Final_SOW_Psych_Eval_ _Sup_Servs.docx

Section C.1

Court Services and Offender Supervision Agency for the District of Columbia

Re-Entry and Sanctions Center

Court Services and Offender Supervision Agency Page 20

Statement of Work (SOW)

FOR

Psychological Evaluation and Support Services

1. Background

The Re-Entry and Sanctions Center is an expansion of CSOSA's successful Assessment and Orientation Center (AOC). The AOC program was developed in 1996 as part of the Washington/Baltimore High Intensity Drug Trafficking Area (HIDTA) initiative, funded by the Office of National Drug Control Policy (ONDCP). CSOSA assumed management of the program and provided the majority of funding, though HIDTA continues to fund a portion of the program's cost.

Located in the historic Karrick Hall building on the grounds of DC General Hospital, CSOSA's 102-bed Re-Entry and Sanctions Center provides high-risk offenders and defendants with a four-week intensive assessment and reintegration program. The RSC also allows CSOSA to impose prompt and meaningful residential sanctions for offenders and defendants who have violated the conditions of their release, improving the likelihood of successful supervision.

Building on the success of its AOC program, CSOSA incorporated AOC's practices into its RSC program model. The RSC program will meet the assessment and evaluative needs of repeat offenders with extensive substance abuse histories. Like the AOC program on which it is based, the offenders and defendants assigned to the RSC participate in a 28-day holistic and multidisciplinary program, during which they do not leave the facility or receive visitors. Treatment readiness and motivation is the focus of each of the interventions offered at the RSC. These interventions are structured to address one or more of the factors identified as particular challenges to an offender's/defendant's successful reentry and long-term recovery from substance abuse. These factors may include psychiatric distress, substance abuse, cognitive impairments, protracted withdrawal, poor attachment/social bonding and extensive criminality.

RSC offenders/defendants receive counseling, a complete physical, psychological, and behavioral assessment, as well as referral to an inpatient, residential or daily outpatient substance abuse treatment program. Upon completion of the program, offenders/defendants are equipped with the tools needed to prevent relapse, succeed in a treatment modality, improve familial relationships, and modify deviant behaviors. Because an extensive discharge summary is prepared for and shared with each offender and defendant, the offender leaves the RSC program with a better understanding of his relapse triggers and the specific strategies that he can use to counteract them. After being introduced to these concepts, the participant is more likely to enter treatment with a positive attitude and a commitment to change. In addition, the in-depth RSC assessment is used to develop the participant's supervision plan so that they are held accountable for engaging in programming that addresses their needs.

2. Scope

The Contractor shall provide the necessary staff and labor to conduct clinical interviews, facilitate psychological testing, and write reports. The Contractor will evaluate and diagnose the full spectrum of psychological conditions within a multidisciplinary setting, communicate findings formally and informally, collaborate with other staff to plan interventions and identify transitional supports prior to the client’s departure from the Re-Entry and Sanctions Center (RSC). The contractor informally responds to requests from other RSC staff about test findings. The Contractor shall provide crisis response to include involuntary psychiatric commitment if necessary at a District of Columbia facility. The services will be provided at the Court Services and Offender Supervision Agency’s (hereinafter referred to as the Government) residential assessment and treatment readiness facility in accordance with the requirements specified herein, on a labor hour unit price basis. The Government will provide all necessary supervision, materials, and supplies for the contractors to perform services under this contract.

The Contractor shall provide a maximum of 2 psychologists (1 full-time and 1 part-time) to conduct work for a total of 60 hours per week. A back-up licensed psychologist shall be identified to perform all indicated work, within a timeframe specified, in the absence of either of the core appointment contracting psychologist. A minimum of 75% of the contractors time will be spent on-site at the RSC providing direct services. The core operational hours are 9:00am – 5:00pm, five (5) days per week. The hours must be agreed upon by the Government during the core hours and shall not exceed sixty (60) hours per week.

This performance work statement seeks to clarify work requested including psychological evaluation, case consultation, individual therapy, and supervision of interns. Generally, the provision of all direct services will be conducted on site at the RSC within a timeframe to be determined by the Government.

