components described in SLAC document No. SP-391-000-65. The 4 components listed shall be designed into a single integrated system.

1. Mirror mechanical support system

The vendor for this part of the project shall design, fabricate, assemble and deliver a mechanical system to support and position the mirrors in an ultra-high vacuum environment. The requirements for this system are described in Section 9.1 of SLAC

2. Mirror bender system mechanical bender system to bend the mirrors into an elliptical shape in an ultra-high vacuum environment. This system must be provided by the same vendor who provides the mirror mechanical support system and the mirror substrate and is only required if the mirrors delivered are flat and therefore are required to be bent into the proper shape. In the event that the selected mirror substrate vendor provides pre-figure mirrors, then this part of the project is canceled. The requirements for this system are described in Section 9.2 of SLAC document No. SP-391-000-65.

3. Vacuum enclosure vacuum enclosure that will enclose the mirrors and the mirror support system. The requirements for this system are described in Section 9.3 of SLAC document NO.

SP-391-000-65

4. Support stand support stand that will support vacuum enclosure. The requirements for this system are described in Section 9.4 of SLAC document No. SP-391-000-65

3. Applicable Documents

• SLAC document No. SP-391-000-25, “Physics Requirements for the CXI 1 micron KB

• SLAC document No. SP-391-000-65, “Engineering Specifications for the CXI 1 micron KB

• SLAC document No. SP-391-000-19, “Physics Requirements the CXI Instrument”

• SLAC drawing No. DS-391-000-36, “Mechanical Design Standards Supplement”

• SLAC drawing No. SC-700-866-47, “Specification Kly & Vac Machining Fluids”

• Fed-STD-595B, “Colors Used in Government Procurement”

4. Requirements and Specifications All requirements for the mechanical system are found in Section 9 of SLAC document No.

SP-391-000-65. All specifications in SLAC document No. SP-391-000-65 shall apply except for those is Sections 6, 7 and 8.

4.1. Delivery times

The suggested and desired time durations between the award of the contract and the delivery of the completed mechanical system is 12 months.

5. Quality Assurance Requirements All quality assurance requirements for the mechanical system are found in Section 9 of

6. Selection Criteria The potential vendors shall submit a Technical Proposal which shall contain no pricing data of any kind; cost and price information shall be included only in a separate volume.

The following sections shall be present in the Technical Proposal and the proposals shall be judged and rank based on the content of each category

6.1. Technical Specifications

The technical proposal will consist of responses to each of the specifications described in SLAC document No. SP-391-000-65. The proposal shall provide written documentation describing how individual specifications are to be met, including substantiating data or schematics where appropriate. An overall layout of the-system, and appropriate detail drawings, shall be included with the proposal.

6.2. Delivery and Milestone Schedule

A delivery and milestone schedule shall be provided. It is preferred that every component of the system be delivered to SLAC by April, 2010. A schedule for installation and acceptance testing of the system at SLAC after delivery, by vendor personnel (if necessary) in conjunction with SLAC personnel, should be provided as well.

6.3. Personnel, Experience and Facilities

Proposer shall provide descriptions of the key technical and management personnel who will be involved in the production, testing, delivery, and acceptance testing of the system, and their relevant experience, A description of production facilities and testing equipment should be provided, A listing of similar systems sold and delivered, and to whom, including sale and delivery dates, should also be provided. If subcontractors are planned to be used, similar information on the subcontractors shall also be included.

6.4. Quality Assurance, Implementation and Performance

Verification

The proposer will provide a quality assurance plan, which includes provision for performance verification of major sub-components of the system. The plans for implementation, performance testing and acceptance testing should be clearly described.

The quality-assurance plan should include the possibility of access to the vendor's facility, and that of any major sub-contractor during production, by SLAC representatives.

Subcontractors should be identified and their quality assurance procedures should also be documented.

6.5. Financial Solvency

The proposer shall provide evidence of financial stability in order to demonstrate its capability to carry the project to its completion.

7. Special Considerations

1. Introduction

2. Scope

3. Applicable Documents

4. Requirements and Specifications

5. Quality Assurance Requirements

6. Selection Criteria

7. Special Considerations