Custodial Services.pdf

Lunenburg County Public Schools 1009 Main St.

Kenbridge, VA 23944 Department of Maintenance and Operations

Request for Proposals (RFP) for

CUSTODIAL SERVICES

CONTENTS PAGES

Instructions to Vendors 2 - 5

Scope of Work 6 - 10

State Law Addendum 11 – 13

Exhibit A 14

Bid Form 15 - 16

INSTRUCTIONS TO VENDORS

I. PREPARATION

II. SUBMITTAL

III. RECEIPT OF RESPONSES

I. PREPARATION

1.1 Ifresponseformsareattached,theyshallbeused. Responsesnotsosubmitted on said forms or not fully completed with all information may be declared nonresponsive. Alldocumentsshallbesignedinink. Anycorrectionstoentriesmade on forms shall be made in ink and initialedbythepersonsigningtheresponse. Bids containinganyconditions,omissions,unexplainedalterationsoritemsnotcalledforin the proposal, or irregularities of any kind, may be rejected by the Owner as being incomplete or nonresponsive.

1.2 General questions, requests for explanations, or interpretations of documents shallbemadeasdirected.Nooralexplanationinregardtothemeaningofdrawingsor specifications will be made andnooralinstructionswillbegivenbeforetheawardof the contact.

1.3 Duringpreparationandpriortoopening,eachvendorshallnotdivulge,discuss or compare his response with others, and shall not collude with any other party to a response. A signed response shall be taken as an indication that the vendor fully understands the Commonwealth of Virginia's Conflict of Interest Act and the Commonwealth of Virginia's Ethics in PublicProcurementActandthathisactionsin no way violate any of the provisions therein.

1.4 Unless this solicitation contains a clear statement that only one certain brand, make or manufacturer is acceptable and a clear reason is stated why such is so, the nameofacertainbrand,makeormanufacturerdoesnotrestrictvendorstothatnamed.

Suchonlyconveysthegeneralstyle,type,character,andqualityofthatdesired. During evaluation of responses, it shall bethesolediscretionofthesolicitingorganizationto determinewhatisequal,consideringquality,workmanship,economyofoperation,and suitability for the purpose intended.

1.5 Pricesshallbeallinclusiveforthescopeofthesolicitation. Whereapplicable, the following shall apply. AllshipmentsshallbeF.O.B.destination,freightincluded.

Delivery shall be inside as directed at theaddressindicated. Requireddeliverytimes and terms of payment shall be clearly stated.

INSTRUCTIONS TO VENDORS – CONT.

II. SUBMISSION

2.1 Every bidder organized as a stock or non-stock corporation, limited liability company, businesstrust,orlimitedpartnershiporregisteredasaregisteredlimited liability partnership must be authorized totransactbusinessintheCommonwealth as a domestic or foreign businessentityifso,requiredbyTitle13.1orTitle50of theCodeofVirginia,asamended,orasotherwiserequiredbylaw. Ifawardedthe Contract, the bidder shall not allow its existence to lapse or its certificate of authority or registration to transact business intheCommonwealth,ifso,required underTitle13.1orTitle50,toberevokedorcancelledatanytimeduringtheterm oftheContract. DoingsoshallbedeemedaviolationofSection2.2-4311.2andthe bidder understands and agrees that the Owner may void the contractifthebidder fails to comply with this provision.

2.2Bidwithdrawalsormodificationstoresponsesalreadysubmittedwillbeallowedif suchnoticeisgiveninwritingandreceivedatthedesignatedlocationfrombidders priortothestateddeadline. Suchmodificationsshallnotrevealtothetotalamount of either the original or modified submittal.

2.3 Responses may be withdrawn at any time prior to their being opened.

2.4No liability shall accrue to the soliciting organization from the acceptance ofany response. Financialobligationsonbehalfofthesolicitingorganizationshalloccur only through the award of a contract and/or purchase order in accordance with applicable law.

2.5Pre-bid questionscanbesubmittednolaterthanMonday,April27that4:30PM to the Facilities Director’s emailpaul.caley@k12lcps.org.