3. Tasks

This SOW consists of four (4) tasks:

The Contractor shall perform the following tasks described in this SOW:

Task 1: Psychological Evaluation and Report Writing Task 2: Case Consultation-Interdisciplinary Determination Team Meeting (IDT) Task 3: Individual Therapy Task 4: Clinical Supervision

Task 1: Psychological Evaluation and Report Writing

(a) The Contractor shall provide services that facilitate the identification of core psychological information to determine each resident’s ability to respond to and benefit from treatment interventions.

(b) The Contractor shall perform initial clinical assessments and consultations (to include clinical interviews, psychological screenings and testing).

(c) The Contractor shall conduct a clinical interview, thoroughly review all available background information, summarize the collective findings to render an opinion about diagnostic impressions, and treatment recommendations.

(d) The Contractor shall prepare timely comprehensive psychological reports. The Contractor shall address any concerns or problems concerning CSOSA residents immediately to the RSC Chief Psychologist or Contracting Officer Representative (COR). By the residents 21 day, the Contractor shall submit an electronic copy of the psychological report (in a format determined by the Government), to the Chief Psychologist, Unit Manager, Case Manager, and Administrative Assistant. The Contractor shall upload the Psychological Report to SMART no later than the residents 21st day. The Contractor shall place a signed copy of the final psychological report in the assigned client’s file to be closed and delivered to the Chief Psychologist no later than the client’s 21st day of residency.

Task 2: Case Consultation-Interdisciplinary Determination Team Meeting (IDT)

(a) The Contractor shall be available to attend weekly IDT meetings for assigned cases no later than the clients 7th day of residency. The Contractor shall attend weekly Psychology Department Meetings and be available to provide consultation, as needed, to staff, students, and residents to ensure best practices, promote continuity and consistent practices.

(b) The Contractor shall collaborate with other staff to ensure continuity of care for each case assigned.

(c) The Contractor may be required to independently give case histories and facts to courts and/or administrative boards.

(d) The Contractor must demonstrate effective independent clinical assessment skills by identifying crisis situations including suicide or homicide risk, danger of physical or sexual abuse to family members, and increased risk of further family violence.

(e) The Contractor shall, at the Governments request, interview new offenders/defendants for ambulatory psychiatric treatment as well as make recommendations for follow-up care and/or facilitate the appropriate treatment modality.

Task 3: Individual Therapy

(a) Upon request by the Government, the Contractor shall provide individualized, 50-minute individual therapy sessions to select clients who may not be suitable for available group therapy or who may benefit from individual psychotherapy in addition to group therapy order to improve their capacity to respond positively to group therapy. The Contractor upon concluding therapy session shall maintain a running record of each encounter in SMART.

Task 4: Clinical Supervision

(a) The Contractor shall provide a minimum of 1 hour of individual, clinical, supervision, not to exceed two students per supervision period. The Contractor in collaboration with the Government shall develop a schedule for contact hours and nature of work to be supervised. The Contractor shall complete all training forms as well as evaluations relative to the students work.

Record Keeping: The Contractor maintains records of offender/defendant's test results in accordance to HIPAA regulations.

4. Inspection and Acceptance Inspection and Acceptance of the supplies or services to be furnished under this contract shall be made at the point of origin by the Government representative.

5. Place of Inspection and Acceptance Inspection and acceptance of all work performance, reports and other deliverables specified in this SOW and in subsequent Task Orders (TOs) shall be performed by the Government.

6. Scope of Inspection

1. All deliverables will be inspected for content, completeness, accuracy, and conformance to task order requirements by the Task Order COR, or as detailed in individual task orders. Inspection may include validation of information or software through the use of automated tools and/or testing of the deliverables, as specified in the task order. The scope and nature of this testing must be negotiated prior to Task Order award and will be sufficiently comprehensive to ensure the completeness, quality and adequacy of all deliverables.

1. The Government requires a period not to exceed thirty (30) calendar days after receipt of final deliverable items for inspection and acceptance/rejection, unless otherwise specified in the Task Order. For periods exceeding thirty (30) calendar days, it is the responsibility of the contractor to confirm receipt and acceptance of the deliverable(s).

7. Basis of Acceptance The basis for acceptance shall be compliance with the requirements set forth in the statement of work, the terms and conditions of the IDIQ contract or Task Order, as applicable. Deliverable items rejected shall be corrected in accordance with the direction found at the IDIQ contract or Task Order level.

