Final_SOW_Psych_Test_and_Assess.docx

Section C.2

Court Services and Offender Supervision Agency for the District of Columbia

Community Supervision Services (CSS) Community Justice Programs (CJP)

Court Services and Offender Supervision Agency Page 18

Statement of Work (SOW)

FOR

Psychological Testing and Assessment, Individual Therapy and Case Consultation

1. Background

The Court Services and Offender Supervision Agency (CSOSA) is an independent, executive branch Federal Agency, established under Section 11232 of the National Capital Revitalization and Self-Government Improvement Act of 1997. CSOSA supervises sentenced adult offenders residing in the community on probation, parole or supervised released. The mission of the CSOSA is to increase public safety, prevent crime, reduce recidivism, and support the fair administration of justice in close collaboration with the community.

CSOSA supervises offenders by assessing each offender’s risk and needs in order to develop individualized intervention plans. Intervention plans integrate risk containment and behavioral interventions for offenders who present a high risk of additional criminal activity. Community Supervision Services (CSS) personnel consist primarily of Community Supervision Officers engaged in risk assessment, surveillance and case management activities for offenders on probation, parole, and supervised release. Community Justice Programs (CJP) personnel consist predominately of intervention specialists who offer specialized needs assessment and interventions to address criminal thinking, anger management, peer associations, substance abuse, educational level, and employability among offenders on probation, parole, and supervised release.

CSS and CJP personnel work together to assess offender risk/needs, write intervention plans, and implement interventions prescribed in these plans. The case plans focus on improving offender’s fundamental stability in the community and prescribe targeted interventions to address thinking and decision making, cognitive distortions and errors that contribute to criminal activity, interpersonal problem-solving skills, anger control, social skills (including peer associations), substance abuse, education, and employment.

This performance work statement seeks a clinical and forensic psychologist to consult on individual offender cases being considered by CSOSA personnel for anger management, violence reduction, and criminal thinking interventions. Generally, the following group interventions are available to clients:

· Anger Management (12 cognitive behavioral therapy sessions for clients with substance abuse or mental health challenges)

· Violence Reduction Program (three phase intervention designed to assist clients in reducing the frequency, intensity and duration of anger incidents. Phase I: Assessment and readiness. Phase II – 24 cognitive behavioral therapy sessions on managing and controlling anger. Phase III – 6 aftercare sessions and the development of a pro-social life coaching/mentor relationship)

· Criminal Thinking Intervention (24 cognitive behavioral therapy sessions focused on social skill development, problem-solving skill development, and restructuring attitudes, values, and beliefs common among individuals who have engaged in criminal conduct).

· Other group therapy resources

· Relationship Groups (developing skills to maintain positive interpersonal and intimate relationships)

· Trauma Groups (coping skills for dealing with recent or multiple traumatic events)

· Psychotherapy Groups (psychotherapy sessions to assist clients in openness to and readiness to engage in behavioral change processes)

The psychologist will engage in psychological testing to provide supervision and intervention staff with consultation about the client’s appropriateness for various interventions, provide individual therapy in select cases, and offer case consultation services to CSS and CJP personnel about strategies to engage individual offenders given intelligence, emotional functioning, anger management skills, psychopathy, personality and response style relevant to each client’s risk of violence, criminal behavior, and potential capacity to respond to interventions intended to reduce a client’s risk.

2. Scope

The Contractor shall provide all necessary labor, supervision, materials, and supplies to provide psychological testing and assessment, individual therapy, and case consultation services to complement CSOSA programming intended to assist offenders in reducing the risk of new violent or criminal behavior (hereinafter referred to as the Government) in accordance with the requirements specified herein, on a firm fixed unit price basis.

