Attachment B PWS .pdf

DEPARTMENT OF VETERAN AFFAIRS

PERFORMANCE WORK STATEMENT

1.0 GENERAL INFORMATION

1.1 Title: Musician for Chapel Services

1.2 Scope of Work: The Lebanon Veterans Affairs Medical Center (VAMC) is seeking a Pianist to play the piano and sing hymnals during weekly services and other special religious services as needed, located at Lebanon VAMC, 1700 South Lincoln Avenue, Lebanon, PA 17042. Contractor will furnish all personnel, labor, supervision, materials, insurance, licenses, transportation, and resources necessary to provide the services stated within the PWS, except as may otherwise be specified.

1.3 Type of Agreement: Blanket Purchase Agreement (BPA).

1.4 Period of Performance: Period of performance of this agreement is from 1 June 2025 through 31 May 2030.

2.0 GENERAL REQUIREMENTS

2.1 Required tasks. The pianist will be required to perform the following tasks for each scheduled service:

2.1.1 Play and sing a minimum of three (3) selections of hymnal melodies selected by the officiating chaplain. Selections will be provided at a minimum of three (3) days prior to the service.

2.1.2 Play and sing a minimum of two (2) selections of hymnal melodies chosen by the pianist during communion services as applicable.

2.1.3 Play piano and sing accompaniment hymns at chapel worship and memorial services.

2.1.4 Must have the ability to read, understand, and interpret musical notations, often referred to as “sheet music”.

2.1.5 Expected to arrive at least fifteen (15) minutes prior to time service is scheduled to begin.

Arriving after the scheduled time of service or event will not be accepted, and payment will not be made for that service and/or event.

2.1.6 In the event that the scheduled pianist is unable to perform for a scheduled service, the contractor will notify the Lebanon VAMC Point of Contact (POC) 48 hours prior to the service, and arrange a designated substitute, providing the Lebanon VAMC POC a name and phone number of the musician.

2.2 Interpersonal skills: The musician(s) will be courteous and respectful to all those who attend the worship and special event programs.

2.2.1 The musician(s) will behave in a friendly and dignified manner when interacting with program attendees.

2.2.2 Failure to consistently meet these interpersonal requirements could result in termination of the agreement.

2.3 The number of services performed each month may vary, but the total number of services performed during a year will not exceed the number specified in the agreement schedule.

2.4 Point of Contact. The contractor must provide their contact information to include first and last name, best phone number for direct contact, and email address. Contact information must be provided to the Lebanon VAMC Chaplains within five (5) days post award.

3.0 SCOPE

3.1 Contractor will coordinate services with the Lebanon VAMC Chaplains consisting of playing the piano for weekly services that will consist of one (1) Roman Catholic Mass, one (1) Protestant Service, and observed Holy Day services classified as special events.

3.1.1 One pianist will play an estimated fifty-two (52) Catholic worship services per year at the Lebanon VAMC, estimated to be once per week. The Catholic worship services are conducted at the Lebanon VAMC Chapel. The pianist must be able to proficiently play a prelude, Christian hymns from the Catholic tradition, and a postlude. The pianist must be able to take direction from the Lebanon VAMC Chaplains.

3.1.2 One pianist will play an estimated fifty-two (52) Protestant worship services per year at the Lebanon VAMC on a weekly basis. The Protestant worship services are conducted at the Lebanon VAMC Chapel. The pianist must be able to proficiently play a prelude, Christian hymns from the Protestant tradition, and a postlude. The pianist must be able to take direction from the Lebanon VAMC Chaplains.

3.2 Special events. One pianist will play a maximum of twelve (12) special services per agreement period for occasional services that do not accrue as part of the weekly worship services. Most of the services will last an hour, but never exceed an hour and a half. Examples may include (but are not limited to) Christmas service, Hospice Memorial, suicide prevention, homeless veterans, intimate partner violence, and community living center programs. Special events will be announced a minimum of 15 days in advance, to allow the musician adequate time for preparation. The pianist will be expected to play a prelude and postlude for the service from classical music selections. Most services will occur at the Lebanon VAMC Chapel but may include other locations within the Lebanon VAMC.

3.3 Time and location of weekly services:

Type Location Building Number Time

Roman Catholic Main Chapel Building 106 0845 - 1000

Protestant Main Chapel Building 106 1030 - 1145

4.0 SPECIAL CONSIDERATIONS

4.1 Pianist will be required to meet the performance standards as stated within the PWS. An audition may be required upon the Lebanon VAMC POC’s request.

This agreement does not include services for funerals or weddings; however, the contractor may be requested to play at these events by Veterans or their families. The expense for these events would be the responsibility of the Veteran or their family.

5.0 CONTRACTOR REQUIREMENTS

5.1 Point of Contact. The contractor must provide their contact information to include first and last name, best phone number for direct contact, and email address. If subcontracting an individual for required services, the contractor must supply the subcontractors first and last name, best phone number for direct contact, and email address prior to award.

5.2 Qualification requirements for musician services will include:

5.2.1 Proficiency in playing the piano

5.2.2 Knowledge of keyboard technique and service playing requirements.

5.2.3 Must be flexible and adapt to various Chaplains of different denominations along with their expectations and take directions when playing.

5.2.4 Understanding of acoustics especially to the space in which the parish worships.

5.2.5 Proficiency to sight read music, and play and sing a variety of arrangements, to include improvising if needed.

5.2.6 Ability to play and follow tempo marking, dynamics and rhythm with note accuracy.

5.3 Security. The pianist is required to check-in at the Lebanon VAMC Police office upon arrival to the facility and must wear the Visitor Badge at all times while in the Lebanon VAMC.

6.0 GOVERNMENT RESPONSIBILITIES

6.1 No Government Furnished Property (GFP) will be provided.

6.2 Government will provide access to areas and an escort as necessary to perform services in accordance with the PWS.

6.3 Government will provide Lebanon VAMC POC(s) upon agreement award.

7.0 OTHER CONSIDERATIONS

7.1 Place of Performance: Lebanon VA Medical Center Chapel, Building 106, 1700 South Lincoln Avenue, Lebanon, PA 17042.

7.2 Work Hours: Every Sunday from 8:30 a.m. to 12:00 p.m. (ET) at the Lebanon VAMC Center Chapel Building. The contractor will not be required to furnish such services on a national holiday which does not occur on a Sunday unless the holiday is considered a special event and was prearranged by the contractor and Lebanon VAMC POC.

7.3 Hours of Operation: Standard operational hours for the Lebanon VAMC are 8:00 a.m. to 4:30 p.m. (ET), Monday through Friday, excluding federal holidays and weekends.

7.4 National Holidays: The eleven (11) holidays observed by the Federal Government are as follows:

New Year’s Day Martin Luther King’s Birthday Washington’s Birthday

Memorial Day Juneteenth Independence Day

Labor Day Columbus Day Veterans Day

Thanksgiving Christmas

Any other day specifically declared by the President of the United States to be a national holiday.

8.0 SECURITY REQUIREMENTS

8.1 Contractor must report to the Lebanon VA Medical Center Police in Building 19, Room 302, phone number: (717) 272-6621, extension 5910 or 4005, or go to the Lebanon VA Medical Center Emergency Department to obtain a temporary Identification badge from the Police, and contractor will be escorted by a Lebanon VAMC employee at all times.

8.2 Contractor will be responsible for ensuring compliance by its employees with all VA procedures governing building access and security.

8.2.1 Contractor will be responsible for ensuring compliance by its employees with the security regulations of VA, VHA and other Government installations or Contractor facilities where work is performed under this Contract.

8.2.2 Government may, at its sole discretion, direct the contractor to remove any contractor employee from U.S. VA/VHA facilities for misconduct or for security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any Contract awarded.

8.2.3 POC will provide the contractor with a written explanation to support any request to remove an employee.

8.2.4 Contractor will not employ any person who is an employee of the United States Government if that employment would appear to cause a conflict of interest.

8.2.5 Contractor will not release, publish, or disclose sensitive information to unauthorized personnel, and will protect such information in accordance with provisions of the following laws and any other pertinent laws and regulations governing the confidentiality of sensitive information.

8.2.6 Personnel assigned to this contract are required to take proper precautions to protect privacy information from disclosure in the case that such disclosures are made.

8.3 No portion of the work will be subcontracted without prior written consent of the POC. In the event that the contractor desires to subcontract some part of the work specified herein, the contractor will furnish the Contracting Officer with the names, qualifications, and experience of their proposed subcontractor(s).

8.4 Contractor will be monitored through a variety of mechanisms. At a minimum, the following will be reviewed: Program requirements, “Deliverables meet the established time frames/deadlines, “Accuracy of analysis reports provided, “Assessments from Points of Contacts on the effectiveness of communication.”

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