CSS RELIACOAT Services System pdf.pdf

SOLICITATION # FA813225Q0007

Reliacoat Command Unit Maintenance Services

Tinker AFB, OK

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMC, 3001 Staff Dr Ste 2S76, Tinker AFB, OK 73145-3303) at Tinker Air Force Base, Oklahoma, intends to award a Firm Fixed Price (FFP) contract for Reliacoat Services. See Section 2 – entitled Supplies and Price – of the Quote Sheet for complete details.

This is a combined synopsis/solicitation for commercial items prepared IAW the format in Federal Acquisition Regulation (FAR) Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued aside from the one posted here.

This solicitation is being issued as a request for quotation (RFQ) IAW FAR Part 13, the Defense FAR Supplement (DFARS) Part 213, and the Department of the Air Force FAR Supplement (DAFFARS) Par 5313. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC # 2025-01, DFARS Change # 25 Nov 2024, and DAFFARS Change # 16 Oct 2024.

This acquisition is Single Source

NAICS Code 541330, PSC J049

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

EVALUATION CRITERIA

All quotations must conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. All items will be evaluated to ensure they conform to the requirements set forth in this solicitation.

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below by Jan 03, 2025, 12:00 PM (Noon) Central Standard Time

Ysabel Mireles, Contract Specialist (Alternate POC) Tiwana Burdex, Contracting Officer (Primary POC) ysabel.mireles@us.af.mil tiwana.burdex@us.af.mil

All quotes must be good for no less than 90 days after the quote submission date above.

All Offerors must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting. Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

SHIPPING INFORMATION

Shipping for each item will be FOB Destination only (Tinker AFB, OK 73145). Separate charges for shipping/freight will not be allowed. Please work this into your quoted price.

PAYMENT TERMS

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered/performed.

PROVISIONS AND CLAUSES

All clauses and provisions can be found on the following websites:

Federal Acquisition Regulation (FAR) – https://www.acquisition.gov/browse/index/far Defense Federal Acquisition Regulation Supplement (DFARS) – https://www.acquisition.gov/dfars Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) – https://www.acquisition.gov/daffars

52.212-1 -- Instructions to Offerors – Commercial Items.

As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

1. Quotes in response to this solicitation must be submitted no later than 03 January 2024 / 12:00 PM (Noon) CST. Quotes must be submitted via email to Tiwana Burdex (Cc Ysabel Mireles). The Government reserves the right to consider late quotes.

2. The following items must be completed and returned by the Offeror:

A. Contract Line-Item Number (CLIN) Pricing –

i. Calibration and PM – Perform commercial Calibration and preventive maintenance related to this system (see PWS, Description of Services). Invoicing will be quarterly after completion of PM.

ii. RM – this for all maintenance outside the prevue of PM (see PWS, para 1.4.1). It can be maintenance discovered during a PM visit, or maintenance required at any other time. This work must be approved by a CO prior to starting, and invoicing for this will be as needed and in the approved amount only. The successful Offeror is not entitled to the entire amount of this CLIN, but only in the amount approved by the CO.

NOTICE TO OFFERORS – EXTENSION OF SERVICES

The Government will include a six-month extension of services option IAW FAR Clause 52.217-8, Option to Extend Services, in the contract which will be exercised only if needed: it will not be included in the contract as a period of period of performance. Offerors do not need to provide a price for this extension; it will be calculated by the Government using the final month price of Option Year 4 and multiplied by six

(to represent a six-month extension). The Government will add this six-month extension to each Offeror’s quote to come up with each Offeror’s TEP.

3. Shipping will be FOB Destination (Tinker AFB, OK 73145) only. Separate charges for shipping/freight will not be allowed. Please work this charge into your quote’s total price.

4. We intend to issue the contract without interchanges; however, the Government reserves the right to conduct interchanges with one, some, or all Offerors if later determined by the Contracting Officer to be necessary. The Government may waive informalities and minor irregularities in quotations received; therefore, the Offeror’s initial quotation should be complete and contain the Offeror’s best terms from a price and technical standpoint. The Government reserves the right to consider or reject late quotes.

Failure to follow all of these instructions may render you ineligible for award.

[End of Provision Addendum]

52.212-3 -- Offeror Representations and Certifications -- Commercial Items.

The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal (Only complete and return if there are changes to current SAM Registration. If 52.212-3 is not returned the Offeror is affirming that the current SAM registration is current, accurate, and complete). If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

NOTICE TO OFFERORS – CONFORMANCE TO SOLICIATION REQUIREMENTS

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements.

52.212-4 -- Contract Terms and Conditions -- Commercial Items

52.212-5 -- Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items

52.217-5 Evaluation Of Options

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

52.217-8 -- Option to Extend Services

The Government may require continued performance of any services within the limits and at the rates specified in the contract.