III. RECEIPT OF BIDS

3.1 Bids will be received on or before2:00PMon May 8th, 2026 at the Lunenburg County Public Schools School Board Office, 1009 Main St., Kenbridge, VA 23944 and may be modified by subsequent Addenda. The School Board Office operating hours are M-F 8:00 AM until 4:30 PM. Bid envelopes shall be marked “Custodial Services”

3.2 It is the responsibility of the bidder to assure that his bid and any bid modifications are delivered to the placedesignatedforreceiptofbidsbythedateand hour(deadline)setforreceiptofbids. Therefore,itisthebidder’sresponsibilitytotake intoaccountallfactorswhichmayimpactonitsbiddeliverer/courier’sabilitytodeliver thebidandtoimplementwhateveractionsarenecessarytohavethebiddeliveredtothe proper bid receipt location priortothebidreceiptdeadline. Nobidsormodifications submitted or offered after the deadline will be accepted or considered.

mailto:paul.caley@k12lcps.org

3.3 The FacilitiesDirectoristheOwner’srepresentativedesignatedtoreceivebids at the time and place notedintheRFPandtoopenthebidsreceivedattheappointed time.

3.4 Theofficialtimeusedforthereceiptofresponsesisdeterminedbyreferenceto the clock designated by the Procurement Officer. The Facilities Director shall determine when the Bid Receipt Deadline has arrived and shall announce that the Deadlinehasarrivedandthatnofurtherbidsorbidmodificationswillbeaccepted. All bids and bid modifications in the possession of the Facilities Director atthetimethe announcement is completed are deemedtobetimely,whetherornotthebidenvelope has been physically date/timestampedorotherwisemarkedbyMay8th,2026at2:00

PM.

Email:paul.caley@k12lcps.org Phone: 434-676-2467 Ext. 2701

3.5 FAX OR EMAIL RESPONSES are not acceptable.

NO PRE-BID CONFERENCE WILL BE HELD FOR THIS AWARD.

INSURANCE COVERAGE AND LIMITS REQUIRED

Contractoragreestosecureandmaintaininfullforceandeffectatalltimesduringthetermofthis Contract, the following policies of insurance:

1. Workers' Compensation Insurance as required under Va. Code Title 65.2.

2. ComprehensiveGeneralLiabilityInsurance,includingcontractualliabilityandproductsand completed operations liability coverages, in an amount not less than one million dollars ($1,000,000)combinedsinglelimits(CSL).SuchinsuranceshallnametheSchoolBoardof Lunenburg County Public Schools as an additional insured by policy endorsement.

3. Automobile Liability Insurance including coverage fornon-ownedandhiredvehiclesinan amount not less than one million dollars ($1,000,000) combined single limits (CSL).

4. Umbrella/Excess Liability Insurance at limits not less than two million dollars ($2,000,000).

Contractor shall submit to the School Board of Lunenburg County Public Schools contract administrator certificates of insurance with endorsement to the policy attached, prior to beginningWorkunderthisContractandnolaterthanten(10)daysafterawardoftheContract.

All policies of insurance required herein shall be written by insurance companies licensed to mailto:paul.caley@k12lcps.org conductthebusinessofinsuranceinVirginia,andacceptabletotheSchoolBoardofLunenburg County Public Schools, and shall carry the provision that the insurance will not be cancelled or materially modified by Contractor without thirty (30) days prior written notice totheSchool Board of Lunenburg County Public Schools.

ITISTHERESPONSIBILITYOFTHECONTRACTORTOIMMEDIATELYNOTIFYTHE

SCHOOL BOARD OF LUNENBURG COUNTY PUBLIC SCHOOLS SHOULD ANY

POLICY BE CANCELLED. FAILURE TO NOTIFY THE SCHOOL BOARD OF

LUNENBURG COUNTY PUBLIC SCHOOLS SHALL CONSTITUTE A MATERIAL

BREACH OF THE CONTRACT.

The certificates of insurance shall list the School Board of Lunenburg County Public Schools, 1009 Main Street, Kenbridge, Virginia 23944, as the additional insured for the specifiedproject. Theadditionalinsuredendorsementtothepolicywouldbethatlanguagethat is attached to the Contractor’s liability policy that acknowledges The School Board of Lunenburg CountyPublicSchoolsasanalsoinsuredonallpoliciesthatTheSchoolBoard of Lunenburg County Public Schools requires to beendorsed. Thisshallbeeitheradirect endorsement that actually names the School BoardofLunenburgCountyPublicSchoolsora blanket endorsement that the Contract states that The School Board ofLunenburgCounty Schoolswill be named as an also insured on the insurancepolicy.

