CSS 36C24425Q0646.pdf

SUBJECT* Chapel Pianist Services - Roman Catholic and Protestant Services Lebanon VAMC

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 18711

SOLICITATION NUMBER* 36C24425Q0646

RESPONSE DATE/TIME/ZONE 05-23-2025 5:00PM EASTERN TIME, NEW

YORK, USA

ARCHIVE 3 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* R499

NAICS CODE* 711130

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 4

1010 Delafield Road

POINT OF CONTACT*

Contract Specialist

JoAnn Chukinas, Contract Specialist joann.chukinas@va.gov

272-268-5535

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

Lebanon VA Medical Center

1700 South Lincoln Avenue

Lebanon PA

POSTAL CODE 17042

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” in conjunction with FAR Part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ, number 36C24425Q0646. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 effective 01/17/2025. The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV.

This Solicitation is being competed on a full and open competitive basis. The Government reserves the right to make split awards as a result of this solicitation.

The associated North American Industrial Classification System (NAICS) code for this procurement is 711130 – Musical Groups and Artists, with a small business size standard of $15 million. The FSC/PSC is R499 - Support – Professional. Other.

Complete instructions for submitting a response to this solicitation and applicable provisions and clauses are found in “36C24425Q0646.” All offerors are advised to pay careful attention to the quote submission instructions as there are very specific instructions as what is required to be provided.

The agreement period of performance (POP) is anticipated to start 06/01/2025 through 05/31/2030. Should issuance of the award occur on a different date, the performance period will be adjusted accordingly.

Any award resulting from this solicitation will be issued on a Standard Form 1449.

NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at:

www.acquisition.gov or www.sam.gov.

Performance Work Statement

The Wilkes-Barre, PA Contracting Office is seeking Chapel Pianist Services for Catholic and Protestant Worship Services to support the Lebanon VA Medical Center, located at 1700 South Lincoln Avenue., Lebanon, PA 17042. See Performance Work Statement (PWS) for complete details.

Place of Performance:

Lebanon VA Medical Center 1700 South Lincoln Avenue Wilkes Barre, PA 17042 https://www.acquisition.gov/browse/index/far http://www.sam.gov/

36C24425Q0646

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

C.4 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C244

Department of Veterans Affairs

Network Contracting Office 4

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other []

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 260.00 EA ___________ ____________

One musician to play piano and sing for weekly Protestant worship services IAW the Performance Work Statement. All quantities are estimated and not guaranteed.

PRINCIPAL NAICS CODE: 711130 - Musical Groups and Artists PRODUCT/SERVICE CODE: R499 - Support - Professional:

Other

0002 260.00 EA ___________ ____________

One musician to play piano and sing for weekly Catholic worship services IAW the Performance Work Statement. All quantities are estimated and not guaranteed.

PRINCIPAL NAICS CODE: 711130 - Musical Groups and Artists PRODUCT/SERVICE CODE: R499 - Support - Professional:

Other

0003 60.00 EA ___________ ____________

One musician to play piano and sing for special event worship services IAW the Performance Work Statement. All quantities are estimated and not guaranteed.

PRINCIPAL NAICS CODE: 711130 - Musical Groups and Artists PRODUCT/SERVICE CODE: R499 - Support - Professional:

Other

GRAND

TOTAL

SECTION C - CONTRACT CLAUSES

BLANKET PURCHASE AGREEMENT (BPA) TERMS AND CONDITIONS

(1) Description of agreement. The Lebanon Veteran Affairs Medical Center (VAMC) located at 1700 South Lincoln Avenue, Lebanon, PA, 17042, has a requirement for Chapel Pianist Services (Roman Catholic & Protestant).

The Contractor will provide and coordinate services with the Lebanon VAMC Chaplains consisting of playing the piano for weekly services that will consist of one (1) Roman Catholic Mass, one (1) Protestant Service, and observed Holy Day services classified as special events.

The Contractor must be able to proficiently play a prelude, Christian hymns from the Catholic tradition, and Protestant tradition and postlude.