General quality measures set forth below will be applied to each Work Product received from the contractor under this contract.

· Accuracy – Work Products shall be accurate in presentation, technical content, and shall adhere to accepted elements of style;

· Clarity – Work Products shall be easy to understand and relevant to the supporting narrative;

· Specification Validity – All Work Products must satisfy the requirements of the Government as specified herein;

· File Editing – All text and diagrammatic files shall be editable by the government;

· Format – Work Products shall be submitted in hard copy and electronic media, where deemed applicable, using the Microsoft Office Suite of products. Documentation shall follow current Agency guidance for specified document type (s); and

· Timeliness – Work Products shall be submitted on or before the due date specified.

· Compliance – Work Products shall be fully compliant with the Federal Acquisition Regulation and ready for Contracting Officer execution (signature).

If the draft deliverable is adequate, the Government may accept the draft and provide comments for incorporation into the final version.

If the Government finds that a draft or final deliverable contains spelling errors, grammatical errors, improper format, or otherwise does not conform to the requirements stated herein, the document may be rejected without further review and returned to the contractor for correction and resubmission. If the contractor requires additional Government guidance to produce an acceptable draft, the contractor shall arrange a meeting with the CO or his/her designee.

Reports, documents and narrative type deliverables will be accepted when all discrepancies, errors, or other deficiencies identified in writing by the Government have been corrected.

8. Non-Conforming Products or Services Non-conforming products or services will be rejected. Deficiencies shall be corrected, by the contractor, with fifteen (15) work days of the rejection notice. If the deficiencies cannot be corrected within fifteen (15) work days, the contractor will immediately notify the IDIQ CO or TO CO or her/his duly appointed representative of the reason for the delay and provide a proposed corrective action plan within three (3) work days.

9. Place of Performance The Contractor will perform all work under this contract at CSOSA Re-Entry and Sanctions Center located at 900 Massachusetts Avenue, SE, Building 17, Washington, DC 20003.

10. Hours of Operations The Agency's business hours are 7:00AM to 6:00PM, Monday - Friday, except federal holidays. The Contractor will not perform work at government facilities on federal holidays or other non-work days without prior approval of the COR.

11. Holidays and Administrative Leave CSOSA personnel observe the following days as holidays; and any other day designated by Federal statute, by Executive Order or by the President’s proclamation.

New Year’s Day Martin Luther King’s Birthday Presidents’ Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

If a holiday falls on Sunday, the following Monday will be observed as the legal holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included would be any day specifically declared by an Executive Order from President of the United States of America as a national holiday.

12. Period of Performance The period of performance (POP) is for a base year of twelve (12) months and four (4) 12-month option years from August 30, 2016 through August 29, 2021. This base year’s POP is from August 30, 2016 through August 29, 2017. The table below identifies the contract periods:

All options will be exercised at least 30 days prior to the scheduled start of the next option year unless the following exception occurs:

· The exercising of the option would result in the obligation of funds that are not available in the fiscal year in which the contract would otherwise be completed.

In that circumstance, the Contracting Officer may exercise the option beyond the contract completion date.

13. Deliverables The Contractor will provide all deliverables identified in this SOW directly to the CSOSA, Office of Director, Information Security Office Technical Representative with a copy of the deliverable to the COR.

All applicable IDIQ Contract and TO level deliverables, their required delivery dates, destination of delivery, and schedule for completion of work to be performed will be specified in TOs issued under this contract, as applicable.

In the event the Contractor anticipates difficulty in complying with any contract-level delivery schedule, the Contractor shall immediately provide written notice to the contract CO and COR. For difficulty in complying with any Task Order level delivery schedule, the Contractor shall provide written notification immediately to the TO CO and TO COR. Each notification shall give pertinent details, including the date by which the Contractor expects to make delivery; provided that this data shall be informational only in character and that receipt thereof shall not be construed as a waiver by the Government of any IDIQ Contract or TO level delivery schedule, or any rights or remedies provided by law or under this IDIQ Contract or any TO.

A. Psychological Evaluation and Report Writing

1. Due to the nature of the Re-entry and Sanctions Center (RSC) program, the number of residents that the Contractor is required to see will vary from day to day. CSOSA will provide the Contractor with a roster of referrals for the Contractors to use while providing services to RSC offenders/defendants. A designated Government representative will provide the Contractor with a roster by 5:00 p.m. prior to the effective day.

