CRFQ DCH24-08 - Addendum 05.PDF

Date Printed: Aug 8, 2024 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05

Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130

State of West Virginia Centralized Request for Quote

Miscellaneous

Proc Folder: 1413232 Reason for Modification:

Doc Description: Large Print Materials To post Addendum 05

Proc Type: Central Master Agreement

Date Issued Solicitation Closes Solicitation No Version

2024-08-08 2024-08-15 13:30 CRFQ 0432 DCH2400000008 6

BID RECEIVING LOCATION

BID CLERK

DEPARTMENT OF ADMINISTRATION

PURCHASING DIVISION

2019 WASHINGTON ST E

CHARLESTON WV 25305

US

VENDOR

Vendor Customer Code:

Vendor Name :

Address :

Street :

City :

State : Country : Zip :

Principal Contact :

Vendor Contact Phone: Extension:

FOR INFORMATION CONTACT THE BUYER

Larry D McDonnell 304-558-2063 larry.d.mcdonnell@wv.gov

Vendor Signature X FEIN# DATE

All offers subject to all terms and conditions contained in this solicitation

Date Printed: Aug 8, 2024 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05

ADDITIONAL INFORMATION

Addendum 05 To post answers to vendor questions.

To extend bid opening date from 8/13/2024 to 8/15/2024.

Bid opening time still remains at 1:30PM EST

No other changes

INVOICE TO SHIP TO

DIVISION OF CULTURE &

HISTORY

DIVISION OF CULTURE &

HISTORY

CULTURAL CENTER CULTURAL CENTER

1900 KANAWHA BLVD E 1900 KANAWHA BLVD E

CHARLESTON WV CHARLESTON WV

US US

Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Library Print Materials 1.00000 EA

Comm Code Manufacturer Specification Model #

60102300

Extended Description:

The commodity line should reflect the overall total including the renewal years. See attached documentation for further details.

SCHEDULE OF EVENTS

Line Event Event Date 1 Vendor Question Due by 2:00PM EST 2024-06-11

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

CRFQ DCH24*08

To post answers to vendor questions.

To extend bid opening date from 8/13/2024 to 8/15/2024.

Bid opening time still remains at 1:30PM EST

No other changes

CRFQ DCH24-08 – Large Print Materials Answers to Vendor Questions

Vendor Question 01:

Should we submit this quote for multiple years of books or just one year? Also, should it be for one copy of each book or 1000 of each?

Agency Answer 01:

While "Initial Contract - Year 1" is the only year guaranteed under the contract, Optional Renewal Years 2, 3, and 4 allow vendors to anticipate possible price increases, and give the agency an opportunity to continue working with the same vendor for multiple years versus having to re-bid the contract every year.

You need to fill out the pricing pages to reflect one (1) copy of each.

Vendor Question 02:

For this bid, we noticed the excel documentation asks for pricing on the library books for the next several years out. Is this pricing that needs to be guaranteed or locked in?

Agency Answer 02:

Optional Renewal Years 2, 3, and 4 allow vendors to anticipate possible price increases, and give the agency an opportunity to continue working with the same vendor for multiple years versus having to re-bid the contract every year. The pricing for optional years 2, 3, and 4 will be for the life of the contract.

Vendor Question 03:

Also, another question. We were confused about the total quantity of these items. We worked up a quote for the first year, but only included 1 copy of each book. Should it be higher that at 1000 copies of each item?

Agency Answer 03:

You need to fill out the pricing pages to reflect one (1) copy of each.

Revised 6/8/2012

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:_____________

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.

Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6

[ ] Addendum No. 2 [ ] Addendum No. 7

[ ] Addendum No. 3 [ ] Addendum No. 8

[ ] Addendum No. 4 [ ] Addendum No. 9

[ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.

CRFQ DCH24*08