3. Tasks

This SOW consists of four (4) tasks:

The Contractor shall perform the following tasks described in this SOW:

Task 1: Pre-Intervention Psychological Testing and Assessment Task 2: Post-Intervention Psychological Testing and Assessment Task 3: Individualized Psychotherapy Task 4: Case Consultation Services

Task 1: Pre-Intervention Psychological Testing and Assessment The Contractor shall administer psychological tests and assessments to detect and quantify estimations of a client’s intelligence, emotional functioning, anger management skills, psychopathy, personality and response style relevant to each client’s risk of violence, criminal behavior, and potential capacity to respond to interventions intended to reduce a client’s risk. The battery of tests and assessments will reflect the scientific, ethical, and legal standards of the Contractor’s profession. The battery should also reflect the cost required to administer, score, and report the results by each individual test included in the battery.

Task 2: Post-Intervention Psychological Testing and Assessment The Contractor shall perform post-tests among the clients that participate in and complete the Criminal Thinking Intervention or Phase II of the Violence Reduction Program. The post-tests administered should detect and estimations of any change in a client’s anger management skills and risk factors for future violent or criminal behavior. The post-tests should consist of a subset of the tests and assessments administered by the Contractor prior to placement in the Criminal Thinking Intervention or Violence Reduction Program group activities.

Task 3: Individualized Psychotherapy

Upon request by the Government, the Contractor shall provide individualized, 50-minute individual therapy sessions to select clients who may not be suitable for available group therapy or who may benefit from individual psychotherapy in addition to group therapy order to improve their capacity to respond positively to group therapy.

Task 4: Case Consultation Services

Case consultation services involve collaboration with CSS and CJP personnel to provide a seamless, comprehensive supervisory intervention to the offender. CSS or CJP personnel may request that the psychologist participate in Interdisciplinary Team Meetings to review details of a client’s integrated case plan or the client’s adjustment and progress in interventions prescribed in the integrated case plan. In addition, CSS or CJP personnel may request consultation about a client previously tested or engaged in individual therapy. CSS or CJP may request this consultation from the psychologist in-person, by telephone, or by e-mail. Through this consultation the psychologist may offer professional and clinical insight to address different issues related to supervision as they arise, provide advice and coach CSS and CJP personnel on strategies to engage a client given his or her intelligence, emotional functioning, anger management skills, psychopathy, personality and response style.

4. Inspection and Acceptance AT POINT OF ORIGIN Inspection and Acceptance of the supplies or services to be furnished under this contract shall be made at the point of origin by the Government representative.

5. Place of Inspection and Acceptance Inspection and acceptance of all work performance, reports and other deliverables specified in this SOW and in subsequent Task Orders (TOs) shall be performed by the Government.

6. Scope of Inspection

1. All deliverables will be inspected for content, completeness, accuracy, and conformance to task order requirements by the Task Order COR, or as detailed in individual task orders. Inspection may include validation of information or software through the use of automated tools and/or testing of the deliverables, as specified in the task order. The scope and nature of this testing must be negotiated prior to Task Order award and will be sufficiently comprehensive to ensure the completeness, quality and adequacy of all deliverables.

1. The Government requires a period not to exceed thirty (30) calendar days after receipt of final deliverable items for inspection and acceptance/rejection, unless otherwise specified in the Task Order. For periods exceeding thirty (30) calendar days, it is the responsibility of the contractor to confirm receipt and acceptance of the deliverable(s).

7. Basis of Acceptance The basis for acceptance shall be compliance with the requirements set forth in the statement of work, the terms and conditions of the IDIQ contract or Task Order, as applicable. Deliverable items rejected shall be corrected in accordance with the direction found at the IDIQ contract or Task Order level.

General quality measures set forth below will be applied to each Work Product received from the contractor under this contract.

· Accuracy – Work Products shall be accurate in presentation, technical content, and shall adhere to accepted elements of style;

· Clarity – Work Products shall be easy to understand and relevant to the supporting narrative;

· Specification Validity – All Work Products must satisfy the requirements of the Government as specified herein;

· File Editing – All text and diagrammatic files shall be editable by the government;

· Format – Work Products shall be submitted in hard copy and electronic media, where deemed applicable, using the Microsoft Office Suite of products. Documentation shall follow current Agency guidance for specified document type (s); and

· Timeliness – Work Products shall be submitted on or before the due date specified.

