CRFQ DOT2500000071 Terms and Conditions.pdf

This document is a standard Terms and Conditions document for state contracts issued by the West Virginia Department of Administration, Purchasing Division. The file represents a one-time purchase contract, with the term running from the issuance of the Award Document until all contracted goods are delivered, not to exceed one fiscal year. The contract outlines comprehensive requirements for vendors, including insurance specifications (requiring $1,000,000 in Commercial General Liability and Automobile Liability insurance), worker's compensation compliance, and various legal and operational standards for doing business with the state.

The contract includes key financial and operational provisions such as payment methods (electronic funds transfer and P-Card), tax obligations, and specific requirements about pricing, which must remain firm for the contract's duration. The document emphasizes vendor compliance with state laws, including preferences for domestic steel and aluminum products, background check requirements, and prohibitions against using used or refurbished commodities. Notably, the contract is contingent on legislative funding appropriations, and the state reserves the right to cancel the contract if funds become unavailable, with non-appropriation of funds not constituting a default.