Insurance shall be primary and the additional insured’s primary coverage is non-contributory.

The establishment of minimum limits of insurance by the School Board does not reduce or limit the liability or responsibilities of the contractor.

The School Board of Lunenburg County Public Schools reserve(s) the right to negotiate with the lowest responsible bidder in the event that priceexceedsavailable funds.

TheSchoolBoardofLunenburgCountyPublicSchoolsreserve(s)therighttoreject any and all responses, to make awards in whole or in part, and to waive any informalities in submittals.

Contact with The School Board of Lunenburg County Public Schools, Representatives, and/or Agents:

Direct contact with The School Board of Lunenburg County Public Schools’ staff, representatives,and/oragentsotherthanthedesignatedrepresentativeonthesubjectof thisRFPoranysubjectrelatedtothisRFBisexpresslyprohibitedexceptwiththeprior knowledge and permission of the Facilities Director or designated representative.

SCOPE OF WORK

1. Lunenburg County Public Schools is soliciting bids for custodial services forallfour(4)school buildingsandtheadministrativeCentralOffice.Theexpectationsofcleanliness,workmanship,and manpower are outlined in the below sections. These expectations will be monitored by each school’s administration on a daily basis. The following is general information on the buildings:

Central High School – 131 K-V Rd, Victoria, VA Single story, Approximately 104,000 square feet, 400 students in Grades 9 to 12, 55 faculty members Lunenburg Middle School – 583 Tomlinson Rd., Victoria , VA Single story, Approximately 82,000 square feet, 375 students in Grades 6 to 8, 50 faculty members Victoria Elementary School – 1521 8th St., Victoria,VA Two story, Approximately 48,000 square feet, 400 students in Grades Pre-K to 5, 55 faculty members Kenbridge Elementary School – 215 Nottoway Falls Rd., Kenbridge, VA Single story, Approximately 59,000 square feet, 380 students in Grades Pre-K to 5, 55 faculty members Central Office – 1009 Main St., Kenbridge, VA Single story, Approximately 7,000 square feet, 18 administrators

2. Daily operationsfor all buildings in the school divisionare divided into four (4) distinct work shifts.

LEAD DAY PORTER

Typical Coverage: 7:00 AM – 3:30 PM (can be adjusted to the principal’s needs) Core Responsibilities:

A. Facility Opening: Unlock designated entries, raise and lower United States and Virginia State flags.

B. Initial Readiness: Conduct opening inspections and baseline cleaning of all student and staff restrooms;ensurealldispensers(soap,sanitizer,paperproducts)arefullystockedpriortostudent and staff arrival.

C. Entryway & Common Area Maintenance: Sweep/mop main lobbies, vestibules, and primary corridors to manage morning foot traffic debris.

D. Breakfast Service Support: Provide continuous portering during morning cafeteria service; wipe down tables, manage rapid trash removal, and sweep/mop cafeteria floors post-service.

E. High-Touch Point (HTP)Sanitation:Continuouslywipedowndoorhandles,waterfountains,and push-bars in high-traffic administrative and academic corridors.

F. Immediate Response: Act as the primary responder for emergency cleanups, biohazards, and immediate administrative requests.

G. SpecialFurnitureSet-UpRequests:Setupchairsandtablesforsucheventsasgraduations,blood drives, and career fairs.

H. Snow and Ice Removal: Targeted areas of employee and studentaccesswillneedsnowremoval and ice melt placement in the event of inclement weather.

SCOPE OF WORK – CONT.

MID-DAY PORTER

Typical Coverage: 10:30 AM – 7:00 PM (can be adjusted to the principal’s needs) Core Responsibilities:

A. LunchServiceManagement:Continuoustablesanitizing,floorsweeping,andtrashremovalduring overlapping cafeteria lunchwaves.Auto-scrub/mopcafeteriafloorsattheconclusionofalllunch periods.

B. Restroom Refresh Protocol: Conduct mid-day policing of all restrooms. Spot-clean commodes, urinals, and sinks. Wipe down wet counters, pick up floor debris, and replenish depleted paper/soap dispensers.

C. Perimeter & Corridor Patrol: Empty hallway and exterior entrance trash receptacles before they reach capacity. Vacuum high-traffic transition mats.

