CSS -- Cooling Water Test and Treatment FA813225Q0020.pdf

SOLICITATION # FA813225Q0020

COOLING WATER TEST AND TREATMENT PREVENTIVE MAINTENANCE SERVICES

Tinker AFB, OK

The Air Force Sustainment Center’s Maintenance Contracting Branch (AFSC/PZIMC, 3001 Staff Dr Ste 2S76, Tinker AFB, OK 73145-3303) at Tinker Air Force Base, Oklahoma, intends to award a Firm Fixed Price (FFP) contract for Cooling Water Test and Treatment Preventive Maintenance Services. See Section 2 – entitled Supplies and Price – of the Quote Sheet for complete details.

This is a combined synopsis/solicitation for commercial items prepared IAW the format in Federal Acquisition Regulation (FAR) Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued aside from the one posted here.

This solicitation is being issued as a request for quotation (RFQ) IAW FAR Part 13, the Defense FAR Supplement (DFARS) Part 213, and the Department of the Air Force FAR Supplement (DAFFARS) Par 5313. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC # 2023-019, DFARS Change # 17 Jan 2025, and DAFFARS Change # 2024-1016.

This acquisition is a 100% Small Business Set-aside

Large businesses are not eligible for award NAICS Code 221310, Size Standard $41.0 M; PSC S114

TERMS, CONDITIONS, PROVISIONS, & CLAUSES

EVALUATION CRITERIA

Issuance of award will be based on two evaluation factors:

1. The lowest Total Evaluated Price; and,

2. Offeror capability and experience [Pass/Fail].

All quotations must conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications.

QUOTE SUBMISSION INFORMATION

Quotes are due to the point of contact (POC) below by 15 May 2025, 12:00 PM (Noon) Central Daylight Time

Cory Rainey-Hedrick, Contract Specialist (Primary POC) Marc J Kreienbrink, Contracting Officer (Alternate POC) cory.rainey-hedrick@us.af.mil marc.kreienbrink.1@us.af.mil

All quotes must be good for no less than 90 days after the quote submission date above.

All Offerors must be registered in the System for Award Management (SAM; https://sam.gov/) prior to quoting. Failure to have an active registration status in SAM by the time of award will make that Offeror ineligible to receive the award with no exceptions.

SHIPPING INFORMATION

Shipping for each item will be FOB Destination only (Tinker AFB, OK 73145). Separate charges for shipping/freight will not be allowed. Please work this into your quoted price.

PAYMENT TERMS

Payment terms will, by default, be Net 30, which means the Government has 30 days to pay you after you submit your invoice. You may offer payment discounts for early payment, but this will not be considered in quote evaluation.

Invoices must be submitted in Wide Area Workflow (WAWF) application, which can be found in the Government's Procurement Integrated Enterprise Environment (PIEE; https://piee.eb.mil/). Payment will be made after the invoice is signed in WAWF and after the item is received and accepted by the Government; do not submit invoices until the item has been delivered/performed.

PROVISIONS AND CLAUSES

All clauses and provisions can be found on the following websites:

Federal Acquisition Regulation (FAR) – https://www.acquisition.gov/browse/index/far Defense Federal Acquisition Regulation Supplement (DFARS) – https://www.acquisition.gov/dfars Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) – https://www.acquisition.gov/daffars

52.212‐1 ‐‐ Instructions to Offerors – Commercial Items.

As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends all language therein:

1. The Government will award a contract resulting from this solicitation to the responsible Offeror whose quote conforms to the solicitation, and which will be most advantageous to the Government, price and capability & experience considered. The Contract’s estimated start date is 1 June 2025.

NOTICE TO OFFERORS – CONFORMANCE TO SOLICIATION REQUIREMENTS

If you disagree with any of the solicitation requirements (which includes all stated terms, conditions, representations, and certifications), you must inform the Government of your issue with the requirements and provide your rationale for disagreement. The Government reserves the right to reject any/all quotes which do not conform to the solicitation requirements.

