36C24425Q0646_1.docx

SUBJECT*

Chapel Pianist Services - Roman Catholic and Protestant Services Lebanon VAMC

GENERAL INFORMATION

Network Contracting Office 4

1010 Delafield Road

POINT OF CONTACT*

Contract Specialist JoAnn Chukinas, Contract Specialist joann.chukinas@va.gov 272-268-5535

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

Lebanon VA Medical Center

1700 South Lincoln Avenue

Lebanon PA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” in conjunction with FAR Part 13 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ, number 36C24425Q0646. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 effective 01/17/2025. The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV.

This Solicitation is being competed on a full and open competitive basis. The Government reserves the right to make split awards as a result of this solicitation.

The associated North American Industrial Classification System (NAICS) code for this procurement is 711130 – Musical Groups and Artists, with a small business size standard of $15 million. The FSC/PSC is R499 - Support – Professional. Other.

Complete instructions for submitting a response to this solicitation and applicable provisions and clauses are found in “36C24425Q0646.” All offerors are advised to pay careful attention to the quote submission instructions as there are very specific instructions as what is required to be provided.

The agreement period of performance (POP) is anticipated to start 06/01/2025 through 05/31/2030. Should issuance of the award occur on a different date, the performance period will be adjusted accordingly.

Any award resulting from this solicitation will be issued on a Standard Form 1449.

NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at: www.acquisition.gov or www.sam.gov.

Performance Work Statement

The Wilkes-Barre, PA Contracting Office is seeking Chapel Pianist Services for Catholic and Protestant Worship Services to support the Lebanon VA Medical Center, located at 1700 South Lincoln Avenue., Lebanon, PA 17042. See Performance Work Statement (PWS) for complete details.

Price Schedule

Place of Performance:

Lebanon VA Medical Center 1700 South Lincoln Avenue Wilkes Barre, PA 17042

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

FAR 52.212-1, INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

52.212-2, EVALUATION – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Evaluation of Quotations

The Government will select the quote that represents the best benefit to the Government at a price that can be determined reasonable. Specific information to be included in quotes is detailed below in “Instructions to Offerors–Commercial Items”.

Following receipt of quotes, the Government will perform a comparative evaluation of the services quoted in accordance with FAR 13.106-2(b)(3). The Government will compare quotes to one another to select the quote that is most advantageous to the Government.

Additional information pertaining to Comparative Evaluation is below:

All quotes must be submitted by the deadline to be considered for evaluation.

The Government reserves the right to not select any quotes for award. Additionally, the Government reserves the right to cancel this solicitation at any time without making award.

The Contractor is responsible for all quote preparation costs, which, under no circumstances, will be paid or otherwise provided for by the Government.

Once the Government determines there is/are a contractor(s) that can provide a service that meet(s) the requirements of this request for quote, the Government reserves the right to communicate with only those contractors quoting the best-suited service to address any remaining issues The Contracting Officer will evaluate price, and past performance.

Offer shall be submitted electronically via email only to, joann.chukinas@va.gov

In addition to the requirements of FAR 52.212-1, Offeror will:

(a) Complete Provision 52.212-3. Note: An offeror needs only to complete paragraph if the offeror has completed the annual representations and certifications electronically in the System for Award Management database. Otherwise, complete paragraphs (c) through (o) as applicable.

(b) Offeror will complete and submit the price cost schedule (Attachment B). Note that there are three CLINS for agreement periods, for a total of 3 CLINS to be individually priced.

(c) Offeror will submit at least one similarly scoped/relevant past performance reference, including both the reference information and details of the work performance; past performance information shall be recent and relevant work.

The award will be made to the response most advantageous to the Government.

DUE DATE

Submission of your response shall be submitted via email only to JoAnn Chukinas at joann.chukinas@va.gov, no later than 3:00PM, Thursday, May 22, 2025. Solicitation 36C24425Q0646 must be included in the subject line of the email.

ATTACHMENTS

See attached document: ATTACHMENT A – PWS Chapel Musician See attached document: ATTACHMENT B – Price Cost Schedule.

