CRL 2012 Contract Terms_

CONTRACT TERMS AND CONDITIONS

CD -1 Strain Mice

SCOPE: To furnish the normal requirement to cover the quantities ordered by Marine Resources Department Testing Laboratory of the State of Maine.

CONTRACT PERIOD: This contract is issued for a period of one year beginning January 1, 2012 through December 31, 2012.

EXTENSION OF CONTRACT: The Director of Purchases may, with the consent of the Contractor, extend the contract period for up to two additional periods beyond the indicated expiration date providing it is in the best interest of the State.

ESTIMATED VALUE: It is estimated that the value of this contract during a one-year period will be $75,000, more or less. It is understood and agreed, however, that any contract issued shall cover only the quantities ordered for delivery during the term of the contract, whether higher or lower than the amount indicated.

PRICE: Prices shall remain firm for the duration of this contract. Prices to include all transaction charges, F.O.B. Destination.

DELIVERY: The contractor is responsible for the delivery of items in first class condition at the point of delivery, and in accordance with good commercial practice. All shipments should be scheduled to arrive at the State destination during normal work hours so as to allow proper receipt and storage of product at the designated laboratory. Shipments will arrive on the same day of the week for each weekly order placed.

PROCUREMENT CARD: With very rare exceptions, State policy requires vendors to accept the State of Maine Procurement Card as a form of payment. Your company will be required to accept these cards. The pricing offered to the State of Maine shall be the final cost to the State of Maine regardless of payment method. No surcharge or other compensation will be allowed.

INVOICES: Separate invoices are required for each order number. All invoices must reference Delivery Order Number, Contract Number and Vendor Customer Number. Failure to do so could cause lengthy delays of payment of invoices. All invoices should be issued within 30 days of delivery and paid in accordance with the commodity terms and conditions attached to the contract.

TAXES: The State is exempt from the payment of federal excise taxes and state sales taxes. Exemption certificates may be furnished upon request from the Division of Purchases.

REPORT OF PURCHASES: Contractor will be required to furnish the Director of the Division of Purchases with a detailed summary of the total purchases made under any contract issued. This total may be requested yearly or at any time during the contract period.

CANCELLATION OF CONTRACT: The Director of the Division of Purchases reserves the right to cancel a contract upon a thirty day written notice, or cancel immediately if the contractor does not conform to the terms and conditions of the contract.

QUESTIONS AND ANSWERS:

If you have a question regarding this RFQ, you must submit your questions thru the Question and Answer link on the Solicitation Details View page. Your answer will appear there as well. It is the vendor’s responsibility to log in to view all questions and answers posted there. Questions and Answers obtained any other way will not be valid for this RFQ.

SOLE CONTACT INFORMATION:

State of Maine, Division of Purchases Attn: Beth Obie, Buyer II 9 State House Station 111 Sewall Street Augusta, Maine 04333-0009

Tel: 207-624-7337 Fax: 207-287-6578 Email: beth.obie@maine.gov" beth.obie@maine.gov