CSPDQ1707POETRAFFIC - Traffic Systems.docx

DOCUMENTED QUOTE: CSPDQ1707POETRAFFIC

TITLE: CSP Port of Entry Traffic Systems Maintenance and Repair DATE DUE: Friday, July 15, 2016, at 2:00 pm Mountain Time

LATE BIDS WILL NOT BE CONSIDERED

ISSUING OFFICE

This Documented Quote is issued for the State of Colorado by the Colorado Department of Public Safety (CDPS), Colorado State Patrol (CSP), CSP Procurement Office for the benefit of the CSP Ports of Entry. The CSP Procurement Office is the SOLE point of contact concerning this solicitation. Direct inquiries and submit quotes to:

RETURN QUOTES VIA EMAIL TO amber.feldman@state.co.us.

ONLY QUOTES SUBMITTED VIA EMAIL OR THROUGH COLORADO VSS WILL BE ACCEPTED.

Pricing shall be binding for the length of the award.

FEIN

DATE

^Enter your FEIN or SSN as registered on Colorado’s Vendor Self Service System (VSS).

NAME OF COMPANY

ADDRESS

CITY

STATE

ZIP CODE

PHONE

EMAIL

COLORAD VSS / CORE NUMBER:

PRINT NAME OF COMPANY REPRESENTATIVE

TITLE

SIGNATURE OF COMPANY REPRESENTATIVE

Handwritten signature by an authorized officer or agent of the vendor.

SIGN AND RETURN THIS PAGE WITH BID SUBMISSION

1.0 General

1.1 Purpose

The CSP POE is seeking documented bids from qualified, independent contractors equipped and interested in providing annual preventive maintenance, routine/preventive maintenance and non-emergency/emergency repair services of electronic traffic systems/equipment located at each of the 17 CSP POE facilities stationed in the 10 districts throughout the state.

1.2 Contact Information

The CSP Procurement Office is the sole point of contact concerning this Documented Quote. All communication must be done through the Purchasing Agent, Amber Feldman, amber.feldman@state.co.us. All questions will be answered through a modification of Documented Quote CSPDQ1707POETRAFFIC on Colorado VSS. It is the responsibility of the bidder to keep apprised of such modifications.

1.3 Vendor Self Service System (VSS) and Registration

This solicitation is published using the Colorado Vendor Self Service System (VSS). Vendors should be registered on Colorado VSS in order to get all of the bid documents to be able to submit a complete bid response. Colorado VSS and its registration information may be linked through the State Purchasing Office link at www.colorado.gov/vss.

1.4 Pricing

Prices shall be binding and valid for the length of the award and extension of the award. For detailed requirements on rates, please see Exhibit A.

1.5 Award Period

The effective date of this Documented Quote is July 1, 2016 or the effective date of the purchase order, whichever is later. The award period is from the effective date through June 30, 2017, contingent upon funds being appropriated, budgeted and otherwise made available and all bid requirements being satisfied. CSP, at its sole discretion, may exercise the option to extend the award period for two (2) additional one (1) year periods.

· CSP Port of Entry does not guarantee the frequency of work, or the total amount of funds available/expended during the award period.

· CSP Port of Entry reserves the right to make changes to equipment inventories during the term of the resulting award, including any extensions. No adjustment to pricing will be allowed solely based on the addition or subtraction of equipment inventory.

1.6 Minimum Requirements for Contractor Consideration

No guarantees are made as a result of the solicitation and award. The item will be ordered on an “as needed” basis. Vendor shall ship item to Golden, Colorado. Upon award, vendor will be notified of exact shipping address. The shipments must be delivered between Monday – Friday 8:00 AM – 5:00 PM (Mountain Time), excluding holidays.

THE REST OF THIS PAGE INTENTIONALLY LEFT BLANK.

1.7 Billing

The Vendor shall invoice CSP for goods delivered and accepted pursuant to the terms of this Documented Quote and any contract resulting from an award. Invoices shall be due ten (10) business days after receipt of order. Invoices shall be sent to:

Angelina.page@state.co.us

Please include form W-9 with your bid submission.