2. Quotes in response to this solicitation must be submitted no later than 15 May 2025 / 12:00 PM (Noon) CDT. Quotes must be submitted via email to Kellie Alvarado (Cc Marc J. Kreienbrink).

file:///C:/Users/1014379483C/Desktop/PZIMC/cory.rainey-hedrick@us.af.mil mailto:marc.kreienbrink.1@us.af.mil https://sam.gov/ https://piee.eb.mil/ https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/daffars

3. The following items must be completed and returned by the Offeror:

A. Contract Line Item Number (CLIN) Pricing – Please complete pricing for all CLINs found below under the Quote Sheet on Pages 7-9.

i. PM – this is for all preventive maintenance related to this system (see PWS, para 1.2). Invoicing will be monthly after completion of PM.

NOTICE TO OFFERORS – EXTENSION OF SERVICES

The Government will include a six-month extension of services option IAW FAR Clause 52.217-8, Option to Extend Services, in the contract which will be exercised only if needed: it will not be included in the contract as a period of period of performance. Offerors do not need to provide a price for this extension; it will be calculated by the Government using the final month price of Option Year 4 and multiplied by six

(to represent a six-month extension). The Government will add this six-month extension to each Offeror’s quote to come up with each Offeror’s total evaluated price.

B. Offeror Info and Certification of Response – see pages 7-9.

4. We intend to issue the contract without interchanges; however, the Government reserves the right to conduct interchanges with one, some, or all Offerors if later determined by the Contracting Officer to be necessary. The Government may waive informalities and minor irregularities in quotations received; therefore, the Offeror’s initial quotation should be complete and contain the Offeror’s best terms from a price and technical standpoint. The Government reserves the right to consider or reject late quotes.

Failure to follow all of these instructions may render you ineligible for award.

[End of Provision Addendum]

52.212‐2 ‐‐ Evaluation – Commercial Items

As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends all language therein:

1. The Government will award a contract resulting from this solicitation to the responsible Offeror whose quote conforms to the solicitation and which will be most advantageous to the Government, price and capability & experience considered. The Contract will start on 1 July 2023 barring any unforeseen circumstances. The two Evaluation factors for this requirement are:

a. Total Evaluated Price (TEP)

i. This is the sum of all CLINs for all five years.

ii. TEP also includes A six-month Extension of Services IAW FAR Clause 52.217-8, Option To Extend Services, the pricing of which will be calculated by the Government using the final month price of Option Year 4 and multiplied by six (to represent a six-month extension). This extension is not priced by the Offeror but is calculated by the Government base on each Offer received.

b. Offeror Capability and Experience – this will be evaluated by a Subject Matter Expert (SME) and Contracting.

2. Terms and Conditions Review – Contracting will review all quotations to ensure they conform to the solicitation requirements, to include all stated terms, conditions, representations, and certifications. The Government reserves the right to reject any or all quotes which do not conform to all of the solicitations stated terms, conditions, representations, and certifications.

IAW FAR 9.104-6(a), Contracting will review Contractor registration, performance, and integrity information the System for Award Management (SAM) and Contractor Performance Assessment Reporting System (CPARS)/the Federal Awardee Performance and Integrity Information System (FAPIIS) to ensure the Offeror is registered to do business with the Government, is a responsible source, and can be counted on to perform the contract IAW the Government’s requirements. Award will not be made to a contractor with enough negative performance indicators – marginal, unsatisfactory, unacceptable, non-compliant, fail, etc. – to give the Government any doubt about the contractor’s ability to satisfy this requirement. A lack of past performance information in the aforementioned systems does not constitute negative performance.

The Government reserves the right to request more information from any Offeror about their quote or to conduct interchanges at any time during the evaluation process.

If none of the three lowest quotes selected for review are acceptable IAW the criteria above, the next three lowest quotes will be selected for review.

3. Award Notification – Contracting will notify the successful Offeror that they will receive the award via email or phone call.

