CSR 270-25 Sole Source Determination_8-20-2025_Redacted.pdf

Sole-Source Determination_rev01-31-24 (ODFW 7/24/2025) Page 1 of 4

SOLE-SOURCE DETERMINATION AND JUSTIFICATION FOR

SUPPLIES AND SERVICES

Date: 8/20/2025 To: April Brenden-Locke, Designated Procurement Officer, Contract Services, Administrative Services Division

From: Jason Kirchner, District Wildlife Biologist Claire Duvall, Procurement and Contract Specialist

RE: Sole Source Determination pursuant to Oregon Revised Statute (ORS) 279B.075 and Oregon Administrative Rule (OAR) 125-247-0275

CSR: 270-25, West Region Black tailed Deer Herd Comp Camera Project

Part A

1. Authority to enter into a Sole-Source Contract: OAR 125-246-0170(2)(c)(H)

2. Estimated Total Value of the Procurement:

3. Single or Multiple Purchases: Single Purchase

4. Proposed Contractor: Reconyx , Inc. 3828 Creekside Land Holmen, WI 54636

5. Brief Description of Goods or Services to be procured: Purchase of 600 HyperFire 4k Professional Research Cameras and associated security boxes.

6. Background:

ODFW West Region would like to purchase 600 professional wildlife research cameras from Reconyx to monitor black-tailed deer populations for western Oregon. We currently use Reconyx cameras to monitor deer herds in Oregon, collecting male, female, and fawn data. We also utilize these cameras for carnivore (wolf, cougar, bear, coyote, bobcat) population monitoring. Collecting information on these secretive species is extremely difficult due to thick vegetation and rainy/foggy weather conditions during surveying. These cameras are designed and built for professional use and provide the technology and specifications needed to capture photos so that we can identify characteristics required for our herd management goals.

We currently use Reconyx cameras for deer surveys in the Santiam wildlife management unit and for other wildlife projects in Oregon. Compatibility is needed with our existing deer study so that all photo data is consistent and compatible with our research analysis and modeling efforts statewide. We also exchange data with fellow state collaborators and biologists who also use

Sole-Source Determination_rev01-31-24 (ODFW 7/24/2025) Page 2 of 4 red including ISO, nighttime shutter speeds, and photos per trigger. Adjustable: Focus, shutter, ISO, Time-Lapse

7. Findings:

Reconyx is the only manufacturer that produces and sells professional wildlife remote cameras that are reliable, adjustable, have a 5-year warranty, and are compatible with our current Reconyx wildlife monitoring camera equipment and protocols. HyperFire 4K Professional Series Cameras boast Ultra High Definition Images and Videos in native 4K resolution. Unlike others, they do not use pixel interpolation to falsely exaggerate image resolution. True 4K resolution results in image and video quality that is far beyond other cameras. Professional Series Cameras are rated for higher and lower operating temperatures and are recommended for extreme environments, they also feature more programming options than our other camera models. 0.25 Second Trigger Speed coupled with the best Motion Sensing available means we will not miss photos. The NoGlow™ GEN3 High Output Infrared night vision reaches out to 150 feet (45 m). We currently use Reconyx cameras for deer surveys in the Santiam wildlife management unit and for other wildlife projects in Oregon. Compatibility is needed with our existing deer study so that all photo data is consistent and compatible with our research analysis and modeling efforts statewide. We also exchange data with fellow state collaborators and biologists who also use Reconyx cameras, and having the same research cameras are essential for consistent data sharing and analysis, so that our wildlife population data is accurate and compatible across the state. The Reconyx cameras have a unique design and specifications that we require for our wildlife studies and are only available from one source.

A. Market Research Overall Finding.

After extensive research through searches on the internet, peer reviewed scientific journals, communication with colleagues who work on similar projects and attending multiple professional meetings such as the annual Oregon chapter of the Wildlife Society Meeting, it has become apparent that Reconyx Inc. company in North America produces the most reliable and adjustable remote camera for wildlife research that we require for our study. Through market research of camera providers, we have found that Reconyx is the only provider capable of meeting our specifications and remaining consistent with current wildlife research occurring.

Professional model remote cameras (e.g., Reconyx) are designed for research and incorporate higher-Quality components (e.g., Sensors, cameras lens, etc.), have customizable options, and are more expensive (Pizante 2020). Reconyx cameras can detect species that typically are missed by recreational cameras, and they do not produce malfunctions (Pizante 2020). Other camera manufacturers produce cameras for recreational users, have limited functions, are less reliable and have high data loss and missed photos (Newey et al. 2015). See table 1 for a

Reconyx cameras, and having the same research cameras that collect the data in the same format and specifications are essential for consistent and compatible data sharing and analysis, so that our wildlife population data is accurate. The Reconyx cameras have a unique design and specifications that we require for our wildlife studies and are only available from one source, Reconyx, Inc.

Sole-Source Determination_rev01-31-24 (ODFW 7/24/2025) Page 3 of 4

And

B. Findings of Fact pursuant to OAR 125-247-0275(2) must include, at a minimum, one of the following:

1. Pursuant to OAR 125-247-0275(2)(a): Compatibility. Provide findings supporting your determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source.

