CSPS Filter First RFP - FINAL.pdf

Request for Proposals

For Cedar Springs Public Schools

Filter First Fixture Replacement Installation

I. OVERVIEW

1.1. PURPOSE

The purpose of the Request For Proposals (“RFP”) is for Cedar Springs Public Schools (the “District”) to obtain proposals from qualified contractors to provide a comprehensive installation of the Cedar Springs Public Schools Filter First Replacement Installation (the “Work”).

1.2. SELECTION TIMELINE

NOTE: Throughout the remainder of this RFP, a prospective contractor is referred to as the “Contractor.”

The District’s anticipated timeline for its selection process is:

Issuance of RFP – October 1, 2025 Mandatory Pre-Proposal Meeting/Walk Thru – Cedar Springs High School – 12:00 P.M.

Local Time, October 8, 2025 Deadline for written Requests for Clarifications – 11:59 P.M. Local Time, October 10, Due date for proposals – 1:00 P.M. Local Time, October 17, 2025 Post bid follow-up – October 17 – October 24, 2025 Recommendation to Board of Educations – October 27, 2025 Project Start – December 15, 2025 Project Completion – June 30, 2026

PLEASE NOTE: The District reserves the right, in its sole and absolute discretion, to make modifications to the above selection timeline as it determines to be in its best interest.

II. SUBMISSION OF PROPOSALS

2.1 PROPOSAL SUBMISSION DEADLINE AND REQUIREMENTS

The Due Date for receipt of Proposals is: 1:00 P.M. Local Time, October 17, 2025

2.1.1. Sealed bids should be submitted to Matti Sullivan, Chief Financial Officer, Cedar Springs Public Schools, 204 E. Muskegon St., Cedar Springs, MI 49319. Bids are to be submitted no later than 1:00 P.M. Friday, October 17, 2025

2.1.2. Late Proposals: Each Contractor is responsible for submission of its Proposal. Proposals or Proposal revisions received after the Due Date will not be accepted or considered. The District is not liable for any delivery or postal delays.

2.1.3. Returned Proposals: All Proposals received after Due Date will be unopened and made available to the respective Contractor for pick-up, at its sole cost and expense.

2.1.4. Signed Original Proposal: Each Proposal must be signed by an authorized member of the Contractor’s firm. This member should be the highest-ranking officer at local level. NO ORAL, FAX, or E-MAILED Proposals will be accepted. Each Proposal must be submitted on the Proposal Forms attached to this RFP.

2.1.5. Opening of Proposals: Bids will be publicly opened shortly following the close of receiving bids. No oral, email, telephonic, or telegraphic proposals shall be considered. The bid opening location will be:

District Administration/Early Childhood Building 204 E. Muskegon St.

Cedar Springs, MI 49319

Any interested parties may attend. No immediate decision will be rendered.

2.1.6. E-Mail Clarifications: The District intends to communicate with Contractors via e-mail (e.g., RFP clarifications and addenda). Except for the delivery of the Proposal itself, references in this RFP to “written” form of communications include e-mail.

2.1.7. Additional Requests For Clarification: Prospective Contractors may request that the District clarify information contained in this RFP. All such requests must be made in writing via email. The District will attempt to provide a written response to all written Requests For Clarification within five (5) business days after the receipt of such request.

The District will not respond to any Request For Clarification received after 11:59 P.M.

Local Time, October 10, 2025. Requests For Clarification and inquiries must be made via e-mail. All requests for clarification must be directed to Stafford Trapp at stafford.trapp@csredhawks.org. (Subject Line: Filter First RFP Request For Clarification).

No response will be made to any oral questions. All questions and answers will be posted on the District’s website. It is each Contractor’s responsibility to check District’s website prior to RFP Due Date to ensure that it has received all of the information, including, but not limited to, all Addenda to this RFP.

2.1.8. Restrictions On Communication: From the issue date of this RFP until a Contractor is selected and the selection announced, a prospective Contractor shall not communicate about subject of this RFP or a Contractor’s Proposal with the District, its Board of Education, or any individual member, administrators, faculty, staff, students, employees, or its Construction Manager, if any, except for additional Requests For Clarification in accordance with Paragraph 2.1.7 above, or as otherwise required by applicable law.

2.1.9. Addenda to the RFP: If it becomes necessary to revise any part of this RFP, notice of the revision will be e-mailed to all parties that requested a copy of this RFP. All addenda will be issued through the District’s website and all addenda shall become a part of this RFP.

Each Contractor must in its Proposal, to avoid any miscommunication, acknowledge all addenda which it has received, but the failure of a Contractor to receive, or acknowledge receipt of, any addendum shall not relieve the Contractor of the responsibility for complying with the terms thereof.