D. Specialty Area Policing: Monitor and spot-clean heavily utilized common areas, including libraries, gymnasiums, and locker rooms, ensuring safety and cleanliness between class transitions.

EVENING CUSTODIAL AND LATE NIGHT DEEP CLEAN TEAM

Typical Coverage: 3:30 PM – 12:00 AM (can be adjusted to the principal’s needs) Core Responsibilities:

A. Academic & Administrative Zones: Perform full daily cleaning ofallclassrooms,CTE/Culinary rooms, and office spaces. This includes emptying trash, vacuuming carpets, sweeping/mopping hard surface floors, and sanitizing desks/tables.

B. Restroom Sanitation: Execute deep cleaning and heavy washdowns of restrooms, locker rooms, andshowerfacilitiesindesignatedzones.Disinfecttoilets,urinals(inside/base/tops),sinks,mirrors, and partitions. Sweep and wet-mop all restroom floors with disinfectant.

C. Athletic&EventSpaces:Sweepandmopgymnasiumfloors.Wipedownbleachers,sanitizelocker rooms, and ensure physical education/athletic spaces are reset for the following day.

D. Floor Care: Unimpededoperationofheavyfloor-caremachinery(e.g.,auto-scrubbers,burnishers) in expansive corridors, cafeterias, and gymnasiums without disrupting student or staff traffic.

E. Waste Removal: Consolidation and exterior disposal of large-volume waste from daily operations.

F. Facility Securement & Final Perimeter Lockdown: Turn off all non-essential lighting,ensureall exterior doors and ground-floor windows are locked and latched, secure interior administrative/custodialdoors,andappropriatelystore/cleanallcustodialequipment.Conductfinal facility walkthroughs, and complete perimeter lockdown to ensure the asset is fully secure and pristine for the next operational day.

3. Periodic Maintenanceof all facilities will includea unified schedule for periodic deep cleaning in all buildings to maintain optimal facility conditions and indoor air quality.

Weekly Frequencies:

A. Dusting of horizontal surfaces, blinds, and window ledges within offices and classrooms.

B. Removal of cobwebs and insect debris from interior corners, lighting fixtures, and exterior entrances.

C. Detail cleaning of interior glass partitions, entryway doors, and interior windows.

D. Detail sweeping and mopping of all hard-to-reach areas, including behind doors, baseboards, and stairwell corners.

E. Removal of scuff marks and black marks from VCT/hard flooring.

Monthly & Quarterly Frequencies:

A. HVAC/Air Quality: Dusting and vacuuming of all return/supply air vents and replacement of designated air purifier filters.

B. High Dusting: Cleaning of overhead light covers, ceiling individual fans, and high-level architectural features.

C. Detailing: Comprehensive wall-washing to remove marks and stains, and detailed baseboard wipe-downs across all corridors and classrooms.

D. Floor Care: Periodic buffing and burnishing of VCT hallways and gymnasiums to maintain finish and extend the life of the asset.

4. Required Staffing Labor and Schedule Summary Central High School

(1) Lead Day Porter, (1) Mid-Day Porter, (4) Late Night Team 8:00PM-12:00AM

Lunenburg Middle School

(1) Lead Day Porter, (1) Mid-Day Porter, (2) Evening Specialist 3:30PM-7:30PM

Victoria Elementary School

(1) Lead Day Porter, (1) Mid-Day Porter, (1) Evening Specialist 3:30PM-7:00PM

Kenbridge Elementary School

(1) Lead Day Porter, (1) Mid-Day Porter, (1) Evening Specialist 3:30PM-7:00PM

Central Office

(1) Part time 4:30PM-8:30PM Tuesday and Friday

5. Consumables Management will be an integral part of this contract. This responsibility will include the ordering, inventory management, and physical restocking ofallfacilityconsumables (paper products, hand soap, trash liners) and cleaning chemicals.

6. SummerFloorCareStripandFinishwillberequiredduringthesummerbreakinordertoallow for unlimited access for this labor intensive task. The existing labor force proposed under this contractwillexecutethiswork.Theexpensesoffloorcleaningproductsandsuppliesarerequired to be included in the proposal response.

7. Special Event Coverage will be required for such events as graduation, athletic events, and parent-teacher conferences. This coverage shall be charged atan hourly rate.

