CUG-RFP Presentation.pdf

Local Agency Certification Program

& Certification User Group

Overview

June 7, 2022 Oregon Department of Transportation

Tiffany Hamilton, Local Agency Certification Program Manager

Overview

1. What is the Local Agency Certification Program?

2. Which agencies are certified?

3. What is the Certification User Group (CUG)?

4. What is ODOT looking for?

5. Q&A

Federal Highway Admin.

(FHWA)

ODOT Local Agencies

Why have a Local Agency Certification Program?

Background: Federal Transportation Funding Relationship

Responsible

What is the Local Agency Certification Program?

• FHWA approved; ODOT administered since early 2000s

• Enables local agencies to deliver federal-aid transportation projects

• Risk-based oversight by ODOT

Local Agency Certification Program

• Delegate project delivery authority to the lowest practical level

• Provide accountability & assistance to ensure compliance

• Streamline administrative costs while maintaining quality

Objectives https://www.oregon.gov/odot/LocalGov/Pages/Certification.aspx

Which agencies are currently certified?

Local Agency Certification Program Snapshot

12 Certified LPAs 5 Counties

5 Cities 2 MPOs

2 Pending Applicants

108 Active STIP Projects* $369.2 Million*

*STIP-FP data as of 11/24/2021

Program webpage & linked resources:

https://www.oregon.gov/o dot/LocalGov/Pages/Certifi cation.aspx

• List of certified agencies

• Local Agency Guidelines

• Guidance & Forms

• Training opportunities

• Certification User

Group

What is the Certification User Group (CUG)?

A partnership of ODOT, FHWA and local public agencies dedicated to streamlining delivery of federal-aid projects in Oregon.

• Formed in June 2016.

• Collectively identified priorities and formally adopted a Charter in

December 2016.

• See the Certification User Group webpage for info. on governance, events, and resources.

https://lnks.gd/l/eyJhbGciOiJIUzI1NiJ9.eyJidWxsZXRpbl9saW5rX2lkIjoxMDIsInVyaSI6ImJwMjpjbGljayIsImJ1bGxldGluX2lkIjoiMjAyMDA2MTIuMjI4NzAwMDEiLCJ1cmwiOiJodHRwczovL3d3dy5vcmVnb24uZ292L29kb3QvTG9jYWxHb3YvUGFnZXMvY2VydGlmaWNhdGlvbi11c2VyLWdyb3VwLmFzcHgifQ.LhIs0HyII90kNe4esy0p3WFHaWKyMRTu_hCV2q9GaKY/br/79792478698-l

CUG Mission - Partnership

Streamline and improve delivery of federal aid transportation projects:

● Recommend and coordinate training

● Provide a forum for sharing information and best practices

● Facilitate ongoing communication and develop relationships

● Providing a means for ODOT and local public agencies (LPAs) to improve coordination and efficient use of resources

Certification User Group (Members: staff from ODOT, Local Agencies, FHWA)

Standards Subcommittee

Process Improvement &

Training Subcom.

Funding & Obligation Subcom.

Steering Committee

LIAISONS

Structure

Typical CUG Annual Schedule

Winter Annual

Meeting

• Early Dec

Fall Training

• Oct-Nov

Summer Work

Session

• Late June-mid July

Spring Training

• Mar-May

What is ODOT looking for?

See 1.8.2 Project Purpose (RFP p.7)

• Consultant to provide ongoing support to the Certification

Program and its stakeholder engagement through the CUG in:

• Developing, delivering, and closing out annual meetings, trainings, and workshops;

• Facilitating and supporting CUG committees and teams to strengthen communication and collaboratively plan work, set and accomplish goals; and

• Supporting the development of certification program training content and materials.

FAQs: Does my firm need prior experience with . . .

1. The Certification Program or CUG?

• No. We’re looking for firms who are skilled in working with a diverse set of stakeholders to help them work better together.

• This includes experience with facilitating groups, building consensus, delivering training, and/or working through process improvements.

2. ODOT, FHWA, Certified Local Agencies?

• No. We prefer experience with intergovernmental relationships, particularly in transportation or public works, but it’s not required.

• If you don’t have this, let us know about similar experience or transferable skills.

3. Federal-aid design and construction project delivery expertise?

• No. See preferred experience in 2 above.

• ODOT, Local Agencies, and FHWA provide subject matter expertise. We need your help with instructional design, needs analysis, and evaluation; training development and delivery techniques and principles; effective facilitation and presentation skills.

Resources:

ODOT Local Government – Main landing and navigation page

• Certification – About the Program

• Certification User Group – Governance, Events, Resources

• Local Agency Guidelines (LAG) Manual – See Section A for an overview of options for delivering local agency projects and the local agency certification process.

https://www.oregon.gov/odot/LocalGov/Pages/index.aspx https://www.oregon.gov/odot/LocalGov/Pages/Certification.aspx https://www.oregon.gov/odot/LocalGov/Pages/certification-user-group.aspx https://www.oregon.gov/odot/LocalGov/Documents/Full-LAG.pdf