1.8 Type of Contract

State Purchase Order: The successful bidder(s) may be issued a State Purchase Order with CSP. The State Purchase Order will incorporate this Documented Quote, published addenda and the response of the successful bidder.

1.9 Description of Services

Please see Exhibit A for a full description of services to be provided.

2.0 Additional Terms and Conditions

2.1 Binding Proposal

By providing a response to this Documented Quote, bidders are bound to providing the proposed goods at the costs and rates quoted in their Documented Quote response for the award period.

2.2 Submission

By submission of a bid, bidder agrees as follows:

· Except as replaced, modified, or supplemented by the CSP for this solicitation, all items in the State of Colorado Solicitation Instructions/Terms and Conditions are considered part of, and are incorporated by reference into this document. The Solicitation Instructions/Terms and Conditions are available at https://bidscolorado.com/purchasi.nsf/0/546C6A7C473DD34087256E9700605672?openDocument. In the event of a conflict of terms between this solicitation and the State of Colorado Solicitation Instructions/Terms and Conditions, the terms listed in this solicitation shall govern.

· The bidder guarantees to the State that they understand and agree to the terms and conditions of this solicitation and that they will not default from performance by virtue of a mistake or misunderstanding. Bidders shall seek clarification from the CSP of any specifications, terms and/or conditions that they determine to be unclear. The failure of a bidder to seek clarification may be deemed a waiver of any such clarification.

· Bidders shall accept the terms and requirements of this Documented Quote without exception, deletion or qualification and without making its offer contingent.

· Pursuant to CRS 24-30-202.4 (as amended), the State controller may withhold debts owed to State agencies under the vendor offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of tax, accrued interest, or other charges specified in Article 22, Title 39, CRS; (c) unpaid loans due to the student loan division of the department of higher education; (d) owed amounts required to be paid to the unemployment compensation fund; and (e) other unpaid debts owing to the State or any agency thereof, the amount of which is found to be owing as a result of final agency determination or reduced to judgment as certified by the controller.

· CSP reserves the right to reject any and all bids or parts thereof, and to waive minor informalities or irregularities.

· Reciprocity is mandated by statute. CRS 8-18-101 states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.” CSP will apply this statute to the extent necessary for all solicitations posted on Colorado VSS.

· If for any reason it becomes necessary to modify this solicitation, the modification will be published on the Colorado.gov/VSS website, and the modification will supersede any discrepant terms, specification and other information in this document. If the bid submission deadline is extended, the new bid submission deadline will be published on the Colorado.gov/VSS website and will supersede the above date and time. All questions will be answered through a modification of Documented Quote CSPDQ1707POETRAFFIC on VSS. It is the responsibility of the bidder to keep apprised of such modifications.

· CDPS is tax exempt.

· CDPS encourages free and open competition among bidders. Whenever possible, specifications, bid invitations and conditions are designed to accomplish this objective consistent with the necessity to satisfy the CDPS’ needs. The bidder’s signature on this bid guarantees that the prices quoted have been established without collusion with other eligible bidders and without effort to preclude the CDPS from obtaining the lowest possible competitive price. If an award is made, it will be to the responsible bidder whose bid is determined to be the most advantageous to the CDPS.

· In accordance with Procurement CODE, CRS 24-103-207.5 titled – Purchasing Preference for Environmentally Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmental preferable products subject to the conditions in the Code and Procurement Rules.

· Low tie bids will be awarded in accordance with CRS 24-103-202.5 LOW TIE BIDS – AWARD PROCEDURE AND DETERMINATION – BID PREFERENCE.

2.3 Discussion with Bidders

Discussions may be conducted with apparent responsive bidder for the purpose of clarification to assure full understanding of the requirements of the solicitation. All solicitations, in the CSP’s sole judgment, needing clarification, shall be accorded such an opportunity.

2.4 Amendments and Modifications

All amendments to, interpretations of, and modifications of this solicitation shall be in writing from CSP and posted to Colorado VSS. Any amendment, interpretation, or modification that is not in writing shall not legally bind CSP. Vendors are responsible for checking VSS prior to the opening date and time for solicitation modifications.