2. When required by the Government, the Contractor shall receive referrals for psychological evaluations and support services from the RSC’s Chief Psychologist or his/her designee. Each written request shall include the following information:

(a) Resident(s) Identification Information (Name, PDID Number, etc.);

(b) RSC Unit Manager and Case Manager Names and Contact Information;

(c) Nature of the referral;

(d) Date on which the test results are needed for IDT presentation

3. Within three (3) days of receipt of a request for services, the Offeror shall conduct a comprehensive clinical interview for all residents assigned by the Government to establish baseline functioning, as well as, to determine if additional testing outside of the standard battery of measurements is warranted.

4. No later than the residents twenty first (21) day of residency the Contractor shall prepare and submit a completed written final report that summarizes the findings of the evaluation, diagnostic impressions and treatment recommendations. These findings must be submitted electronically to the Chief Psychologist, client’s assigned Unit Manager as well as to the RSC Supervision Management Automatic Record Tracking systems (RSC-SMART Module). The Contractor shall use a report template provided by the government. The report shall, at a minimum contain the following information:

(a) Resident Identification Information (Name, PDID Number, DOB, etc.)

(b) Report Due Date

(c) Test Administration Date

(d) Names and Versions of Tests Administered

(e) Results for Each Test

(f) Narrative Summary of Test Data (intellectual, achievement, emotional, interpersonal and psychiatric functioning)

(g) Provisional Diagnosis based on the Diagnostic and Statistical Manual of Mental Disorders, Fifth Edition (DSM-5)

(h) Treatment Recommendations

Upon contract award, the Government will provide the format for the Psychological Evaluation to the Contractor.

B. Case Consultation-Interdisciplinary Determination Team Meeting (IDT)

1. At the Government’s request, the Contractor shall attend interdisciplinary team meetings to discuss the offenders/defendants’ progress, service plan, and additional interventions required.

2. By the residents 7th day staffing (IDT), the Contractor shall orally present the summary of test findings as well as render a preliminary diagnostic impression of the client’s disposition during the evaluation period. The Contractor shall provide, at a minimum, the following elements:

(a) Offender/Defendant’s Name

(b) Offender/Defendant’s Birthdate

(c) Offender/Defendant’s Social Security Number

(d) Offender/Defendant’s Police Identification Number (PDID)

(e) Name of Assessment(s) Administered

(f) Date of Administration

(g) Narrative Summary of the Assessment Results in the format provided by the Government

(h) Background information

(i) Interpretation of the assessment results

(j) Diagnostic Impressions

(k) Recommendations for additional testing and/or evaluations if necessary

(a) The Contractor shall be available to provide services on-site in emergency or crisis situations.

14. Deliverables Summary

The performance matrix below reflects the requirements considered by the Government to be most important for the successful performance of the contract. The Contractor shall adhere to the performance targets identified in the matrix.

Attachment 1: Performance Matrix

Reporting Method Government Action

Final Reports are completed and electronically submit into SMART and by email to the Chief of Psychology, Unit Manager, Case Manager and Administrative Assistant by Day 21 of residents stay. Final hard copy is placed in client’s file by day 21 of client’s residency

95%

15. Administration and Other Matter

13.2 Contracting Officer Representative (COR) Responsibility

The contracting Officer will appoint a COR in writing after award. The COR will receive for the Government, all invoices for the order. The COR will provide no supervisory or instructional assistance to contractor personnel.

The COR is not authorized to change any of the terms and conditions of the order. Changes in the scope of work will be made only by the CO by properly executed modifications to the order.

16. Key Personnel

The Contractor shall provide all necessary key personnel to support the stated tasks. All Contractor key personnel must have the knowledge, skills, abilities, and pertinent technical and professional experience by discipline and technical area. Experience in these disciplines and technical areas must be related to the psychological evaluation, case consultation, individual therapy, and supervision of interns. It is the responsibility of the Contractor to provide contractor employed personnel and subcontractors who have the required educational background and experience to meet the technical objectives of the work specified in this SOW and in subsequent TOs.

The Contractor shall submit resumes for evaluation of ALL key personnel expected to perform under the resultant contract.

