CRFQ DOT2500000071 Inst to Vendors.pdf

This document is the Instructions to Vendors Submitting Bids for a solicitation issued by the West Virginia Department of Administration, Purchasing Division for Solicitation Number CRFQ 0803 DOT2500000071. The bid is scheduled to open on June 12, 2025, at 1:30 PM, with vendor questions due by June 4, 2025, at 10:00 am. Vendors can submit bids electronically through wvOASIS or in paper form delivered to the Purchasing Division at 2019 Washington Street East in Charleston, WV. No pre-bid meeting will be held prior to bid opening, and all bids must be signed and include specific required information on the submission envelope.

The solicitation includes several key requirements for vendors, such as mandatory registration with the West Virginia Purchasing Division (with a $125 fee if applicable), provisions for small, women-owned, and minority-owned businesses, and options for vendor preferences in certain purchasing categories. The document outlines strict communication limitations, with all vendor communications required to go through the Purchasing Division. Vendors must ensure electronic file submissions can be immediately accessed, and the Purchasing Division reserves the right to waive minor irregularities, reject bids from non-responsible vendors, and accept or reject any bid in whole or in part.