The Contractor will agree to provide all the requirements listed within the performance work statement.

The ordering period of this Blanket Purchase Agreement (BPA) will be from 1 June 2025 to 31 May 2030.

All orders placed against this BPA are subject to the terms and conditions within this agreement.

(2) Extent of obligation. The Government is obligated only to the extent of authorized purchases/orders actually made under this BPA. This BPA does not obligate any funds, nor is the Government obligated to make any purchases under this BPA.

(3) Purchase limitation. The Government estimates, but does not guarantee, that individual BPA Orders placed against this Agreement may reach $20,00.00/per Order. This Order Limit may be increased by mutual agreement of the parties as necessary, in whole or part. The authorized Ceiling Limit of this Agreement, and all other Agreements for the same requirement, is set at $100,000.00 over the five-year ordering period. The Ceiling Limit may also be raised in association with Order Limit increases or other conditions which, by mutual agreement of the parties, maybe considered necessary. Authorization for individual orders above the stated order and/or Ceiling Limits must be coordinated through the Contracting Officer before larger valued orders can be issued and prior to commencement of work. All unauthorized work, regardless of amount, will be processed through the ratification process.

(4) Individuals authorized to purchase under the BPA. Any Contracting Officer currently assigned to Network Contracting Office 4.

(5) Delivery tickets. All service orders under the agreement, shall be accompanied by delivery tickets and shall contain the following minimum information:

(i) Name of supplier.

(ii) BPA number.

(iii) Date of purchase.

(iv) Purchase number.

(v) Itemized list of supplies or services furnished.

(vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

(vii) Date of delivery or shipment

(6) Invoices. A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets.

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.204-7 SYSTEM FOR AWARD MANAGEMENT NOV 2024

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES ALTERNATE I

(NOV 2021)

NOV 2023

52.222-50 COMBATING TRAFFICKING IN PERSONS NOV 2021

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive

Orders-Commercial Products and Commercial Services (MAY 2024)

The following subparagraphs of FAR 52.212-5 are applicable: subparagraph b 1/4/6/8/14/16/19/21/22/25/26/27/29/30/31/32/33/34/35i/36/44/51/58, subparagraph c 6/7/8.

C.2 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT

2020) The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract.

Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

C.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.va.gov/oal/library/vaar/

(End of Provision)

FAR

Number

Title Date

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

AUG 2020

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

SEP 2023

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

MAY 2024

C.4 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price

Past Performance.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Addendum To Far 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services:

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Quotes in response to this RFQ are due NLT 5:00 PM (EST), Friday, May 23, 2025. Quotes shall be submitted in writing and sent via email to Contract Specialist JoAnn Chukinas:

Joann.Chukinas@va.gov. Please insert “Solicitation Number 36C24425Q0646 “Lebanon Chapel Pianist” in the subject line of your email. All submissions shall be 5MB or less. If the email is more than 5MB, submit multiple emails labeling them 1 of XX, 2 of XX, etc. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Failure to follow all instructions may result in Offeror(s)s being determined as non-responsive and be removed from this competition. All proposals shall be valid 60 days from the quote response date.

Offeror(s)s are cautioned to be responsive to all requirements in the SOW and to provide sufficient information to allow for evaluation of the quotes.

Offerors are required to submit the following:

1. Attachment A: Price Schedule: Please complete price information in the last two columns of Attachment C and return with your quote.

2. To facilitate the award process, all quotes shall include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

Or

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

And a statement to acknowledge amendments, if applicable.

3. Cover Letter. Offeror(s)s shall submit a cover letter identifying their Company name, contact information, CAGE Code, SAM Unique Entity ID (UEI) number of the prime and any teaming partner/subcontractor.

4. Offeror(s)s shall include a completed copy of the provision 52.212-3 with their quote if the Offeror(s) has not completed it electronically in the System for Award Management (SAM), accessed via: http://www.sam.gov

5. Offeror(s)s shall submit a Technical Capability which shall address the following at a minimum:

End of Document