· Compliance – Work Products shall be fully compliant with the Federal Acquisition Regulation and ready for Contracting Officer execution (signature).

If the draft deliverable is adequate, the Government may accept the draft and provide comments for incorporation into the final version.

If the Government finds that a draft or final deliverable contains spelling errors, grammatical errors, improper format, or otherwise does not conform to the requirements stated herein, the document may be rejected without further review and returned to the contractor for correction and resubmission. If the contractor requires additional Government guidance to produce an acceptable draft, the contractor shall arrange a meeting with the CO or his/her designee.

Reports, documents and narrative type deliverables will be accepted when all discrepancies, errors, or other deficiencies identified in writing by the Government have been corrected.

8. Non-Conforming Products or Services Non-conforming products or services will be rejected. Deficiencies shall be corrected, by the contractor, with fifteen (15) work days of the rejection notice. If the deficiencies cannot be corrected within fifteen (15) work days, the contractor will immediately notify the IDIQ CO or TO CO or her/his duly appointed representative of the reason for the delay and provide a proposed corrective action plan within three (3) work days.

9. Place of Performance The Contractor will perform all work under this contract at CSOSA Headquarters located at 633 Indiana Avenue NW, Washington DC; however CSOSA also has additional sites throughout Washington, DC which would be within scope.

Community-based Supervision Service Locations:

· 4415 South Capitol Street SW, Washington, DC

· 3850 South Capitol Street SE, Washington, DC

· 1418 Good Hope Road SE, Washington, DC

· 633 Indiana Avenue NW, Washington, DC

· 601 Indiana Avenue NW, Washington, DC

· 300 Indiana Avenue NW, Washington, DC

· 800 North Capitol Street NW, Washington, DC

· 25 K Street NE, Washington, DC

· 910 Rhode Island Ave NE, Washington, DC

· 1230 Taylor Street NW, Washington, DC

· 4925 East Capitol Street SE, Washington, DC

Residential Service Locations:

· Reentry and Sanctions Center, 1900 Massachusetts Avenue SE, Washington, DC

· Correctional Treatment Facility, 1901 E Street SE, Washington, DC

The Government reserves the right to assign Contractors to provide services to program units, as necessary.

10. Hours of Operations The Agency's business hours are 7:00AM to 6:00PM, Monday - Friday, except federal holidays. The Contractor will not perform work at government facilities on federal holidays or other non-work days without prior approval of the COR.

The Contractor shall provide services on-site at CSOSA offices and shall be available to provide services during the hours of 9:00 am – 9:00 pm, seven days per week as needed, or as agreed upon by the Government.

The Government reserves the right to assign the Contractor to provide services to any program unit, as necessary.

11. Holidays and Administrative Leave CSOSA personnel observe the following days as holidays; and any other day designated by Federal statute, by Executive Order or by the President’s proclamation.

New Year’s Day Martin Luther King’s Birthday Presidents’ Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

If a holiday falls on Sunday, the following Monday will be observed as the legal holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included would be any day specifically declared by an Executive Order from President of the United States of America as a national holiday.

12. Period of Performance The period of performance (POP) is for a base year of twelve (12) months and four (4) 12-month option years from August 30, 2016 through August 29, 2021. This base year’s POP is from August 30, 2016 through August 29, 2017. The table below identifies the contract periods:

All options will be exercised at least 30 days prior to the scheduled start of the next option year unless the following exception occurs:

· The exercising of the option would result in the obligation of funds that are not available in the fiscal year in which the contract would otherwise be completed.

In that circumstance, the Contracting Officer may exercise the option beyond the contract completion date.

13. Deliverables The Contractor will provide all deliverables identified in this SOW directly to the CSOSA, Office of Director, Information Security Office Technical Representative with a copy of the deliverable to the COR.

All applicable IDIQ Contract and TO level deliverables, their required delivery dates, destination of delivery, and schedule for completion of work to be performed will be specified in TOs issued under this contract, as applicable.