KEY PERSONNEL

The personnel listed below are considered essential to the work being performed hereunder. Prior to substituting, removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the Contracting Officer 15 working days in advance and shall submit a written request and justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this Contract. The proposed substitution of personnel must meet or exceed the education, experience, and other technical requirements of the personnel being replaced. No change in personnel shall be made by the Contractor without the prior written consent of the Contracting Officer. However, in urgent situations, as determined or agreed to by the Contracting Officer, an oral request to substitute key personnel may be approved and subsequently ratified by the Contracting Officer in writing. Such ratification shall constitute the consent of the Contracting Officer required by this paragraph. The Contracting Officer will notify the Contractor within 10 working days after receipt of all required information of the decision on the substitution(s). In the event the proposed substitution of key personnel does not meet or exceed the education, experience, and other technical requirements of the personnel being replaced, the Government reserves the right to require continued performance of previously approved key personnel or to require substitution of acceptable replacements for the individuals specified below. The key personnel listed below may, with the consent of the contracting parties, be amended from time to time during the course of the Contract to either add or delete personnel as appropriate.

[To be determined by the Government on review of technical Proposals]

The number of required qualified Contractor key personnel may vary throughout the course of the contract. Therefore, the Contractor can submit a rotating pool of qualified Contractor key personnel to provide services under this contract, not to exceed 20, unless approved by the COR.

All Contractor personnel will be required to receive approval from the COR through resume submission. The Government reserves the right to accept or reject any or all of the candidates.

The Contractor will provide sufficient key personnel possessing the skills, knowledge, and training to perform the services required by this contract. All Contractor staff will be fully proficient in the areas in which they work.

16.1 Qualification

All personnel performing work under this contract shall have pertinent technical and professional experience by discipline and technical area. Experience in these disciplines and technical areas must be related to the psychological evaluation, case consultation, individual therapy, and supervision of interns. It is the responsibility of the Contractor to provide contractor to provide contractor-employed personnel who have the required educational background, and experience to meet both the technical objectives of the work specified in this SOW and in subsequent.

All contractors and/or contract personnel selected for this contract shall be professionally qualified and personally reliable. All contractors and/or contract personnel shall:

(a) Be a citizen of the United States of America or be otherwise lawfully permitted to reside in the United States and possess a valid work permit.

(b) Be at least 21 years of age and must be able to withstand physical demands of the job and capable of responding to emergency situations.

(c) Be able to clear the Government’s background investigation. (See Section 7.4 below)

(d) Be able to speak, read, and write the English language fluently.

(e) Be a graduate of an accredited institution.

(f) Have the requisite educational and professional experience outlined for the positions and services that they wish to provide as outlined in section 1.12.

(g) Follow federal, state, county and local requirements for licensing, certification, and credentialing and all other applicable regulations regarding provision of services described in this contract.

(h) Maintain licensure, certification and credentialing throughout the contract period of performance and shall comply with any subsequent revisions or additions to the standards for medical, mental health, or therapeutic service providers.

(i) Be deemed drug free by the Government before being hired to perform services under this contract, and

(j)Submit to pre-employment, random, and reasonable suspicion drug testing by the Government. All contract personnel shall be drug-free before being hired to perform services and shall remain drug-free throughout the provision of services under this contract.

i. Contractor’s Professional Personnel Qualifications

The Contractor may provide psychological testing services and therapy under this contract using a combination of licensed psychologists, unlicensed psychologists, testing administrators, and other therapists. All unlicensed psychologists, testing administrators, and other therapists must work under the supervision of a licensed clinical psychologist, who shall provide routine clinical supervision and shall review and sign-off on the work products delivered by unlicensed personnel.

(a) Licensed Psychologists assigned to this contract shall possess:

· A PhD. or PsyD. in clinical or counseling psychology from a graduate program in psychology accredited by the American Psychological Association , and

· A full, current, and unrestricted license to practice clinical psychology or counseling psychology at the doctoral level in the District of Columbia or a state, territory or Commonwealth of the United States

· At least three (3) years of verifiable work experience as a licensed counseling psychologist or licensed clinical psychologist;

· At least three (3) years of verifiable work experience administering and scoring psychological tests, conducting psychological evaluations, evaluating findings and preparing reports of the results for corrections or community corrections populations.