2.1.10. RFP/Proposal Information Controlling: The District intends that all Contractors shall have equal access to information relative to this RFP, and that this RFP contains adequate information. No information communicated, either verbally or in writing, to or from a Contractor shall be effective unless confirmed by written communication contained in an addendum to this RFP, a Request For Clarification or other written response thereto, or in the Proposal.

2.1.11. Finality of Decision: Any decision made by the District, including the Contractor selection, shall be final.

2.1.12. Reservation of Rights: The District reserves the right, in its sole and absolute discretion (for this provision and all other provisions contained in this RFP), to accept or reject, in whole or in part, any or all Proposals with or without cause. The District further reserves the right to waive any irregularity or informality in the RFP process or any Proposal, and the right to award the Contract to other than the Contractor(s) submitting the best financial Proposal (low bidder). The District reserves the right to request additional information from any or all Contractors. The District reserves the right to select one or more Contractors to perform the Work on behalf of the District. In the event the Contractor’s Proposal is accepted by the District and the Contractor asserts exceptions, special considerations or conditions after acceptance, the District, in its sole and absolute discretion, reserves the right to reject the Proposal and award the Contract to another contractor.

2.1.13. Release of Claims: Each Contractor by submitting its Proposal releases the District from any and all claims arising out of, and related to, this RFP process and selection of a Contractor.

2.1.14. Contractor Bears Proposal Costs: A recipient of this RFP is responsible for any and all costs and liabilities incurred by it or others acting on its behalf in preparing or submitting a Proposal, or otherwise responding to this RFP, or any negotiations incidental to its Proposal or this RFP.

2.1.15. Irrevocability of Proposals: All Proposals submitted shall not be withdrawn and shall be irrevocable for a minimum period of ninety (90) calendar days following the Due Date for receipt of Proposals set forth above.

2.1.16. Collusive Bidding: The Contractor certifies that its Proposal is made without any previous understanding, agreement, or connection with any person, firm or corporation making a Proposal for the same Work and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action.

2.1.17. Safety

2.2 PROPOSAL REQUIREMENTS AND FORMAT

This outlines the information that must be provided by each Contractor and the required format for its Proposal. Any Proposal not providing the required information, or not conforming to the format specified, may be disqualified on that basis. Please also refer to Sections 2.1, 4.1, and 4.2 of this RFP for additional Proposal requirements. Attached to this RFP, ATTACHMENT E, is a form of contract under which the Work requested under this RFP shall be provided by the successful Contractor (the “Contract” and referred to throughout the Contract as the “Agreement”) (See also Section 3.1 of this RFP). The Contract contains many details relative to the Work requested by the District, the terms and conditions under which the Work shall be provided by the Contractor, and should be reviewed carefully by each Contractor prior to submitting a Proposal.

Any exceptions to the terms and conditions contained in this RFP or the form of Contract attached to this RFP, or any other special considerations or conditions requested or required by the Contractor MUST be specifically enumerated by the Contractor and be submitted as part of its Proposal, together with an explanation as to the reason such terms and conditions of the RFP or form of Contract cannot be met by, or, in the Contractor’s opinion, are not applicable to, the Contractor. The Contractor shall be required and expected to meet the specifications and requirements as set forth in this RFP and the form of Contract in their entirety, except to the extent exceptions or special considerations or conditions are expressly set forth in the Contractor’s Proposal and those exceptions or special considerations or conditions are expressly accepted by the District. All Pricing factors must be clearly indicated in the Proposal Forms provided as part of Contractor’s Proposal.

Each Proposal must include, at a minimum, the following:

2.2.1 A detailed list setting forth any exceptions to this RFP and/or the Contract, or other special considerations or conditions of Contractor, including explanations of such exceptions or the reason such terms and conditions of the RFP or form of Contract cannot be met by, or on Contractor’s opinion are not applicable to, the Contractor.

2.2.2 References – Each Proposal must include detailed evidence that the Contractor is currently providing Work for other public Districts (preferred) or similar sized projects. The Contractor must provide this information, including contact names, addresses, phone numbers, and type and scope of work provided. This should include projects of similar size and scope as the District.

2.2.3 Evidence of the Contractor’s ability to provide adequate insurance coverages as required by this RFP and the Contract to protect the interests of the Contractor and the District.

2.2.4 Demonstrate that the Contractor understands and will comply with all regulatory laws, codes, and requirements of any Local, State, and Federal law that apply to the requirements and obligations under this RFP and the Contract.

2.2.5 A completed Specifications and Bid Proposal Form provided as ATTACHMENT A

2.2.6 A completed Reference and Bid Questionnaire/Checklist provided as ATTACHMENT B

2.2.7 A completed Familial Disclosure Affidavit provided as ATTACHMENT C

2.2.8 A completed Iran Economics Sanctions Act Affidavit of Compliance provided as

ATTACHMENT D

2.3 BUILDING AND LOCATIONS IN CEDAR SPRINGS, MI 49319

1. Cedar Springs High School: 5212 17 Mile Road

2. Cedar Springs Middle School: 4873 16 Mile Road

3. Cedar View Elementary: 204 E. Muskegon Street

4. Cedar Trails Elementary: 204 E. Muskegon Street

5. Red Hawk – District Administration/Early Childhood: 204 E. Muskegon Street

2.4 WORK SCOPE

Include but not limited to:

1. Contractors are required to apply and pay for any and all permits that may be required from the County, State and any governing agency that may have jurisdiction.