8. Service Implementation– required milestones and tasksduring the implementation of the service

During the 2 weeks after the bid award:

a. Confirm final scope iterations, facility routing, and campus-specific priorities.

b. Establish a direct communication cadence with Facilities leadership.

c. Finalize employee schedules, access/security protocols, and reporting structures.

d. Identifyandexecuteanyexistingcustodialstafftransitionstotheawardedservicecompany

(interviews, vetting, and retention of high-performing legacy staff).

e. Plan summer floor care and deep cleaning at each school.

During the following 2 weeks:

a. Conduct localized hiring events and onboard service employees.

b. Complete all necessary background checks, badging, and compliance requirements.

c. Deploy equipment, uniform packages, and initial chemical/supply inventory.

d. Train all staff on the newly implemented, site-specific cleaning routines and shift-based checklists.

Between approximately June 1, 2026 and the start of the school year on August 6, 2026:

a. Maintain an elevated, onsite management presence throughout the first week of operations.

b. Execute daily facility inspections and supervisor verification of all terminal cleaning tasks.

c. Establish a protocol fortheimmediatecorrectionofanyidentifieddeficienciesduringthe transition.

d. Maintain direct, daily communication with the Facilities Director to ensure alignment.

During the First 30 days of Service:

a. Start summer deep cleaning.

b. Implement structured quality audits.

c. Conduct a labor efficiency review and make any necessary micro-adjustments to staffing

Overlap.

8.Service Implementation– continued

d. Validate the response process for emergency/ad-hoc requests.

e. Perform comprehensive safety and security compliance verification across all campuses.

During the First 90 Days of Service:

a. Hold formal performance review meetings with campus and district leadership.

b. Implement process refinements based on direct campus feedback and observed utilization rates.

STATE LAW ADDENDUM

1. NONDISCRIMINATION. Contractor agrees that during the performance of the Agreement:

A. It willnotdiscriminateagainstanyemployeeorapplicantforemploymentbecauseof race,religion,color,sex,ornationalorigin,exceptwherereligion,sex,ornationaloriginisabona fide occupational qualification reasonably necessary to the normal operation of Contractor.

Contractor agrees to post in conspicuous places, available to employees and applicants, notices setting forth the provisions of this nondiscrimination clause.

B. Itwillstatethatitisanequalopportunityemployerinallsolicitationsoradvertisements for employees placed by it or on its behalf. Notices, solicitations,andadvertisementsplacedin accordance with federal law, rule, or regulations shall be deemed sufficient for the purposes of meeting the requirements of this section.

C. ItwillincludetheprovisionsoftheforegoingparagraphsAandBineverysubcontract or purchase order of over $10,000, so that the provisions will be binding upon each such subcontractor or Contractor.

2. DRUGFREEWORKPLACE. DuringtheperformanceoftheAgreementContractoragreesto(i) provide a drug-free workplace for Contractor’s employees; (ii) post in conspicuous places, available to employees and applicants for employment, astatementnotifyingemployeesthatthe unlawfulmanufacture,saledistribution,dispensation,possession,oruseofacontrolledsubstance ormarijuanaisprohibitedinContractor’sworkplaceandspecifyingtheactionsthatwillbetaken againstemployeesforviolationsofsuchprohibition;(iii)stateinallsolicitationsoradvertisements for employees placed by or on behalf of Contractor that Contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchaseorderofover$10,000,sothattheprovisionswillbebindinguponeachsubcontractoror Contractor.

Forthepurposesofthissection,“drug-freeworkplace”meansasitefortheperformanceofwork done in connection with the Agreement.

3. RELIGIOUS ORGANIZATIONS. The School Board does not discriminate against faith-based organizations.

4. AUTHORITYTOTRANSACTBUSINESSINVIRGINIA. Contractorwarrantsthatitis,andfor thedurationoftheAgreementshallremain,authorizedtotransactbusinessintheCommonwealth of Virginia and has an identification number issued to it by the Virginia State Corporation Commission.

5. IMMIGRATION LAW. Contractor represents andwarrantsthatitdoesnot,andshallnotduring the performance of the Agreement, knowingly employed an unauthorizedalienasdefinedinthe federal Immigration Reform and Control Act of 1986.