(b) Unlicensed Psychologists assigned to this contract shall:

· Possess a PhD. or PsyD. in clinical or counseling psychology from a graduate program in psychology accredited by the American Psychological Association , or

· Be engaged in the active pursuit of practical hours required for licensure in the District of Columbia, or a state, territory or Commonwealth of the United States.

(c) Other Therapists assigned to this contract shall possess:

· Certification/Registration as an addictions counselor; or licensure as a professional counselor or an independent clinical social worker.

· A minimum of five years of verifiable work experience conducting groups with adults that have chronic substance abuse problems.

(d) Testing Administrators assigned to this contract shall possess:

· A master's degree in psychology, education, occupational therapy, social work, or in a field closely related to the intended use of the assessment, and formal training in the ethical administration, scoring, and interpretation of clinical assessments, or,

· Certification by or full active membership in a professional organization (such as ASHA, AOTA, AERA, ACA, AMA, CEC, AEA, AAA, EAA, NAEYC, NBCC) that requires training and experience in the relevant area of assessment, or,

· A degree or license to practice in the healthcare or allied healthcare field, or, Formal, supervised mental health, speech/language, and/or educational training specific to assessing adults or children, and formal training in the ethical administration, scoring, and interpretation of clinical assessments.

17. Licensure and Certification

Within ten (10) working days of the contract award, the Contractor shall provide the Contracting Officer and Contracting Officer Representative (COR) with copies of current licensure, certification and comprehensive credentials of all personnel who will be assigned to perform services under this contract.

Thereafter, the Contractor shall maintain current licensure and certification required to perform the services outlined within the Scope of Work. Upon request from the COR, the Contractor shall provide copies of the required licenses and certifications. The contractor’s failure to maintain current licensure and/or certification will result in immediate removal of unqualified personnel, and may result in suspension of contractor services until appropriate licensure is obtained.

18. Contractor Personnel Qualifications

All contractors and/or contract personnel selected for this contract shall be professionally qualified and personally reliable. All contractors and/or contract personnel shall:

(a) Be a citizen of the United States of America or be otherwise lawfully permitted to reside in the United States and possess a valid work permit.

(b) Be at least 21 years of age and must be able to withstand physical demands of the job and capable of responding to emergency situations.

(c) Be able to clear the Government’s background investigation. (See Section 7.4 below)

(d) Be able to speak, read, and write the English language fluently.

(e) Be a graduate of an accredited institution.

(f) Have the requisite educational and professional experience outlined for the positions and services that they wish to provide as outlined in section 1.12.

(g) Follow federal, state, county and local requirements for licensing, certification, and credentialing and all other applicable regulations regarding provision of services described in this contract.

(h) Maintain licensure, certification and credentialing throughout the contract period of performance and shall comply with any subsequent revisions or additions to the standards for medical, mental health, or therapeutic service providers.

(i) Be deemed drug free by the Government before being hired to perform services under this contract, and

(j)Submit to pre-employment, random, and reasonable suspicion drug testing by the Government. All contract personnel shall be drug-free before being hired to perform services and shall remain drug-free throughout the provision of services under this contract.

19. Contractor’s Professional Personnel Qualifications

The Contractor may provide psychological testing services and therapy under this contract using a combination of licensed psychologists, unlicensed psychologists, testing administrators, and other therapists. All unlicensed psychologists, testing administrators, and other therapists must work under the supervision of a licensed clinical psychologist, who shall provide routine clinical supervision and shall review and sign-off on the work products delivered by unlicensed personnel.

(a) Licensed Psychologists assigned to this contract shall possess:

· A PhD. or PsyD. in clinical or counseling psychology from a graduate program in psychology accredited by the American Psychological Association , and

· A full, current, and unrestricted license to practice clinical psychology or counseling psychology at the doctoral level in the District of Columbia or a state, territory or Commonwealth of the United States

· At least three (3) years of verifiable work experience as a licensed counseling psychologist or licensed clinical psychologist;

· At least three (3) years of verifiable work experience administering and scoring psychological tests, conducting psychological evaluations, evaluating findings and preparing reports of the results for corrections or community corrections populations.

(b) Unlicensed Psychologists assigned to this contract shall:

· Possess a PhD. or PsyD. in clinical or counseling psychology from a graduate program in psychology accredited by the American Psychological Association , or

· Be engaged in the active pursuit of practical hours required for licensure in the District of Columbia, or a state, territory or Commonwealth of the United States.