2. The existing fixture to be removed and the new fixture to be installed with the necessary trim as outlined in ATTACHMENT A.

3. The Contractor shall be responsible to clean-up all debris and water fountains that have been removed and dispose of it off-site. This must be performed daily.

4. Installation of the new fixture including but not limited to all necessary supply, sanitary, & vent piping from the existing fixture removal.

5. Caulking of all new fixtures and all clean up.

6. Receiving and offloading all fixtures. The supplier will deliver the fixtures to the receiving area for each building. The contractor is to place each fixture in the building at a location designated by the District for storage.

7. The District will provide a location in the building for staging.

III. CONTRACTUAL OBLIGATIONS

3.1 Form of Contract

3.1.1 Form of Contract: This is a Request For Proposals only. Proposals will be treated as offers to enter into the Contract (as defined above) with the District. The District and successful Contractor shall memorialize their contractual relationship and obligations using the form of Contract attached hereto as ATTACHMENT E The Contract contains many details relative to the Work required under this RFP, as well as the terms and conditions under which the Work shall be provided by the successful Contractor. The Contract should be reviewed carefully by each Contractor prior to submitting a Proposal. Any exceptions to the terms and conditions contained in the Contract, or any other special considerations or conditions requested or required by the Contractor relative to this RFP or the form of Contract shall be expressly/specifically enumerated by the Contractor and be submitted as part of its Proposal, together with an explanation as to the reason such terms and conditions cannot be met by, or, in the Contractor’s opinion are not applicable to, the Contractor, provided however, that exceptions or special conditions of the Contractor will not be binding upon the District unless those exceptions or special conditions are expressly accepted by the District, and incorporated into the final Contract. Following the selection of the successful Contractor by the District, the Contract will be finalized by the parties.

The below sections contain information relative to selected provisions of the Contract and/or the expectations of the District relative to the provision of the Work.

3.1.2 Familial Disclosure Affidavit: All Contractors must provide familial disclosure in compliance with MCL 380.1267 and attach this information to its Proposal. The Proposal must be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner and/or any employee of the Contractor and any member of the District’s Board of Education or the District’s Superintendent. The District will not accept a Proposal that doesn’t include this sworn and notarized disclosure statement. The Familial Disclosure Affidavit is attached to this RFP as ATTACHMENT B.

3.1.3 Iran Economic Sanctions Act: In accordance with Michigan Public Act No. 517 of 2012, all Proposals must be accompanied by a sworn and notarized statement certifying that the Contractor is not an Iran Linked Business. The District will not accept a Proposal that does not include this sworn and notarized statement. The Affidavit of Compliance – Iran Economic Sanctions Act is attached to this RFP as ATTACHMENT C.

3.1.4 Bid Security: Contractors must submit with its Proposal bid security in the form of a Bid Bond issued by a qualified surety or certified check/money order in an amount of five percent (5%) of the Proposal (“Bid Security”). Failure to include this Bid Security with the Contractor’s Proposal will result in the rejection of your Proposal. If a Bid Bond is posted by a Contractor, it shall be from a Treasury Surety licensed to do business in the State of Michigan, and the attorney-in-fact who executes the Bid Bond on behalf of the Contractor shall attach a certified, current copy of its power of attorney. In the event a certified check/money order is submitted, it shall be made payable to “Cedar Springs Public Schools.” The District shall not be liable for any interest earned thereon. The Bid Security shall be forfeited as liquidated damages, and not as a penalty, if the Contractor withdraws its Proposal after the Due Date for submission of Proposals or, upon acceptance of its Proposal by the District, the Contractor fails to execute the form of Contract acceptable to the District, substantially evidencing and incorporating this RFP and its Proposal and fails to provide the required Performance Bond and/or Payment Bond, if any, and the required insurance certificates, within fifteen (15) days of an award of a Contract to the Contractor.

Bid Bonds shall be duly executed by the Contractor, as principal and by a surety that is properly licensed and authorized to do business in the state in which the work is to be performed. All sureties providing bonds for this Project must be listed in the latest version of the Department of Treasury’s Circular 570, entitled “Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies”, with the bond amount less than or equal to the underwriting limitation, and/or have an A.M. best rating of A- or better. Bid Security shall be returned to all non-successful Contractors within a reasonable time after the award of a Contract and execution of a Contract by the successful Contractor. If the bid security is a certified check/money order, this must be delivered to the following address prior to the bid due date and time:

Cedar Springs Public School Red Hawk – District Administration 204 E. Muskegon St.

