CWSRF Amm. 1 RFP Final.docx

This is a Solicitation Amendment issued by the State of Maine Department of Environmental Protection for the Clean Water State Revolving Fund Wastewater Software RFP #202603029. The amendment revises critical deadlines for the procurement: the Question Deadline has been extended to April 30, 2026, no later than 4:00 p.m. local time, and the Proposal Submission Deadline has been extended to May 15, 2026, no later than 4:00 p.m. local time. The procurement seeks a commercial-off-the-shelf, web-based Software-as-a-Service solution to replace legacy Microsoft Access databases and support the complete lifecycle management of Maine Clean Water State Revolving Fund projects, including loan management, financial administration, compliance monitoring, and EPA reporting. The initial contract period runs from May 1, 2026, through April 30, 2028, with two optional renewal periods extending through April 30, 2031, contingent upon continued funding and satisfactory performance.

Qualified bidders must demonstrate at least ten continuous years of experience implementing and managing State Revolving Fund programs and must have successfully implemented and be actively supporting ten state SRF programs within the past ten years, with all implementations operational for a minimum of six months. Proposals will be evaluated on a 100-point scale with Organization Qualifications and Experience weighted at 30 points, Proposed Services at 40 points, and Cost Proposal at 30 points, with the lowest cost proposal receiving full cost points. Pricing must be submitted as a fixed amount covering the initial contract period and all renewal periods, with the total five-year cost used for proposal evaluation; the State will not seek best and final offers and expects all bidders to submit their best value pricing with initial proposals. The State anticipates making one award and bidders must not be suspended or debarred from doing business with the Federal Government or any other governmental entity. Specific budget amounts are not disclosed; however, the evaluation methodology based on total five-year costs indicates the State is prepared to make a significant investment in comprehensive SRF management software and implementation services.