In the event the Contractor anticipates difficulty in complying with any contract-level delivery schedule, the Contractor shall immediately provide written notice to the contract CO and COR. For difficulty in complying with any Task Order level delivery schedule, the Contractor shall provide written notification immediately to the TO CO and TO COR. Each notification shall give pertinent details, including the date by which the Contractor expects to make delivery; provided that this data shall be informational only in character and that receipt thereof shall not be construed as a waiver by the Government of any IDIQ Contract or TO level delivery schedule, or any rights or remedies provided by law or under this IDIQ Contract or any TO.

Review of Deliverables

The Government will provide written acceptance, comments and/or change requests, if any, within thirty (30) calendar days from receipt by the Government of the initial deliverable, or as specified in individual task orders. For periods exceeding thirty (30) calendar days, it is the responsibility of the contractor to confirm receipt and acceptance of the deliverable(s).

Upon receipt of the Government comments, the Contractor shall have fifteen (15) calendar days to incorporate the Government's comments and/or change requests and to resubmit the deliverable in its final form.

If written acceptance, comments and/or change requests are not issued by the Government within thirty (30) calendar days of submission, or as specified in individual task order, it is the responsibility of the contractor to confirm receipt and acceptance/rejection of the deliverable(s).

The Contractor shall provide services in accordance with a schedule devised by the Government and shall ensure that all summary reports are completed and submitted in accordance with the requirements contained herein.

a. Pre-Intervention Psychological Testing and Assessment: No later than five (5) business days following the complete administration of the battery, the Contractor shall develop a written report on each referred client’s risk of violence and potential capacity to respond to interventions intended to reduce a client’s risk of new violent or criminal behavior.

i. Each written report shall include the following in regard to the client:

1. Identifying Information

2. Referral and Service Information

3. Sources of Information

4. Relevant History

5. Current Clinical Presentation/Behavioral Observations

6. DSM-V Diagnoses Relevant to the Referral Questions

7. Recommendations Regarding the Client’s Capacity to Benefit from Group Interventions and or Individual Therapy

8. Client Style of Response (and corresponding recommendations on methods of engagement relevant to the client’s style of response)

ii. The completed report shall be submitted to the CSS and CJP personnel who requested it. Completed reports shall be submitted via electronic mail, in accordance with CSOSA Security regulations pertaining to the use of electronic media for the transmission of sensitive offender information.

iii. The Government’s estimated need for pre-intervention testing and assessment services is approximately 200 batteries per year.

b. Post-Intervention Psychological Testing and Assessment: No later than five (5) business days following completion of the requested psychological test(s), the Contractor shall prepare and submit a summary report that summarizes the findings of the test(s). The summary report shall, at a minimum, contain the following information:

i. Offender(s) Identification Information (Name, PDID Number, DOB, etc.);

1. Report Due Date;

2. Test Administration Date;

3. Names and Versions of Tests Administered;

4. Results for Each Test; and

5. Narrative Summary of Testing Data (including a brief description of the testing results on intellectual functioning, personality, and emotion; and recommendations for additional testing and/or how the testing data should be used to structure interventions during continued VRP participation and subsequent treatment/supervision episodes).

6. Post-test scores shall be amended to the previously written narrative summaries upon completion of Phase II.

ii. The completed report shall be submitted to the CSS and CJP personnel who requested it. Completed reports shall be submitted via electronic mail, in accordance with CSOSA Security regulations pertaining to the use of electronic media for the transmission of sensitive offender information.

iii. The Government’s estimated need for post-intervention testing and assessment services is approximately 100 batteries per year.

c. Individualized Psychotherapy: Upon request by the Government, the Contractor shall schedule and perform individual therapy sessions with clients.

No later than one (1) business day following the provision of consultation services, the Contractor shall prepare a typed progress note that contains, at a minimum, the following information:

i. Offender(s) Identification Information (Name, PDID Number, etc.);

ii. Nature of the Consultation Request (i.e, acceptance of a diagnosis, etc.); and

iii. Narrative Summary of the Consultation Session (including a recommendation for additional sessions, as necessary).