Cedar Springs, MI 49341

3.1.5 Performance and Payment Bonds: Successful Contractors whose Proposals are $50,000 or more will be required to furnish Performance and Payment Bonds, in a form satisfactory to the District, in the amount of 100% of its Proposal by a Treasury-listed Surety licensed to do business in the State of Michigan, and the attorney-in-fact who executed the Performance and Payment Bonds on behalf of the Contractor shall attach a certified, current copy of its power of attorney. The cost of the Bonds shall be included in each Proposal.

3.1.6 Governing Law: The Contract shall be governed by and construed in accordance with the laws of the State of Michigan. The parties hereby agree to the exclusive jurisdiction and venue of courts sitting in Kent County, Michigan.

3.1.7 General Indemnification: Contractor shall indemnify, defend and hold harmless the District, its Board of Education, its Board Members, in their official and individual capacities, its administrators, employees, agents, contractors, successors and assignees, from and against any and all claims, counter claims, suits, debts, demands, actions, judgments, liens, costs, expenses, damages, injuries and liabilities, including actual attorney’s fees and actual expert witness fees arising out of or in connection with Contractor’s performance of the Contract and/or from Contractor’s violation of any of the terms of the Contract, including, but not limited to: (i) the negligent acts or willful misconduct of the Contractor, its officers, directors, employees, successors, assignees, contractors and agents; (ii) any breach of the terms of the Contract by the Contractor, its officers, directors, employees, successors, assignees, contractors and agents; (iii) any violation or breach of any applicable Federal, State or local law, rule, regulation, ordinance, policy and/or licensing and permitting requirements applicable to the Contract; or (iv) any breach of any representation or warranty by the Contractor, its officers, directors, employees, successors, assignees, contractors and agents under the Contract. The Contractor shall notify the District by certified mail, return receipt requested, immediately upon actual knowledge of any claim, suit, action, or proceeding for which Cedar Springs Public Schools may be entitled to indemnification under the Contract. This paragraph shall survive the expiration or earlier termination of the Contract.

3.1.8 Compliance With Laws: Contractor shall comply with any and all applicable federal, state, and local laws, rules, ordinances, policies, and regulations, including any licensing and permitting requirements, under the Contract. Contractor, including its personnel, employees, contractors, consultants, and agents shall be responsible for knowing the District’s policies concerning appropriate behavior of persons in District facilities and, on District properties, including for example, the prohibitions of sexual harassment and smoking, and shall comply with all such policies. Contractor represents and warrants to the District that it shall at all times be in compliance with any and all applicable federal and state laws, rules, ordinances, policies and regulations, and licensing and permitting requirement applicable to the Contract. Contractor shall indemnify, defend, and hold District harmless from any liability from its failure to so comply.

3.1.9 Right to Terminate on Breach: Each party shall have, in addition to all other remedies available to it, the right to terminate the Contract immediately upon written notice to the other party that the other party has committed a material breach of any of its obligations herein and such material party has committed a material breach of any of its obligations herein and such material breach shall not have been cured or corrected within ten (10) days following written notice of the same. Furthermore, if the District must regularly request that the Contractor cure breaches of the Contract, such circumstances shall be grounds for termination of the Contract for cause, even if each breach on its own would not be material.

3.1.10 Events Upon Termination: Upon termination of the Contract by either party for Breach or default of the other party, each party shall be entitled to exercise any other right, remedy or privilege which may be available to it under applicable law or proceed by appropriate court action to enforce the terms of the Contract or to recover damages for the breach of the Contract. Upon termination of the Contract, the Contractor shall immediately provide the District with any and all drawings and documentation regarding the Work. In the event of termination, title to all supplies, materials, equipment or products purchased by the Contractor for integration into the Work shall pass to the District, and Contractor shall deliver possession of said supplies, materials, equipment or products to the District at a location to be designated by the District.

3.1.11 Pricing: Prices quoted are to be F.O.B. to Cedar Springs Public Schools. All purchases Prices shall be net; including transportation, insurance and delivery charges fully prepaid by the successful Contractor to destinations indicated in the Proposal.

3.1.12 Taxes: This project is NOT exempt from taxes.

3.1.13 Proposal Withdrawal: Contractors may withdraw its Proposals any time before the Due Date. Proposals may not be withdrawn for at least 90 days after the Due Date.