(c) Other Therapists assigned to this contract shall possess:

· Certification/Registration as an addictions counselor; or licensure as a professional counselor or an independent clinical social worker.

· A minimum of five years of verifiable work experience conducting groups with adults that have chronic substance abuse problems.

(d) Testing Administrators assigned to this contract shall possess:

· A master's degree in psychology, education, occupational therapy, social work, or in a field closely related to the intended use of the assessment, and formal training in the ethical administration, scoring, and interpretation of clinical assessments, or,

· Certification by or full active membership in a professional organization (such as ASHA, AOTA, AERA, ACA, AMA, CEC, AEA, AAA, EAA, NAEYC, NBCC) that requires training and experience in the relevant area of assessment, or,

· A degree or license to practice in the healthcare or allied healthcare field, or,

· Formal, supervised mental health, speech/language, and/or educational training specific to assessing adults or children, and formal training in the ethical administration, scoring, and interpretation of clinical assessments.

20. Government Furnished Equipment The Government will provide on-site office space furnished with standard office equipment (desk, phone, any necessary systems access, and typical office supplies). Temporary access card will be provided to key personnel who pass an abbreviated background check.

21. Security Requirements Security Clearances: The scope of work and data collection requires the Contractor on-site access and may require the contractor collect information that is Procurement Sensitive and For Official Use Only or Agency Sensitive. Therefore, personnel supporting the order must have an approved CSOSA clearance, if they do not already have one.

The contractor shall comply with the CSOSA administrative, physical and technical security controls to ensure that the Government’s security requirements are met. During the course of these tasks, the contractor shall not use, disclose or reproduce data that bears a restrictive legend, other than a required in the performance of this order, and will be required to sign non-disclosure agreements. Additionally, the contractor shall comply with the following CSOSA personnel security requirements:

21.1 CSOSA 2852.204-70 Personnel Security (DEC 2013)

The contractor agrees to adhere to all regulations prescribed by the Government in regards to the safety and security of staff and offenders/defendants. All contractor personnel (employees and sub-contractors) utilized under this contract shall submit to a CSOSA background check and if necessary, a background investigation prior to performing. The intent and purpose of the background check/investigation is to preclude the assignment of any individual who poses a threat to the Government or successful work completion due to past unlawful or inappropriate behavior. Contractor personnel must be U.S. citizens, or be lawfully permitted to reside in the United States and possess a valid work permit. The Contractor shall ensue that an individual does not begin work under this contract until the background checks are conducted and approved by the CSOSA Office of Security.

21.2 CSOSA Background Checks

Once the contract has been awarded, the Contracting Officer (CO) will provide the contractor point-of-contact with the security forms for temporary contractors. Forms to be completed are

· CSOSA Security Form for Temporary Contractors (Form # CSOSA-SEC-0010)

· CSOSA Credit Release

· PIV Form (to be completed by CO if proximity card is needed. If an access card si not needed, this form is not required).

The CO will provide the completed security forms to the Office of Security to conduct the CSOSA background checks. Once the CSOSA background checks are conducted and approved, the Office of Security will issue security approval to/through the CO, who in turn will notify the contractor and the COR. Only at that time may the Contractor notify an individual to begin work under this contract.

Once an individual has been granted security approval, they can begin work. The contractor must allow up to 30 days for the Office of Security to process the CSOSA background checks.

Derogatory information, falsification of any forms, or refusal to supply information and/or forms may be considered justification for immediate security denial/removal of the individual. CSOSA has the right to request any additional information necessary to complete the CSOSA background check. If contractor personnel fail to provide any of the above information or cooperate with the CSOSA Office of Security, he/she will be disapproved/removed immediately.

21.3 Office of Personnel Management (OPM) Background Investigation Contracts of 180 days or more must undergo a background investigation by OPM in addition to the CSOSA background checks. The Office of Security will provide the additional security forms required for initiation of the OPM background investigation. The contractor will ensure that each individual assigned to this contract provides the following forms to the Office of Security:

· SF-85P, Questionnaire for Public Trust Positions (web-accessible form) --- The Office of Security will provide the link for individuals to complete this form electronically.