The completed report shall be submitted to the CSS and CJP personnel who requested it. Completed reports shall be submitted via electronic mail, in accordance with CSOSA Security regulations pertaining to the use of electronic media for the transmission of sensitive offender information.

d. Case Consultation Services: Upon request by the Government, the Contractor shall attend Interdisciplinary Team meetings and present/discuss the client’s psychological tests and assessments or engagement in individual therapy.

At the appointed time(s), the Contractor shall provide the requested consultation services.

No later than one (1) business day following the provision of consultation services, the Contractor shall prepare a typed progress note that contains, at a minimum, the following information:

i. Offender(s) Identification Information (Name, PDID Number, etc.);

ii. Nature of the Consultation Request (i.e, acceptance of a diagnosis, etc.); and

iii. Narrative Summary of the Consultation Session (including a recommendation for additional sessions, as necessary).

The completed progress note shall be submitted to the CSS and CJP personnel that requested the consultation. Completed progress notes may be hand delivered, or may be submitted via electronic mail, in accordance with CSOSA Security regulations pertaining to the use of electronic media for the transmission of sensitive offender information.

The Government’s estimated need for individualized psychotherapy and case consultation services combined is approximately 1,300 hours per year.

14. Performance Requirements Summary

Feedback from CSS and CJP personnel requesting individual therapy to confirm delivery

Feedback from CSS and CJP personnel requesting individual therapy to confirm delivery

15. Administration and Other Matter

15.2 Contracting Officer Representative (COR) Responsibility

The contracting Officer will appoint a COR in writing after award. The COR will receive for the Government, all invoices for the order. The COR will provide no supervisory or instructional assistance to contractor personnel.

The COR is not authorized to change any of the terms and conditions of the order. Changes in the scope of work will be made only by the CO by properly executed modifications to the order.

16. Key Personnel

The Contractor shall provide all necessary key personnel to support the stated tasks. All Contractor key personnel must have the knowledge, skills, abilities, and pertinent technical and professional experience by discipline and technical area. Experience in these disciplines and technical areas must be related to the psychological testing and assessment, individual therapy, and case consultation services. It is the responsibility of the Contractor to provide contractor employed personnel and subcontractors who have the required educational background and experience to meet the technical objectives of the work specified in this SOW and in subsequent TOs.

The Contractor shall submit resumes for evaluation of ALL key personnel expected to perform under the resultant contract.

KEY PERSONNEL

The personnel listed below are considered essential to the work being performed hereunder. Prior to substituting, removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the Contracting Officer 15 working days in advance and shall submit a written request and justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this Contract. The proposed substitution of personnel must meet or exceed the education, experience, and other technical requirements of the personnel being replaced. No change in personnel shall be made by the Contractor without the prior written consent of the Contracting Officer. However, in urgent situations, as determined or agreed to by the Contracting Officer, an oral request to substitute key personnel may be approved and subsequently ratified by the Contracting Officer in writing. Such ratification shall constitute the consent of the Contracting Officer required by this paragraph. The Contracting Officer will notify the Contractor within 10 working days after receipt of all required information of the decision on the substitution(s). In the event the proposed substitution of key personnel does not meet or exceed the education, experience, and other technical requirements of the personnel being replaced, the Government reserves the right to require continued performance of previously approved key personnel or to require substitution of acceptable replacements for the individuals specified below. The key personnel listed below may, with the consent of the contracting parties, be amended from time to time during the course of the Contract to either add or delete personnel as appropriate.

[To be determined by the Government on review of technical Proposals]

The number of required qualified Contractor key personnel may vary throughout the course of the contract. Therefore, the Contractor can submit a rotating pool of qualified Contractor key personnel to provide services under this contract, not to exceed 20, unless approved by the COR.

All Contractor personnel will be required to receive approval from the COR through resume submission. The Government reserves the right to accept or reject any or all of the candidates.

The Contractor will provide sufficient key personnel possessing the skills, knowledge, and training to perform the services required by this contract. All Contractor staff will be fully proficient in the areas in which they work.

