CRFQ DCH24-07 - Addendum 05.PDF
PDF 266 KB Posted
- Attached to
- Library Print Materials
- Solicitation number
- CRFQ-0432-DCH2400000007-6
- Issued by
- Kanawha County, Charleston City, West Virginia
About this file
This document is an addendum to a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division for Library Print Materials. The addendum extends the bid opening date from August 13, 2024 to August 15, 2024 and provides answers to vendor questions. The solicitation is for a statewide master agreement contract to serve the Division of Culture & History located in Charleston, West Virginia. It includes renewal options for years 2-4. The agency clarified that vendors must provide pricing for the specific titles and formats listed, even if an alternative format is available. Incomplete bids will not be accepted.
The addendum also explains the rationale for including the optional renewal years, which is to allow vendors to anticipate price increases and provide the agency an opportunity to continue working with the same vendor for multiple years rather than rebidding annually. The solicitation does not include any set-asides, information on incumbent contractors, or details on funding sources.
View the file
Other files
Show all 12
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Date Printed: Aug 8, 2024 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Miscellaneous
Proc Folder: 1409562 Reason for Modification:
Doc Description: Library Print Materials To post Addendum 05
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2024-08-08 2024-08-15 13:30 CRFQ 0432 DCH2400000007 6
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Larry D McDonnell 304-558-2063 larry.d.mcdonnell@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 8, 2024 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
Addendum 05:
To post answers to vendor questions.
To extend bid opening date from 8/13/2024 to 8/15/2024.
Bid opening time still remains at 1:30PM EST
No other changes
INVOICE TO SHIP TO
DIVISION OF CULTURE &
HISTORY
DIVISION OF CULTURE &
HISTORY
CULTURAL CENTER CULTURAL CENTER
1900 KANAWHA BLVD E 1900 KANAWHA BLVD E
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Library Print Materials 1.00000 EA
Comm Code Manufacturer Specification Model #
60102300
Extended Description:
The commodity line should reflect the overall total including the renewal years. See attached documentation for further details.
SCHEDULE OF EVENTS
Line Event Event Date 1 Vendor Questions Due by 2:00PM EST 2024-06-11
Revised 6/8/2012
SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]
The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
CRFQ DCH24*07
To post answers to vendor questions.
To extend bid opening date from 8/13/2024 to 8/15/2024.
Bid opening time still remains at 1:30PM EST
No other changes
CRFQ DCH24-07 - Library Print Materials Answers to Vendor Question
Vendor Question 01:
If a book distributor doesn't have the book available in the desired format listed in the product category column, can we quote the available format and notate the bid, or would you prefer we do not list a price on the bid Excel spreadsheet? For example, the product category lists Hardcover, and the distributor only has it available in Paperback, etc.
Agency Answer 01:
The books on the pricing page are representative of titles and categories the agency may purchase under the agreement’s terms. The books and their formats were chosen to set an objective means by which multiple bids could be compared. Therefore, in the interest of fairness, each bid must complete the pricing page given the selected titles and formats.
Vendor Question 02:
Will the agency accept incomplete bids if we can't quote an alternative option if the book isn't available in the desired product category?
Agency Answer 02:
We cannot accommodate a bid that does not include all the requested books.
Vendor Question 03 Is it possible to extend the bid due date from 6/24/24 to 7/1/24?
Agency Answer 03:
The bid due date has been extended.
Vendor Question 04:
Lastly, it is not common for us to receive a request to quote option years for book quotes, and it would be very helpful for us to understand why the agency is looking for vendors to quote the same list of books for option years 2 through 4.
Agency Answer 04:
Optional Renewal Years 2, 3, and 4 allow vendors to anticipate possible price increases, and give the agency an opportunity to continue working with the same vendor for multiple years versus having to re-bid the contract every year.
Revised 6/8/2012
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:_____________
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
CRFQ DCH24*07
| 1 |
| 1 |
File details come from the government source that posted it. Updated .