CWSRF Amm. 1 RFP Final.docx

This is a solicitation amendment issued by the State of Maine Department of Environmental Protection for the Clean Water State Revolving Fund Wastewater Software procurement (RFP# 202603029). Amendment 1 revises critical deadlines for the competitive procurement process. The Question Deadline has been extended to April 30, 2026, at 4:00 p.m. local time, and the Proposal Submission Deadline has been extended to May 15, 2026, at 4:00 p.m. local time, to be submitted via the Vendor Self Service System. The initial contract period runs from May 1, 2026, through April 30, 2028, with two optional renewal periods extending through April 30, 2031, subject to continued funding and satisfactory performance.

The procurement seeks a commercial-off-the-shelf, web-based Software-as-a-Service solution to replace legacy Microsoft Access databases and manual processes for managing the complete lifecycle of CWSRF projects, including loan management, financial administration, compliance monitoring, and EPA reporting. Qualified bidders must demonstrate at least ten continuous years of experience implementing and managing State Revolving Fund programs and must have successfully implemented and supported ten state SRF programs within the past ten years, with all implementations fully operational for a minimum of six months. Proposals will be evaluated on a 100-point scale with Organization Qualifications and Experience weighted at 30 points, Proposed Services weighted at 40 points, and Cost Proposal weighted at 30 points, with pricing presented as a fixed amount covering the initial contract period and all renewal periods. The State anticipates making one award and will not seek or accept best and final offers.