3.0 Bid Proposal

3.1 Response Format

Bidders must comply with and or submit the following item(s) in order and clearly labeled:

a. Completed and signed signature page.

b. The total cost of the requirements of this solicitation and supporting documentation as required in this solicitation.

c. Exhibit C – Bid Response Sheet, filled in.

3.2 How to Submit Your Bid Proposal

a. Email your bid proposal to amber.feldman@state.co.us, and

b. Add your bid proposal as an attachment in Colorado VSS.

Your email submission will serve as the official response.

No hard copy or faxed proposals will be accepted.

3.3 Evaluation and Award

The State may make awards to multiple contractors based on geographic area. However, if deemed to be in the best interest of the State, the State reserves the right to make this award to a single contractor.

3.4 Service-Disabled Veteran Owned Small Business (SDVOSB)

HB14-1224/C.R.S. 24-103-211 sets a Service-Disabled Veteran Owned Small Business goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center of Veteran Enterprise within the US Department of Veterans Affairs (www.vip.vetbiz.gov).

CSP may give a certified SDVOSB up to a 5% preference in response to this Documented Quote. SDVOSBs need to submit documentation of SDVOSB certification issued through the US Department of Veterans Affairs in their response to a solicitation. Certification can be received through the Center for Veteran Enterprise website (see above link).

Exhibit A: Contractor Minimum Requirements and Responsibilities

A. Subject Summary The Colorado State Patrol (CSP) Port of Entry (POE) is entrusted with protecting the infrastructure of the State of Colorado’s highways and with enforcement of safety regulations, rules and state statutes upon commercial motor vehicles and operators within the state. The CSP POE relies upon electronic traffic systems equipment (remote-controlled open/closed signs, Variable Message Signs (VMS), etc.) throughout the state at its 17 fixed facilities operated within its 10 districts. Information regarding the locations of each of these facilities is catalogued in Exhibit B. It is imperative to the safety and efficiency of the CSP POE that the electronic traffic systems equipment operate reliably during its commission and that it is not only repaired when necessary but reviewed on a regular scheduled basis for issues and maintained according to manufacturer suggested guidelines. It is also important that any maintenance or repair be completed by vendors employing individuals having sufficient knowledge, skills and education in the specialized field of electronic traffic systems and equipment.

The CSP POE is seeking documented bids from qualified, independent contractors equipped and interested in providing annual preventive maintenance, routine/preventive maintenance and non-emergency/emergency repair services of electronic traffic systems/equipment located at each of the 17 CSP POE facilities stationed in the 10 districts throughout the state.

B. Information Regarding Minimum Requirements for Contractor Consideration: Bid Compliance, Knowledge, Skill, Training & Experience

Responding contractors must specifically reference their licensure, experience and proficiency in electrical engineering as it applies to the maintenance and repair of electronic traffic systems and equipment. Moreover, at minimum, contractor(s) who receive this award must be able to provide personnel who:

· Have professional training and experience with dominant software operating platforms/databases used to support electronic traffic systems, with specific knowledge and experience of IBM Informix database systems. CSP POE reserves the right to request written documentation of this training.

· Have specific knowledge and training applicable to the operation, service and repair of traffic system management devices and their systems. For purposes of this award, such knowledge must encompass:

· The repair, maintenance, repair, replacement and installation of VMS equipment;

· The integration of specific traffic management system equipment into the existing CSP POE business system; and

· Device and system recovery subsequent to failure or system shut down due to emergency, repair, maintenance, recalibration or replacement.

· Have professional experience and knowledge specific to VMS, Video Detection Systems (VDS), Closed Circuit TV (CCTV), Weigh-In-Motion Scales (WIMS), Remote Open-Close traffic signals, and other similar/related traffic management system equipment. This professional experience must extend to having experience and knowledge of the maintenance and repair of necessary electrical and data networks required for the operation of traffic management systems equipment.

· It is the responsibility of the contractor(s) to obtain and maintain necessary training and certifications required.

· Have professional experience and training with Skyline Traffic Management Communications Products and their applications and/or their functional industry equivalent(s). Experience and training must extend to system accessories (i.e., keypads) required for successful operation and to the supporting software application(s). It is the responsibility of a contractor to obtain and maintain training and knowledge necessary to satisfy this requirement.