These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 7 days of the end of the current period of performance.

52.222-42 -- Statement of Equivalent Rates for Federal Hires

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

Clauses/Provisions IAW FAR 12.30:

52.204-7, System for Award Management 52.204-13, System for Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.232-40, Providing Accelerated Payments to Small Business subcontractors

The following clauses within 52.212-5 are included but not limited to:

52.203-13, Contractor Code of Business Ethics and Conduct 52.204-10, Reporting Executive Compensation and First-Tier Subcontract 52.204-27 Prohibition on a ByteDance Covered Application.

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219-14, Limitations on Subcontracting 52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-19, Child Labor—Cooperation with Authorities and 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-50, Combating Trafficking in Persons 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on 52.222-40, Notification of Employee Rights Under the National Labor Relations 52.222-50, Combating Trafficking in Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While 52.232-33, Payment by Electronic Funds Transfer-System for Award Management 52.222-41, Service Contract Labor Standards 52.222-42, Statement of Equivalent Rates for Federal Hires 52.222-55, Minimum Wages Under Executive Order 13658 52.222-62, Paid Sick Leave Under Executive Order 13706

The following DFARS clauses are included but not limited to:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7003, Agency Office of the Inspector General 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7000, Buy American—Balance of Payments Program Certificate 252.225-7001, Buy American and Balance of Payments Program 252.225-7050, Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7010, Levies on Contract Payments 252.243-7002, Requests for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items 252.247-7022, Representation of Extent of Transportation by Sea

The following DAFFARS clauses are included but not limited to:

5352.201-9101, Ombudsman 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODSs)

LIST OF ATTACHMENTS

ATT # DESCRPTION DATE PAGES

1 Performance Work Statement (PWS) 07 Nov 2024 23

2 Appendix A Equipment List 4 Sept 2024 1

3 Wage Determination 2015-5315 Rev. 24 22 July 2024 14

4 Redacted J&A 13 Dec 2024 5

QUOTE SHEET

Solicitation # FA813225Q0007 – Reliacoat Command Unit Maintenance Services

Tinker AFB, OK

Offerors are REQUIRED to return the portion of this CSS below with the completed information and authorized signature. Offerors may also provide their company’s quotation sheet in addition to this response page.

SECTION 1 – OFFEROR INFORMATION

Company Name

Address

CAGE Code and SAM UEI The Government cannot enter into contracts or agreements with Offerors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Business Size

Web Page URL

Point of Contact

POC Phone # and email address

SECTION 2 – SUPPLIES AND PRICE

CLIN

DESCRIPTION/PRODUCT

QTY

UNIT OF

ISSUE UNIT PRICE

TOTAL

ANNUAL PRICE

0001 RELIACOAT CALIBRATION AND PREVENTATIVE

MAINTENANCE – PMXG

PERFORM CALIBRATION 1 TRIP PER YEAR

PREVENTATIVE MAINTENANCE ON 5 COMMAND

CENTER UNITS AND SENSORS. 4 TRIPS PER YEAR IAW

PWS

BASE YEAR – 17 Feb 2025 – 16 Feb 2026

NON-PERSONAL SERVICES: The Contractor shall provide all labor, tools, material, quality control, and transportation necessary to perform Preventive Maintenance (PM) of the 76 PMXG ReliaCoat System at the Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) with the Performance Work Statement (PWS) and all other attachments referenced within this contract and within the PWS.

1 LO

0002 RELIACOAT REMEDIAL MAINTENANCE – PMXG

PERFORM REMDIAL MAINTENANCE ON 5 COMMAND

CENTER UNITS AND SENSORS. IAW PWS

BASE YEAR – 17 Feb 2025 – 16 Feb 2026

NON-PERSONAL SERVICES: The Contractor shall provide all labor, tools, material, quality control, and transportation necessary to perform Remedial Maintenance (RM) of the 76 PMXG ReliaCoat Systems at the Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) with the Performance Work Statement (PWS) and all other attachments referenced within this contract and

LABOR RATE: $ _______________

*Estimated hours is 40 hours*

The Contractor is not entitled to the entire amount of this CLIN, but only in the amount approved by the CO.