16.1 Qualification

All personnel performing work under this contract shall have pertinent technical and professional experience by discipline and technical area. Experience in these disciplines and technical areas must be related to the psychological testing and assessment, individual therapy, and case consultation services. It is the responsibility of the Contractor to provide contractor to provide contractor-employed personnel who have the required educational background, and experience to meet both the technical objectives of the work specified in this SOW and in subsequent.

All contractors and/or contract personnel selected for this contract shall be professionally qualified and personally reliable. All contractors and/or contract personnel shall:

(a) Be a citizen of the United States of America or be otherwise lawfully permitted to reside in the United States and possess a valid work permit.

(b) Be at least 21 years of age and must be able to withstand physical demands of the job and capable of responding to emergency situations.

(c) Be able to clear the Government’s background investigation. (See Section 7.4 below)

(d) Be able to speak, read, and write the English language fluently.

(e) Be a graduate of an accredited institution.

(f) Have the requisite educational and professional experience outlined for the positions and services that they wish to provide as outlined in section 1.12.

(g) Follow federal, state, county and local requirements for licensing, certification, and credentialing and all other applicable regulations regarding provision of services described in this contract.

(h) Maintain licensure, certification and credentialing throughout the contract period of performance and shall comply with any subsequent revisions or additions to the standards for medical, mental health, or therapeutic service providers.

(i) Be deemed drug free by the Government before being hired to perform services under this contract, and

(j)Submit to pre-employment, random, and reasonable suspicion drug testing by the Government. All contract personnel shall be drug-free before being hired to perform services and shall remain drug-free throughout the provision of services under this contract.

i. Contractor’s Professional Personnel Qualifications

The Contractor may provide psychological testing services and therapy under this contract using a combination of licensed psychologists, unlicensed psychologists, testing administrators, and other therapists. All unlicensed psychologists, testing administrators, and other therapists must work under the supervision of a licensed clinical psychologist, who shall provide routine clinical supervision and shall review and sign-off on the work products delivered by unlicensed personnel.

(a) Licensed Psychologists assigned to this contract shall possess:

· A PhD. or PsyD. in clinical or counseling psychology from a graduate program in psychology accredited by the American Psychological Association , and

· A full, current, and unrestricted license to practice clinical psychology or counseling psychology at the doctoral level in the District of Columbia or a state, territory or Commonwealth of the United States

· At least three (3) years of verifiable work experience as a licensed counseling psychologist or licensed clinical psychologist;

· At least three (3) years of verifiable work experience administering and scoring psychological tests, conducting psychological evaluations, evaluating findings and preparing reports of the results for corrections or community corrections populations.

(b) Unlicensed Psychologists assigned to this contract shall:

· Possess a PhD. or PsyD. in clinical or counseling psychology from a graduate program in psychology accredited by the American Psychological Association , or

· Be engaged in the active pursuit of practical hours required for licensure in the District of Columbia, or a state, territory or Commonwealth of the United States.

(c) Other Therapists assigned to this contract shall possess:

· Certification/Registration as an addictions counselor; or licensure as a professional counselor or an independent clinical social worker.

· A minimum of five years of verifiable work experience conducting groups with adults that have chronic substance abuse problems.

(d) Testing Administrators assigned to this contract shall possess:

· A master's degree in psychology, education, occupational therapy, social work, or in a field closely related to the intended use of the assessment, and formal training in the ethical administration, scoring, and interpretation of clinical assessments, or,

· Certification by or full active membership in a professional organization (such as ASHA, AOTA, AERA, ACA, AMA, CEC, AEA, AAA, EAA, NAEYC, NBCC) that requires training and experience in the relevant area of assessment, or,

· A degree or license to practice in the healthcare or allied healthcare field, or, Formal, supervised mental health, speech/language, and/or educational training specific to assessing adults or children, and formal training in the ethical administration, scoring, and interpretation of clinical assessments.

17. Licensure and Certification

Within ten (10) working days of the contract award, the Contractor shall provide the Contracting Officer and Contracting Officer Representative (COR) with copies of current licensure, certification and comprehensive credentials of all personnel who will be assigned to perform services under this contract.

Thereafter, the Contractor shall maintain current licensure and certification required to perform the services outlined within the Scope of Work. Upon request from the COR, the Contractor shall provide copies of the required licenses and certifications. The contractor’s failure to maintain current licensure and/or certification will result in immediate removal of unqualified personnel, and may result in suspension of contractor services until appropriate licensure is obtained.

The Government will provide on-site office space furnished with standard office equipment (desk, phone, any necessary systems access, and typical office supplies). Temporary access card will be provided to key personnel who pass an abbreviated background check.

18. Government Furnished Equipment

The Government will provide on-site office space furnished with standard office equipment (desk, phone, any necessary systems access, and typical office supplies). Temporary access card will be provided to key personnel who pass an abbreviated background check.

19. Security Requirements Security Clearances: The scope of work and data collection requires the Contractor on-site access and may require the contractor collect information that is Procurement Sensitive and For Official Use Only or Agency Sensitive. Therefore, personnel supporting the order must have an approved CSOSA clearance, if they do not already have one.

The contractor shall comply with the CSOSA administrative, physical and technical security controls to ensure that the Government’s security requirements are met. During the course of these tasks, the contractor shall not use, disclose or reproduce data that bears a restrictive legend, other than a required in the performance of this order, and will be required to sign non-disclosure agreements. Additionally, the contractor shall comply with the following CSOSA personnel security requirements:

19.1 CSOSA 2852.204-70 Personnel Security (DEC 2013)

The contractor agrees to adhere to all regulations prescribed by the Government in regards to the safety and security of staff and offenders/defendants. All contractor personnel (employees and sub-contractors) utilized under this contract shall submit to a CSOSA background check and if necessary, a background investigation prior to performing. The intent and purpose of the background check/investigation is to preclude the assignment of any individual who poses a threat to the Government or successful work completion due to past unlawful or inappropriate behavior. Contractor personnel must be U.S. citizens, or be lawfully permitted to reside in the United States and possess a valid work permit. The Contractor shall ensue that an individual does not begin work under this contract until the background checks are conducted and approved by the CSOSA Office of Security.

19.2 CSOSA Background Checks

Once the contract has been awarded, the Contracting Officer (CO) will provide the contractor point-of-contact with the security forms for temporary contractors. Forms to be completed are

· CSOSA Security Form for Temporary Contractors (Form # CSOSA-SEC-0010)

· CSOSA Credit Release

· PIV Form (to be completed by CO if proximity card is needed. If an access card is not needed, this form is not required).

The CO will provide the completed security forms to the Office of Security to conduct the CSOSA background checks. Once the CSOSA background checks are conducted and approved, the Office of Security will issue security approval to/through the CO, who in turn will notify the contractor and the COR. Only at that time may the Contractor notify an individual to begin work under this contract.

Once an individual has been granted security approval, they can begin work. The contractor must allow up to 30 days for the Office of Security to process the CSOSA background checks.

Derogatory information, falsification of any forms, or refusal to supply information and/or forms may be considered justification for immediate security denial/removal of the individual. CSOSA has the right to request any additional information necessary to complete the CSOSA background check. If contractor personnel fail to provide any of the above information or cooperate with the CSOSA Office of Security, he/she will be disapproved/removed immediately.

19.3 Office of Personnel Management (OPM) Background Investigation Contracts of 180 days or more must undergo a background investigation by OPM in addition to the CSOSA background checks. The Office of Security will provide the additional security forms required for initiation of the OPM background investigation. The contractor will ensure that each individual assigned to this contract provides the following forms to the Office of Security:

· SF-85P, Questionnaire for Public Trust Positions (web-accessible form) --- The Office of Security will provide the link for individuals to complete this form electronically.

· OF 306, Declaration for Federal Employment

· FD 258, Fingerprint Cards

If an individual is terminated, resigns or for any other reason is no longer working on the contract, the contractor shall ensure that all previously issued Government equipment and material (including government identification card, if one has been issued) is retrieved from that individual and returned to the CO immediately. The contractor must notify the CO immediately when an individual is no longer work on the contract. The CO must immediately notify the Office of Security and Office of Information Technology in writing so all electronic access can be promptly terminated. In addition, the Contractor shall coordinate with the CO or COR to identify a replacement if necessary. Replacements cannot start work until the Office of Security provides approval.