· Experience and familiarity with the CSP POE business system and how the current traffic management system equipment is integrated therewith is highly desirable. Where a contractor has this experience or familiarity it should be specifically highlighted within the bid submission. Experience and familiarity of how traffic management systems relate to commercial motor vehicle size, weight and safety enforcement is required and should be identified.

C. Contractor Responsibilities C1. General Requirements

Selected contractor(s) will comply with all necessary requirements set forth in this solicitation and ensuing agreement. This includes providing a current W-9 and a current copy of the selected contractor’s Certificate of Liability Insurance. Selected contractor(s) must carry all necessary licenses required by the State of Colorado to conduct the work required by the Agreement and must be in good standing with the Colorado Secretary of State’s Office where applicable.

C2. Service Rates

Responding contractor(s) must include in their submission the following information related to the costs of services to be performed under the agreement:

· Annual Service Review: Hourly rates for the annual review of traffic management/systems equipment existing at each of the 17 CSP POE facilities. Hourly rates should include all costs (as described subsequently within this document) necessary to completing a thorough service and review of the overall performance, health and recommended maintenance of the equipment. Unless otherwise stipulated or limited, hourly rates provided will be construed to apply to all traffic management systems equipment operating at each of the 17 CSP POE facilities.

· Scheduled Preventive/Recommended Maintenance: Hourly rates for suggested routine/preventive maintenance. Hourly rates should minimally include all costs (as detailed subsequently within this document) necessary to completing this maintenance for all traffic systems equipment bi-annually. A contractor is responsible for researching and providing information to the CSP POE regarding suggested service intervals. Where several preventive or recommended maintenance items are suggested, contractor may present their hourly rates in a “service package” format if desired. Unless otherwise stipulated or limited, hourly rates provided will be construed to apply to all traffic management systems equipment operating at each of the 17 CSP POE facilities.

· Non-Emergency Repair Response: Hourly rates for non-emergency repair response. Hourly rates should include all costs (as detailed subsequently within this document) necessary to providing a complete assessment and repair of the traffic systems management equipment and subsequent testing to confirm the equipment is ready to be put back into operation. Unless otherwise stipulated or limited, hourly rates provided will be construed to apply to all traffic management systems equipment operating at each of the 17 CSP POE facilities.

· Emergency Repair Response: Hourly rates for emergency repair response. An emergency repair response will be requested by the CSP POE for any traffic management equipment system failure that seriously compromises the ability of a CSP POE facility to operate in a safe and effective manner. The failure or inoperability of a VMS will always be regarded as an emergency repair. Hourly rates should include all costs (as detailed subsequently within this document) necessary to providing a complete assessment and repair of the traffic systems management equipment and subsequent testing to confirm the equipment is ready to be put back into operation. Unless otherwise stipulated or limited, hourly rates provided will be construed to apply to all traffic management systems equipment operating at each of the 17 CSP POE facilities. Emergency repair response rates should:

· Include rates for services performed during regular business hours of 8 am to 5 pm, Monday through Friday in addition to rates for services if performed during non-regular weekday and weekend hours.

· Emergency service will typically be scheduled to occur only during regular weekday business hours. Depending upon exigency and at its discretion, the CSP POE may permit access to the equipment outside of the defined regular business hours at no additional cost beyond the costs quoted by the contractor in their response and as awarded under the agreement.

Prices quoted for each of the specified services must remain fixed as quoted by the Contractor(s) for the initial term of the award. Selected contractor(s) must provide to the CSP POE written quotes for each of the specified services at the beginning of any subsequent service term thereafter should the CSP POE elect to extend the agreement beyond the initial term. With respect to prices quoted for subsequent terms:

· Price increases of up to three percent (3%) may be presented, in writing, 30 days prior to the commencement of any elected subsequent award period under this agreement.

· Only one (1) written price increase request will be considered during any 12 month period of the award.

· In the event a price increase for any specified service or services is determined unacceptable by the CSP POE, CSP POE reserves the right to negotiate pricing directly with the contractor(s).