The cameras needed for this collaborative study among colleagues and partner organizations must be consistent and compatible among these organizations to achieve a cohesive study result. We are currently utilizing Reconyx cameras in district activities to monitor deer/elk/predator population projects and studies throughout the state. We must continue to utilize cameras from Reconyx for compatibility issues as the settings and functions on these cameras are unique and if we are required to use a different brand of camera this will alter our current research data collection methods, thereby affecting all of our population density calculations.

2. Pursuant to ORS 279B.075 (2)(b): Exchange of Software or Data. Provide findings supporting your determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source.

Data will be shared across the collaborating partners and must be from standard and compatible equipment.

- Highly customizable photo and video settings- Custom Focus

- 5-year product warranty

- Expert Support based in the USA.

- Primary Application is Wildlife Research

- No Pixel Interpolation 8MP/4K resolution

- Flash range of 150 ft

- 1000 GB Storage capacity

- Code lock Pass-Code Protection if stolen.

4K Professional WildlifeReconyx ModelMake Photo Resolution (MP) Pixel Interpolation Flash Range (ft) WarrantyStorage Capacity (Gb) Price ManufactuNotes

5 years

Thailand Yes Yes 32

$249.99128

$449.99

Bushnell China

2 years Bushnell Core DS-4K No Glow

DS4K UltimateStealth Cam

Yes

8MP at 4K

No 1000

USA Highly customizable photo and video settings, 1 year

Core DS No Glow

80 $273.99

USA

512 1 year

1 year

Spec Ops Elite HP5 1 year24 512 Browning

Yes 512Recon Force Elite HP5

Browning Dark Ops Pro DCL Nano $179.99 Double Barrel

Browning

Cuddeback

Yes24 $179.99 China

100 Phillippines

$189.99 $179.95

China

2 years

Yes

$200.00 $69.99

Spypoint FORCE-PRO-S 2.0 48 Yes 90

USA$200.00

75 64

Yes

Vikeri 4K 1 year 1 year

Yes

100 64

Yes

Vikeri 4K

USA

PowerHouse Black Flash

80 1 year

Potentially discontinued, or low stock

China Potentially discontinued, or low stockCuddeback

90 32 $129.99 USA

$149.99

1 yearYes

InnMirage 2.0 Lightsout 30 China2 years

Wildgame

Reconyx Features that other manufacturers do not have:

Table 1 manufacturer breakdown of unique features below:

Sole-Source Determination_rev01-31-24 (ODFW 7/24/2025) Page 4 of 4

Part B - Conditions of Approval will be inserted by ODFW-DPO.

April Brenden-Locke, Contract Services Manager, ODFW Date

Literature:

Pizante, R. 2020. Variation in the efficacy of remote cameras used to monitor wildlife, CJUR 5:6-14

Newey, S., Davidson, P., Nazir, S., Fairhurst, G., Verdicchio, F., Irvine, R.J. and Van Der Wal, R., 2015. Limitations of recreational camera traps for wildlife management and conservation research: A practitioner’s perspective. Ambio, 44(Suppl 4), pp.624-635.

Reconyx. 2018. Hyperfire HP4K Professional: User Manual. January 2025 from https://media.reconyx.com/api/v1/media/public/www/files/manuals/hyperfire_4k/HyperFire_4K_Professional_ User_Guide_2024_12_20_FINAL_v2.pdf

N/A

4. Pursuant to ORS 279B.075 (2)(d): Other findings that support the conclusion that Supplies and Services are available from only one source may include but are not limited to considerations of:

unique design, availability, geographic location, exclusive authorized representative, cost of conversion, and warranty services.

Our findings support that Reconyx, Inc., is the only provider capable of meeting our specifications and remaining consistent with our current and proposed wildlife research projects. Reconyx cameras have unique design features that other manufacturers do not have, and they build cameras for wildlife research applications. No other camera manufacturer specifically designs cameras for wildlife research professionals. Unique features of these cameras are: Highly customizable photo and video settings- Custom Focus, No Pixel Interpolation 8MP/4K resolution, Flash range of 150 ft, 1000 GB Storage capacity, and a 5-year product warranty, longer than anyone else, with Expert Support based in the USA.

determination that the goods or services are for use in a pilot or an experimental project.

3. Pursuant to ORS 279B.075 (2)(c): Pilot or Experimental Project. Provide findings supporting your

8/20/25 https://media.reconyx.com/api/v1/media/public/www/files/manuals/hyperfire_4k/HyperFire_4K_Professional_User_Guide_2024_12_20_FINAL_v2.pdf https://media.reconyx.com/api/v1/media/public/www/files/manuals/hyperfire_4k/HyperFire_4K_Professional_User_Guide_2024_12_20_FINAL_v2.pdf

August 12, 2025

To Whom It May Concern:

Reconyx is the sole source manufacturer and provider for the following products:

o HP4K (C) o HP4W (C) o HP4KLG (C) o HP4WSM o HP4KSM o HP4KSMLG

Regards, Justin Thiner Professional Products Sales Manager jthiner@reconyx.com

RECONYX, Inc. 3828 Creekside Lane Holmen, WI 54636 608-781-6064 FAX 608-779-1344