3.1.14 Competition: The name of a model, manufacturer, or brand in this RFP shall not be considered as exclusive of other brands. Brands and models specified in this RFP are preferred. The District expects all supplies, materials, equipment, or products bid by a Contractor to meet or exceed the Specifications set forth in this RFP. Further, it is the District’s intent that this RFP permit competition. Accordingly, the use of any patent, proprietary name, or manufacturer’s name is for demonstrative purposes only and is not intended to curtail competition. Whenever any supplies, material, equipment, or products requested in this RFP are specified by patent, proprietary name or by the name of the manufacturer, unless stated differently, such specification shall be considered as if followed by the words “or comparable equivalent,” whether or not such words appear. The District in its sole and absolute discretion, shall have the right to determine if the proposed equivalent products/brands submitted by the Contractor meet the Specifications contained in this RFP and possess equivalent and/or better qualities. It is the Contractor’s responsibility to notify the District in writing if any Specifications or suggested comparable equivalent products/brands require clarification by the District prior to the Due Date for Proposals. Any and all deviations from Specifications must be noted on the Proposal Form.

3.1.15 Prevailing Wage and Labor Agreement: This project is subject to the Davis-Bacon Act, 40 U S C 276a, et seq, which requires that prevailing wages and fringe benefits be paid to contractors and subcontractors performing on federally funded projects over $2,000 for the construction, alteration, repair (including painting and decorating) of public buildings or works. As such, with each payment request, the Contractor shall submit Davis-Bacon Act Compliance Certification, as shown on ATTACHMENT F.

IV. PROPOSAL

4.1 PROPOSAL FORMS

Each Contractor shall submit its Proposal using the Proposal Pricing Form attached hereto as ATTACHMENT A, along with any other information required by this RFP or deem necessary and appropriate by the Contractor for evaluation of its Proposal.

4.2 PROPOSAL CHECKLIST

In addition to the Proposal Pricing Form and any information required under Section 4.1 above, please attach copies of the following documents to your Proposal:

4.2.1 Proposal Pricing Form and detailed list setting forth any exceptions to the RFP and/or Contract, or other special considerations or conditions of the Contractor, including explanations of such exceptions or the reason such terms and conditions of the RFP or form of Contract cannot be met by, or are not applicable to, the Contractor.

4.2.2 List of Contractor’s References, using ATTACHMENT B, (K-12 references preferred) with which Contractor has contracted to perform Work or services similar to the Work described herein. The Contractor must provide this information, including contact names, addresses, phone numbers, and type and scope of Work/services provided including the size of the array and date of installation.

4.2.3 Contractor’s Verification of addenda to the RFP, if any.

4.2.4 Evidence of the Contractor’s ability to provide adequate insurance coverages as required by this RFP and the Contract to protect the interests of the Contractor and the District.

4.2.5 A completed Familial Disclosure Affidavit, which is attached hereto as

ATTACHMENT C

4.2.6 A completed Iran Sanctions Act Affidavit of Compliance, which is attached hereto as ATTACHMENT D

4.2.7 Proposal bid security in the form of a Bid Bond

ATTACHMENT A– SPECIFICATIONS, PRICING, AND ACKNOWLEDGEMENT OF

ADDENDA TO RFP

BIDDER INFORMATION

Contractor Name:

Address:

Authorized Signature:

Authorized Name (Please Print) Title:

Phone #: Fax #:

Email:

ATTACHMENT A– PART I

Please complete the price of each product shown below. Quoted products must be as specified or products of a comparable model.

Cedar Springs High School

Location Description Price

Back Auditorium Hall

Remove existing bubbler (next to existing bottle fill station) and replace with new Elkay LZS8WSSP Single Bottle Filling Station and stainless steel back plate as needed.

Red Gym Hall Remove existing bubbler and replace with new Elkay LZS8WSSP Single Bottle Filling Station and stainless steel back plate as needed.

Grand Hall -

Replace 2 existing bubblers with 2 new Elkay LZS8WSSP Single Bottle Filling Stations and stainless steel back plate as needed.

Replace 2 existing bubblers with 2 new Elkay LZS8WSSP Single Bottle Filling Stations and stainless steel back plates as

Replace 2 existing bubblers with 2 new Elkay LZS8WSSP

Cafeteria Replace existing bottle filler with new Elkay LZS8WSSP Single Bottle Filling Station.

200 Hall Door 13 Entrance

Replace 2 existing bubblers with 2 new Elkay LZS8WSSP

208 Hallway Replace existing bottle filler with new Elkay LZS8WSSP Single Bottle Filling Station

408 Hallway

Replace existing bottle filler with new Elkay LZS8WSSP Single

306 Hallway Replace existing bottle filler with new Elkay LZS8WSSP Single

104 Hallway Replace existing bottle filler with new Elkay LZS8WSSP Single

Total Price – Cedar Springs High School

Cedar Springs Middle School

Location Description Price

Gym Hall Remove 2 existing bubblers and replace with 2 new Elkay LZS8WSSP Single Bottle Filling Stations and stainless steel back plate as needed.

Weight Room

Remove 2 existing bubblers and replace with 2 new Elkay

Gym Remove 2 existing bubblers and replace with 2 new Elkay

Cafeteria Hall Remove existing bubbler and replace with new Elkay LZS8WSSP Single Bottle Filling Station and stainless steel back plate as needed.