· In the event no acceptable subsequent price equipment for a specified service or services can be agreed upon, the award may be cancelled without penalty to the CSP POE.

C3. Service Scheduling and Response

Selected contractor(s) must provide to CSP POE detailed documentation regarding the appropriate protocol to be followed by members of CSP POE when contacting contractor(s) for regular and emergency services. This information must be made available in writing.

· C3a. Scheduled Annual and Routine/Preventive Maintenance Selected contractor(s) also need to provide a preliminary site rotation schedule with regard to performance of the annual and scheduled preventive/routine maintenance within 30 days prior to commencement of the award period. At minimum, this schedule should provide approximate dates for these services to be performed at each CSP POE facility unless otherwise stipulated or limited.

· In the event selected contractor(s) are unable to complete scheduled annual or routine/preventive systems and equipment maintenance within quoted time periods, the CSP POE reserves the right to seek contractors outside of the agreement that can complete the routine/preventive maintenance in a timely manner without penalty to the CSP POE.

· C3b. Non-Emergency Service Response Selected contractor(s) shall make every effort to respond by phone or email to non-emergency requests between 8 am and 5 pm Monday through Friday on the same business day, but must respond within 48 hours of the initial request for service from CSP POE.

· Where a non-emergency service request is made outside of regular business hours, selected contractor(s) shall have available, at minimum, a phone messaging or web request service where information can be left to be reviewed during the next business day.

· Where it is necessary to respond on-site, contractor(s) will communicate a time and date to do so that is within seven (7) days of the initial non-emergency service response request.

· Selected contractor(s) will make every attempt to complete any non-emergency repairs not requiring parts to be ordered within 10 days of contractor’s initial response to the request.

· In the event that a non-emergency repair request will be delayed, a contractor will inform the affected POE facility District Supervisor, Senior Port Officer (SPO) or other authorized on-site POE personnel and the CSP POE Administrative Operations Manager (AOM) of the delay. Where the delay results from the need to order parts or equipment to complete the repair, contractor(s) must advise the CSP POE AOM of the estimated delivery date and provide written notice upon receipt of ordered items. Within 48 hours of receipt, a contractor must contact the affected CSP POE facility District Supervisor, SPO or other authorized on-site POE personnel to schedule completion of the service.

· C3c. Emergency Service Response Selected contractor(s) shall provide CSP POE access to either a 24-hour/7-day week monitored telephone or web-based service to report emergency traffic systems equipment issues upon occurrence and request an expedited emergency response.

· An emergency response will only be requested by CSP POE in the event of an equipment/system failure seriously compromising the ability of the CSP POE to continue its operations safely. Issues related to VMS board operations will always be defined as an emergency event.

· Selected contractor(s) must respond to a first request for emergency response within two (2) hours of the report. Where it is necessary to respond on-site, contractor(s) will schedule to do so within 48 hours of contractor response.

· Emergency repair services shall be completed within no more than five (5) business days following contractor’s first response to an emergency request. If an emergency repair cannot be completed within five (5) business days, a contractor must provide written notification of the delay to the affected POE facility District Supervisor, SPO or authorized on-site POE personnel and to the CSP POE AOM.

· In the event completion of an emergency repair will be delayed due to a need to order parts or equipment, a contractor must advise the CSP POE AOM of the estimated time of delivery and provide written notice upon receipt of the ordered items. Within 24 hours of receipt, a contractor must contact the affected CSP POE facility District Supervisor, SPO or authorized on-site POE personnel to schedule immediate completion of the emergency repair.

· In the event selected contractor(s) are unable to complete emergency repairs necessary to the safe operation of a CSP POE facility, the CSP POE reserves the right to seek contractors outside of this award that can complete the emergency repair(s) without delay without penalty.

D. Contractor Documentation: Quotes and Invoicing

Selected contractor(s) will be required to provide detailed documentation with regard to any services performed and charged against this agreement. Specifically, contractor-produced documentation must meet the following minimum criteria and requirements:

· A written quote must be provided prior to initiating any repair work. The written quote must include:

· Detailed information regarding the issue and the work to be performed;

· The service location where repair will be performed;

· The initial date contractor was contacted regarding the repair issue and the date when the equipment was evaluated and determined in need of repair;

· A detailed listing of all costs (labor, parts, permits and other materials), item numbers and descriptions and quantity thereof; and

· Costs related to emergency response, where applicable.