Both the CO and the COR shall ensure that all contractor employees who provide services under the contract have been approved by the Office of Security.

Contractor personnel shall wear or display CSOSA issued identification at all times when performing work at a CSOSA facility. Contractor personnel shall not share or loan any CSOSA identification. All individuals assigned to this contract must report the loss or misplacement of agency identification immediately to the Office of Security Any individual who has been temporarily removed or resigned may be required to undergo another CSOSA background check before resuming work.

By responding to the Government’s solicitation, contractor personnel agree to provide the requested information and cooperate with the above listed procedures. Any contractor personnel that do not obtain a favorable adjudication for the CSOSA background check or OPM background investigation will be unable to perform services under this contract. The final adjudicative determination will be made at the sole discretion of the Government. Any contractor personnel deemed unsuitable for employment will be unable to perform services under this contract.

19.2 CSOSA 2852.39-70 Information Security and Privacy (February 2015) Personally Identifiable Information (PII), Personal Health Information (PHI), or Sensitive Information Storage and Handling:

The Contractor is responsible meeting information security and privacy requirements, and for the proper handling of Personally Identifiable Information (PII), Personal Health Information (PHI), or Sensitive Information Marked as Controlled Unclassified Information (CUI) as defined by Executive Order 13556 (or similar markings – For Official Use Only (FOUO), Sensitive Security Information (SSI), Sensitive But Unclassified (SBU), or any other forms of non-public information). Such information security and privacy requirements include the Federal Information Security Modernization Act of 2014, E-Government Act of 2002, Privacy Act of 1974, and other applicable laws, Executive Orders, directives, policies, standards, instructions, regulations, or procedures, and agency directives, policies, instructions, regulations, or procedures. The Contractor must store, process, or transmit all PII, PHI, or Sensitive Information only within CSOSA-controlled IT resources. Any exceptions must be formally approved in writing by the CSOSA Director, Chief Information Office, Chief Privacy Officer, Chief Information Security Officer, Records Management Officer, and formally distributed to the vendor in writing via the authorized CSOSA Contracting Officer. If exceptions are granted, specific information security and privacy requirements will be determined and formally provided to the contractor.

Information Security and Privacy Training:

The Contractor is responsible for completing initial Information Security and Privacy Training in accordance with federal regulations and agency requirements, and completing annual training thereafter.

Computer Security Incident and Privacy Breach Notification:

The Contractor agrees that in the event of any actual or suspected computer security incident or breach of Personally Identifiable Information (PII), Personal Health Information (PHI), or Sensitive Information Marked as Controlled Unclassified Information (CUI) as defined by Executive Order 13556 (or similar markings – For Official Use Only (FOUO), Sensitive Security Information (SSI), Sensitive But Unclassified (SBU), or any other forms of Non-Public Information), the Contractor will notify within one hour, the CSOSA Chief Information Officer, Chief Privacy Officer, Chief Information Security Officer, and the Contracting Officer's Representative (COR) or Contracting Officer (CO).

20. Key Personnel The contractor shall provide qualified personnel to perform all requirements specified in this contract. The contractor’s team shall have the breadth of required experience necessary for services in accordance with this SOW.

21. Non-Disclosure Requirements All contractor personnel (to include Subcontractor, teaming partners, and consultants) who will be personally and substantially involved in the performance of this contract which requires the contractor to act on behalf of, or provide advice with respect to any phase of an agency procurement, shall execute and submit an “Employee/Contractor Non-Disclosure Agreement” Form. See FAR 3.104, discussing requirements for disclosure, protection. All contractor personnel must submit a Non-Disclosure Agreement prior to the commencement of any work on the order. Furthermore, contractor personnel must submit a Non-Disclosure image1.png oleObject1.bin oleObject2.bin