See attached document: ATTACHMENT C – SCA WD 2015-4215, Rev 27, dated 12/23/2024.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals: CONTRACTOR PLEASE COMPLETE

a. CONTRACTOR:

POC:

TEL:

EMAIL:

b. GOVERNMENT: Contracting Officer: Justin Pellak justin.pellak@va.gov

Contract Specialist: JoAnn Chukinas joann.chukinas@va.gov

Program POC:

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Austin Payment Center Department of Veterans Affairs PO Box 149971 Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

DEPARTMENT OF VETERAN AFFAIRS

PERFORMANCE WORK STATEMENT

1.0 GENERAL INFORMATION

1.1 Title: Musician for Chapel Services

1.2 Scope of Work: The Lebanon Veterans Affairs Medical Center (VAMC) is seeking a Pianist to play the piano and sing hymnals during weekly services and other special religious services as needed, located at Lebanon VAMC, 1700 South Lincoln Avenue, Lebanon, PA 17042. Contractor will furnish all personnel, labor, supervision, materials, insurance, licenses, transportation, and resources necessary to provide the services stated within the PWS, except as may otherwise be specified.

1.3 Type of Agreement: Blanket Purchase Agreement (BPA).

1.4 Period of Performance: Period of performance of this agreement is from 1 June 2025 through 31 May 2030.

2.0 GENERAL REQUIREMENTS

2.1 Required tasks. The pianist will be required to perform the following tasks for each scheduled service:

2.1.1 Play and sing a minimum of three (3) selections of hymnal melodies selected by the officiating chaplain. Selections will be provided at a minimum of three (3) days prior to the service.

2.1.2 Play and sing a minimum of two (2) selections of hymnal melodies chosen by the pianist during communion services as applicable.

2.1.3 Play piano and sing accompaniment hymns at chapel worship and memorial services.

2.1.4 Must have the ability to read, understand, and interpret musical notations, often referred to as “sheet music”.

2.1.5 Expected to arrive at least fifteen (15) minutes prior to time service is scheduled to begin. Arriving after the scheduled time of service or event will not be accepted, and payment will not be made for that service and/or event.

2.1.6 In the event that the scheduled pianist is unable to perform for a scheduled service, the contractor will notify the Lebanon VAMC Point of Contact (POC) 48 hours prior to the service, and arrange a designated substitute, providing the Lebanon VAMC POC a name and phone number of the musician.

2.2 Interpersonal skills: The musician(s) will be courteous and respectful to all those who attend the worship and special event programs.

2.2.1 The musician(s) will behave in a friendly and dignified manner when interacting with program attendees.

2.2.2 Failure to consistently meet these interpersonal requirements could result in termination of the agreement.

2.3 The number of services performed each month may vary, but the total number of services performed during a year will not exceed the number specified in the agreement schedule.

2.4 Point of Contact. The contractor must provide their contact information to include first and last name, best phone number for direct contact, and email address. Contact information must be provided to the Lebanon VAMC Chaplains within five (5) days post award.

3.0 SCOPE

3.1 Contractor will coordinate services with the Lebanon VAMC Chaplains consisting of playing the piano for weekly services that will consist of one (1) Roman Catholic Mass, one (1) Protestant Service, and observed Holy Day services classified as special events.

3.1.1 One pianist will play an estimated fifty-two (52) Catholic worship services per year at the Lebanon VAMC, estimated to be once per week. The Catholic worship services are conducted at the Lebanon VAMC Chapel. The pianist must be able to proficiently play a prelude, Christian hymns from the Catholic tradition, and a postlude. The pianist must be able to take direction from the Lebanon VAMC Chaplains.

3.1.2 One pianist will play an estimated fifty-two (52) Protestant worship services per year at the Lebanon VAMC on a weekly basis. The Protestant worship services are conducted at the Lebanon VAMC Chapel. The pianist must be able to proficiently play a prelude, Christian hymns from the Protestant tradition, and a postlude. The pianist must be able to take direction from the Lebanon VAMC Chaplains.

3.2 Special events. One pianist will play a maximum of twelve (12) special services per agreement period for occasional services that do not accrue as part of the weekly worship services. Most of the services will last an hour, but never exceed an hour and a half. Examples may include (but are not limited to) Christmas service, Hospice Memorial, suicide prevention, homeless veterans, intimate partner violence, and community living center programs. Special events will be announced a minimum of 15 days in advance, to allow the musician adequate time for preparation. The pianist will be expected to play a prelude and postlude for the service from classical music selections. Most services will occur at the Lebanon VAMC Chapel but may include other locations within the Lebanon VAMC.

3.3 Time and location of weekly services:

4.0 SPECIAL CONSIDERATIONS

Pianist will be required to meet the performance standards as stated within the PWS. An audition may be required upon the Lebanon VAMC POC’s request.