B113 Hall Remove existing bottle filling station and replace with one new Elkay LZS8WSSP Single Bottle Filling Station. Add a water line and Elkay 51600C filter to the existing side bubbler unit.

C102 Hall Remove existing bottle filling station and replace with one new

C202 Hall Remove existing bottle filling station and replace with one new

B212 Hall Remove existing bottle filling station and replace with one new

Total Price – Cedar Springs Middle School

Cedar View Elementary

Gym Remove existing bottle filler, replace with new Elkay LZSTL8WSSP Bi-Level Bottle Fill Station and stainless steel

Outside Kitchen

Install 2 new Elkay LZS8WSSP Single Bottle Filling Stations and stainless steel back plate as needed.

Total Price – Cedar View Elementary

Cedar Trails Elementary

Cafeteria Remove 2 existing bubblers and replace with 2 new Elkay

Gym Hall Remove 2 existing bubblers and replace with 2 new Elkay

600 Hallway Remove existing bubbler (next to existing bottle fill station) and replace with new Elkay LZS8WSSP Single Bottle Filling Station and stainless steel back plate as needed.

300 Hallway Remove 2 existing bubblers and replace with 1 new Elkay LZSTL8WSSP Bi-Level Bottle Filling Station and stainless steel back plate as needed.

500 Hallway Remove 2 existing bubblers and replace with 1 new Elkay LZSTL8WSSP Bi-Level Bottle Filling Station and stainless steel back plate as needed.

Total Price – Cedar Trails Elementary

Red Hawk – District Administration/Early Childhood Center

Gym Remove existing fountain, replace with new Elkay LZSTL8WSSP Bi-Level Bottle Fill Station and stainless steel

Total Price – Red Hawk – District Administration/ECC

Subtotal

Bond Amount

Grand Total

ATTACHMENT A - PART II

ACKNOWLEDGEMENT OF ADDENDA TO RFP

The Contractor acknowledges receipt of the following addenda:

Addendum # Addendum Date:

The undersigned understands that the District reserves the right to accept or reject in whole or in part any and all Proposals, to waive informalities and irregularities therein, and to award the Contract to other than the Contractor(s) submitting the best financial Proposal (low bidder) and to award the Contract to one (1) or more Contractors in the District’s sole and absolute discretion.

If award is made to our firm based upon our Proposal, we agree to enter into the attached form of Contract with the District to furnish the Work in strict accordance with this Request For Proposal, the Contract, and our Proposal.

My signature certifies that the Proposal as submitted complies with all terms and conditions as set forth in this Request For Proposal and the Contract, unless specifically enumerated as an exception as part of our Proposal.

I hereby certify that I am authorized to sign as a Representative for the firm.

CONTRACTOR HEREBY SUBMITS THIS PROPOSAL PRICING FORM IN ACCORDANCE WITH

THE TERMS AND CONDITIONS OF THE RFP.

Name of Contractor:

(Signature/Principal)

(Name Printed)

Date:

Attachment B - Bidder Information, References and Checklist

Bidder Information:

COMPANY NAME: __________________________________________________________________

ADDRESS:

AUTHORIZED SIGNATURE:

AUTHORIZED NAME (please print):

TITLE: DATE:

PHONE #: FAX #:

E‐MAIL:

At least 3 references with contact person:

Company Contact Phone Project Scope

Do you conduct background checks on your employees? ❒ Yes ❒ No

Familial Relationship Affidavit included? ❒ Yes ❒ No

Iran Linked Business Affidavit included? ❒ Yes ❒ No

Written responses to all requested questions? ❒ Yes ❒ No

Are you on the Excluded Parties List? ❒ Yes ❒ No Unknown (which excludes you from receiving Federal Contracts or certain sub contracts, pursuant to the provisions of 31 U.S.C. 6101, note E.O. 12549, E.O. 12689, 48 C.F.R. 9.404)?

Provide your DUNS number, if you have one:

Local (District) Vendor or Taxpayer? ❒Yes ❒No Unknown (Documentation, if necessary, will be obtained after the bid opening.)

Do you have employees that live within the District? ❒Yes ❒No Unknown

ATTACHMENT C

BID DISCLOSURE STATEMENT – FAMILIAL RELATIONSHIP

Bidders must submit a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Cedar Springs Public District School Board or the Cedar Springs Public District Superintendent must be accompanied with the bid.

Bids without this disclosure statement will not be accepted.

The members of the Cedar Springs School Board are: Heidi Reed, April Patin, Trent Gilmore, Traci

Slager, Matthew Shoffner, Mistie Bowser, and Jason Lund.

The Cedar Springs Public Schools Superintendent is: Scott Smith

The following are the familiar relationships:

There are none.

State of Michigan County of ________________)

The undersigned, authorized representative of bidder (insert name) does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder Representative

Print Name

Title

Subscribed and sworn to before me this day of , 2025.