· OF 306, Declaration for Federal Employment

· FD 258, Fingerprint Cards

If an individual is terminated, resigns or for any other reason is no longer working on the contract, the contractor shall ensure that all previously issued Government equipment and material (including government identification card, if one has been issued) is retrieved from that individual and returned to the CO immediately. The contractor must notify the CO immediately when an individual is no longer work on the contract. The CO must immediately notify the Office of Security and Office of Information Technology in writing so all electronic access can be promptly terminated. In addition, the Contractor shall coordinate with the CO or COR to identify a replacement if necessary. Replacements cannot start work until the Office of Security provides approval.

Both the CO and the COR shall ensure that all contractor employees who provide services under the contract have been approved by the Office of Security.

Contractor personnel shall wear or display CSOSA issued identification at all times when performing work at a CSOSA facility. Contractor personnel shall not share or loan any CSOSA identification. All individuals assigned to this contract must report the loss or misplacement of agency identification immediately to the Office of Security Any individual who has been temporarily removed or resigned may be required to undergo another CSOSA background check before resuming work.

By responding to the Government’s solicitation, contractor personnel agree to provide the requested information and cooperate with the above listed procedures. Any contractor personnel that do not obtain a favorable adjudication for the CSOSA background check or OPM background investigation will be unable to perform services under this contract. The final adjudicative determination will be made at the sole discretion of the Government. Any contractor personnel deemed unsuitable for employment will be unable to perform services under this contract.

19.2 CSOSA 2852.39-70 Information Security and Privacy (February 2015) Personally Identifiable Information (PII), Personal Health Information (PHI), or Sensitive Information Storage and Handling:

The Contractor is responsible meeting information security and privacy requirements, and for the proper handling of Personally Identifiable Information (PII), Personal Health Information (PHI), or Sensitive Information Marked as Controlled Unclassified Information (CUI) as defined by Executive Order 13556 (or similar markings – For Official Use Only (FOUO), Sensitive Security Information (SSI), Sensitive But Unclassified (SBU), or any other forms of non-public information). Such information security and privacy requirements include the Federal Information Security Modernization Act of 2014, E-Government Act of 2002, Privacy Act of 1974, and other applicable laws, Executive Orders, directives, policies, standards, instructions, regulations, or procedures, and agency directives, policies, instructions, regulations, or procedures. The Contractor must store, process, or transmit all PII, PHI, or Sensitive Information only within CSOSA-controlled IT resources. Any exceptions must be formally approved in writing by the CSOSA Director, Chief Information Office, Chief Privacy Officer, Chief Information Security Officer, Records Management Officer, and formally distributed to the vendor in writing via the authorized CSOSA Contracting Officer. If exceptions are granted, specific information security and privacy requirements will be determined and formally provided to the contractor.

Information Security and Privacy Training:

The Contractor is responsible for completing initial Information Security and Privacy Training in accordance with federal regulations and agency requirements, and completing annual training thereafter.

Computer Security Incident and Privacy Breach Notification:

The Contractor agrees that in the event of any actual or suspected computer security incident or breach of Personally Identifiable Information (PII), Personal Health Information (PHI), or Sensitive Information Marked as Controlled Unclassified Information (CUI) as defined by Executive Order 13556 (or similar markings – For Official Use Only (FOUO), Sensitive Security Information (SSI), Sensitive But Unclassified (SBU), or any other forms of Non-Public Information), the Contractor will notify within one hour, the CSOSA Chief Information Officer, Chief Privacy Officer, Chief Information Security Officer, and the Contracting Officer's Representative (COR) or Contracting Officer (CO).

22. Key Personnel The contractor shall provide qualified personnel to perform all requirements specified in this contract. The contractor’s team shall have the breadth of required experience necessary for services in accordance with this SOW.

23. Non-Disclosure Requirements All contractor personnel (to include Subcontractor, teaming partners, and consultants) who will be personally and substantially involved in the performance of this contract which requires the contractor to act on behalf of, or provide advice with respect to any phase of an agency procurement, shall execute and submit an “Employee/Contractor Non-Disclosure Agreement” Form. See FAR 3.104, discussing requirements for disclosure, protection. All contractor personnel must submit a Non-Disclosure Agreement prior to the commencement of any work on the order. Furthermore, contractor personnel must submit a Non-Disclosure image1.png oleObject1.bin oleObject2.bin