Unsuccessful Offerors will not be notified personally, but can find the award information online (SAM.gov) within 24 hours of award. The information posted will be as follows:

a. Offeror/Business Name

b. City and State

c. Contract #

d. Offeror’s capability and experience rating [Pass/Fail]

e. Total (Actual) Award Amount

[End of Provision Addendum]

52.212‐3 ‐‐ Offeror Representations and Certifications ‐‐ Commercial Items.

The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal (Only complete and return if there are changes to current SAM Registration. If 52.212-3 is not returned the Offeror is affirming that the current SAM registration is current, accurate, and complete). If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

52.212-4 -- Contract Terms and Conditions -- Commercial Items

52.212‐5 ‐‐ Contract Terms and Conditions Required to Implement Statues or Executive Orders—Commercial Items

52.217-5 Evaluation Of Options

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

52.217-8 -- Option to Extend Services

The Government may require continued performance of any services within the limits and at the rates specified in the contract.

These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 7 days of the end of the current period of performance.

52.217-9 -- Option To Extend The Term Of The Contract

(a) The Government may extend the term of this contract by written notice to the Contractor within 10 days of the expiration of the current contract period; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 20 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

52.222-42 -- Statement of Equivalent Rates for Federal Hires

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination

HOURLY FRINGE

CODE TITLE WAGE RATE BENEFITS

21050 Material Handling Laborer $16.64 See Wage Determination

30210 Laboratory Technician $23.13 for Worker

Benefit Details

Clauses/Provisions IAW FAR 12.30:

52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.209-5, Certification Regarding Responsibility Matters 52.232-40, Providing Accelerated Payments to Small Business subcontractors

The following clauses within 52.212-5 are included but not limited to:

52.203-6, Restrictions on Subcontractor Sales to the Government 52.203-13, Contractor Code of Business Ethics and Conduct 52.204-10, Reporting Executive Compensation and First-Tier Subcontract 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26, Covered Telecommunications Equipment or Services-Representation 52.204-27 Prohibition on a ByteDance Covered Application 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219-14, Limitations on Subcontracting 52.219-28, Post Award Small Business Program Representation 52.222-3, Convict Labor 52.222-19, Child Labor—Cooperation with Authorities and 52.222-21, Prohibition of Segregated Facilities 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on 52.222-40, Notification of Employee Rights Under the National Labor Relations 52.222-50, Combating Trafficking in Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While

The following DFARS clauses are included but not limited to:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7003, Agency Office of the Inspector General 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.223-7008, Prohibition of Hexavalent Chromium 252.225-7000, Buy American—Balance of Payments Program Certificate 252.225-7001, Buy American and Balance of Payments Program 252.225-7050, Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7010, Levies on Contract Payments 252.243-7002, Requests for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items 252.247-7022, Representation of Extent of Transportation by Sea

5352.201-9101, Ombudsman 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances (ODSs) 5352.223-9001, Health and Safety on Government Installations 5352.242-9000, Contractor Access to department of the Air Force Installations

LIST OF ATTACHMENTS

ATT # DESCRIPTION DATE PAGES NOTES

1 Performance Work Statement (PWS) 23 Jan 2025 22

2 Cooling Water Test and Treatment – Apdx A 9 Apr 2025 1

3 Cooling Water Test and Treatment – Apdx C 7

4 Cooling Water Test and Treatment – Appendix D 1

5 Wage Determination No. Rev 25 2015-5315 22 Dec 2024 15

QUOTE SHEET

Solicitation # FA8132-25-Q-0020 – Cooling Water Testing and Treatment Preventive Maintenance Services

Tinker AFB, OK

Offerors are REQUIRED to return the portion of this CSS below with the completed information and authorized signature. Offerors may also provide their company’s quotation sheet in addition to this response page.

SECTION 1 – OFFEROR INFORMATION

Company Name

Address

CAGE Code and SAM UEI The Government cannot enter into contracts or agreements with Offerors not registered in SAM. For registration information, visit the SAM website (https://www.sam.gov/) and follow the instructions in the Quick Start Guide For SAM Registration, which can be found under the Help Tab and User Guides submenu.

