INVITATION FOR BID

25-0257-PW

CRUSHED STONE/SAND 2026

City of Florissant

955 Rue St. Francois

Florissant, MO 63031

RELEASE DATE: June 15, 2026

DEADLINE FOR QUESTIONS: June 24, 2026

RESPONSE DEADLINE: June 30, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/florissantmo https://procurement.opengov.com/portal/florissantmo

City of Florissant

INVITATION FOR BID

Crushed Stone/Sand 2026

I. Introduction II. Project Details

III. Evaluation Criteria IV. Vendor Submissions V. Pricing Table

Attachments:

A - WORK AUTHORIZATION AFFIDAVIT FOR BUSINESS ENTITIES

B - STATE OF MISSOURI LABOR PROVISIONS

C - Missouri Wage Order

D - Instructions to Bidders

E - General Conditions

F - Special Conditions

G - Crushed stone Additional Specifications

Invitation For Bid #25-0257-PW Title: Crushed Stone/Sand 2026

1. Introduction

1.1. Summary

The City of Florissant is seeking competitive, sealed proposals from qualified vendors to establish a blanket purchase agreement for the high-volume supply and delivery of various aggregate materials.

1.2. Background

These materials are critical for our upcoming fiscal year operations, including roadway maintenance, winter storm management, water/sewer line bedding, volumetric concrete truck production, and general infrastructure repairs.

1.3. Contact Information

Project Contact:

Jason Timme

Street Superintendent

1155 St. Charles St.

Florissant, MO 63031

Email: jtimme@florissantmo.com

Phone: (314) 839-7653

Procurement Contact:

Melanie Bringer

Purchasing

955 Rue St Francois

City Hall

Florissant, MO 63031

Email: mbringer@florissantmo.com

Phone: (314) 839-7621

Department:

Public Works

Department Head:

Jason Timme

Interim Public Works Director

1.4. Timeline

Release Project Date June 15, 2026

Question Submission Deadline June 24, 2026, 3:00pm mailto:jtimme@florissantmo.com tel:(314)839-7653 mailto:mbringer@florissantmo.com tel:(314)839-7621

Question Response Deadline June 26, 2026, 3:00pm

Submission Deadline June 30, 2026, 2:00pm

Zoom:

https://us04web.zoom.us/j/73890532231?pwd=Fo wHlTt25A2t5PuGTDNcjj5zHLHuaB.1

Passcode: w3f1ZR Meeting will conclude when all vendors pricing has been read.

https://us04web.zoom.us/j/73890532231?pwd=FowHlTt25A2t5PuGTDNcjj5zHLHuaB.1 https://us04web.zoom.us/j/73890532231?pwd=FowHlTt25A2t5PuGTDNcjj5zHLHuaB.1

2. Project Details

2.1. Important Instructions for Electronic Submittal

The City is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov by signing up at https://secure.procurenow.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

2.2. Period of Contract:

Contract shall run for a one (1) year period effective July 1, 2026 through June 30, 2027, with the option to renew for two (2) additional one (1) year contract periods if agreeable to both City and Vendor.

2.3. Shipping & Taxes

All shipping/delivery charges to be included in bid price and be f.o.b. destination. These materials will be purchased on an “as needed” basis. You can also provide additional information for any product that exceeds the specifications.

The City of Florissant is sales tax exempt.

https://secure.procurenow.com/signup

3. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Corporate Profile & Experience

• Provide the location of the primary quarry or production facilities servicing this contract.

• Submit a minimum of three (3) references from public agencies or high-volume commercial clients managed within the last three years.

• State the estimated remaining reserve life of the source quarry.

0-10 Points 15 (15% of Total)

2. Technical Specifications & Quality Control

• Submit independent laboratory certified test reports (dated within the last 6 months) proving compliance with DOT standards for graduation, soundness, and abrasion loss.

• Detail your internal quality control program for preventing material segregation and contamination during stockpiling and loading.

0-10 Points 25 (25% of Total)

3. Operations & Logistics Plan

• Detail the size, ownership (owned vs.

brokered), and types of haul vehicles available for delivery.

• Specify guaranteed delivery response times for standard orders (e.g., within 24 or 48 hours of order placement).

• Provide an emergency response protocol for rapid material delivery during natural disasters or major infrastructure failures (e.g., water main breaks, severe flooding).

0-10 Points 20 (20% of Total)

4. Cost Proposal

• Complete the official Pricing Sheet

(Appendix A) listing Unit Price per

Ton.

• Vendors must provide two distinct rates:

A. FOB Plant / Quarry: Loaded into

City-owned dump trucks.

B. FOB Destination / Delivered:

Dumped at designated City maintenance yards.

0-10 Points 40 (40% of Total)

4. Vendor Submissions

4.1. Proposal Requirements*

Did you read through and confirm that you met all of the proposal requirements including the sections:

A. Instruction to Bidders

B. General Conditions

C. Special Provisions and Specifications

☐ Yes

☐ No

*Response required

4.2. Proposal Documents*

Please Upload your COMPLETE Proposal here.