6. CERTIFICATION REGARDING FELONS AND SEX OFFENDERS. By entering into this Addendum, Contractor certifies, as required by Section 22.1-296.1 of the Code of Virginia, that none of the persons who will provide services requiring direct contact with students on school propertyduringschoolhoursorduringschool-sponsoredactivitieshasbeenconvictedofafelony or any offense involving the sexual molestation, physical, or sexual abuse or rape of a child.

ContractorshallpromptlyreporttotheSchoolBoardanychangethatwouldmakethiscertification no longer accurate.

Contractor further understands and acknowledges (1) that if Contractor makes amateriallyfalse statementregardinganyoftheaboveoffenses,ContractorwillbeguiltyofaClass1misdemeanor and(2)thatbeforeanypersonispermittedtoprovidesuchservicessubsequenttothiscertification, Contractor must complete a new certification regarding such person.

Contractorshallrequireitsemployees,contractors,orsubcontractorswhowillhavedirectcontact with students to execute the certification attached hereto as EXHIBIT A and submit the certification before performance any services under the Agreement.

7. NONAPPROPRIATIONS. The Agreement shall be null, void, and unenforceable if the School Board failstoreceive,ortocontinuetoreceive,fundswhich,initssoleopinion,aresufficientto meet its obligations hereunder.

9. PROMPTPAYMENTREQUIREMENTSFORSUBCONTRACTORS. Ifsubcontractorsareused in the performance of the Agreement:

Contractor shalltakeoneofthetwofollowingactionswithinsevendaysafterreceiptofamounts paid to it for work performed by a subcontractor:

a.Paythesubcontractorfortheproportionateshareofthetotalpaymentreceivedfromthe School Board attributable to the work performed by the subcontractor; or

b. Notify the School Board and subcontractor, in writing, of Contractor’s intention to withhold all or a part of the subcontractor's payment with the reason for nonpayment.

ContractorshallprovidetheSchoolBoardwithitsfederalemployeridentificationnumberpriorto receiving any payments hereunder.

Contractor shall pay interest to the subcontractor on all amounts owed by it that remain unpaid aftersevendaysfollowingreceiptbyitofpaymentfromtheSchoolBoardforworkperformedby the subcontractor under the contract, except for amounts withheld as allowed insubparagraphb above.

Unless otherwise provided underthetermsofthecontract,interestshallaccrueattherateofone percent per month for amounts owed to a subcontractor.

Contractor shall include in each of its subcontracts a provision requiring each subcontractor to includeorotherwisebesubjecttothesamepaymentandinterestrequirementswithrespecttoeach lower-tier subcontractor.

Contractor’sobligationtopayaninterestchargetoasubcontractorpursuanttothepaymentclause inthisparagraphshallnotbeconstruedtobeanobligationoftheSchoolBoard.Thecontractshall not be modified for the purpose of providing reimbursement for the interest charge. A cost reimbursement claim shall not include any amount for reimbursement for the interest charge.

10. INDEMNIFICATIONANDARBITRATION. RecognizingthattheSchoolBoardcannotlawfully enter into an indemnification or holdharmlessprovisionoragreementtoarbitrate,anyprovision purporting to require the School Board to indemnify or hold harmless Contractor for anyactof omissionortoenterintobindingarbitrationshallnothaveanyeffectorbeenforceableagainstthe School Board.

11. TAXES. The School Board isexemptfromfederalexcisetaxandfromallstateandlocaltaxes.

NotwithstandinganythingintheAgreementtothecontrary,Contractorshallnotincludesuchtaxes inanyinvoicesundertheAgreement. Uponrequest,theSchoolBoardwillfurnishContractorwith tax exemption certificates or the School Board’s tax-exempt number.

12. CHOICE OF LAW AND VENUE. This Addendum and the Agreement shall be governed and construed in accordance withthelawsoftheCommonwealthofVirginiawithoutgivingeffectto theprincipalsofconflictsoflaws. AnylegalactionarisingundertheAgreementshallbebrought in the general district court or the circuit court located in Lunenburg, Virginia.

In the event of conflict between the provisions of this Addendum and the Agreement, the provisions of this Addendum shall be controlling.