Notary Public, __________________County, Michigan

My commission expires: ________/______/______

ATTACHMENT D

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below named vendor (the “Vendor”), pursuant to the compliance certification requirement provided in the “Cedar Springs Public Schools” (the “District”) Request For Proposals For Filter First Bottle Filler Updates (the “RFP”), hereby certifies, represents and warrants that the Vendor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Vendor is awarded a contract as a result of the aforementioned RFP, the Vendor will not become an “Iran linked business” at any time during the course of providing any services or selling any items under the contract.

The Vendor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

CONTRACTOR:

Name of Contractor

By:

Its:

Date:

STATE OF )

COUNTY OF )

This instrument was acknowledged before me on the day of , 2025, by

______________________________, Notary Public

__________________, County, _________________

My commission expires: _______________________

Acting in the County of: ________________________

ATTACHMENT E CONTRACT

This contract is made on [INSERT MONTH DATE, YEAR], the “Effective Date”, between Cedar Springs Public Schools, the “District”, a Michigan public District, whose address is 204 E. Muskegon Street, Cedar Springs, MI 49319 and [INSERT CONTRACTOR NAME], the “Contractor”, whose address is [INSERT CONTRACTOR ADDRESS]. The District and Contractor may each be referred to herin as a “Party” and collectively as the “Parties.”

RECITALS

A. The District issued a Request For Proposal for Filter First Fixture Replacement Installation dated October 1, 2025, as amended by [INSERT ADDENDA BY NAME AND DATE HERE], collectively the “RFP”, the purpose of which was to solicit proposals from qualified contractors to furnish to the District all of the materials and labor required, as identified in the RFP in accordance with the terms and conditions contained in the RFP and the Specifications attached thereto (the “Work”).

B. In response to the RFP, the Contractor submitted to the District a Proposal dated [INSERT DATE], to perform the Work contemplated by the RFP.

C. The Parties have, in accordance with the provisions of the RFP, conducted negotiations concerning the Contractor’s Proposal to the RFP. The Contractor’s Proposal together with written clarifications of the Parties, if any, are attached hereto, incorporated by reference, and marked as Exhibit A (collectively referred to as the “Proposal”).

D. Pursuant to the terms of the RFP, the Contractor is required to enter into a written contract in accordance with the District’s written acceptance of its Proposal.

E. The Parties agree that certain terms, conditions, and provisions of the RFP and the Proposal must be further clarified and that certain additional terms and conditions need to be expressly set forth by way of this Contract.

NOW THEREFORE, in consideration of the foregoing and the mutual covenants set forth herein, the Parties agree as follows:

1. RESTATEMENT CONSTITUTES THE CONTRACT

a) Incorporation By Reference. The object of this Contract is to formalize in one document the complete agreement between the Parties, and to do so by specifically incorporating by reference into this Contract the RFP, the Proposal, and other related documents, and by including certain additional necessary or appropriate Contract terms, particularly where the Contract terms agreed to by the Parties during the RFP negotiation process do not correspond with the RFP and/or the Proposal.

b) Order of Precedence. The Contract Documents, which are all incorporated herein by reference, include the following:

This Contract, including all Attachments hereto;

The RFP, including the Specifications attached thereto; and Contractor’s Proposal.

To the extent that the terms and conditions of the Contract Documents are in conflict, the terms and conditions shall be interpreted in the above-referenced order from 1 to 3. However, the Parties also agree that where there is not a conflict between any of the terms and conditions contained in the above-referenced Contract Documents, all of the Contract Documents shall be binding upon both Parties, except to the extent the exceptions contained in the Contractor’s Proposal are not expressly accepted by the District in writing and incorporated into this Contract.

2. TERM AND TERMINATION

a) This Agreement shall commence as of the Effective Date and all Work hereunder shall be completed no later than [INSERT DATE] and shall be in compliance with the Project Schedule attached hereto as Exhibit B.

b) Each Party shall have, in addition to all other remedies available to it, the right to terminate this Contract upon written notice to the other Party that the other Party has committed a material breach of any of its obligations herein and such material breach shall not have been cured or corrected within ten (10) days following written notice of the same. Furthermore, in addition to the rights of the District under this Paragraph if the District must regularly request that the Contractor to cure breaches of this Contract, such circumstances shall be grounds for termination of this Contract for cause, even if each breach on its own would not be material. Upon termination of this Contract by the District for breach or default of the Contractor pursuant to this Paragraph, the District shall be entitled to exercise any other right, remedy, or privilege which may be available to it under applicable law or proceed by appropriate court action to enforce the terms of the Contract or to recover damages for the breach of this Contract. If this Contract is terminated in accordance with any of the provisions contained herein, all rights of the Contractor under this Contract shall cease. Regardless of the basis for termination, the District shall neither be liable to, nor obligated to pay, the Contractor for any incidental or consequential damages or lost profits, or costs incurred for Work not actually performed.

c) Notwithstanding anything contained herein to the contrary, the District may terminate this Contract at any time and for any reason or no reason at all upon written notice to the Contractor.