*Response required

4.3. Certificate(s) of Insurance*

Please upload your Certificate(s) of Insurance (WITHOUT ENDORSEMENTS) listing the City of Florissant as additional insured.

When the Vendors selected are to furnish materials to the City Public Works Complex or other location within the City, it will be necessary for the Vendor of furnish certification of adequate insurance coverage.

*Response required

4.4. Emergency Agreement Clause*

When the City of Florissant is placed in an emergency situation (i.e., tornado, earth quake, airliner disaster, etc.), the City will expect the awarded supplier of this bid to provide materials and supplies up to a 10% excess of the bid quantities as may be required by the City to handle the emergency. This requirement may require the winning bidder to carry additional inventory at their store or warehouse to be able to make deliveries or allow pick up within 2 hours’ notice from the City.

The City will pay the supplier, at bid prices, for goods and/or services obtained by authorized City employees from the supplier during the emergency. The City will furnish names of persons authorized to sign for materials.

The Supplier agrees to release the materials to authorized City employees during the emergency, only after the Mayor or the Emergency Preparedness Director declares an emergency. Supplier may receive word of the emergency via telephone or letter from either of the above officials.

The Supplier also agrees to give the City priority in the sales of materials needed during the emergency, and to accept payment for them at a reasonable time after City payment services have been re-established. Requests for earlier payment will be honored if the situation permits.

The Supplier’s order form or sales slip, signed by a person authorized as cited above, will serve as the record of purchase on which the City will base payments.

☐ Please confirm

*Response required

4.5. Corporate Profile & Experience*

• Provide the location of the primary quarry or production facilities servicing this contract.

• Submit a minimum of three (3) references from public agencies or high-volume commercial clients managed within the last three years.

• State the estimated remaining reserve life of the source quarry.

*Response required

4.6. Technical Specifications & Quality Control*

• Submit independent laboratory certified test reports (dated within the last 6 months) proving compliance with DOT standards for graduation, soundness, and abrasion loss.

• Detail your internal quality control program for preventing material segregation and contamination during stockpiling and loading.

*Response required

4.7. Operations & Logistics Plan*

• Detail the size, ownership (owned vs. brokered), and types of haul vehicles available for delivery.

• Specify guaranteed delivery response times for standard orders (e.g., within 24 or 48 hours of order placement).

• Provide an emergency response protocol for rapid material delivery during natural disasters or major infrastructure failures (e.g., water main breaks, severe flooding).

*Response required

4.8. Confirmation of Cost of Work*

The bidder hereby proposes to furnish all materials on the completed line items in the bid pricing table for the unit cost amounts shown on the completed line items in the bid pricing table.

☐ Please confirm

*Response required

4.9. Rejection of Bids*

In submitting this bid, the bidder understands and acknowledges that the right is reserved by the City of

Florissant to reject any and all bids. If written notice of acceptance of this bid is received within forty-five (45) days after the opening of the bids, the bidder agrees to execute and deliver an agreement in the prescribed form within ten days after such agreement is presented.

☐ Please confirm

*Response required

4.10. Delivery*

Delivery will be made on:

Example 48 Days after order placement.

Maximum response length: 200 characters

*Response required

4.11. Authorized Representative*

Please enter the Authorized Representative's name and contact information here:

*Response required

4.12. Signaturer*

Provide the name and title of the individual who will sign the contract in the event your organization is awarded the bid. Should be as you want it to appear on the contract.

*Response required

4.13. Confirmation of Understanding*

The bidder hereby offers to furnish and deliver the articles or services as specified at the terms stated and in strict accordance with the specifications, instruction, and general conditions of bidding which have been read and understood and all of which are made a part of this order.

Please confirm:

☐ Please confirm

*Response required

4.14. American Made Products*

Your confirmation below indicates that you, the Bidder, have exhausted every effort to file a bid/quotation using American made products to fulfill the requirements of the bid and have done so whenever the quality and price are comparable with other Non-American made goods.

Please confirm here:

☐ Please confirm

*Response required

4.15. Confirmation of Non-Collusion*

Bidder certifies that this bid is made without any previous understanding, agreement or connection with any person or firm, or corporation making a bid for the same items, and is in all respects fair without outside control, collusion, fraud or otherwise illegal action.

By checking that you confirm you agree no outside control, collusion, fraud or otherwise illegal action has transpired.

☐ Please confirm

*Response required

5. Pricing Table

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Type 1-1" Minus 100 Tons

2 Type 1-1 1/2" Minus 100 Tons

3 Type 1-2" Minus 100 Tons

4 Rip Rap (1man) 200 Tons

5 Screening 300 Tons

6 1" Clean 4,000 Tons

7 1/2" Clean 300 Tons

8 1/2" Minus 300 Tons

9 Meremac Gravel 500 Tons

10 River (sand) 100 Tons

11 Meramec (sand) 100 Tons

12 Pea Gravel (Torpedo Gravel) (Golf

Course) 100 Tons

TOTAL

5. Pricing Table