· Emergency response costs must include detailed information regarding expedited response by the contractor, costs associated with the expedited delivery of emergency parts, travel, etc.

· All services performed must be accompanied by an invoice upon completion to be signed off upon by the impacted District Supervisor, Senior Port Officer (SPO), or authorized on-site CSP POE designee. An additional copy must be delivered to the POE AOM located at the CSP POE Administrative Offices in Golden, Colorado to ensure proper payment for completed services. Contractor assumes responsibility for the prompt and proper delivery of all invoices. Invoices for all services performed under this agreement must at minimum provide the following information:

· The initial contact date and date services were performed and/or completed;

· Service locations, equipment identification and services actually performed;

· Detailed information of any costs incurred, including a cataloging of the hours of labor performed, parts replaced or repaired, permitting and licensing costs;

· Identification of any presently required or future manufacturer-suggested routine maintenance; and

· The proper return address for sending payment.

E. Contractor Standards for Performance

Contractors operating under this agreement, in addition to observing industry-specific standards regarding due diligence and subject matter knowledge and skill application, will adhere to the following when performing any of the services required under this agreement:

· Prior to beginning any repair, selected contractor(s) will provide a written quote specific to the repair detailing all labor, licenses, parts, consumables and other applicable expenses for review to the CSP POE Director. No repair shall proceed until written approval is received from the CSP POE Director or authorized designee.

· Repairs of equipment will comply with Original Equipment Manufacturer (OEM) specifications.

· No unauthorized parts will be used without prior approval of the CSP POE; and

· No remanufactured or refurbished parts or equipment will be used without prior notice to and approval from the CSP POE. Where approved, use of remanufactured or refurbished parts will be subject to the same warranty and workmanship criteria as if they were not remanufactured or refurbished.

· All broken or replaced parts shall be returned to the CSP POE, unless otherwise agreed.

· All communications between selected contractor(s) and CSP POE will be documented.

· Where a repair response will be delayed or it is necessary that response be bifurcated to address multiple issues, the most exigent and safety-related being prioritized, contractor(s) must provide written notification of the delay to the affected POE facility/district Supervisor, SPO or MUS and to the POE AOM.

· When responding on-site, vendor must make personal contact with the District Supervisor, SPO, or other authorized on-site POE personnel of the affected facility/district.

· Upon completion of any service or repair, selected contractor(s) will notify the District Supervisor, SPO, or other authorized on-site POE personnel of the affected facility/district prior to departure.

· Unless otherwise arranged, selected contractor will perform all services on-site in each of the 10 districts at each of the 17 fixed facilities. In the event contractor must remove equipment to perform services:

· Contractor will communicate request and receive permission in writing to remove the equipment from the CSP POE Director or authorized designee prior to any removal;

· Contractor will assume responsibility for the safe carriage and return of the equipment to the POE facility from which it was removed. Prior to removal, the serial number, other identifying information and condition of the equipment will be documented in writing. Where possible, photos will be taken to record this information;

· Contractor will communicate prior to delivery of any removed equipment with the affected POE District Supervisor, SPO or other appointed CSP POE Personnel to schedule return of the equipment during regular business hours.

· Under no circumstances shall any equipment removed by a selected contractor from a POE facility/district be kept longer than five (5) working days unless prior permission to do so was received in writing from the CSP POE Director or approved designee.

· Upon return of any removed equipment, the serial number, other identifying information and the condition of the equipment will be reviewed against previously documented information. Receipt of returned equipment must be recorded in writing and approved by the affected District Supervisor, SPO or other appointed CSP POE personnel.

· Selected contractor is responsible for the safe removal and legal disposal of debris and unused materials and must leave CSP POE premises in clean condition.