This agreement does not include services for funerals or weddings; however, the contractor may be requested to play at these events by Veterans or their families. The expense for these events would be the responsibility of the Veteran or their family.

5.0 CONTRACTOR REQUIREMENTS

Point of Contact. The contractor must provide their contact information to include first and last name, best phone number for direct contact, and email address. If subcontracting an individual for required services, the contractor must supply the subcontractors first and last name, best phone number for direct contact, and email address prior to award.

Qualification requirements for musician services will include:

· Proficiency in playing the piano

· Knowledge of keyboard technique and service playing requirements.

· Must be flexible and adapt to various Chaplains of different denominations along with their expectations and take directions when playing.

· Understanding of acoustics especially to the space in which the parish worships.

· Proficiency to sight read music, and play and sing a variety of arrangements, to include improvising if needed.

· Ability to play and follow tempo marking, dynamics and rhythm with note accuracy.

Security. The pianist is required to check-in at the Lebanon VAMC Police office upon arrival to the facility and must wear the Visitor Badge at all times while in the Lebanon VAMC.

6.0 GOVERNMENT RESPONSIBILITIES

No Government Furnished Property (GFP) will be provided.

Government will provide access to areas and an escort as necessary to perform services in accordance with the PWS.

Government will provide Lebanon VAMC POC(s) upon agreement award.

7.0 OTHER CONSIDERATIONS

1. Place of Performance: Lebanon VA Medical Center Chapel, Building 106, 1700 South Lincoln Avenue, Lebanon, PA 17042.

2. Work Hours: Every Sunday from 8:30 a.m. to 12:00 p.m. (ET) at the Lebanon VAMC Center Chapel Building. The contractor will not be required to furnish such services on a national holiday which does not occur on a Sunday unless the holiday is considered a special event and was prearranged by the contractor and Lebanon VAMC POC.

3. Hours of Operation: Standard operational hours for the Lebanon VAMC are 8:00 a.m. to 4:30 p.m. (ET), Monday through Friday, excluding federal holidays and weekends.

National Holidays: The eleven (11) holidays observed by the Federal Government are as follows:

Any other day specifically declared by the President of the United States to be a national holiday.

8.0 SECURITY REQUIREMENTS

1. Contractor must report to the Lebanon VA Medical Center Police in Building 19, Room 302, phone number: (717) 272-6621, extension 5910 or 4005, or go to the Lebanon VA Medical Center Emergency Department to obtain a temporary Identification badge from the Police, and contractor will be escorted by a Lebanon VAMC employee at all times.

2. Contractor will be responsible for ensuring compliance by its employees with all VA procedures governing building access and security.

a. Contractor will be responsible for ensuring compliance by its employees with the security regulations of VA, VHA and other Government installations or Contractor facilities where work is performed under this Contract.

b. Government may, at its sole discretion, direct the contractor to remove any contractor employee from U.S. VA/VHA facilities for misconduct or for security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any Contract awarded.

c. POC will provide the contractor with a written explanation to support any request to remove an employee.

d. Contractor will not employ any person who is an employee of the United States Government if that employment would appear to cause a conflict of interest.

e. Contractor will not release, publish, or disclose sensitive information to unauthorized personnel, and will protect such information in accordance with provisions of the following laws and any other pertinent laws and regulations governing the confidentiality of sensitive information.

f. Personnel assigned to this contract are required to take proper precautions to protect privacy information from disclosure in the case that such disclosures are made.

3. No portion of the work will be subcontracted without prior written consent of the POC. In the event that the contractor desires to subcontract some part of the work specified herein, the contractor will furnish the Contracting Officer with the names, qualifications, and experience of their proposed subcontractor(s).

4. Contractor will be monitored through a variety of mechanisms. At a minimum, the following will be reviewed: Program requirements, “Deliverables meet the established time frames/deadlines, “Accuracy of analysis reports provided, “Assessments from Points of Contacts on the effectiveness of communication.”

PRICE/COST SCHEDULE

ITEM INFORMATION

One musician to play piano and sing for weekly Catholic worship services in accordance with the Performance Work Statement.

PRINCIPAL NAICS CODE: 711130 - Musical Groups and Artists PRODUCT/SERVICE CODE: R499 - Support - Professional: Other

One musician to play piano and sing for weekly Protestant worship services in accordance with the Performance Work Statement.

One musician to play piano and sing for speical event worship services in accordance with the Performance Work Statement.

See attached document: ATTACHMENT C - SCA WD 2015-4231 REV 27 DATED 12-23-2024.

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