Business Size

Web Page URL

Point of Contact

POC Phone # and email address

SECTION 2 – SUPPLIES AND PRICE

CLIN

DESCRIPTION/PRODUCT

QTY

UNIT OF

ISSUE UNIT PRICE

TOTAL

ANNUAL PRICE

0001 Cooling Water Testing and Treatment BASE YEAR – 1 June 2025 -- 31 May 2026

Services Non-Personal: Contractor shall furnish all labor, tools, consumables and transportation to provide Preventive Maintenance (PM) of cooling water and cooling water testing, analysis, and chemical treatment services for the Open Loop and Closed Loop Cooling Water Systems at 76 PMXG In Accordance With (IAW) the Performance Work Statement (PWS).

Equipment is listed in Appendix A.

12 MO

Total Price – Base Year

ISSUE UNIT PRICE

TOTAL

ANNUAL PRICE

1001 Cooling Water Testing and Treatment Option Year 1 – 1 June 2026 -- 31 May 2027

Services Non-Personal: Contractor shall furnish all labor, tools, consumables and transportation to provide Preventive Maintenance (PM) of cooling water and cooling water testing, analysis, and chemical treatment services for the Open Loop and Closed Loop Cooling Water Systems at 76 PMXG In Accordance With (IAW) the Performance Work Statement (PWS).

Equipment is listed in Appendix A.

Total Price – Option Year 1

ISSUE UNIT PRICE

TOTAL

ANNUAL PRICE

2001 Cooling Water Testing and Treatment Option Year 2 – 1 June 2027 -- 31 May 2028

Services Non-Personal: Contractor shall furnish all labor, tools, consumables and transportation to provide Preventive Maintenance (PM) of cooling water and cooling water testing, analysis, and chemical treatment services for the Open Loop and Closed Loop Cooling Water Systems at 76 PMXG In Accordance With (IAW) the Performance Work Statement (PWS).

Equipment is listed in Appendix A.

Total Price – Option Year 2

ISSUE UNIT PRICE

TOTAL

ANNUAL PRICE

3001 Cooling Water Testing and Treatment Option Year 3 – 1 June 2028 -- 31 May 2029

Services Non-Personal: Contractor shall furnish all labor, tools, consumables and transportation to provide Preventive Maintenance (PM) of cooling water and cooling water testing, analysis, and chemical treatment services for the Open Loop and Closed Loop Cooling Water Systems at 76 PMXG In Accordance With (IAW) the Performance Work Statement (PWS).

Equipment is listed in Appendix A.

Total Price – Option Year 3

ISSUE UNIT PRICE

TOTAL

ANNUAL PRICE

4001 Cooling Water Testing and Treatment Option Year 4 – 1 June 2029 -- 31 May 2030

Services Non-Personal: Contractor shall furnish all labor, tools, consumables and transportation to provide Preventive Maintenance (PM) of cooling water and cooling water testing, analysis, and chemical treatment services for the Open Loop and Closed Loop Cooling Water Systems at 76 PMXG In Accordance With (IAW) the Performance Work Statement (PWS).

Equipment is listed in Appendix A.

Total Price – Option Year 4

Payment Terms / Discount Terms

NET 30 / _______% In _______ Days After Invoice Submission in WAWF

An example of a payment discount would be 2.5% in 7 days, which means that although we have 30 days to pay you after submission of invoices, we would receive a 2.5% discount if we paid you within 7 days.

Delivery Time

___________ Days after Receipt of Order

OFFEROR’S NOTES:

SECTION 3 – CERTIFICATION OF RESPONSE

The Offeror is required to sign this document and return a copy to issuing office. By signing and returning this, the Offeror agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms, conditions, provisions, clauses, and specifications of the solicitation and award (if received). The Offeror may be required to provide commercial product literature for any or all items quoted above as required/requested by the Contracting Officer.

NAME OF OFFEROR’S REPRESENTATIVE TITLE

SIGNATURE DATE

Total Price – Base Year

Total Price – Option Year 1

Total Price – Option Year 2

Total Price – Option Year 3

Total Price – Option Year 4

TOTAL QUOTE AMOUNT

Base and All Option Years