F. Contractor Licenses, Insurance and Use of Subcontractors

Selected contractors are responsible for obtaining and maintain all necessary licenses, insurance and permits necessary to perform services under this agreement. Selected contractors must be licensed in the State of Colorado and where applicable must be applicable to the type of work being performed. In addition to being in good standing with the Colorado Secretary of State Office where appropriate, the selected contractor(s) must maintain at all times during the initial term of the award and any elected extensions thereof insurance of the following kinds and amounts:

· Worker’s Compensation Insurance as required by Colorado statute, and Employer’s Liability Insurance, covering all of Contractor’s employees acting within the course and scope of their employment.

· Commercial General Liability Insurance written on an ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury and advertising liability with minimum limits as follows:

· $1,000,000 each occurrence;

· $1,000,000 general aggregate;

· $1,000,000 products and completed operations aggregate; and

· $50,000 any one fire.

· If any aggregate limit is reduced below $1,000,000 because of claims made or paid, the contractor shall immediately obtain additional insurance to restore the full aggregate limit and furnish to the State a certificate or other document satisfactory to the State showing compliance with this provision.

· Automobile Liability Insurance covering any auto (including owned, hired and non-owned automobiles) with a minimum limit of $1,000,000 each accident combined single limit.

· The State of Colorado shall be named as an additional insured on the Commercial General Liability and Automobile Liability Insurance policies. Coverage required under the agreement will be primary over any insurance or self-insurance program carried by the State.

· The insurance shall include provisions preventing cancellation or non-renewal without at least 45 days prior written notice to the State of Colorado by certified mail.

· Selected contractor(s) will require all insurances policies in any way related to the agreement, secured and maintained by the contractor, to include clauses stating that each carrier will waive all rights of recovery, under subrogation or otherwise against the State of Colorado, its agencies, institutions, organizations, officers, employees and volunteers.

· All policies evidencing the insurance coverage required hereunder shall be issued by insurance companies satisfactory to the State of Colorado.

· Selected contractor(s) must provide certificates showing insurance coverage required by this contract to the State within seven (7) business days of the effective date of the agreement, but in no event later than the commencement of the services or delivery of goods specified by the agreement. No later than 15 days prior to the expiration date of any such coverage, the contractor(s) shall deliver to the State certificates of insurance evidencing renewals thereof. At any time during the term of this agreement, the State may request, in writing, evidence satisfactory to the State of contractor compliance with the provisions of this section. Vendor must satisfy such a request from the State within 10 days of the request.

· Notwithstanding other applicable terms of this section, if a selected contractor is a “public entity” within the meaning of the Colorado Governmental Immunity Act (“Act”), §24-10-101 CRS, et seq., as amended, selected contractor must at all times during the term of the agreement maintain only such liability insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities under the Act. Upon request from the State, selected contractor must provide proof of such insurance satisfactory to the State.

If any part of the work specified under the agreement is performed by a subcontractor, associated company or consultant, the selected contractor(s) shall identify such parties and describe the contractual agreement the contractor has with such party and the functions to be performed by the subcontractor.

· Subcontractors and their employees may, at the discretion of the CSP Port of Entry, be required to observe the policies and procedures and applicable statutes regarding background investigation on employees, ticket purchases, and media contracts.

· It is the responsibility of the selected contractor to ensure that such policies and procedures are followed.

· Subcontractors approved by the selected contractor will not be parties to the resulting purchase order.

G. Guarantees of Workmanship and Warranties

Selected contractor(s) shall provide and warranty that all work, parts and labor provided or executed pursuant to this agreement will be free from defects in materials and/or workmanship for a period of one (1) year from the date of final acceptance by a designated agent of the CSP POE.

· If it is determined that a failure occurs to defective parts or workmanship provided by a selected vendor, same contractor shall correct the failure at no additional expense to the CSP POE.

· If it is determined that damage beyond the initial repair is caused to other components further impacting specified equipment by poor workmanship or part failure, resulting repairs or part replacement will be corrected at no additional expense to the CSP POE.

· Components and parts designed to be replaced under regular and proper use that expire pursuant to the same and not as a result of workmanship or the failure of a replaced component or part are hereby excluded.

· All parts that are replaced become the property of the CSP POE.

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