3. WARRANTY

The Contractor warrants and represents that its Work, will be in accordance with all applicable federal, state, and local laws and regulations for a minimum of two (2) years from completion of the Work.

4. INSURANCE

The Contractor shall maintain, at its expense, during the term of this Contract the following insurance:

a) Worker’s Compensation Insurance with statutory limits and Employer’s Liability Insurance with a minimum limit of $1,000,000 each occurrence.

b) Comprehensive General Liability Insurance with a minimum combined single limit of $1,000,000 per occurrence and $3,000,000 in the aggregate, in the same amount made for bodily injury and property damage. The policy is to include products and completed operations, cross liability, broad form property damage, independent bidders, and contractual liability coverage. The policy shall be endorsed to provide thirty (30) days written notice to the District of any material change of coverage, cancellation, or non-renewal of coverage.

c) If Subcontractors are likely to be used, the Comprehensive General Liability policy shall include coverage for independent contractors.

d) Automobile Liability insurance covering all owned, hired, and non-owned vehicles with personal protection insurance and property insurance to comply with the provisions of the Michigan no-fault Insurance Law, including residual liability insurance with a minimum combined single limit of $1,000,000 each occurrence of bodily injury and property damage.

e) All insurance policies shall be issued by companies licensed to do business in the State of Michigan.

The companies issuing the policies must be domestic (on-shore) companies and have an A-rating by AM Best.

f) The Contractor shall be responsible for payment of all deductibles contained in any insurance policy required in this Contract.

g) Other requirements: Evidence of your insurance coverages, required herein, is to be provided to the District and must indicate:

1. A Best’s rating for each of your insurance carrier at A-VII or better,

2. Cedar Springs Public Schools is endorsed as an additional insured on the General Liability policies.

3. All consultants must be listed as additional insured.

5. CONTRACTOR’S COMPENSATION

Based upon the District’s RFP and the Contractor’s Proposal, the District shall pay the Contractor for its Work as follows:

6. MISCELLANEOUS

a) Assignment. This Contract and any other interest herein may not be assigned or transferred, in whole or in part, by either Party without the prior written consent of the other Party, which consent shall not be unreasonably withheld, and any assignment or transfer without such consent shall be null and void.

This Contract shall be binding upon the successors, and subject to the above, assigns of either Party.

b) Severability. If any provision of this Contract is held invalid or unenforceable, the remainder of this Contract shall nevertheless remain in full force and effect. If any provision is held invalid or unenforceable with respect to particular circumstances, it shall nevertheless remain in full force and effect in all other circumstances.

c) Independent Contractor; No Joint Venture. It is expressly agreed that Contractor is acting hereunder as an independent contractor and under no circumstances shall any of the employees of either Party be deemed the employees of the other for any purpose. This Contract shall not be construed as authority for either Party to act for the other Party in any agency or other capacity or to make commitments of any kind for the account of, or on behalf of, the other Party, except to the extent, and for the purposes, expressly provided for and set forth herein, and no partnership or joint venture is created hereby.

d) Modifications. No provision of this Contract or any Exhibit hereto may be modified without the prior written consent of both Parties.

e) Captions. The captions used in this Contract are for convenience only and shall not affect in any way the meaning or interpretation of the provisions of this Contract.

f) Governing Law. This Contract shall be construed in accordance with, and its performance governed by, the laws of the State of Michigan. The Parties hereby agree to the exclusive jurisdiction and venue of courts sitting in Kent County, Michigan.

g) Taxes. Contractor is responsible for sales taxes and any other applicable taxes related to the Work provided under this Contract.

h) Entire Agreement. This Contract and all Exhibits and documents incorporated herein by reference constitute the entire agreement between the Parties, and supersedes all previous agreements, whether written or oral.

IN WITNESS WHEREOF, the undersigned have caused this Contract to be duly executed on the dates indicated below.

Contractor: Cedar Springs Public Schools

By:_______________________________ By: _____________________________

Its: _______________________________ Its: ______________________________

Date: _____________________________ Date: ____________________________

ATTACHMENT F – DAVIS-BACON ACT COMPLIANCE CERTIFICATION

Program Name: Cedar Springs Public Schools – Filter First – Healthy Hydration

Period: [insert period covered by payment request]

I certify to the best of my knowledge and belief that the above referenced project:

Will comply with Davis-Bacon and Related Acts and U.S. Environmental Projection Agency, policy memo dated March 2, 2012, and the Fiscal Year 2012 Consolidated Appropriations Act (P.L. 112-74) and that all laborers and mechanics employed during the above referenced period will be paid wages at rates not less than those listed on the prevailing wage rate contained in the contract documents and that all applicable provisions of the Davis-Bacon and Related Acts will be met.

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