EXHIBIT A

CERTIFICATION OF CONTRACTOR

Full Name of Contractor: _________________________________________

Name of Company (if applicable): _________________________________

As required by Section 22.1-296.1 of the Code of Virginia, the undersigned hereby certifies as follows:

(i)thatIhavenotbeenconvictedofafelonyoranyoffenseinvolvingthesexualmolestation,physicalor sexual abuse, or rape of a child, and

(ii)thatnoneofmyemployeesworkinginthepresenceofstudentsduringregularschoolhoursorduring school-sponsored activities have been convicted of a felony or any offense involving the sexual molestation, physical or sexual abuse, or rape of a child, and

(iii) that Ihave � have not �been convicted ofa crime of moral turpitude, and

(iv) that my employees working in the presence of students during regular school hours or during school-sponsored activities have � have not �been convicted of a crime of moralturpitude.

IfurtherunderstandthatifImakeamateriallyfalsestatementregardinganyoftheaboveoffenses,Iwill be a guilty of a Class I misdemeanor.

If you checked the box indicating that you or an employee have been convicted of a crime of moral turpitude, list the nature of the crime and the date and court conviction below:

Nature of Crime Date Court of Conviction

Date: __________________

Signature of Contractor

BID FORM

This Bid Form is for the Custodial Services for Lunenburg County Public Schools, Kenbridge, VA Each bidder shall submit their bid on this form. Submittwo (2) copies of this form completed and with original signatures.

To:Paul Caley Director of Facilities Lunenburg County Public Schools 1009 Main Street Kenbridge, VA 23944

From: ______________________________________________________ (Name) (Address)

Having carefully examined the bid documents including the Invitation to Bid, Instructions to Vendors,Specifications,andTermsofAgreement,aswellasthepremisesandconditionsaffecting the work, the undersigned proposes to furnish all labor, supervision, materials, equipment, and servicesnecessarytoperformalltheworkinaccordancewiththebiddocumentsforthefollowing lump sum amount. The Owner will consider any request made by the Contractor to extend the Contractor’s time for milestones of the work and may grant reasonable time extensions when delays in the Contractor’s work performance are directly caused by supply chain delays, if the Contractor has provided the Owner with (i) reasonable notice in advance that its work is being impactedbysupplychaindelays;(ii)adequateverificationtosupporttheContractor’sclaim;and

(iii) written certification that any delay in its performance of this Contract is beyond the Contractor’s control and not the result of actions or any failure to act by the Contractor.

BASE BID

TheLumpSumBaseBidandtheSpecialEventCoveragepricefortheBaseServiceworkinthis package, including any allowances and unit prices, completed within the time limits and in accordance with the contract documents is:

_______________________________________________________________ Dollars Per Month (Words) ($/Month ____________________________________) (Figures)

SPECIAL EVENT COVERAGE

_____________________________________________________________ Dollars Per Hour (Words) ( $/Hour ________________________________) (Figures)

BID FORM

BID FORM SIGNATURE(S):

The Undersigned declares that this firm is (check one):

o A Corporation organized and existing under the laws of _____________________________.

o A Partnership consisting of ____________________________________________________.

o A sole Proprietorship.

o Other _____________________________________________________________________.

Virginia State Corporation Commission ID #________________________________________

Itisagreed,thattheUndersignedhascompliedwithand/orwillcomplywithallrequirementsconcerning licensingandwithallotherLocal,State,andNationallawsandthatnolegalrequirementhasbeen,orwill be, violated in making or accepting this proposal, in awarding the contract to him, and/or in the prosecution of the work required therein. The Undersigned declares thattheperson,orpersons,signing thisproposalis/arefullyauthorizedtosigntheproposalonbehalfofthefirmlistedandtofullybindtheir firm listed to all the conditions and provisions thereof.Itisagreedthatnoperson,persons,orcompany other that the firm listed below or as otherwise indicatedhereinafterhasanyinterestwhatsoeverinthis proposaloftheContractthatmaybeenteredintoasaresultthereofandthatinallrespectstheproposalis legal, fair, and submitted in good faith without collusion or fraud.

Respectfully submitted this _______ day of _____________, 2026.

______________________________________________________________________ (Name of Firm)

___________________________________________________________________________ (Address)

Affix Seal

Telephone (____)______________ Fax (____)________________

Email address __________________________________________

Registered Virginia Contractor #: _____________________ (Please attach a copy of the registration)

By: _______________________________________________ (Signature)

Name: _______________________________________________ (Printed)

Title: _______________________________________________ (Printed)

Affix Seal