1 LO DO NOT COMPLETE

THIS BLOCK

Total Price – Base Year

ISSUE UNIT PRICE

TOTAL

ANNUAL PRICE

1001 RELIACOAT CALIBRATION AND PREVENTATIVE

MAINTENANCE – PMXG

PERFORM CALIBRATION 1 TRIP PER YEAR

PREVENTATIVE MAINTENANCE ON 5 COMMAND

CENTER UNITS AND SENSORS. 4 TRIPS PER YEAR IAW

PWS

OPTION YEAR I – 17 Feb 2026 – 16 Feb 2027

NON-PERSONAL SERVICES: The Contractor shall provide all labor, tools, material, quality control, and transportation necessary to perform Preventive Maintenance (PM) of the 76 PMXG ReliaCoat System at the Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) with the Performance Work Statement (PWS) and all other

1002 RELIACOAT REMEDIAL MAINTENANCE – PMXG

PERFORM REMDIAL MAINTENANCE ON 5 COMMAND

CENTER UNITS AND SENSORS. IAW PWS

OPTION YEAR I – 17 Feb 2026 – 16 Feb 2027

NON-PERSONAL SERVICES: The Contractor shall provide all labor, tools, material, quality control, and transportation necessary to perform Remedial Maintenance (RM) of the 76 PMXG ReliaCoat Systems at the Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) with the Performance Work Statement (PWS) and all other attachments referenced within this contract and

Total Price – Option Year 1

ISSUE UNIT PRICE

TOTAL

ANNUAL PRICE

2001 RELIACOAT CALIBRATION AND PREVENTATIVE

MAINTENANCE – PMXG

PERFORM CALIBRATION 1 TRIP PER YEAR

PREVENTATIVE MAINTENANCE ON 5 COMMAND

CENTER UNITS AND SENSORS. 4 TRIPS PER YEAR IAW

PWS

OPTION YEAR II – 17 Feb 2027 – 16 Feb 2028

NON-PERSONAL SERVICES: The Contractor shall provide all labor, tools, material, quality control, and transportation necessary to perform Preventive Maintenance (PM) of the 76 PMXG ReliaCoat System at the Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) with the Performance Work Statement (PWS) and all other

2002 RELIACOAT REMEDIAL MAINTENANCE – PMXG

PERFORM REMDIAL MAINTENANCE ON 5 COMMAND

CENTER UNITS AND SENSORS. IAW PWS

OPTION YEAR II – 17 Feb 2027 – 16 Feb 2028

NON-PERSONAL SERVICES: The Contractor shall provide all labor, tools, material, quality control, and transportation necessary to perform Remedial

Maintenance (RM) of the 76 PMXG ReliaCoat Systems at the Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) with the Performance Work Statement (PWS) and all other attachments referenced within this contract and

Total Price – Option Year 2

ISSUE UNIT PRICE

TOTAL

ANNUAL PRICE

3001 CALIBRATION AND PREVENTATIVE MAINTENANCE –

PMXG

PERFORM CALIBRATION 1 TRIP PER YEAR

PREVENTATIVE MAINTENANCE ON 5 COMMAND

CENTER UNITS AND SENSORS. 4 TRIPS PER YEAR IAW

PWS

OPTION YEAR III – 17 Feb 2028 – 16 Feb 2029

NON-PERSONAL SERVICES: The Contractor shall provide all labor, tools, material, quality control, and transportation necessary to perform Preventive Maintenance (PM) of the 76 PMXG ReliaCoat System at the Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) with the Performance Work Statement (PWS) and all other

3002 RELIACOAT REMEDIAL MAINTENANCE – PMXG

PERFORM REMDIAL MAINTENANCE ON 5 COMMAND

CENTER UNITS AND SENSORS. IAW PWS

OPTION YEAR III – 17 Feb 2028 – 16 Feb 2029

NON-PERSONAL SERVICES: The Contractor shall provide all labor, tools, material, quality control, and transportation necessary to perform Remedial Maintenance (RM) of the 76 PMXG ReliaCoat Systems at the Oklahoma City Air Logistics Complex (OC-ALC), Tinker AFB, OK, in accordance with (IAW) with the Performance Work Statement (PWS) and all other

Payment Terms / Discount Terms

NET 30 / _______% In _______ Days After Invoice Submission in WAWF

An example of a payment discount would be 2.5% in 7 days, which means that although we have 30 days to pay you after submission of invoices, we would receive a 2.5% discount if we paid you within 7 days.

Delivery Time

___________ Days after Receipt of Order

OFFEROR’S NOTES:

SECTION 3 – CERTIFICATION OF RESPONSE

The Offeror is required to sign this document and return a copy to issuing office. By signing and returning this, the Offeror agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms, conditions, provisions, clauses, and specifications of the solicitation and award (if received). The Offeror may be required to provide commercial product literature for any or all items quoted above as required/requested by the Contracting Officer.

Total Price – Option Year 3

Total Price – Base Year

Total Price – Option Year 1

Total Price – Option Year 2 Total Price – Option Year 3

TOTAL QUOTE AMOUNT

Base and All Option Years

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE